AEROBIC GYMNASTICS WORLD CUP ID 5579 B CATEGORY WORLD CUP PONTA DELGADA, 8 TH - 13 TH MAY 2013 PORTUGAL WORKPLAN

Transcription

1 AEROBIC GYMNASTICS WORLD CUP ID 5579 B CATEGORY WORLD CUP PONTA DELGADA, 8 TH - 13 TH MAY 2013 PORTUGAL WORKPLAN POR - Lisbon, 10 th April 2013

2 Aerobic Gymnastics FIG World C Workplan 2 Welcome to Ponta Delgada! Dear Friends, The Gymnastics Federation of Portugal and the Clube de Atividades Gimnicas de Ponta Delgada, have the honour to welcome all participating federations to the 3 rd Edition of the Aerobic Gymnastics FIG World C, Category B Event, that will be held in Ponta Delgada City, S. Miguel Island, Açores, Portugal, from 8 th to 13 rd of May This workplan as been developed in accordance with the FIG Rules, to provide all necessary information concerning the participation of the national federations, in the above mentioned event. 1 - Participating Federations: China, France, Great Britain, Indonesia, Japan, Mexico, Portugal, Romenia, Russia and Spain. 2 - Host Federation: Gymnastics Federation of Portugal Address: Estrada da Luz, 30A, Lisbon, Portugal Tel: / Fax: / gympor@gympor.com / Website: Competition Venue: Teatro Micaelense Centro Cultural e de Congressos Address: Largo S. João Edifício Teatro Micaelense, 9500 Ponta Delgada, Portugal Tel: / Fax: / Competition Dates: Qualifications: Friday 10 th and Saturday 11 th of May 2013 Finals: Sunday 12 nd of May Local Organising Office: Clube de Actividades Gímnicas de Ponta Delgada Address: Rua Monsenhor José Gomes, 4, Ponta Delgada, Azores, Portugal Tel: / cagpd@sapo.pt / Web site: Organizing Committee: President Vice-President Executive Director Marketing and Publicity Press & Media Comunication General Secretary Scoring system secretary Protocol Communication & Informatics Volunteers coordinator Transports & Accommodations Music & Training Medical & Physiotherapy Video Photography Joao Paulo Rocha Rogério Barroso Fernanda Marta Americo Nunes Catarina Esteves Isabel Falcão Sofia Costa Julio Macedo Nuno Forjaz Sara Carreiro Diamantino Silva Carolina Queiroz Francisco Medeiros Mário Santos Carlos Alberto Matos 7 - Technical Regulations The competition will be organized under the following FIG rules, as valid in the year of the competition, except for any deviation mentioned in this Invitation letter and the directives: Statutes Technical Regulations License Rules World C Rules for Aerobic Gymnastics 2

3 Aerobic Gymnastics FIG World C Workplan 3 General Judges Rules Specific Judges Rules for Aerobic Gymnastics Code of Points Medical Organization of the Official FIG Competitions Doping Control Rules FIG Media Rules FIG Apparatus Norms FIG Advertising and Publicity Rules Regulations for Awards Ceremonies and subsequent decisions of the FIG Executive Committee 8 - FIG Official Representative The official FIG representative appointed for the competition to act as President of the Serior Jury is Mr. Sergio Garcia, Member of the FIG Aerobic Gymnastics Technical Committee. 9 - Competition jury: The Jury will be composed by: 1 Chair of Judge s Panel; 2 Difficulty Judges; 4 Artistic Judges; 4 Execution Judges; 1 Time Judge; 2 Line Judges. Each participating Federation must provide a minimum of 1 judge with a valid FIG Brevet for the current cycle ( ). Each participating federation must provide minimum one judge Category I, II or III. Failure to do so, or if a participating federation send a judge with category 4 (instead of category I,II or III) will result in a fine of Swiss francs to be paid to the OMF. Member Federations who have only Cat.4 judges are allowed to send a Cat. 4 Judge who may be used as Time or Line Judge only Apparatus splied: Gymnova Aerobic Floor, FIG Certified Age Gro and Categories: FIG World C Competition: Seniors / 18 + years / Categories: IW, IM, MP, TR and GR Participation: The participation is limited to 2 per country in each category. Only senior gymnasts in good standing with the correct age and holding a valid FIG license may participate. The organizing committee will be responsible for checking the validity of the gymnasts licenses. No gymnast will be accepted without a valid FIG license at the deadline of the nominative registration. The maximum size of the invited delegations is as follows: Head of delegation 1 Team Manager (if 4 and more units) 1 (if 8 and more units) 2 Coaches (if 1 unit) 1 (if 2 to 7 units) 2 (8 and more units) 3 Gymnasts (2 per category) 26 Doctor 1 Physiotherapist (if 1 to 3 units) 1 (if 4 and more units) 2 Judges 2 A unit being an individual gymnast, a pair, a trio or a gro Competition Format: The Competition consists of Qualifications and Finals in all 5 categories. Qualifications: Participation is limited to 2 per country in each category. Finals: The top eight gymnasts per category from the qualifications qualify for the Finals. In addition, if the Organizing Member Federation has not qualified in any category, it may nominate one participation in max. 1 category of its choice. Maximum participation in the finals is therefore 8+1 participants in one category and 8 in the other four categories. 3

4 Aerobic Gymnastics FIG World C Workplan Detailed Schedule: Wednesday 08/05/13 Arrival of Delegations and accreditation Thursday 09/05/13 All day: Training sessions by schedule 09:30-10:00 Orientation Meeting 10:00-12:00 Judges briefing 14: Rehearsal of the Official Opening Ceremony (COMPULSORY FOR ALL NATIONS with maximum 12 competitors by nation) Rehearsal of the official ceremonies by OC in Competition Hall Friday 10/05/13 08:00-12:10 Training Sessions 16:30-17:30 Judges Meeting (Draw) :00 World C Qualifications (IM-MP-GR) Saturday 11/05/ :33 Training Sessions 16:30-17:30 Judge s Meeting (Draw) Official Opening Ceremony 18:30-19:45 World C Qualifications (IW-GR) Sunday 12/05/ :00-11:30 Training session for the WC Finalists 14:00-15:00 Judge s Meeting (Draw) 15:30-15:45 Opening Ceremony :00 World C Finals (IM-MP-GR) 17:00-17:20 Award Ceremony :30 World C Finals (IW-TR) :45 Award Ceremony Closing Ceremony Monday 13/05/201 All day: Departure of the delegations 15 - Training and competition areas: a) Upon arrival to Ponta Delgada / Micaelense Theater, the accreditation office will deliver the final detailed schedule. b) -: This area can be used by each nation team during 1 hour. c) Specific floor: This area will have a competition floor, with CD music for each routine during 3 minutes. The coaches and gymnasts should bring their own 3 rd CDs. d) : This area will be the main competition floor podium, using the routine music previously send by to the OC until 23 rd of April by the wc-azores-music@sapo.pt e) The Official Opening Ceremony Rehearsal is compulsory for all nations with the presence of the Head of Delegation, Coaches and maximum participation of 12 gymnasts by nation Music procedure: In order to simplify the management of the music and to limit the technical problems of wiring for sound during the competitions, the OC wishes to reduce the variety of the different musical sports (CD, key USB) and use only the numerical sport. Each music will be classified and indexed in a file on the computers of wiring for sound by respecting the flow schedule in order to be able to use them quickly and effectively. All the music used must be send to wc-azores-music@sapo.pt until 23 rd April The OC wishes to receive the gymnasts music in MP3 format. Each music will have to contain following information: The name of the nation (official abbreviation of the country); The first and last name of the competitor/s; The category (IM, IW, MP, TR, GR); Example: OPEN_POR_ SARDINHA_Sara_IW1_ mp3 4

5 Aerobic Gymnastics FIG World C Workplan 5 *Although, all teams should bring their own 2 CDs for each routine with the identification of the Nation, Gymnasts Names, Category, Age gro, music time, plus 1 CD for the sessions before the competition! 17 Awards: For the FIG World C Competitions there will be prize money awards. The Prize Money, free of any deductible taxes, will be distributed in Swiss Francs as follows: For Tournaments Category B: Total CHF Individual Men Gold x Individual Women Silver Mixed Pairs Bronze Trios Gros Gold x Silver Bronze IMPORTANT: No prize money, medals and World Ranking Lists points will be given, if there are less than 4 participants per category. A trophy will be handed to the winners in each category; For the top 3 competitors in each category medals and diplomas will be presented; Diplomas of participation will be presented for all official members of all delegations; 18 Accommodation: a)the official hotel is Hotel Açores Atlântico, located 7 minutes walking to the Competition Hall: Teatro Micaelense, Centro Cultural e de Congressos de Ponta Delgada. b) All participating federations must pay for their accommodation costs. At the time of the definitive to the OC. Entries without the payment will be considered as invalid and will be refused. 19 Transports: a) The delegations have to cover by themselves the costs for their international transportation. b) The OC will provide free of charge transport to all delegation members booked at the official hotel, from International Airport of Ponta Delgada on the official arrival (8 th of May 2013). There will be no transport service between the official Hotel and the competition hall. c) For those delegations that don t book hotel accommodation trough the OC, the official transportation service will be provided at the cost of 50 EUR/person Medical services: The Host Federation, the Organizing Committee and the FIG will not be held responsible for any Liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations (Section 1, article 12.10) foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation (except for gymnasts and judges). The OC will verify the insurance and FIG Licenses on arrival of the delegation members (e.g. cover note or photocopy of the valid policy). During the Trainings and Competitions the OC will provide medical services. An appointed person will be available during those times in the medical room at Teatro Micaelense. 21 Accreditation: The accreditation will be at Teatro Micaelense Centro Cultural e de Congressos Address: Largo S. João Edifício Teatro Micaelense, 9500 Ponta Delgada, Portugal Tel: / Fax: / 5

6 Aerobic Gymnastics FIG World C Workplan 6 The Heads of Delegation, nominated at the nominative registration forms, must present the following documents: Passports of each member of the delegation. Insurances for each member of the delegation. FIG Gymnast Licences Card National Flag and Anthem. Two CDs for each routine with the Country, Category/Age gro and Names of the competitor/s. 1 CD for List of difficulty elements for each routine. To be ready to fill a list for the order of your competitors during the time for the s. During the Orientation Meeting detailed and dated information will be given to all nations. If you need some more information in advance, please do not hesitate to contact us. Looking forward to welcome you in Ponta Delgada, Lisbon, 10 th April 2013 Rogério Barroso Organizing Committee Vice-President João Paulo Rocha President of the Gymnastics Federation of Portugal 6

7 Aerobic Gymnastics FIG World C Workplan 7 Appendix A Provisional Training Schedule (10 th April 2013) Thursday 09/05/2013 POR-MEX 08:00-09:00 09:00-09:30 09:30-10:00 CHN 08:30-09:30 09:30-10:00 10:00-10:30 FRA ROU 09:00-10:00 10:00-10:30 10:30-11:00 ESP-GBR INA-JPN-RUS 09:30-10:30 10:30-11:03 11:03-11:36 Friday - 10/05/13 ESP-GBR 08:00-09:00 09:00-09:33 09:33-10:36 INA-JPN-RUS FRA ROU 09:06-10:06 10:06-10:36 10:36-11:06 CHN 09:36-10:36 10:36-11:06 11:06-11:36 POR-MEX 10:06-11:06 11:06-11:36 11:36-12:06 Saturday - 11/05/13 POR-MEX 08:00-09:00 09:00-09:30 09:30-10:00 CHN 08:30-09:30 09:30-10:00 10:00-10:30 FRA-ROU 09:00-10:00 10:00-10:30 10:30-11:00 ESP-GBR-INA JPN-RUS 09:30-10:30 10:30-11:00 11:00-11:33 Sunday - 12/05/13 Finalists Training IM 08:00-09:00 09:00-09:30 09:30-10:00 MP 08:30-09:30 09:30-10:00 10:00-10:30 TR 09:00-10:00 10:00-10:30 10:30-11:00 GR 09:30-10:30 10:30-11:00 11:00-11:30 7