Surrey Lacrosse Executive Position Descriptions

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Rosamund Nicholson
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1 Surrey Lacrosse Executive Position Descriptions 1. President - Has overall responsibility for the smooth operation of the Association. - Is the prime contact with the Arena and other Municipal officials at the policy level. - Signing officer for cheques. - Representative of the SLA to all other lacrosse organizations. - Chairs all SLA sanctioned meetings. - Attends Lower Mainland Minor Lacrosse Commission Meetings. - Ensures the SLA is adequately represented at the BCLA Annual General Meeting. - Oversees the running of the Association and helps out where needed. - Make decisions where time is not available to call an Executive meeting in matters not affecting the SLA Operating Policy or financial position. - Full Signing Officer of the Association. 2. Vice President - Box - Attends LMMLC meetings with or in place of the President. - Handles all functions of the President, relating to Box Lacrosse when the former is unavailable. - Attends annual Minor Box Directorate Special Session. 3. Vice President Field - Attends PCFLL meetings with or in place of the President. - Attends annual Minor Field Directorate Special Session. - Handles all functions of the President, relating to Field Lacrosse when the former is unavailable. 4. Coaching Coordinator - Box - Organizes preseason box lacrosse training sessions for all age groups. - Locates and places qualified coaches for all SLA box lacrosse teams. - Ensure all SLA box coaches and bench personnel are properly certified. - Registers SLA box coaches in coaching clinics - Supervises box Player Drafts where necessary. - Acts as arbitrator in box coaching disputes. - Provides mentorship for SLA box coaches as necessary. - Acts as point of contact for parents, players or others (from inside or outside of the SLA) who have concerns regarding SLA box coaches. - Attend annual BCLCTG Special Session - Arranges a minimum of 2 dates for goaltender specific training for all divisions - Must have necessary Coaching Certification by May 15 of the current year.

2 5. Coaching Coordinator - Field - Locates and places qualified coaches for all SLA field lacrosse teams. - Ensure all SLA field coaches and bench personnel are properly certified. - Registers SLA field coaches in coaching clinics - Supervises field Player Drafts where necessary. - Acts as arbitrator in field coaching disputes. - Provides mentorship for SLA field coaches as necessary. - Acts as point of contact for parents, players or others (from inside or outside of the SLA) who have concerns regarding SLA field coaches. - Attend annual BCLCTG Special Session - Arranges a minimum of 2 dates for goaltender specific training for all divisions - Must have necessary Coaching Certification by November 31 of the current year. 6. Head Referee - Box - Locates and places both interested parties and experienced box referees. - Registers box referees in annual box referee clinics. - Supervises the development of box referees. - Acts as point of contact for parents, coaches or others (from inside or outside of the SLA) who have concerns regarding SLA box referees. - Attend annual BCLOTSG Special Session. - Must be carded per BCLA regulations. 7. Head Referee - Field - Locates and places both interested parties and experienced field referees. - Registers box referees in annual field referee clinics. - Supervises the development of field referees. - Acts as point of contact for parents, coaches or others (from inside or outside of the SLA) who have concerns regarding SLA field referees. - Attend annual BCLOTSG Special Session. - Must be carded per BCLA regulations. 8. Secretary - Takes minutes at all SLA sanctioned meetings. - Maintains a permanent record of all motions passed. - Sends out newsletters and notices to the membership. - Solicits and maintains records of criminal record checks for all coaches, managers and referees where applicable. - Full Signing Officer of the Association.

3 9. Treasurer - Maintains the financial books of the Association. - Pays all bills as they become due. - Responsible for maintaining adequate financial statements (or such) as well as responsible for preparing Direct Access Gaming applications when funding deemed necessary by the Executive. - Prepares a financial statement for the Annual General Meeting. - Prepares the annual budget for approval by the Executive. - Signing officer for cheques. 10. Scheduler - Assigns practice and game times in the arenas and boxes. - Reschedules conflicting and makeup games as necessary. - Ensures each team gets allotted appropriate floor times for games. - Assist with scheduling outdoor practice times for teams. - If games times are cancelled and not filled, allotment of indoor floor time to highest age group downward on a rotating basis. That is, first indoor time is offered to the highest team and downward. If the highest team takes the allotted indoor time for practice, the next time there is indoor floor time, this team will not be included in the offering process. The only exception to this is if it close to playoffs/provincials, teams that qualify will be given a higher priority for available times following a highest to lowest level format. 11. Registrar - Facilitates registration of SLA players. - Distributes team lists to SLA Executive as required. - Sends completed Box team lists to the LMMLC Residency committee by May Sends completed Field team lists to the PCFLL Residency committee by Oct Sends completed registration forms and team lists to the BCLA by the date set by the LMMLC/PCFLL. - Also see the BCLA Minor Directorate Operation Policy Regulation Equipment Manager - Purchases and maintains uniforms and equipment. - Issues uniforms and equipment to teams, maintains records of such issuances and collects all issuances at the end of the season.

4 13. Referee Allocator - Assigns referees to all games and tournaments. 14. Director (Fundraising) - Recruits and secures sponsors for each of the Association s teams. - Ensures appropriate recognition of our sponsors through display of sponsor s name in arenas and other appropriate methods. - Follows up with tickets for fundraising functions, team information and thank-you plaques. - Responsible for fundraising efforts of the Association. 15. Director (Promotions) - Promotes the organization throughout the City of Surrey through the use of flyers, posters and media coverage. - Organizes awards ceremony. - Responsible for arranging Team Pictures. 16. Director (Auxiliary) - Head of the auxiliary. - Procures SLA-branded spirit wear and is in charge of the booster booth. - Responsible for organizing team mothers/fathers. 17. School Promotions Coordinator - Mails letters to every Surrey school within the SLA catchment area (north of 40 th Avenue) regarding our program. - Arranges dates for stick use and demonstrations if needed. - Arranges new player clinics January - March 18. Division Coordinators - Arrange tryouts for each division. - Assist in the running of drafts as required by the Coaching Coordinator. - Arrange with Equipment Manager for issuance of jerseys, goal equipment, coaching manuals and first aid kits to each team in division. - Mediate conflicts between coaches, players and parents. - May not hold any head coaching position in the same division. 19. Tournament Coordinators - Chairpersons for SLA-hosted tournaments.

SURREY LACROSSE ASSOCIATION OPERATING POLICY

SURREY LACROSSE ASSOCIATION OPERATING POLICY Revised: 09-02-2017 www.surreylacrosse.com (page left blank) Surrey Lacrosse Association Operating Policy Table of Contents Title Page A. General 1 1. Preamble