PGC Annual General Assembly

Transcription

1 PGC Annual General Assembly Sunday 12 July 2015 Agenda and related documents circulated 25 May Gateway Hotel Port Moresby Morning Tru Olgeta Welcome/Bienvenue

2 Executive Board Report 2015 First meeting in Nuku alofa February Second meeting in Port Moresby 1 July and subsequently throughout the Games MAIN FOCUS OF EXECUTIVE BOARD: Port Moresby 2015 Pacific Games Oversight of Games Organising Committees Convened 4 th Pacific Sports Ministers Meeting Business Plan Implementation Financial Management

3 Executive Board Report Port Moresby 2015 Pacific Games Preparations President/Executive Director visited early February reported to PGAs on 5 February Attended All of Sport Meeting (IF Delegates) and Chefs de Mission Meeting (March) Delivery of venues key focus Daily liaison with GOC through Secretariat Athlete Eligibility Dispensations (8 granted) Men s Football - Rio 2016 qualifier with NZL Regulation 7 (Squad Size) amendments Games Time Arrangements Chefs de Mission & Sport Technical Meetings Review issues daily with GOC

4 Executive Board Report Oversight of Organising Committees Vanuatu 2017 Council visited November in 2014 to review progress and will return after POM2015 Enhanced assistance following Cyclone Pam Tonga 2019 Executive Board visited February 2015 Met new Prime Minister and Government Approved Games Venues Master Plan Reported to PGAs 16 February Northern Marianas 2021 Executive Director visit in March to meet NFs

5 Executive Board Report 4 th Pacific Sports Ministers Meeting Friday 3 July 2015 Holiday Inn Hotel, Port Moresby 19 countries represented Presenters: Former and Future Pacific Games Hosts ONOC IOC Solidarity Oceania RADO UNESCO Communiqué issued with Commitments to: Sport Development Present recommendations to Leaders/Forum Reconvene in Port Vila in 2017

6 Executive Board Report Implementing PGC Business Plan Sport Benefits: Adding Value for Athletes Weightlifting IWF qualifier for Rio 2016; IWF Rankings Football OFC qualifier for Rio: Men (Direct) & Women Taekwondo G4 status; Rankings Points for Rio 2016 Rugby 7s: IRB 7s World Series qualifier for Hong Kong Basketball qualifier towards 2019 FIBA World Cup Athletics/Swimming IAAF/FINA approved qualification by times for World Championships and Rio 2016 Cricket ICC Ranking points; Women s T20 World Cup Netball Pacific Netball Series (INF Ranking Points) Sailing ISAF Ranking Points Returned financial benefits to PGAs: $5,000 marketing grant Increasing Financial Reserves Completed the Incorporation in Cook Islands

7 Executive Board Report Next 12 Months Transfer of Knowledge with Port Moresby 2015 Post Games Review of the Charter Sports Program Review Article 23.6 via the Sports Committee PGA, GOC & Oceania Federation Consultations on all aspects of the Review Executive Board to meet in December to finalise recommendations to General Assembly Managing the 2023 Bidding Process

8 Treasurer s Report Trésorier Rapport John Tierney

9 Auditors Report for 2014 Rapport D 'Audit Scope of Audit We have audited the accompanying financial statements of Pacific Games Council which comprise the statement of financial position as at 31 December 2014, and the statement of comprehensive income, statement of changes in equity and statement of cash flows for the year then ended, and a summary of significant accounting policies and other explanatory notes We conducted our audit in accordance with International Standards on Auditing...We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

10 Auditors Report for 2014 Audit Opinion In our opinion: A) proper books of account have been kept by the Council B) the accompanying Financial Statements which have been prepared in accordance with International Financial Reporting Standards for Small and Medium-sized Entities: i) are in agreement with the books of account; and ii) to the best of our information and according to the explanations given to us A) give a true and fair view of the state of affairs of the Council as at 31 December 2014 and of its financial performance, changes in equity, and its cash flows for the year ended on that date; and We have obtained all the information and explanations which, to the best of our knowledge and belief, were necessary for the purposes of our audit Signed Ernst & Young 11 February 2015

11 Summary of 2014 Financial Statements Position Net Surplus $ 286,873 $512,675 Total Assets $1,136,236 $850,863 Total Liabilities $ 4,828 $ 6,328 Members Equity $1,131,408 $844,535

12 2014 Financial Statements 2014 Income $654,370 Predominantly 2015 Pacific Games sponsor revenues shared with GOC 2014 Expenditure $367, General Assembly Subsidy PGA Marketing Grant 2014 Equity $1,131,408 33% increase Cash & cash equivalents of $1,128, Audited Financial Statements presented to PGAs on 25 May 2015

13 Budget Executive Board maintains a five year forward budget Cash Flows revised twice each year by Executive Board Income/Expenditure Locked into four year revenue streams for Pacific (& Mini) Games Maintaining low overhead expenditure base with Secretariat

14 RESERVES Council Reserves Constitutional Recognition of Reserves in Article 16.2.n Required to set Reserve if less than 4 years expenditures ($1,193,952) 2014 General Assembly Agreed to a $600,000 Reserve as a first step Executive Board to increase Reserve to $700,000 in 2015 based on Council s surplus achieved in 2014

15 Protocol 7 Penalty Fees Penalty fees under the Charter for withdrawing from sports Protocol 7.8: $1,000 per sport by 12 months to go Protocol 7.10: $2,000 per sport by 6 months to go 2015 Pacific Games total to be levied and payable $178, PGAs affected 10 PGAs < $5,000 7 PGAs $5,000 - $10,000 4 PGAs > $10,000 Protocol 7 Entry Processes will again be reviewed

16 Adoption of Financial Statements My pleasure Mr Chairman to move the adoption of the 2014 Pacific Games Council Audited Financial Statements M. Le Président j ai le plaisir de présenter á l approbation les comptes certifiés de 2014 du Conseil des Jeux du Pacifique

17 MARKETING COMMITTEE REPORT MARKETING COMMITTEE SCHEDULE 7 July in Port Moresby COMMITTEE MEMBERS PRESENT John Tierney, Chairman Peter Stewart (PNG2015) Takitoa Taumoepeau (Tonga 2019) Perry Crosswhite (ACGA) Atma Maharaj (PGC Adviser)

18 For the Council to review the performance of sports delivered in Port Moresby that are on the Tonga 2019 sport program to achieve consistency of sports delivery across the program and to deliver a professional product that is supportable commercially. A strong tripartite process with OSFO and ONOC is essential to establish MOU agreements with the respective Oceania Federations to assist with the delivery of a professional product. MARKETING COMMITTEE OUTCOMES Development of PGC Marketing Plan for post 2015 era PGC committing resources in host markets 2017, 2019, 2021 & new rights ownership model - Article 27 Recommendations to Executive Board: 1. The Pacific Games Sport Program as the Council s prime product and asset

19 MARKETING COMMITTEE OUTCOMES 2. Delivery of a Professional Product by Organising Committees assisted by its Host Governments The insertion of a Bond into future Host Agreements for Governments and Organising Committees to deliver mandatory principles against agreed milestones, including the establishment of the GOC and the achievement of the venues construction program.

20 SPORTS COMMITTEE REPORT SPORTS COMMITTEE SCHEDULE 11 July in Port Moresby COMMITTEE MEMBERS PRESENT Marcus Stephen (Chairman) Michel Quintin (NC2011) Tamzin Wardley (PNG2015) Joe Carlo (VAN2017) Takitoa Taumoepeau (Tonga 2019) Yvonne Mullins (OSFO/Oceania Athletics)

21 SPORTS COMMITTEE OUTCOMES Terms of Reference set for Sport Program Review Size of the Pacific Games Number of Sports The Compulsory Sports List Australia and New Zealand Participation Athlete Entries processes Examine Youth component at Pacific Mini Games Technical Officiating - Selection & Development Expanded MOU Agreements with Oceania Federations PGAs will be invited to make submissions on all of these matters after these Games Sports Committee will meet in November to consider all submissions Report to Executive Board in December

22 SPORTS COMMITTEE OUTCOMES Endorsed Executive Board amendments to Regulation 7 from International Federation changes: Volleyball from 12 to 14 players Women s Cricket 15 to 14 players Softball from 14 to 17 players Proposal: As per Article 16.2.e: General Assembly to ratify these amendments to Regulation 7

23 WOMEN IN SPORT Frida Delmau Progression of Women s Participation in all aspects of sports More Work to Do Only 2 sports in PNG2015 have more PGAs entered in the Women s than in the Men s 7 out of 28 Technical Delegates from IFs 5 out of 24 Chefs de Mission

24 ATHLETES REPRESENTATIVE REPORT Carl Probert Participated in Executive Board activities Member of ONOC Athletes Commission Ensuring athletes are aware of latest developments in the Pacific Games Assist to develop Athletes Commissions Assisting with developing the Voices of the Athletes outreach program at 2015 Games

25 2016 Annual General Assembly Port Vila, Vanuatu Host of 2017 Pacific Mini Games Immediately following ONOC AGM Tentative Dates May 2016 Depart 14 May