PARTICIPANTS GUIDE. 25TH ANNUAL SULPHUR SPRINGS TRAIL RACE Thursday May 25 to Sunday May

Transcription

1 PARTICIPANTS GUIDE 25TH ANNUAL SULPHUR SPRINGS TRAIL RACE Thursday May 25 to Sunday May mile / 200 mile relay 100 mile / 100 mile relay 100 km / 50 mile 50 km / 25 km / 10km Presented by the Burlington Runners Race Directors: Andrea and Tim SulphurSprings@BurlingtonRunners.com ** Updated ** PLEASE READ THE MATERIAL WITHIN PRIOR TO ING THE RACE DIRECTORS. IT IS RECOMMENDED EACH PARTICIPANT READ THROUGH THE CONTENTS FOR ALL RACE DETAILS, TRAIL DESCRIPTIONS & MARKINGS, SCHEDULE OF EVENTS, RULES, ETC.

2 Contents THE RACE... 3 THE RACE OFFICIALS... 3 THE RUN CLUB... 3 VOLUNTEERS... 3 HOW TO PARTICIPATE... 4 REFUND / TRANSFER / DEFERRAL POLICY... 4 WHERE IS IT... 5 PARKING... 5 REST AREA... 5 RISK FACTORS... 6 WEATHER... 6 MANDATORY 200 MILE BREAKFAST / 100 MILE DINNER... 6 DROP OUTS... 6 TRAIL ETIQUETTE... 7 CREW... 7 AID STATIONS... 7 RACE RULES... 8 PACERS... 8 DROP BAGS... 9 TRAIL MARKINGS... 9 THE TRAIL (AND AFTER DARK) RACE PHOTOS RELAY TEAMS THE 100 MILE RELAY THE 200 MILE RELAY AWARDS CLEANUP FOOD LODGING SCHEDULE OF EVENTS THE COURSE SULPHUR SPRINGS COURSE RECORDS

3 THE RACE The Sulphur Springs Trail Run is hosted by The Burlington Runners Club and takes place in and around the Dundas Valley Conservation Area in the City of Hamilton, Ontario (formerly the Town of Ancaster). This park is managed by the Hamilton Conservation Authority. THE RACE OFFICIALS The Race Directors for the Sulphur Springs Trail Run are Andrea and Tim. We sincerely hope that each of you will derive the same enjoyment from the beautiful Dundas Valley Conservation Area on race day that our club runners do throughout the year. This is a volunteer run race, and while we will work to ensure that your race day experience is as wonderful as possible, we make no claims as to how clean you will be by the time you reach the finish line. On race day, you will need to respect the direction of the race directors and designates. Any inquiries that you have will be directed to them. All decisions made by the Race Directors are final. THE RUN CLUB This event is presented by the members of the Burlington Runners Club ( and is one of four club events (Robbie Burns 8K, Good Friday Road Races, Iroquoia Trail Test) put on each year. The Burlington Runners Club is a not-for-profit group and has been in existence since VOLUNTEERS There will be approximately 120 volunteers on the course during the event. Many will spend more hours on the course than the runners. Please be polite and make a point to thank them. They are amazing people and are taking time out to help you. 3

4 HOW TO PARTICIPATE The 25th Anniversary 2017 edition of the Sulphur Springs Trail Run will take place on May Entrants will compete in nine races of varying length, the 10K, 25K, 50K, 50 Mile, 100K, 100 Mile, 100 Mile Relay, 200 Mile and 200 Mile Relay events. There are limits on participation in each of the events. Register early! There are qualification requirements for the 200 mile solo event ONLY. EACH PARTICIPANT IS RESPONSIBLE FOR ENSURING THAT THEY ARE ABLE TO PARTICIPATE IN THE EVENT THAT THEY ENTER. Register online at Mile Participants Only Yes we have qualification requirements for the Sulphur Springs 200mi race 1) Two 100 milers in the past 3 years - or - 2) One mountain 100 miler (elevation GAIN of more than 6000m/19685ft) in the past 3 years - or - 3) Special circumstances to be reviewed and approved by the Race Directors 4) Provide a volunteer to the race organisation for a period 4 hours during the race event or pay a supplement of $100 You MUST submit your qualification requirements prior to registering to sulphurpsrings@burlingtonrunners.com and send your volunteer information before May 1 or you will face a surcharge of $100. REFUND / TRANSFER / DEFERRAL POLICY The costs of hosting this event are considerable. Cost commitments are made many months in advance of the race and we have adopted a very simple policy Refunds 75% before Jan 1 50% before Feb 1 0% from Feb 1 onwards Deferrals - NONE Transfers NONE Distance Changes $10 processing charge before Apr 1 No changes from Apr 1 onwards 4

5 Change to shorter distance no refund of difference in registration fees Change to longer distance pay difference in registration fees Simple isn t it? WHERE IS IT All races start behind: MORGAN FIRESTONE ARENA (ANCASTER COMMUNITY CENTRE) at 385 Jerseyville Road, Ancaster L9G 3L5 It is at the end of Meadowbrook Dr and Jerseyville Rd in the former town of Ancaster. The actual Start/Finish, registration area and race headquarters is at the rear of the property in the last parking lot off Martin Rd (near the last baseball diamond). FROM HWY 403 Exit at Wilson Street/Hwy 2. Take the first left hand turn at Meadowbrook after circling the round-about. Follow Meadowbrook Dr. to its end at Jerseyville Rd. The community centre will be in front of you. PARKING Parking is available: at the front and side of the Ancaster Community Centre accessible off Jerseyville Rd / Martin Rd across the street at the Ancaster High School (374 Jerseyville Rd W, Ancaster, ON) There is no parking allowed on Jerseyville Road or Martin Rd. There is no reserved parking and all parking is on first come first serve basis. Trailers/RVs/motorhomes are not allowed on site. REST AREA Tents may be setup for 200 mile and 100 mile solo runners only near the Start/Finish. This is NOT camping no fires or electricity or running water and only portable toilets. If you plan to set up a rest tent please send the race directors an SulphurSprings@BurlingtonRunners.com 5

6 RISK FACTORS Participation in this event is at the runner s own risk. The inaccessibility of much of the course will make it difficult if not impossible for medical assistance to reach a runner immediately. Local police have been notified of our event. Runners should appreciate the risks associated with the run and prepare accordingly. Risks include renal shutdown, heat stroke, hypothermia, injuries from falling, wildlife hazards, vehicle hazards, risks associated with low sodium chloride counts, muscle necrosis, overuse injuries, common fatigue, poison oak and ivy, etc. and getting lost. WEATHER Temperatures can range from 5C to 35C on race day. You should come prepared for both extremes on the same weekend. Race day has been rain free but we have been hit with severe rain on a few occasions. Prior to leaving home check the weather channel for updates in Ancaster and Hamilton, Ontario. If a lot of rain has fallen in the days leading up to the race the trail will become muddy in a number of spots. The vast majority of the trail is under forest cover which can offer relief on hot sunny days. MANDATORY 200 MILE BREAKFAST / 100 MILE DINNER The 200 mile solo pre-race mandatory breakfast will be held under tent cover at the race start on Thursday at 10am. The breakfast is included in the 200 Mile entry fee. All other racers, families, pacers are welcome to dine with us for $20 per person, payable in advance. Space is limited. Any dietary restrictions MUST be ed to the Race Directors 4 weeks prior to the event and we will try to accommodate you. The 100 mile solo pre-race mandatory dinner will be held under tent cover at the race start on Friday at 5:00pm. Dinner is included in the 100 Mile entry fee. All other racers, families, pacers are welcome to dine with us for $35.00 per person, payable in advance. Space is limited. Any dietary restrictions MUST be ed to the Race Directors 4 weeks prior to the event and we will try to accommodate you. DROP OUTS If you have to drop from the race, try to get to an aid station or have another runner inform the next aid station that you re dropping out. We will make every effort to get you to the start/finish area particularly if you need medical attention. If you drop out you must notify race headquarters of your DNF. Runners who leave the course without informing aid station personnel and race headquarters (at the Start/Finish) will be considered lost. Any search and rescue effort costs will be billed to them. 6

7 TRAIL ETIQUETTE We do not have exclusive use the Dundas Valley Conservation Area during the race. Please be courteous and cautious of hikers, mountain bikes and horses. If you wish to pass another runner, ask for On Your Right or On Your Left. Slower runners must yield the trail (when safe) to others wishing to pass. Be particularly careful with horses that you encounter along the trail. Horses can be spooked easily by your sudden appearance with dangerous consequences to the rider and you. STOP and step off the trail to let oncoming horses pass and notify the rider if approaching from the rear. Bear in mind that you will be running through wilderness and may encounter deer, coyotes, raccoons, skunks and other wildlife. IF YOU ENCOUNTER ANY WILDLIFE, MAKE A LOT OF NOISE. DO NOT ATTEMPT TO APPROACH ANY ANIMAL. CREW Crew is anyone giving material support to a runner during their race. Crew is not necessary at Sulphur Springs. There are five opportunities to visit aid stations per 20km lap. Most are fully stocked with fluid and food. If you feel the need to bring a crew they must adhere to the following: 1. Crew members may assist runners only at designated aid stations and must adhere to directions from Aid Station volunteers. 2. Crew must not park in such a way to block or impede traffic flow. Cars are permitted only at Aid Station #1. At all other stations crew must arrive on foot. AID STATIONS All runners are advised to carry fluid and food during the race. Aid stations are roughly 3K to 6K apart along the course. There will be five stops during the 20 km loop. You will pass through AS#2 (Gatehouse) at 3k and 9k, and AS#3 (Martin Rd) at 12k and 19k on each lap. Aid will also be available each lap at AS#1 (Start/Finish). All Aid Stations will be stocked with a range of fluid and foods. As dinner time approaches sandwiches, boiled potatoes and heartier food will be available for runners in the Ultra distances (200mi, 100mi, 100k, 50mi, 50k). Hot food and hot drinks will be available throughout the night. 7

8 THERE IS NO GUARANTEE THAT AID STATIONS ARE ALLERGEN FREE RACE RULES Violation of any race rules or directives may be grounds for disqualification from this race and future Sulphur Springs events or such other sanctions as deemed appropriate by the race directors who have been known to be fair but firm. 1. There will be NO unofficial runners. Numbers are not transferable or refundable. 2. Each runner s official race number must be worn prominently on the front of the body and visible at all times. Your bib contains your Timing chip and must be on the front your body throughout the race. 3. Runners must follow the marked trail at all times. Any runner departing from the official trail must return unassisted to the point of departure prior to continuing. 4. Each runner must complete the course under their own power. No physical or mechanical aids are allowed including ski poles and walking sticks. Earphones and music players are heavily discouraged. *** 200 mile runners are allowed poles after the first 12 hours *** 5. Except in the case of emergency, runners may not accept aid or assistance in ANY FORM from anyone between aid stations. 6. Runners may not store supplies of any kind along the trail aside from their drop bags at official aid stations. 7. All runners are responsible for the actions of their crew members and pacers. Everyone associated with the race must comply with all rules including parking and access instructions. Failure to do so may risk disqualification of the runner. 8. Doping during the event will result in immediate disqualification 9. Littering of any kind is prohibited. Littering threatens our continued use of the conservation area. Runners caught littering will be permanently disqualified. Use garbage cans at aid stations. 10. Runners must refrain from any act of bad sportsmanship. 11. Pacers are defined as trail companions and may accompany runners under the guidelines shown in the PACERS section. PACERS Pacers are only allowed for the 200 mile solo runners after 12 hours and the 100 mile solo runners after 8pm Saturday or at the beginning of their 7th loop. Pacers may only join their runners from the start/finish area and MUST sign a waiver and pick up their PACER bib (at the start/finish) before joining their runner. Each runner is allowed one pacer at a time. Pacing by bicycle or means other than by foot is not allowed. Pacers are allowed solely as a safety consideration and may not provide any physical or mechanical aid to the runner (except in medical emergencies). Pacers must not carry supplies for the runner and should have their own supply of 8

9 flashlights, food and water. Pacers only, not crew may accept aid at Aid Stations. Pacers must remain with their runner at all times and should enter and leave each aid station with their runner. The pacer may assist the runner with supply replenishment while in the aid station; they may not enter the aid station ahead of the runner or depart after their runner in order to speed up the replenishment process. DROP BAGS Clearly label your bag. It will be easier at night to identify it when a hundred bags are on the ground. Do not use paper bags, shoe boxes or any paper-like products as they deteriorate when wet. Distinctive colors work well. It is strongly recommended that you place warm clothing, extra flashlights and any special needs that you may require in your drop bags. Avoid glass and perishable items. Race management and volunteers are not responsible for lost or damaged drop bags and their contents. AS#1 Start/Finish There is a designated 200/100 mile solo runner area the main tent and a designated 50 mile runner area beside the main tent for drop bags. AS#2 Gatehouse 200 mile and 100 mile runners must drop their bags for AS#2 (Gatehouse) by 6:00pm on Friday at the Start/Finish area. They will be taken to the AS#2 for you prior to the 100 mile race start Saturday morning. You will be through this aid station at the 3K and 9K point of every lap. As best we are able, the bags from AS#2 will be returned in a timely manner to race headquarters once you have passed through for the last time. TRAIL MARKINGS Marshals will be on the course Saturday from 6:00 am until 11:00 am, to guide runners. Outside that window runners will only have their knowledge of the trail and markings to guide them. Trail marking will consist of bright coloured surveyor s tape tied to branches, yellow caution tape, stakes with arrows attached and highly reflective strips. Double ribbons are placed at turns on the side of the turn. Always look down a trail you are turning onto. You should be able to see the next ribbon. Race management does its best to provide an adequately marked trail but runners should try from the start of each event to familiarize themselves with trail names and turns. On 9

10 occasion persons not associated with the event have been known to remove or change race markers. We strongly recommend attending one of the race training runs held monthly Feb-May. THE TRAIL (AND AFTER DARK) Please remember that this is a trail race and much of the area that you will be traveling is runnable but relatively rugged in a number of spots. Much of the area in between aid stations is accessible only by foot, horse or mountain bike. Please use caution. Knowledge of the trail offers both physical and mental advantages during the official run. Participants should make a reasonable effort to run as much of the trail as possible prior to race day. Participants in the 200 mile and 100 mile event should give particular attention to the trail considering most will do a minimum of three laps in the dark when physical and mental energy may be lagging. Each runner should ensure that they carry at least two light sources with power sufficient to last 10 hours (LED lights being the best). It is not recommended that you attempt to change bulbs and batteries in the dark. If your light fails, wait for another runner with a light. DO NOT TRY TO FIND YOUR WAY IN THE DARK. If you are the last runner wait for the sweep team or daylight. RACE PHOTOS We are working to have free race photos available. It is possible that not everyone will be captured in a picture due to the number of runners. No complaints this is free. RELAY TEAMS THE 100 MILE RELAY 2 to 8 members may make up a team. The first team member will begin Saturday at 6am with the 200mile, 100mile and 50mile runners. Subsequent team members must begin at the finish line for each lap they are completing. Each member must complete at least 1 full lap. There is only 1 category in this event. Relay members will wear a race bib and an ankle timing chip. This timing chip must be transferred between team members at the end of each lap. The final runner MUST hand in the timing chip at the finish line. Each runner as they complete a lap should collect their finisher s medal. 10

11 THE 200 MILE RELAY 4 members make up a team. The first team member will begin Thursday at 12pm with the 200 mile solo runners. Subsequent team members must begin at the finish line for each lap they are completing. Each member must complete at least 1 full lap. There is only 1 category in this event. Relay members will wear a race bib and an ankle timing chip. This timing chip must be transferred between team members at the end of each lap. The final runner MUST hand in the timing chip at the finish line. Each runner as they complete a lap should collect their finisher s medal. AWARDS All participants in every event will receive a medal upon completion. All 200 mile solo and 100 mile solo finishers will also receive a race belt buckle to recognize their achievement at a special award ceremony at 1230pm Sunday May 28. * Other award times will be announced closer to the race date. CLEANUP Bags or any other items left behind will not be returned. At the end of the race, we leave the area cleared out and any items left behind are thrown away or donated. Except kids. Those will be returned with a huge babysitting bill. FOOD There are two major supermarkets in Ancaster within 3km of the start on Wilson St To get to the supermarkets from the Community Centre, travel east along Jerseyville Rd to Wilson St and turn right. Fortinos and Food Basics are down the street. There are several restaurants and coffee shops along Wilson St in both directions. LODGING Greater Hamilton Tourism: tourism@city.hamilton.on.ca or 11

12 SCHEDULE OF EVENTS WEDNESDAY MAY 24 6pm - 8pm Initial trail marking (volunteers wanted - please contact the race directors) THURSDAY MAY 25 7am 10am Final trail marking 9am 1130am Race Kit pickup mile solo and relay ONLY 10am 1130am Pre Race MANDATORY safety briefing and breakfast and check in mile solo ONLY 12pm (noon) START mile solo and relay FRIDAY MAY 26 12pm - 5pm 6pm 5pm - 7pm SATURDAY MAY 27 5am - 530am 545am 545am - 6am 545am 745am 6am 715am - 730am 730am 8am - 815am 815am 9am 930am 1030am 1215pm 130pm 200pm 330pm 930pm SUNDAY MAY 29 8am 8am 12pm (noon) 12pm (noon) 1230pm 2pm Race Kit pickup mile solo / 100 mile relay / 100k / 50 mile / 50k ONLY Drop bag deadline AS#2-100 mile runners Pre Race MANDATORY safety briefing and dinner mile solo ONLY Race Kit pickup - 100mi relay / 100k / 50mi ONLY Drop bag deadline mile and 50 mile runners Start/Finish Pre-Race announcements mile / 50 mile / 100 mile relay Race Kit pick-up - 50k / 25k / 10k START mile / 100k / 50 mile / 100 mile relay Pre-race announcements - 50k / 25k START - 50k / 25k Pre-race announcements 10k START - 10k Post race refreshments are out 10k Awards ceremony 25k Awards ceremony 10k ultimate cut-off (4 hours) 50k Awards ceremony 50 Mile Awards ceremony 25k ultimate cut-off (8 hours) 50k ultimate cut-off (14 hours) 200 mile loop 15 CUT OFF - must start loop 16 before this time 100 mile loop 7 CUT-OFF - must start loop 8 before this time Continuous light post-race breakfast at the Start/Finish 200 mi / 100 mi / 100 km / 50 mile ultimate CUT-OFF END OF RACE 200 and 100 Mile Awards ceremony Race Cleanup Complete Nothing is to be left behind 12

13 THE COURSE The basic course is a 20km loop and has changed from previous years. It is slightly longer and has slightly more elevation gain but is also more scenic. <new course map and directions coming shortly> Good Luck with your training. Nothing ensures success like training. See you at the start line. 13

14 SULPHUR SPRINGS COURSE RECORDS Joe s Course (2011 to 2016) 100 Mile Men 2016 David Oskvig 15:33:34 Amherst 100 Mile Women 2014 Laura Perry 17:49:54 Orleans 50 Mile Men 2013 Michael Daigeaun 6:07:00 Philadelphia 50 Mile Women 2015 Christina Clark 7:16:41 Guelph 50 K Men 2015 William Walsh 3:41:45 Toronto 50 K Women 2012 Christina Clark 3:59:46 Guelph 25K Men 2013 Cleve Thorson 1:32:30 Guelph 25K Women 2015 Jenny Bierworth 1:47:47 Bancroft 10K Men 2014 Mitch Free 34:35 St. George 10K Women 2014 Kaitlyn Lynch 41:20 Ancaster 100 Mile Relay 2013 dontgetlost.ca 11:24:43 Dundas Original Course (1991 to 2010) 100 Mile Men 2010 Harvey Lewis 17:12:37 Cincinnati 100 Mile Women 2007 Laurie McGrath 18:57:06 Baden 50 Mile Men 2005 Ryne Melcher 6:26:20 Kitchener 50 Mile Women 2009 Laurie McGrath 7:44:22 Baden 50K Men 1994 Andy Jones 3:16:50 * 50K Women 2008 Christina Clark 4:03:37 Guelph 25K Men 2010 Brendan Kenny 1:32:36 Dundas 25K Women 1996 Katie Dosser 1:36:34 * 10K Men 2010 Daniel Wojcik 33:56 Dundas 10K Women 2007 Karen Mackenzie 40:17 * 100 Mile Relay 2008 Are We There Yet 15:09:21 NA 14