Supplementary Regulations

Transcription

1 Supplementary Regulations New Hampshire & Maine July 20-21, 2018 Round 4 of the National Championship Series

2 The 2018 New England Forest Rally is here again and we are excited that you will be joining us in our second decade of running this event. Just like every year, most of the core of the rally will remain the same and we are making a few changes here and there. That being said, please read carefully in case we made a change that you have become accustomed to. As in years past we continue to rely heavily on a small group of people who put in time year-round to ensure this event goes smoothly. It is not without their long hours before, during and after the event that we can accomplish our goals in providing you with some of the most challenging Stage Roads in the country. One of our largest supporters Sunday River will once again be the Rally Headquarters. We ask that you continue to lodge with them and even buy meals and drinks around the Sunday River property. The last few years, we have been the largest single event during the summer and we look to continue that streak. We have several land owners that contribute so much to our event. Seven Islands Land Company, Wagner Forest Management and the Towns of Peru and Woodstock provide all our Maine stages for Friday. Seven Islands and Wagner Forest Management supply the New Hampshire and Maine Saturday stages. We fully appreciate their willingness in continuing to work with us. We always need to be extra careful to never speed on the recce or on transits. When driving on the recce and transits, please be ready to pull over and stop for the logging trucks! They need to stay in the middle of the road so they can be safe and get to the mill without delay. This is all so we can continue to race on the best roads in the northeast. Thank you one and all for all your assistance and cooperation in participating in The New England Forest Rally. Please compete safely and remember We always enjoy ourselves! EVENT ORGANIZER: New England Performance Rally, LLC 178 Miller Rd Dalton, NH nefrrally@gmail.com New England Forest Rally Page 2 of 24

3 Contents Welcome Message 2 Contents 3 1. Event Description 4 2. Organization 5 3. Jurisdiction 5 4. Event Status 5 5. Rally Headquarters and Official Notice Board 6 6. Type of Event 6 7. Event Schedule 7 8. Exceptions to Rally Rules 8 9. Features of Rally Event Registration Fees and Charges Starting Order Odometer Check Scrutineering Vehicle Visual Identification EZTrak Vehicle Tracking Devices Autograph Session Media/Shakedown Stage Reconnaissance (Recce) Comparison of 2018 stages to previously run stages Unauthorized Practicing/Recce (Important!!!) General Event Running Information Service Park and Servicing Parc Fermé, Impound and Teardown Fuel/Refueling Results and Awards Accommodations Official Merchandise Vendor 20 Appendix 1 Sunday River Overall Map 21 Appendix 2 Sunday River Service Area Map 22 Appendix 3 Sunday River Maintenance Shed Location 23 New England Forest Rally Page 3 of 24

4 1. Event Description The New England Forest Rally is to be held on July 20-21, It will start and finish at the Sunday River Resort located in Newry, Maine. Friday s Maine Regional Rally will have four traditional stages totaling approximately 38 miles of roads. Saturday s New Hampshire Regional Rally will have nine stages of approximately 75 miles. These will be generally fast stages, with some fast to twisty changes in character throughout each stage; as well as the traditional Magalloway Stages to continue with our long tradition of these most memorable stages. The two-day, National, New England Forest Rally comprises both regional rallies above. Parc Exposé will be located in the South Ridge Parking Lot 2 at the Northwest end of the Sunday River Resort just outside the South Ridge Welcome Center. Service Parks will be located on Friday in South Ridge Parking Lot 3, just Northwest of the Trails End restaurant at Sunday River and on Saturday in Errol, NH at the grass field, adjacent to the JML Trucking facility. There will be optional remote refuel areas on both Friday and Saturday. The route is contained in an area 60 miles to the North and 60 miles to the East and West of Bethel, Maine. Maps will be included in the front of the route book. The route is approximately 440 miles long with approximately 112 miles of special stages. The altitude of the area covered ranges from 600 Feet (200 Meters) to 2000 Feet (600 Meters) in height. Most of the stages are 1½ lane, groomed, logging roads. Some are being used as access for current logging operations and all are on gravel with short stretches of asphalt. The roads tend to be fast and may cut-up in some softer areas. Friday s stage, Concord Pond will again be run midday. Remember, we always enjoy ourselves! Please see: online for information prior to the event. New England Forest Rally Page 4 of 24

5 2. Event Organization Chairman Rallymaster/Clerk of the Course Chief of Worker Registration Registrar for Workers Chief of Controls Chief of Communications Chief of Emergency Services Chief of Scoring Chief of Scrutineering Chief of Service Areas Chief of Sweep Chief of Spectator Safety ARA Series Manager Press Officer Rules, Licensing, etc. Competitor Registrar Senior Steward Steward Steward Chris Regan - nefrrally@gmail.com (203) Mark Williams motoringeventservices@gmail.com Mark Kerrigan - mlkerrigan@comcast.net Jackie Manock - jme.manock@gmail.com Matt Kennedy - rallye44@comcast.net Tim Carter - tim@askthebuilder.com Peter Villaume - ner.emergency.services@gmail.com Mike Gibeault - mpgibeault@gmail.com Don Taylor - shelbyeast@aol.com Kathy Moody rallykat158@yahoo.com Ryan Connary - ryan.connary@gmail.com Will Koscielny - william-koscielny@gmail.com Doug Shepherd - doug@usacracing.com Craig Zurhorst - craig.zurhorst@gmail.com Jackie Manock - jme.manock@gmail.com Pam Bowman- pam@teamoneil.com JB Niday- jbniday@me.com TBD Rod Hendricksen 3. Jurisdiction The rally will be held under the current American Rally Association Rules & Bulletins, as amended by these Supplementary Regulations. These publications are available from the American Rally Association web site, whose address is listed below, and will be available for scrutiny at rally headquarters. American Rally Association 4. Event Status The New England Forest Rally counts towards: American Rally Association National Championship American Rally Association East Series Championship North American Rally Championship New England Forest Rally Page 5 of 24

6 5. Rally Headquarters and Official Notice Board All activities, unless otherwise indicated, take place at various Sunday River Resort facilities. The Sunday River Resort is located in Newry, Maine. Maps are available through Google; use them to find specific locations referenced in these Supplementary Regulations and in the Service book. Headquarters on Thursday, Friday and Saturday, before the start of the rally, will be at the South Ridge Welcome Center of Sunday River and will be open at times listed in the Schedule and Appendices. Recce Registration will take place on Wednesday Evening at the Grand Summit Resort Hotel at times listed in the Schedule and Appendices. The OFFICIAL NOTICE BOARD will be located at the rally headquarters registration area until after the last car has started on Saturday morning. At that time, the Board will be moved to the Errol Service area. It will remain there until the last car has departed for the last Stage at which time, it will be situated at the Sunday River Southridge Slopeside Patio. 6. Type of Event This is a performance rally consisting of approximately 13 day stages, to be run over closed roads, linked by transit sections with liberal time allowances. All competitive driving will be on gravel stages. The Official Route Book will include distances and tulip diagrams. Timing will be in seconds and tenths of seconds. Stage Notes will be provided in a separate book. Organizers reserve the right to change the number of stages and exact stage/transit mileage within a reasonable margin. If it is changed, a competitor s bulletin will be issued. New England Forest Rally Page 6 of 24

7 7. Event Schedule The organizers reserve the right to make changes to this schedule. Friday April 27, 2018 Beginning of Early Entry Monday July 9, 2018 Beginning of Late Entry (Late Fees Apply) Wednesday July 18, :00pm 10:00pm Reconnaissance Registration Grand Summit Thursday July 19, :00am 8:00pm Reconnaissance One or two pass recce 8:00am Service Park Opens South Ridge Parking Lot 3 12:00pm 7:30pm Scrutineering Closes promptly at 7:30pm Maintenance Shed/Sunday River 4:00pm 8:00pm Competitor, Service Crew and Worker South Ridge Welcome Center Registration Rally Village Headquarters 6:00pm 8:00pm Media/Shakedown Stage TBD 8:00pm Stewards Meeting South Ridge Welcome Center 8:30pm Seeded Draw for Starting Position South Ridge Welcome Center 8:30pm 9:30pm Novice Competitor School South Ridge Welcome Center Friday July 20, :00am 9:00am Competitor & Service Crew Registration South Ridge Welcome Center 6:30am 8:00am Worker Registration South Ridge Welcome Center 7:00am 8:30am Scrutineering By Appointment Only Maintenance Shed/Sunday River 7:30am 8:00am General Workers Meeting South Ridge Welcome Center 8:00am 9:00am Team Worker Meetings South Ridge Welcome Center 8:00am 9:00am Media Registration South Ridge Welcome Center 9:00am Media Meeting South Ridge Welcome Center 9:30am Parc Exposé Opens South Ridge Parking Lot 2 10:00am All cars must be in Parc Exposé South Ridge Parking Lot 2 10:15am Drivers Meeting South Ridge Parking Lot 2 11:01am Start of New England Forest Rally South Ridge Parking Lot 2 Start of Maine Regional Rally 7:00pm (Approx) First Car Finishes Day One South Ridge Welcome Center 8:30pm Stewards Meeting South Ridge Welcome Center Saturday July 21, :30am 7:00am Late Registration for Saturday Regional South Ridge Welcome Center 7:00am Parc Expose Opens Parc Expose Parking Lot 2 7:30am Drivers Meeting for Saturday Only Regional South Ridge MTC Out Location Competitors 7:30am All Competitors Due Into Park Exposé South Ridge Welcome Center 8:15am Start of Day 2 New England Forest Rally Start of New Hampshire Regional Rally South Ridge Parking Lot 2 Rally Village 7:30pm Finish of Rally - First Car Due (Sunday River Barbecue Opens) South Ridge Welcome Center Slope Side Patio 8:30pm Stewards Meeting South Ridge Welcome Center 8:30pm (Approx) Podium Ceremony/Champagne Spray South Ridge Slope Side Patio 7:30pm to 10:30pm Awards Ceremony and Party (Upon Final Results bein g Official) South Ridge Welcome Center And Camp Restaurant New England Forest Rally Page 7 of 24

8 8. Exceptions to Rally Rules Some Chicanes must be entered from the left side (layout will be provided in Route Book). Addition to Chicane penalties (see Chicane Bulletin). MPL for each Section will be 15 minutes (5 Sections). MPL will revert to zero at the beginning of each Section. Stage Emergency Times. See Section 22 of these Supplementary Regulations. 9. Features of the Rally The un-posted SPEED LIMIT on gravel roads is 30 mph. Adherence to speed limits will be monitored through EZTrak. Speeding fines will be enforced per RCR Speeding is defined as 6mph or more over the SPEED LIMIT. Official time will be available at Registration on Friday. QUIET ZONES are to be traversed at 5 mph below the posted speed limit, using low beams and being quiet. If a control issues a time that the competitor believes to be in error, the competitor will point out the problem to the control worker and request a correction. If the dispute cannot be solved immediately, the worker will, on request, initial the time and note the nature of the dispute in the Control Log. Competitor scoring inquiries will follow ARA rules. All INCIDENTS/ACCIDENTS must be reported on the appropriate forms; forms are printed in the Route Book. It is the responsibility of the competitor to hand the completed form to one of the Stewards. All rally officials and their delegates are Judges of Fact. Please do not block side roads or driveways while waiting to check into an ATC. All competitors are advised to commit the paragraph in the ARA RCRs (5.15) concerning Red Cross usage to memory. Remember, all stages are hot unless stopped by a red cross. New England Forest Rally Page 8 of 24

9 When stage roads are run twice, if you stop or are stuck on course your car will be left in a safe location until after the second running of the stage. For Teams running only the Saturday Regional rally there will be a mandatory driver s meeting at 7:30am at the MTC Out. Any circumstances not covered by these Supplementary Regulations and the ARA Rules and Bulletins shall be decided by the Chairman, Rallymaster/Clerk of the Course, and/or the Stewards, as applicable. The Novice Competitor School will be located at the South Ridge Welcome Center. Shakedown will be short for novices attending the school. Per ARA, a Novice Driver is defined as one who has completed four or fewer special stage rallies as a Driver and has not yet been signed off by the relevant ARA series manager. For the purposes of determining Novice Driver status, a rally must meet the following criteria: a) It must be sanctioned by ARA, Rally America, NASA Rally Sport, CARS, or any other sanction body deemed acceptable by the relevant ARA series manager. b) It must be at least 30 stage miles. c) When a national rally has multiple supporting regional rallies, only the national rally or the regional rallies count, not both. All personnel connected with the rally MUST sign the WAIVER at Registration and wear their wristband at all times until the conclusion of the event. Competitors and Service Crew Members must be able to show their wristbands or hardcards whenever necessary. New Service Crew Licenses will be available at Registration at a cost of $10.00 each or $30 annually and can be acquired in advance at Commencement of Rally Participation: Once team members have signed the waiver, for the rally or the recce, they have begun their participation in the event and are subject to the regulations, rules of conduct and penalties established in the ARA Rulebook and these Supplementary Regulations. New England Forest Rally Page 9 of 24

10 10. Event Registration Entry and Entry Fees Entries and entry fees shall be submitted online at You may contact Nikki at for help with the online entry system. Complete the ARA Registration Form Entrants may confirm receipt of entry payment by ing the Registrar at Entries are not considered complete until payment is received. Documents The completed ARA registration must accompany the entry fee. The waiver must be signed by the driver, co-driver, and all service crew by the close of registration. All applicable documents must be presented at registration and must be valid on the days of the event. Rally licenses must be obtained prior to the start of competition and are available at Maximum Number of Entries The maximum number of entries will be 75. If more than 75 entries are received, entry will be determined on a first pay / first serve basis (i.e. payment must be received before your entry is considered. A wait list will be utilized. The organizer reserves the right to allow more entries. Withdrawal of Entry Withdrawal of an entry MUST be made in writing to the NEFR Competitor Registrar: pam@teamoneil.com before the opening of registration. Refund Policy An entry may be withdrawn: (a) without penalty, up to 48 hours before the start of registration; (b) with up to 25% of the entry fee in penalty, less than 48 hours before the start of registration (percentage at the organizer's discretion); (c) with up to 100% of the entry fee in penalty after the opening of registration (percentage at the organizer's discretion). The withdrawal shall be made by telephone or electronic means. An entrant or competitor accepted to take part in a competition who withdraws other than in the above manner or who does not take part in that competition but takes part in another on the same day may be held in violation of the ARA GCRs. New England Forest Rally Page 10 of 24

11 11. Entry Fees and Charges Entry fees are detailed in the table below. Payments may be made at Entries Received date Early Before 7/9/18 Late 7/9/18 or later Regional Double Play $900 $1000 New England Forest Rally $1500 $1700 National NEFR National and Regional Combined Entry $1600 $1800 Entry Fee includes: 1 Competitor s Official Route Book 1 Service Crew Book 1 Stage Notes [Second copy available, at additional cost, upon request] 1 Recce 1 Rally Plate 2 Awards Barbecue tickets Late Entry Fees - Entries will be accepted at the Early Fee though 11:59pm on July 9, Entries that are not paid in full at this time will be charged the Late Entry Fee. Entries submitted on the day of the event must be paid in cash or check. 12. Starting Order Starting order will be determined in accordance with ARA rules and posted on the official notice board as soon as possible after the Close of Registration. The initial STARTING ORDER will be determined on the basis of the ARA Speed Index and available relevant competition experience. Cars qualified to start in the first group will be started per ARA Rule 9.1.3, based on the draw Thursday evening. A reseed will be done after Friday s competition. 13. Odometer Check An odometer check is included in the Route Book New England Forest Rally Page 11 of 24

12 14. Scrutineering/Tech Scrutineering will be held at the Sunday River maintenance shed, indicated on the map and during the times mentioned in the schedule. Competitors must present their vehicle log books at technical inspection. Only vehicles that have successfully passed Scrutineering will be permitted to participate in the shakedown stage and the event. Please arrive no later than 7:15 pm on Thursday as Scrutineering needs time to check your car and they will close promptly at 7:30 pm. Please schedule with them if you need to have them available on Friday morning or Saturday morning for a re-entry inspection. NOTE: Log books will only be issued by prior appointment at Scrutineering. Please book an appointment with Don Taylor ahead of time. You may go to Tech before Registration. TECH FORMS will be available at Tech! Location of Scrutineering The location of the Sunday River Maintenance Shed where scrutineering will take place is up the hill behind Rally HQ (South Ridge Welcome Center). There is a small road uphill just to the left of the Welcome Center as you look at it. Please see Appendix 3 for a map of this location. 15. Vehicle Visual Identification Competitor ID packages, including ARA door panels, series sponsor s decals, windshield decals, and number packages should be purchased in advance online at Advance purchases receive 33% off. Only a limited quantity will be available for purchase at the event and will be full price. There may also be event sponsors who require their stickers to be placed on competing vehicles. Sponsors are entitled to receive the full benefit of their advertising. Please show your appreciation of their support by displaying their advertising with pride. Competitor ID materials and event sponsor decals must be applied to the satisfaction of the Scrutineer. New England Forest Rally Page 12 of 24

13 16. EZTrak Vehicle Tracking Devices The American Rally Association is equipping all competitors and course cars at the 2018 New England Forest Rally with EZTrak vehicle tracking devices. These devices will enable event officials to know your location and movement status in real time and to be automatically alerted of any irregularities (e.g. you have come to a stop on an active stage). They will also enable everybody who has access to the Internet to follow your movements and unofficial stage times at live.americanrallyassociation.org. A free ios or Android smartphone app is also available on this same Web page, or you can search for ARARally in the Apple app store or in Google Play. Distribution. At reconnaissance registration you will be given two EZTrak devices to place in your recce car. You must transfer these devices to your rally car prior to entering the Friday morning Parc Exposé. Installation. Instructions for where and how to instal the EZTrak devices in your recce car and in your rally car are provided in Appendix 4 of these Supplemental Regulations. Operation. The tracking devices perform all of their monitoring, motion analysis, and reporting functions automatically with no user interaction. Return. The two EZTrak devices will be removed either immediately prior to or immediately after MTC4 IN at the South Ridge Welcome Center at the end of the event. If you DNF while on an active stage one of the sweep vehicles will remove the devices from your rally car if it is clear that you will not be re-starting. If you DNF elsewhere you must return your 2 devices to any control marshal at a Service Area or at MTC4 IN. Your vehicle log book will be held until your EZTrak devices have been returned. LIABILTY DISCLAIMER ALL THE INFORMATION PROVIDED BY THE TRACKING SYSTEM IS SUBJECT TO ERRORS AND INTERRUPTIONS. MOTORING EVENT SERVICES, THE EVENT ORGANIZERS, THE SANCTIONING BODY AND THEIR REPRESENTATIVES MAKE NO GUARANTEES ABOUT THE AVAILABILITY, ACCURACY, TIMELINESS OR USEFULNESS OF VEHICLE LOCATION AND TIMING DATA; OF WIRELESS COVERAGE IN THE OPERATIONAL AREAS OF THE EVENT; OR FOR ANY INTERRUPTIONS IN CONNECTIVITY. MOTORING EVENT SERVICES, THE EVENT ORGANIZERS, THE SANCTIONING BODY AND THEIR REPRESENTATIVES WILL NOT BE HELD RESPONSIBLE IN ANY WAY FOR ANY MISHAP OF ANY NATURE AS A RESULT OF THE USE OF THE TRACKING SYSTEM AND ARE NOT RESPONSIBLE FOR THE CONSEQUENCES OF ANY DECISIONS MADE BASED ON THE INFORMATION PROVIDED BY THE SYSTEM. 17. Autograph Session An informal Autograph Sessions will be held at Parc Exposé on Friday beginning at 10am. Please remain at or near your cars through Parc Exposé for this opportunity to sign autographs. Remember that the kids especially appreciate the interaction with the competitors and appreciate the autographs immensely. New England Forest Rally Page 13 of 24

14 18. Media/Shakedown Stage There will be a combined Media/Shakedown Stage for competitors; More detailed information will be provided in a bulletin. Event registration and Scrutineering must be completed before entering the shakedown stage. All competition safety gear & competition driving suits is required of drivers and co-drivers. Media ride alongs will be required to have been properly registered and wear helmet and head and neck restraints meeting the requirements of Article 1 of the ARA Technical Rules. 19. Reconnaissance (Recce) The Stage Notes and recce instructions will be handed to competitors at recce registration Wednesday evening or at 7:00AM Thursday in the lobby of the Grand Summit at Sunday River. The two-pass recce will take approx. 14 hours; the one-pass about 9 hours. The Recce is NOT a convoy; you may proceed at your own pace. The instructions will give you a reasonable time schedule so that you can monitor your pace as you go along. The cover sheet will tell you of important items that you must do and follow! EZTrak must be in your recce car; it will monitor your compliance with the reconnaissance rules (e.g. speeds, number of passes, etc). Unless posted, the speed limit on dirt roads is 30 MPH! Vehicles used in reconnaissance must be normal street vehicles with no lettering, advertising or other markings/customizations which would call attention to the vehicle. Exhausts must be quiet. The Clerk of the Course will be the final arbiter of the suitability of a vehicle intended to be used for reconnaissance. It is customary that only the driver and co-driver are allowed in the vehicle during recce. Additional passengers are not allowed unless they are a registered driver or co-driver in this event. Recce requires a lot of concentration to do it well, any distractions would put teams at a disadvantage. Stage notes will be provided to all teams regardless of the number of recce passes they perform. 20. Comparison of 2018 stages to previously run stages Concord Pond Same as 2016 & 2017 Short Deviation South Arm Same as 2016 & 2017 Additional chicane Icicle Brook Same as 2016 & 2017 Wilson Mills Same as 2017 Additional chicane Aziscohos Same as 2016 & 2017 B-17 Same as 2016 & 2017 Sturtevant Long Same as 2016 & 2017 Sturtevant Short Same as start and finish of Sturtevant Long; a 200 yard short-cut in the middle to link the start and finish pieces together. Same as 2017 North Rd Same as 2016 & 2017 New England Forest Rally Page 14 of 24

15 21. Unauthorized Practicing / Recce (IMPORTANT!!!) The New England Performance Rally, LLC (NEPR) has worked very hard with the various landowners to obtain the right to use their land for stage roads. One must remember these stage roads are private, active, logging roads. Logging trucks are paid to deliver logs. To do so safely they travel the middle of the road. Every landowner has made it clear, if we have a repeat of past problems, e.g. trespassing, their land will be closed for good. No more New England Forest Rally. NEPR has agreed to notify all Participants - Drivers, Crew & Workers of the following: The landowner s roads are CLOSED for any rally related purpose at all times throughout the year except for date & times approved for the NEFR. Anyone found on the roads at any other time will be banned from competing in NEPR, LLC s Rallies under Article 2.3 of the ARA rules. If you desire to use any of these landowner s roads for testing, you must have prior written permission from the landowner with a copy to NEPR, LLC clearly stating the Date, Time and Road. The landowners reserve the right to set conditions on said use which may include a road use fee or actual denial of access. The Rallymaster/Clerk of the Course shall be the sole arbiter of any potential violation. The official Media/Shakedown Stage provided to competitors is not considered a violation during its official hours of operation. Participation in the official reconnaissance when provided is not considered a violation during its scheduled times. Before the event, competitors and service crews are free to travel on any paved road getting to and from hotels, fuel stations, meals, etc. During the event small detours from the service route, for service, vehicle fuel, food, etc. are allowed, as long as all travel is on asphalt roads. All unpaved (dirt/gravel) roads within an 80-mile radius of Sunday River Rally Headquarters are off limits to all competitors. New England Forest Rally Page 15 of 24

16 22. General Event Running Information Pre-Event Parc Exposé The Parc Exposé Friday will be at Sunday River, in the South Ridge Parking Area, Lot 2. Competitors must be in position by the scheduled time at the latest (to avoid a monetary $ penalty). Refueling is to be done in the authorized Refueling Area. Please see the schedule for drivers meeting times and location. Friday Evening Scoring Informational Scores for Friday and Restart times for Saturday stages will be available at approx. 8:30pm and will be posted at the Sunday River Grand Summit and the South Ridge Welcome Center. Saturday Morning Restart There will be a Parc Exposé on Saturday morning, drivers are requested to line up in their starting order for checking into MTC 3 on your appropriate minute. Time cards will be available at this MTC for the running of the first section of Saturday s stages. Turnaround Stages Due to many circumstances beyond our control it is necessary that we use one Turnaround again this year. Please follow the marshal s advice in parking your vehicles in an orderly fashion to be ready for the restart. Once competitors clear the end of the Control Zone they are free to work on their cars-with equipment and parts carried therein. Competitors must be ready to restart at their IDEAL START time, although their actual restart time will depend on Course Opening. National & Regional Cars DNFing Regional Teams DNFing on Friday may restart the Rally on Saturday by entering the Saturday Regional. National Teams may restart according to the ARA RCRs (6.3). In order to be included in the re-seed, all teams must notify Scoring of their intention to restart before 9PM Friday. Those failing to do so may be seeded at the rear, regardless of speed. Making a note on the bottom of their surrendered time card is an acceptable means of notifying scoring of the intent to restart the next day. Stage Emergency Times When a special stage becomes a transit instead of a timed competition (for example due to the stage being stopped because of an incident on the stage) you must use the stage Emergency Time given on the Time Card as the transit time through the stage instead of the Lateness Time for that stage. New England Forest Rally Page 16 of 24

17 23. Service Park and Servicing All service personnel directly associated with the competitors must sign the waiver and have a wristband. Note that anyone working on a rally car in a service area that does not have a wristband will subject that team to the penalties associated with illegal servicing. Service area marshals will also inspect team personnel for wristbands. All personnel traveling into a service area in a vehicle displaying a Service Vehicle or Over-Crew Vehicle Pass are required to have wristbands as a condition of admittance. Scoring will have a supply of waiver forms and wristbands. Information in the service Route Book will contain locations, designated routes to follow, scheduled service times and other pertinent information. In the absence of explicit written exceptions, service personnel are restricted in their movement during the rally to the official service route. Service work on rally cars before or after the event in the GRAND SUMMIT area at Sunday River may only be accomplished in LOT 8, which is the large dirt parking lot on the left just before entering the Grand Summit parking areas. All trailers must be parked at Lot 8 only. Each team will receive two Service Vehicle Passes and two Over-Crew Passes; the Over-Crew Pass will allow parking at a separate area near the service area in Errol. A vehicle is considered a car, van, truck or a trailer. For TRAILER s (up to 24 long, whether the trailer is loaded or not) you need TWO service vehicle passes (one for the puller and one for the pullee)! If you have a big truck (longer than 24 ) then you will need to use both your service passes for that one vehicle as well. Extra service vehicle passes will be available for purchase at registration for $ each; over-crew passes will be available for $ Please confirm with Kathy Moody, our Service Area Coordinator by ing her at: (rallykat158@yahoo.com) if you have an extra-long vehicle that requires additional room in the Service Parks. Planning ahead of time is always a smart idea! Only service vehicles displaying the Service Vehicle Pass will be allowed to enter the service areas; the passes will have the competitor s number and vehicle license number on them. Please read and comply with the above sentence BEFORE arriving at the service park entrance. Vehicles in service areas failing to display their assigned service vehicle passes will be fined $ each occurrence. Full coverage ground sheets MUST be used at all times; jack stands with flat bottoms or 12 X 12 platforms under the stands must be used. Errol Service Area The Errol Service Park is located 1.2 miles North of LL Cote in the town of Errol in the field adjacent to JML Trucking. Service spots generally will not be pre-assigned. We have allowed space commensurate with the known service vehicle sizes from past events. Please follow the Service Area Marshal s instructions when setting up your service location. Both the Service Park and additional parking locations are on the right side of the highway as you travel north A re-fueling location will be included in the Truck Yard adjacent to the service area. New England Forest Rally Page 17 of 24

18 24. Impound and Teardown All vehicles are subject to inspection by the Technical Inspection team at any time during the rally. This team is aware of the running schedule, and transit times are such to allow the Technical Inspection team to complete their during-event checks without exposing a competitor to road penalties. All finishing competition vehicles will be directed to an Impound Area at the final MTC. Vehicles so directed are required to remain in the Impound Area until released by the Event Steward or his designee or referred for additional inspection as required. Selected vehicles may also be subject to a tear-down. 25. Fuel/Refueling While the rally is in progress (Opening of the Service Area at Sunday River on Thursday until the finish of the rally on Saturday) refueling may only be conducted in official rally Fuel Depots. Competitors may use a normal public gas station along the transit route if necessary. Refueling may never be done in a Service Area, regardless of whether the area is active at the time or not. Fuel Depots are usually located adjacent to Service Areas. Refueling will typically be upon exiting a service area; you will refuel during the Regroup. Fuel Depots are considered Hot Areas. The following Fuel Depot requirements must be observed (to satisfy State Fire Marshall requirements): Only registered drivers, co-drivers and service crew are allowed in the Fuel Depot. All parties in the Fuel Depot must wear long pants and closed toe shoes. Teams must man a fire extinguisher (minimum 5 Lb. / 40 BC) during refueling. All refueling must be done on a protective tarp. Teams must have absorbent pads to clean up any fuel spills before leaving the Fuel Depot. While in the Errol area please Use the LL COTE PUMPS for your Service Vehicles and personal transport, located on the East side of Route 26 as they are our sponsor! (The Irving pumps located across the intersection from LL Cote s building are NOT our sponsor s facility.) Optional Re-Fueling Friday after SS #4 The optional fueling near the end of the day on Friday is located at the ball field parking lot (Grimaldi Ball Field), just after turning Right onto Route 120 in the town of Andover, ME. Optional Re-Fueling on Saturday after SS #7 and #9 These optional fuelings are in the DOT Lot in Wilson Mills, ME. on Rt 16, 15 mi north of Errol, N.H. Directions to this Lot are in the Service Instructions. Small vehicles only will be able to take part in these areas; no large service trucks will be accommodated. These remote refuels will be monitored. Please enter these locations in an orderly manner. Please remember there is no service allowed in these areas; it is Fuel Only. New England Forest Rally Page 18 of 24

19 Fuel Delivery We are happy to welcome VP Fuels back as the Official Fuel of ARA. VP will be onsite to deliver pre-ordered fuel. Time, location and ordering information will be announced in a Bulletin. Fuel Distances Transit Distance Stage Distance Friday Start to S1 70mi 11mi S1 to Remote Refuel 50mi 26mi Remote Refuel to S2 24mi - Saturday Restart to refuel 38mi - Refuel to Remote Refuel 38mi 24mi Remote Refuel to S3 32mi 14mi S3 to Remote Fuel 19mi 8mi Remove Refuel to S4 40mi 24mi S4 to Finish 41mi 4mi 26. Results and Awards Results will be posted in accordance with ARA rules. Awards will be presented for the class (3 cars per class required to make a regional class) and overall finishers of the Regional and National events Saturday s Finish will be on the slope side of the South Ridge Welcome Center. The Champagne Spray will be adjacent to the Patio in front of the Sunday River Chondola. A Barbecue and Bar will be available and is open to the Public. Drivers and co-drivers will each receive a barbecue ticket. Additional tickets are available for team members and the Public for $20.00 and may be purchased at registration or at the door. New England Forest Rally Page 19 of 24

20 27. Accommodations (Mention New England Forest Rally) Official Event Host: Sunday River Resort *For the best rates make sure you use the reservation code: 85U2RT Additional Lodging, Dining and Things to do Information: Bethel Chamber of Commerce Androscoggin Valley Chamber of Commerce Rumford Chamber of Commerce Norseman Inn and Motel 134 Mayville Road (Route 2) Bethel, Maine Bethel Inn & Golf Resort Bethel Outdoor Adventure & Campground Official Merchandise Vendor The Ink Factory is New England Forest Rally s official merchandise vendor. They will be onsite at the South Ridge Lodge parking lot during the Rally. New England Forest Rally Page 20 of 24

21 Appendix 1 Sunday River Overall Map New England Forest Rally Page 21 of 24

22 Appendix 2 Sunday River Service Area Map New England Forest Rally Page 22 of 24

23 Appendix 3 Sunday River Tech/Maintenance Shed Location New England Forest Rally Page 23 of 24

24 Appendix 4 EZTrak Installation Guidelines New England Forest Rally Page 24 of 24