CISM Friendship through Sport

Transcription

1 INVITATION FILE November 27 December 3, 2018, Moscow, Russia CISM Friendship through Sport

2 Russian Delegation to CISM, Moscow, Leningradskiy pr.39, str. 3 Telephone: sklanastasia@mail.ru, gvzhuruli@mail.ru, ufpvsrf@yandex.ru Date: To: See Distribution List Subject: (CISM) I have the honor to invite a Mission representing the Armed Forces of Your country at the (CISM) in Moscow during the period of November 27 December 3, FRIENDSHIP THROUGH SPORT Sincerely, Oleg BOTSMAN Colonel Chief of the Russian Delegation to the CISM ENCLOSED: - Distribution List - General Program - General Information - Annex 1 - Preliminary Agreement - Annex 2a - Final Entry - Annex 2b - Final Entry - Composition of Mission - Annex 2c - Final Entry - Personal data for visas support to visit Russian Federation - Annex 2d - Commitment by the Chief of Mission

3 1. DISTRIBUTION LIST: CISM governing bodies President of CISM Official CISM Representative The concerned Continental Vice-President CISM Secretary General The concerned Chief(s) of Liaison Office(s) President and Members of CISM Sport Committee Also: Representatives of the CISM Partners and Sponsors International Federation of Sport Climbing (IFSC) To the Chiefs of Delegations of: (Note: List in English alphabetical order.) 01 Afghanistan 35 D.R. of Congo 69 Kenya 103 Portugal, R. 02 South Africa 36 D.P.R. Korea 70 Kyrgyzstan 104 Qatar, State 03 Albania, R. 37 Ivory Coast, R. 71 Kuwait, State 105 Central African R. 04 Algeria, R.P.D. 38 Croatia, R. 72 Lesotho 106 Dominican R. 05 Germany, F.R. 39 Denmark, Kingdom 73 Latvia 107 Czech R. 06 Angola, R. 40 Djibouti, R. 74 Lebanon, R. 108 Romania 07 Saudi Arabia, Kingdom 41 Egypt, Arabic R. 75 Libyan Arab Jamahiriya 109 Russia, F. 08 Argentina, R. 42 United Arab Emirates 76 Lithuania, R. 110 Rwanda, R. 09 Armenia 43 Ecuador 77 Luxembourg, G.D. 111 Senegal, R. 10 Austria, R. 44 Eritrea 78 Former Yugoslav Republic 112 Serbia of Macedonia 11 Azerbaijan 45 Spain, Kingdom 79 Madagascar, R. 113 Sierra Leone, R. 12 Bahrain, Kingdom 46 Estonia, R. 80 Malawi 114 Slovakia, R. 13 Bangladesh 47 USA 81 Mali, R. 115 Slovenia, R. 14 Barbados 48 Finland, R. 82 Malta 116 Sudan, R. 15 Belarus 49 France, R. 83 Morocco, Kingdom 117 Sri Lanka, R. 16 Belgium, Kingdom 50 Gabon, R. 84 Mauritania, Islamic R. 118 Sweden, Kingdom 17 Benin, R. 51 Gambia, R. 85 Monaco, Principality 119 Switzerland, C. 18 Bolivia, R. 52 Georgia, R. 86 Mongolia, State 120 Suriname, R. 19 Bosnia Herzegovina 53 Ghana, R. 87 Montenegro 121 Swaziland, Kingdom 20 Botswana, R. 54 Greece, R. 88 Myanmar 122 Syrian Arab R. 21 Brazil, F.R. 55 Guatemala, R. 89 Namibia 123 Tanzania, United R. 22 Bulgaria, R. 56 Guinea, R. 90 Niger, R. 124 Chad, R. 23 Burkina Faso 57 Guinea-Bissau, R. 91 Nigeria, F.R. 125 Thailand, Kingdom 24 Burundi, R. 58 Equatorial Guinea, R. 92 Norway, Kingdom 126 Togo, R. 25 Cameroon, R. 59 Hungary, R. 93 Oman, Sultanate 127 Trinidad & Tobago 26 Canada 60 India, R. 94 Uganda, R. 128 Tunisia, R. 27 Cape Verde, R. 61 Indonesia 95 Uzbekistan 129 Turkey, R. 28 Chile, R. 62 Iran, Islamic R. 96 Palestine 130 Ukraine 29 China, P.R. 63 Iraq 97 Pakistan, Islamic R. 131 Uruguay, Eastern R. 30 Cyprus, R. 64 Ireland, R. 98 Paraguay, R. 132 Venezuela, B.R. 31 Colombia, R. 65 Italy, R. 99 Netherlands, Kingdom 133 Vietnam, R. 32 Comores, Union. 66 Jamaica 100 Peru, R. 134 Yemen, R. 33 Congo, R. 67 Jordan, H. Kingdom 101 Philippines 135 Zambia, R. 34 Korea, R. 68 Kazakhstan, R. 102 Poland, R. 136 Zimbabwe, R.

4 2. GENERAL PROGRAM OF THE CHAMPIONSHIP DATE Tuesday November 27, 2018 Wednesday November 28, 2018 Thursday November 29, 2018 Friday November 30, 2018 Saturday December 1, 2018 Sunday December 2, 2018 Monday December 3, 2018 ACTIVITY Arrival of Participants, Preliminary Meeting Lead qualification Lead semi Final Opening Ceremony Lead Final Award Ceremony Bouldering qualification Bouldering semi Final Bouldering Final Award Ceremony Speed classic Format Speed record Format Award Ceremony Closing Ceremony Cultural program Closing Banquet Departure of Missions

5 3. COMPOSITION OF THE MISSION. a. The composition of the mission shall be based on the number of participating climbers per the following chart: Chief of Mission 1 Team Captain 1 Coaches 2 Medical Doctor 1 Number of athlets (men) 6 Number of athlets (women) 6 Total 17 No additional member(s) may be included in the mission without prior approval of the Organizers. CISM Climbing Sports Committee members are authorized to participate and will not count against their nation s composition of the mission. 4. ACCESS TO THE LOCATION OF THE COMPETITION. a. The competition will take place in Moscow, Russia, which is 30 minutes away from the Sheremetyevo International Airport, 2,5 hours away from the Domodedovo International Airport and 1,5 hours away from the Vnukovo International Airport. b. The cost of travel to and from the host country will be the responsibility of the participating missions. c. Teams shall arrive to the Sheremetyevo International Airport, the Domodedovo International Airport, the Vnukovo International Airport and Moscow railway station. By the host site coordinators and be transported to the site of the competition and accommodations. 5. CONDITIONS OF STAY. a. Board and lodging will be provided for all participants, as well as transport for all CISM related events. b. Participants will be required to pay extra expenses such as telephone calls, laundry, additional food and beverages. c. Nations arriving before 27th November 2018 and departing after 3th December 2018 will be responsible for all expenses incurred during the period outside the official competition dates. CISM officials such as the Official CISM Representative (OCR), Climbing Sports Committee are authorized to arrive before 27th November d. In accordance with the Statutes and traditions of CISM, any political or and religious action during the competition, in particular the dissemination of propaganda documents, pictures, clothing, brochures, reviews etc, is strictly forbidden. Any contravention will result in immediate exclusion and deportation of such nation. e. Additional persons will not be accepted without official written permission of the Organizers. f. Medical support for the duration of the event will be provided by the host, which will cover costs for basic emergency treatment only. In case of additional treatment, hospitalization and routine medical care, participating nations will be responsible for the payment thereof.

6 6. REGULATIONS. a. Rules. The competition will be organized in accordance with the most recent regulations of the International Federation of Sport Climbing (IFSC). b. Eligibility. All athletes must be military personnel on full active duty in the Armed Forces of their respective nations (art of the CISM Regulations). Participation of inactive member nations is not authorized (art.7.24 of the CISM Regulations). All of the participants are asked to present the following documents upon registration: Personal identification card. Passport 7. CHAMPIONSHIP FORMAT. a. Disciplines: Lead (M,W) Bouldering (M, W) Speed classic (M, W) Speed record (M, W) b. National Team Ranking Following the completion of the Final round of each individual event, the first thirty competitors in each Category shall be awarded the Ranking Points for the purpose of calculating the National Team Ranking: Note: The Ranking Points gained by tied competitors will be the average of the points for the tied rank positions. The points will be rounded off to whole numbers. Team Ranking shall be calculated by adding the Ranking Points of the three (3) highest ranked team members in each Category for each discipline, ranking teams in descending order of the total number of Ranking Points accumulated. 8. ANTI-DOPING. Anti-Doping tests will be conducted in accordance with the CISM Regulations - Chapter IX, CISM Anti-Doping Rules, the concerned CISM Sports Regulations, the concerned International Federation Rules, and all WADA rules, mainly the World Anti-Doping Code, and the International Standard for Testing. The number and type of tests, as well the athletes to be tested shall be determined by the CISM Anti-Doping Commission. These procedures will follow the concerned CISM Test Distribution Plain (TDP). In case an athlete has a Therapeutic Use Exemption (TUE), the Chief of Delegation should send this TUE to the CISM GS until 30 days before the Opening Ceremony. This TUE will be submitted to the TUE Commission to analysis and further approval.

7 9. UNIFORM. Service Uniforms are mandatory for opening and closing ceremonies. 10. CUSTOMS AND VISA PROCEDURES. It is highly recommended that each participating nation contacts the embassy of Russian Federation in their respective country for specific information regarding to entry procedures and VISA information into the Russia. Failure to do so may cause refused entry into the Russian Federation. Delegations of countries that require a visa to enter the Russian Federation must complete Annex 2c - Final Entry - Personal data for visas support to visit Russian Federation. 11. WEATHER. The anticipated weather for November in Moscow is mild and comfortable with low possibility of rain. Highest daily temperature + 2 C Normal daily temperature C Lowest daily temperature - 1 C 12. CURRENCY. The local currency is the Rubble. 13. ADDITIONAL ITEMS AND INFORMATION. a. Chiefs of Missions are kindly requested to bring along the following items: 1. One CD with National anthem. 2. One national flag (1.5m x 2.5m). 3. For the creation ID teams kindly request to send athletes pictures by to Russian delegation to CISM not later than 10th October 2018 (sklanastasia@mail.ru). Pictures size >500 Kb. b. Any special dietary needs should be conveyed in advance in order to ensure that it is catered for. c. Water bottles are not necessary as the water from taps is safe for consumption. 14. DEADLINES FOR AGREEMENTS. Please note and comply with the following deadlines: a. Preliminary agreement of participation. Annex 1 to be submitted before 1st September b. Final agreement of participation. Annex 2a-d to be submitted not later than 10th October Late submissions may result in denied participation. c. Any nation withdrawing from participation after submitting Annex 2b and fails to notify the Organizing Committee accordingly will be held responsible for all related costs incurred by the Organizers.

8 15. CORRESPONDENCE. All official correspondence and mail concerning the competition should be sent to: Russian Delegation to CISM , Moscow А-167, Leningradskiy pr.39, str. 29 Telephone:

9 ANNEX 1 PRELIMINARY AGREEMENT To be returned by: 1st September 2018 To: Russian Delegation to CISM sklanastasia@mail.ru, , Moscow А-167, Leningradskiy pr.39, str. 29 Telephone: Copy to: gvzhuruli@mail.ru, ufpvsrf@yandex.ru Copy to: CISM Headquarters Rue Jacques Jordeans Bruxelles BELGIQUE Fax: (32-2) cism@cism-milsport.com NATION: TOTAL NUMBER OF PARTICIPANTS: Officials Athletes CSC members Total Men Women Total MEANS OF TRANSPORT: DATE: SIGNATURE OF CHIEF OF DELEGATION RANK/NAME: Your Contact Rank/Name Phone Fax

10 ANNEX 2a FINAL ENTRY To be returned by: 10th October 2018 To: Russian Delegation to CISM , Moscow А-167, Leningradskiy pr.39, str. 29 Telephone: Copy to: Copy to: CISM Headquarters Rue Jacques Jordeans Bruxelles BELGIQUE Fax: (32-2) NATION : PLACE DATE FLIGHT Nr TRAIN Nr BUS Nr TIME ARRIVAL DEPARTURE MEANS OF TRANSPORT: DATE: SIGNATURE OF CHIEF OF DELEGATION RANK/NAME: Your Contact Rank/Name Phone Fax

11 ANNEX 2b FINAL ENTRY - COMPOSITION OF THE MISSION To be returned by: 10th October 2018 To: Russian Delegation to CISM sklanastasia@mail.ru, , Moscow А-167, Leningradskiy pr.39, str. 29 Telephone: Copy to: gvzhuruli@mail.ru, ufpvsrf@yandex.ru NATION : Copy to: CISM Headquarters Rue Jacques Jordeans Bruxelles BELGIQUE Fax: (32-2) cism@cism-milsport.com # Function Rank Surname (family name) and Name Participation in 1. Chief of Mission 2. Team Captain 3. Coach 4. Coach 5. Medical Doctor Athletes (Men) Athletes (Women) CSC member In strict compliance with applicable CISM Regulations Chapter VII, Art. 7.22, I, the undersigned Chief of Delegation, hereby officially confirm that all athletes representing my nation in the CISM event are on active duty in my nation s Armed Forces. I understand that sanctions may be imposed against my nation, my mission, my team, individual athletes, or myself for violation of this provision (CISM Regulations Chapter I, Art. 1.12). Lead Bouldering Speed classic Speed record DATE: SIGNATURE OF CHIEF OF DELEGATION RANK/NAME:

12 COMPOSITION OF THE MISSION To be returned after fulfillment NATION: No. Function FAMILY NAME Given Name INTERNATIONAL MILITARY SPORTS COUNCIL Personal data for visas support to visit Russian Federation 1. Chief of Mission 2. Team Captain 3. Coach 4. Coach 5. Medical Doctor C O M P E T I T O R S: 6. M 7. M 8. M Athletes (Men) 9. M 10. M 11. M 12. W 13. W 14. W Athletes (Women) 15. W 16. W 17. W RESERV COMPETITORS: ANNEX 2c PLACE OF VISAS RECEIVING (only town/city) Gen der Date of Birth (dd.mm.yyyy) Place of Birth Passport No. Passport Issuing Date (dd.mm.yyyy) Passport Expiry Date (dd.mm.yyyy) In strict compliance with applicable CISM Regulation, I, the undersigned Chief of Delegation, hereby officially confirm that all athletes data is correct. I understand that any incorrect information may cause difficulty in obtaining visaы to visit the Russian Federation. DATE: SIGNATURE OF CHIEF OF DELEGATION

13 ANNEX 2d FINAL ENTRY - COMMITMENT BY THE CHIEF OF MISSION NATION : The undersigned, Chief of Mission declare that he has read the CISM Regulations and moreover understood the following prescriptions: Article PARTICIPATION - MILITARY STATUS A. Only military personnel on active duty in Armed Forces may take part in competitions organized by CISM. B. No one may be recalled to active duty in the Armed Forces for the purpose of participating in a CISM competition. In the case of an intermittent military service, the athletes regularly recalled may not take part in CISM competitions, under any circumstances, if more than 18 months have elapsed between this recall and the end of their last call to arms. C. Exceptions to the above may be authorized by the General Assembly, upon recommendation of the Board of Directors. D. All military participants in a CISM event shall be in possession of proper documentation which signifies active military service of the member nation he represents. The documentation can be: 1. A valid military identity card for those athletes who are authorized to present their military identity cards abroad, 2. A form of verification (in English and/or French) of military status accompanied by a passport. E. By signing the final entry, the Chief of Delegation confirms the military status of the participating athletes. If there are last minute changes in the participation of the athletes, the verification file may be signed by the Chief of Mission, but shall be confirmed by the Chief of Delegation by official letter. F. If one of these documents is not available, participation is refused. Article CHIEF OF MISSION A. Chief of Mission 1. Chiefs of Mission shall be familiar with CISM regulations. 2. Missions must not only participate or be present at sports events, they are also required to participate in information conferences on CISM, study days, commemorative and cultural events and ceremonies organized by the host nation.

14 B. Conduct of a mission 1. The Chief of Mission is responsible for the behavior of his team in sports and general discipline. He shall ensure that members of his mission respect the rules and directives prescribed by CISM and organizers of the championship. The respect of schedules is particularly important as they form the basis for the effective conduct of competitions and ceremonies. Instances of indiscipline or poor sportsmanship will be handled by Championship officials and may result in the disqualification of individual athletes or teams. 2. The Chief of Mission shall also enforce the rules concerning behavior and dress during the ceremonies. He plays an important role in promoting the CISM spirit among his mission, a spirit represented by friendly attitude towards other missions, courtesy towards organizers and fair-play in competition. The mission, who does not wear military uniforms during the opening ceremony of a Championship, will not be authorised to take part in the Championship. The Official CISM Representative will communicate this decision. Article 8.6. ABSENCE OF A MISSION WITHOUT NOTIFICATION If a mission which submits a preliminary agreement and/or final entry is absent without notifying the host nation in time, a sanction will be imposed (Regulations Art. 1.12). Article RULES OF STAY A. General 1. The Chiefs of Mission are responsible for the discipline of their mission. The missions fall under the jurisdiction of the organizing nation. During events, all athletes present on the playing fields are equal before the jury, the referees and to themselves. No one may use his rank to impose his views on sports matters. 2. Civilian members of the missions shall conform to the discipline accepted by all other participants. B. Military uniforms 1. Unless otherwise approved by the Official CISM Representative, all participants shall wear military uniform during official ceremonies such as the opening and closing ceremonies and medal-awarding ceremonies. Individuals without proper uniform will not be allowed to participate in the championship. 2. The presentation of medals takes place, in principle, during the closing ceremony. The presentation of medals may be done in sports uniform, if for organizational reasons it is not possible to wear military uniforms. This is the case e.g. when the presentation immediately follows a championship sports event. Sports uniforms shall respect the corresponding national criteria (training suit, sports shoes, etc.) Displaying the national flag on the podium by the recipient (athlete or team) at a medal awarding ceremony is forbidden. Individuals failing to respect these prescriptions shall not receive their medal(s) during the official ceremonies. C. Forbidden actions 1. In conformity with the statutes and traditions of CISM, any political or religious propaganda during a CISM event, in particular the dissemination of documents, pictures, brochures, reviews, etc. is strictly forbidden. 2. Any contravention shall result in the exclusion of the mission from further competition and may result in additional sanctions (Regulations Art. 1.12). Article ACCOMODATIONS E. All missions, including those of the host nation, shall be accommodated under the same conditions. If the conditions are in accordance with the CISM norms and standards, the missions are expected to accept the accommodation provided by the organizing nation. Any mission that does not accept the accommodations provided by the organizing nation and judged as adequate by the Official CISM Representative will not be allowed to participate in the championship. DATE: SIGNATURE OF CHIEF OF MISSION RANK/NAME: