Municipality of Chatham-Kent. Community Human Services. Community Attraction and Leisure Service - Parks and Open Spaces

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1 Municipality of Chatham-Kent Community Human Services Community Attraction and Leisure Service - Parks and Open Spaces To: From: Mayor and Members of Council Genevieve Champagne Coordinator, Active Transportation and Special Events Date: February 13, 2018 Subject: 2018 Municipal Significant Events Recommendations It is recommended that: 1. The request from Historic Downtown BIA Chatham to deem the 2018 Retrofest municipally significant, for the purpose of making a Special Occasion Permit application through Summit Shows Canada, be approved. 2. The request from Summit Shows Canada to deem the new event CK Summer Fest municipally significant, for the purpose of making a Special Occasion Permit application, be approved. 3. The request from Family Shows Canada to deem the 2018 Chatham-Kent Ribfest municipally significant, for the purpose of making a Special Occasion Permit application, be approved. Background A Special Occasion Permit (SOP) is required any time that alcohol is offered for sale or served anywhere other than in a licensed establishment or a private place, per the regulations of the Alcohol and Gaming Commission of Ontario (AGCO). A Public Event SOP can be issued: To a registered charity under the Income Tax Act (Canada) To a non-profit organization or association organized to promote charitable, educational, religious or community objectives For an event of provincial, national or international significance; or For an event designated by a municipal council as an event of Municipal Significance

2 2018 Municipal Significant Events 2 A permit holder that is not a registered charity of a non-profit organization or association may hold a Public Event if the event is: An event of provincial, national or international significance; or Designated by municipal council as an event of municipal significance. Note: A municipal resolution must be included with the Special Occasion Permit application. Comments Retrofest 2018 will take place May 25 and 26, 2018 in downtown Chatham and Tecumseh Park, Chatham, Ontario. The Retrofest Committee is in its 18 th year and intends to draw 25,000 plus residents throughout the downtown core over the course of the weekend. The Retrofest Committee would like to offer Summit Shows Canada use of Tecumseh Park to host the Beer Garden. A letter requesting Municipal Significance status for this event is found in Attachment A. Summit Shows Canada would like to kick off the summer season in downtown Chatham at Tecumseh Park on June 15 and 16, Although this is the first time this two-day festival will be held, the organizer is hoping to make this an annual event. This year CK Summer Fest will be in support of the CK Animal Rescue and will bring a beach vibe to the park with its larger than life beach décor. Expecting to draw up to 15,000 residents, Summit Shows Canada hopes the event will also promote the downtown core. A letter requesting Municipal Significance status for CK Summer Fest is found in Attachment B. Family Shows Canada would like to host their annual Ribfest event in Tecumseh Park on July 6-8, The event annually draws 25,000 plus residents to the downtown core to enjoy the ribs, entertainment and activities for the whole family. A letter requesting Municipal Significance status for Ribfest is found in Attachment C. For Family Shows Canada and Summit Shows Canada to make a Special Occasion Permit (SOP) to sell alcohol at the 2018 Retrofest, CK Summer Fest, and Chatham-Kent Ribfest, it requires that Council designate the events as municipally significant. Areas of Strategic Focus and Critical Success Factors The recommendations in this report support the following areas of strategic focus: Economic Prosperity: Chatham-Kent is an innovative and thriving community with a diversified economy A Healthy and Safe Community: Chatham-Kent is a healthy and safe community with sustainable population growth People and Culture:

3 2018 Municipal Significant Events 3 Chatham-Kent is recognized as a culturally vibrant, dynamic, and creative community Environmental Sustainability: Chatham-Kent is a community that is environmentally sustainable and promotes stewardship of our natural resources The recommendations in this report support the following critical success factors: Financial Sustainability: The Corporation of the Municipality of Chatham-Kent is financially sustainable Open, Transparent and Effective Governance: The Corporation of the Municipality of Chatham-Kent is open, transparent and effectively governed with efficient and bold, visionary leadership Has the potential to support all areas of strategic focus & critical success factors Neutral issues (does not support negatively or positively) Consultation Through the Special Event application process, Chatham Parks and the Chatham-Kent Police Services will review the 2018 Retrofest event application, CK Summer Fest event application and Chatham-Kent Ribfest event application. These applications are due eight weeks prior to their event dates to be circulated for approval. Financial Implications There are no financial implications resulting from the recommendations. Prepared by: Genevieve Champagne, Coordinator Active Transportation and Special Events Reviewed by: Jeff Bray, Manager Parks and Open Spaces Reviewed by: Reviewed by: Evelyn Bish, Director Community Attraction and Leisure Services April Rietdyk, RN, BScN, MHS, PhD PUBH General Manager Community Human Services Attachments: A BIA Retrofest Letter for Municipal Significance

4 2018 Municipal Significant Events 4 B Summit Shows Letter for Municipal Significance C Family Shows Ribfest Letter for Municipal Significance P:\RTC\Community Attraction & Leisure Services\2018\Reports\POS\2018 Municipal Significant Events March 5, 2018.DOCX

5 Attachment "A" The Historic Downtown Chatham - BIA 237 King St. W., Chatham ON N7M 1E6 Ph: Fx: in fo@downtownchatham.com January 31, 2018 To: Genevieve Champagne, BLA - Coordinator, Active Transportation & Special Events Municipality of Chatham-Kent Phone: x Creek Road, Chatham ON N7M Oll RE: Request for "Event of Municipal Significance Status to be dedicated by Chatham Council and Mayor Randy Hope. RetroFest 2018 is on Friday, May 25 and Saturday May 26, 2018 in the Tecumseh Park, Chatham Ontario. RetroFest Car Cruise and Car Show is hosted by the Historic Downtown Chatham-Business Improvement Area. The festival has had entertainment and a beverage garden in its previous years, solely facilitated by a charity group. This year Chris Glassford of Summit Shows Canada is the company in charge of the entertainment and the beverage garden. As per the AGCO (Alcohol Gaming Commission of Ontario) for a company to benefit from the sales of alcoholic beverages, an event must be deemed by the city council in which the event takes place as a "Municipal Significant Event" regardless of hosting private or public events. The RetroFest Committee is in its 18th year and is offering Summit Shows Canada use of free space in the Tecumseh Park during our event. RetroFest intends to draw 25,000+ people throughout the downtown core over the course of the weekend, which is a huge bonus for tourism, culture, arts, and our economic growth in Chatham-Kent. To secure a "Special Occasional Permit'' through the AGCO we will require a municipal resolutions letter to attach to Summit Shows Canada application being sent to the AGCO. Summit Shows Canadawill ensure insurance coverage separate from the HDTC-BIA naming both the Municipality and the HDTC-BIA within the coverage. Summit Shows Canada staff will be Smart Serve trained and will ensure to follow all the rules and regulations outlined by both the municipality and the AGCO for this event within our event. Thank you in advance for your consideration and we all hope that you find your decision in favour of Summit Shows Canada~and the Historic Downtown Chatham-BIA to make RetroFest an event of Municipal Significant Status. Cc: Connie Beneteau-Office Administrator/ Project Coordinator See our website at W\\/w.downto\\11chatham.com llpage

6 Attachment "B" 5'U/J0}\JT 51-,JO\YVS CANADA Summit Shows Canada 5 Canary Crescent Wallaceburg ON, NBA1A4 Summitshowscanada@outlook.com Summitshowscanada.ca January 29th, 2018 To: Genevieve Champagne' BLA - Coordinator, Active Transportation & Special Events Municipality of Chatham-Kent Phone: x Creek Road, Chatham ON N7M Oll RE: Request for" Event of Municipal Significance Status" CK Summer Fest is taking place June 15th and 16th in Tecumseh Park for its first annual 2 day festival in support of the CK Animal Rescue. The CK Summer Fest will bring a beach vibe to Chatham's Tecumseh Park with larger than life beach decor, entertainment, a beverage garden, and beach-style activities. With an expected attendance of over 15,000 people throughout the park, over 60 vendors, 10 bands, and tons of activities for the community, Summer Fest is the perfect chance to draw early summer business downtown and introduce economic benefits. We currently have 10 out of town vendors looking to come to Chatham from all over South-Western Ontario and we have recommended local hotel lodging, restaurants and tourist destinations. Summit Shows intends to support local businesses during this process, from porta-johns to bands, Sons of Kent for beer and merchandise, Caron Productions for sound and lighting and other festival based service businesses. Summit Shows is looking to have the CK Summer Fest designated as an Event of Municipal Significance for our company to sell liquor and profit from the sale of liquor. A major portion of our sales shall be donated to the local CK Animal Rescue. Our event will be insured through Programmed Insurance Brokers, our staff is Smart Serve Trained, and we will ensure to follow all of rules and regulations outlined by both the municipality and the AGCO for our event. Thank you in advanced for your considerations, and we hope you find your decision in our favor as we truly believe we can benefit the future of Chatham-Kent. Thank You, Chris Glassford; Owner/Operator of Summit Shows Canada

7 Attachment "C" Wednesday, January 31, 2018 To: Genevieve Champagne Special Events Coordinator Municipality of Chatham-Kent Subject: Chatham Kent Rib Fest - Municipal Significant Event To the members of the Chatham-Kent Municipal Council: The 2018 Chatham-Kent Rib Fest will be taking place July. 6 th, - 7 th, 8 th, 2018, at Tecumseh Park and encompasses "Ribbers", entertainment and activities for the whole family and attracts visitors who come to enjoy the food, live music, the beer tent and the entertainment. We are requesting our festival to be designated a "SIGNIFICANT EVENT" for the Municipality of Chatham-Kent for this coming summer festival season. Once this designation is awarded in writing, we can continue with our application for the Special Occasions Permit If you have any questions, please contact me at your earliest convenience. We look forward to a very successful year for the Chatham-Kent Rib Fest. Thank you, Doug Hillier Family Shows Canada.