IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 2018 TEAM MANUAL

Transcription

1 IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 2018 TEAM MANUAL 1

2 OFFICIAL IAAF PARTNERS OFFICIAL IAAF SUPPLIER 2

3 TEAM MANUAL CONTENTS 1 GENERAL INFORMATION 1.1 IAAF Council Members & International Officials 1.2 Executive Steering Group & Local Organising Committee 1.3 Information about the UK and Birmingham 1.4 Getting around Birmingham 1.5 General Programme 2 TRAVEL TO BIRMINGHAM 2.1 Official Airport and Arrival Information 2.2 Entry Visas 2.3 Insurance 3 ACCREDITATION 3.1 Accreditation Centre 3.2 Accreditation Procedures and Payments 3.3 Quota and Financial Support 3.4 Arrivals Outside Accreditation Centre Opening Times 3.5 Special Passes 3.6 Loss of Accreditation Card 4 ACCOMMODATION 4.1 Team Hotels 4.2 Team Hotels Costs 4.3 Team Hotels Check-in Procedures 4.4 Services in the Team Hotels 4.5 Meals 5 TRANSPORT 5.1 Airport 5.2 Training 5.3 Competition 5.4 Final party 5.5 Travel times 6 INFORMATION CENTRES 6.1 Technical Information Centre (TIC) 6.2 Help Desks 6.3 IAAF Competitions Department Offices 6.4 Documents Distribution 7 COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS 7.1 Main Stadium 7.2 Warm-up Area 7.3 Training Venue 7.4 Training at the Competition Venue 7.5 Sports Equipment 7.6 Vaulting Poles 7.7 Markers 7.8 Official Implements 8 ENTRIES AND FINAL CONFIRMATIONS 8.1 Entry Rules 8.2 Age Categories 8.3 Entry Standards 3

4 8.4 Final Entries 8.5 Final Confirmations 9 COMPETITION PROCEDURES 9.1 Technical Meeting 9.2 Written Questions 9.3 Orientation Visit for Team Leaders and coaches 9.4 Timetable 9.5 Athletes Bibs 9.6 Athletes Clothing 9.7 Personal Belongings 9.8 Call Room Procedures 9.9 Track Events 9.10 Field Events 9.11 Coaching Zones 9.12 Timing and Measurement 9.13 Post Competition Procedures 9.14 Medal Ceremonies 9.15 Protests and Appeals 9.16 Competition Awards 10 MEDICAL SERVICES 11 CLEAN ATHLETICS 12 APPENDICES AND MAPS 4

5 1. GENERAL INFORMATION 1.1 IAAF Council Members and International Officials IAAF COUNCIL President Senior Vice President Vice Presidents Treasurer Individual Members Sebastian COE (GBR) Sergey BUBKA (UKR) Dahlan AL HAMAD (QAT) Hamad KALKABA MALBOUM (CMR) Alberto JUANTORENA DANGER (CUB) José Maria ODRIOZOLA (ESP) Roberto GESTA DE MELO (BRA), South America* Nawal EL MOUTAWAKEL (MAR) Abby HOFFMAN (CAN) Anna RICCARDI (ITA) Pauline DAVIS-THOMPSON (BAH) Geoff GARDNER (NFI), Oceania* Sylvia BARLAG (NED) Ahmad AL KAMALI (UAE) Frank FREDERICKS (NAM) Bernard AMSALEM (FRA) Zhaocai DU (CHN) Victor LOPEZ (PUR), NACAC* Stephanie HIGHTOWER (USA) Hiroshi YOKOKAWA (JPN) Antti PIHLAKOSKI (FIN) Mikhail BUTOV (RUS) Adille SUMARIWALLA (IND) Nawaf Bin AL SAUD (KSA) Svein Arne HANSEN (NOR), Europe* Karim IBRAHIM (MAS), Asia* Vivian GUNGARAM (MRI), Africa* * Area Representatives International Officials Technical Delegates Jury of Appeal: Medical/Anti-Doping Delegate Press Delegate Broadcast Delegate Statisticians English Announcer: Advertising Commissioner Photo Commissioner International Starter Int l Photo Finish Judge ITOs Jorge SALCEDO (POR) Kwan KEE (HKG) Abby HOFFMAN (CAN) - Chair Gemma CASTAÑO (ESP) Niels VAN DER AAR (NED) Stéphane BERMON (FRA) Anna LEGNANI (ITA) Mark FULTON (GBR) Andras SZABO (HUN) Geoff WIGHTMAN (GBR) Frederique REYNERTZ (FRA) Raquel CAVACO NUNES (POR) Lisa FERDINAND (CAN) Janet NIXON (AUS) Jane EDSTROM (CAN) Chief John CRONIN (IRL) Mats SVENSSON (SWE) Krisztina HORVATH (HUN) Samuel LOPES (POR) 5

6 1.2 Executive Steering Group (ESG) Leader, Birmingham City Council NEC Group UK Athletics Birmingham City Council Birmingham City Council Hyatt Hotel University of Birmingham UK Sport BGVA / Westside BID West Midlands Growth Company Birmingham City Council Local Organising Committee (LOC) Championships Director Sport Director Head of Team Services Head of Volunteers and Workforce Head of Protocol Head of Accommodation and Transportation Head of Finance and Admin Head of Communications Head of Ticketing and Commercial Head of Venue and Operations Digital and Social Media Manager Community Engagement Manager Brand Manager Ticket Operations Manager CRM Manager Accreditation Manager Security Manager Venue Manager Visa Manager Rights Protection Manager Technology Manager Clean Athletics Manager Medal Ceremonies and Protocol Manager Digital and Social Media Manager Hospitality Manager PR and Media Manager Operations Manager Observers Programme Manager Volunteer Manager Media Operation Manager Sport Presentation Manager Sponsorship Consultant Technology Manager Stadium Overlay Manager Accommodation Manager Communications Manager Councillor Ian Ward - Chair Phil Mead Niels de Vos Steve Hollingworth Councillor Randal Brew Mario Flanagan Jonathan Grix Lucy Crickmore Sam Lawrence Neil Rami Sukvinder Kalsi Joan Durose Cherry Alexander Rob Logan Tom Bowkett Mark Byrne Simon Hainsworth Susan Hardy Sarah Dickson Ryan Murphy Laura Denham Jordan Hughes Jane Stewart Kate Baldwin Laura Horne / Georgia Bekyra Rachel McPeake Simone Ellis Lee Tomkinson Tony Hayes Karen Forbes Sarah Laythorpe Lee Dakin David Herbert Laura Hillyard Jordan Hugues Lisa Kennedy James Harding Emma Rankin Lucy Crickmore Adam Warden Jane Pearce Andy Kay Marc Hope Lee Dakin Kenny Underwood Nicola Boyle Carol Austin 6

7 LOC Competitions Team Competition Director Technical Directors Competition Administration Manager Chris Cohen Keith Davies / Angus McKenzie Malcolm Rogers 1.3 The United Kingdom and Birmingham Location: The United Kingdom is situated in the northwest corner of Europe and shares only one border, with the Republic of Ireland. Located between the North Atlantic and the North Sea, the UK is only 35km from the coast of France. The two countries are separated by the English Channel. Area: 243,610 sq. km Government: The UK is a monarchy. Queen Elizabeth II has been the reigning Sovereign since Population: 65,110,000 (2015) Climate: The average daily temperature in Birmingham in March is 7 C, with an average high of 10 C and an average low of 3 C. Language: The official language is English, but more than 100 languages are currently spoken across the UK. Capital: London Local Time: During the period of the IAAF World Indoor Championships the UK is on GMT time. Driving: Traffic drives on the left side of the road, in right-hand-drive cars. Seatbelts are required by law to be worn by everyone travelling in a car or van at all times. It is prohibited by law to use any handheld mobile device in any way when driving. Drinking and driving is a serious offence and the limit is 80 milligrams per 100ml of blood. All traffic laws are strictly enforced. Landline Numbers: Telephone numbers that begin with 01, 02 and 03 are landline numbers. Mobile Numbers: Telephone numbers that begin with 07 are mobile numbers. Telephone Country Code: +44 International Calls: To dial either a landline or a mobile number from an international phone, dial the UK country code (+44) then drop the first zero (0) of the number. For example: becomes (if landline) and becomes (if mobile). Mobile Phone Networks: The UK uses the GSM 900 network, which covers Europe, Australia and New Zealand. This is not compatible with the North American GSM 1900 or the non-gsm system that is in use in Japan (though many North Americans have GSM 1900/900 phones that do work in the UK). If you have a GSM phone, check with your service provider if it can be used in the UK, and beware of calls being routed internationally. It may be more convenient to buy a local SIM card topped up with your preferred value (normally a minimum of 5.00). Currency: British Pound Sterling ( ) 7

8 The approximate exchange rate: 0.74 GBP to 1 USD and 0.89 GBP to 1 EUR Coins: 1 pence (p); 2p; 5p; 10p; 20p; 50p; 1; 2 New 1 coin was introduced in Please note that establishments no longer accept the previous 1 coin: Notes: 5; 10; 20; 50 New 5 banknote introduced in 2016 New 10 banknote introduced in 2017: Credit Cards: Master Card, Maestro, VISA, American Express and Diners Club are all accepted in the UK. NB: American Express and Diners Club may not be accepted in some establishments. Birmingham Birmingham is the regional capital of the West Midlands and is the UK s second largest city. It s also a popular tourist destination, with 39 million people choosing to come to Birmingham last year. With one of the youngest populations in Europe, fuelled by the city s five universities, Birmingham is a dynamic, creative city which is constantly evolving. The diversity of the city s residents brings a rich cultural mix to Birmingham and this diversity is something that the city is very proud of. Birmingham is not afraid to reinvent itself with major retail, leisure and business hubs, including the NEC, Brindleyplace, The Mailbox, the Bullring and more recently, Grand Central and the Library of Birmingham, providing a few examples of the urban regeneration the city has become famed for and this development and regeneration will be evident during your visit to the city, with several new and exciting projects underway. Birmingham is the home of athletics in the UK, having hosted more athletics event than any other city. 8

9 Arena Birmingham, the venue for the IAAF World Indoor Championships, has now staged indoor athletics for more than 25 years, regularly hosting the Indoor Grand Prix and also previously staged the 9 th edition of these championships in 2003, to great acclaim. The city s Alexander Stadium also annually hosts the British Athletics Team Trials and the Muller Grand Prix Birmingham, part of the IAAF Diamond League series and this stadium is set to be completely redeveloped over the next few years as the city prepares to host the Commonwealth Games in GETTING AROUND BIRMINGHAM Birmingham is well served by public transport, thanks to a network comprising of trains, trams and buses. Buses Buses are the easiest way to move around Birmingham. Buses with an x next to their number are express buses and take a shorter time to move around the city compared to regular buses as they skip some stops. For bus timetables, please go to Bus fares vary with the distance covered to a maximum of 2.40 for a single journey. Travelling for short distances in the city centre costs You can also purchase daily tickets for 4.60 ( 4.00 after 9:30am & all day weekends). Please note that buses do not accept payment via contactless credit or debit cards, but only cash or Swift Card. Make sure you bring exact cash on the bus, as the bus driver may not have change available and you could end up paying more for your journey. Trains Birmingham is connected to the rest of the United Kingdom with an efficient national rail system. The main stations are: Birmingham New Street Birmingham Moor Street Birmingham Snow Hill All three stations are served with national services. If you are travelling to Birmingham from within the UK, tickets for trains can be purchased online at discounted fares when buying in advance. You can purchase train tickets at or Trams (Midland Metro) The Midland Metro tram services connect Birmingham to the Jewellery Quarter, West Bromwich, Wednesbury, Bilston and Wolverhampton. Tram stops in Birmingham city centre are at Birmingham New Street Station and Snow Hill Station. The fare for a single journey is 2.70 for an adult ticket ( 2.60 with Swift Card), with fares increasing with the distance covered up to

10 If you are travelling within the city centre, you can save money with Birmingham's City hop fare, which is valid between The Jewellery Quarter to Grand Central in Birmingham City Centre (and back again). A one-way trip is Trams accept payments in cash, card, contactless credit or debit cards and Swift Card. You can find more information, including service timetable at the following link: Swift Card A Swift Card enables payment without using cash for bus and tram journeys. More information on the Swift Card can be found at the following link: You can purchase a Swift card at a Travel Centre. The closest Travel Centres to Arena Birmingham are: Birmingham New Street station, Birmingham, B2 4ND National Express West Midlands Travel Shop Birmingham City Centre, 95 Corporation Street, B2 4UG Alternatively, you can purchase a Swift Card at one of the Payzone Outlets. To find the nearest to your position, you can use the tool at the following link: Once you have purchased a Swift Card, you can top up the value on the card online at the following link (registration needed): Fares using Swift Card are cheaper compared to paying cash directly on the bus or tram. City Mapper Mobile App The easiest way to find out how to reach your destination using public transport in Birmingham is to download the app City Mapper on your smart phone. The app is constantly updated with the latest travel information and automatically finds the fastest route for you. 1.5 GENERAL PROGRAMME Wednesday 28 February Team Arrivals and Accreditation Thursday 1 March Team Arrivals and Accreditation 09:00 Stadium Tour for Team Leaders 10:00 Technical meeting (Arena Birmingham The Foundry) 11:00 Official press conference (Hyatt Hotel) 18:00 Official opening followed by High Jump and Women s 3000m final Friday 2 Sunday 4 March IAAF World Indoor Championships Sunday 4 March Final Party (Hall 3, ICC) Monday 5 March Team Departures Monday 5 Tuesday 6 March IAAF Council Meeting 10

11 2. TRAVEL TO BIRMINGHAM 2.1 Official Airport and Arrival Information The official airport for the IAAF World Indoor Championships is Birmingham Airport. Transfers to and from the official hotels will be provided for all teams, VIPs and official event personnel from this airport. Please note that there is no official transport from any other airport. After leaving the plane, teams and officials will go through passport control. After collecting your luggage, please proceed to the IAAF World Indoor Championships welcome desk. From there you will be escorted to the official vehicle and taken to your hotel. Vaulting poles Poles will be transferred from the airport directly to the competition venue (Arena Birmingham.) If poles are subsequently required at the training venue (the High Performance Centre at Alexander Stadium, Birmingham), teams will be able to complete a transport request form at the team hotel Help Desks. 2.2 Entry Visas Detailed entry visa information was circulated to Member Federations in November The list of countries requiring a visa can be found in Appendix A and the Circular Letter M/35/17. Please note that all UK Standard Visitor Visa s must be obtained prior to arriving in the UK. 2.3 Insurance All member federations are responsible for their own insurance to cover illness or injury to any member of their delegation or team, when travelling to and from IAAF events and during the event. 11

12 3. ACCREDITATION 3.1 Accreditation Centre The Team Accreditation Centre will be located in the Jury s Inn Hotel on Broad Street. Opening Dates and Times will be as follows: 27 February 15:00 20:00 28 February 09:00 21:00 1 March 09:00 21:00 2 March 09:00 18:00 3 and 4 March Closed 3.2 Accreditation Procedures and Payments Team Leader The Team Leader will have to report to the LOC / IAAF Offices at the accreditation centre before collecting his card in order to complete the following formalities: Uniform Check Athletes Acknowledgement and Agreement Forms LOC Accommodation Invoice Travel Reimbursement IAAF Financial Statement Final Confirmation of Entries Bibs Collection The Team Leader will be asked to complete the accounting procedures and settle any extra payments (for team members above quota, use of single rooms, extra days, etc.) before collecting the accreditation card, which will be given upon the presentation of a document stating all procedures have been completed. Athletes and Officials All athletes and officials will check into their hotel before any accreditation is collected. Once checked in, the team manager will be directed to team processing, to settle any outstanding payments. NB: To shorten procedures and avoid delays, it is strongly advised to settle payment prior to arriving in Birmingham. The LOC Finance Team will get in contact with all teams about settling their accommodation invoice in advance of their arrival. 3.3 Quota and Financial Support The financial Quota by Member Federation, and the financial support offered by the IAAF / LOC, was detailed in the IAAF M35/17-Circular Letter. The Quota chart can be found in Appendix B. 3.4 Arrivals outside the Accreditation Centre Opening Times Athletes and Team Officials arriving at the hotels after the closing of the accreditation centre will be able to access the hotel for the night. The next morning, they must proceed to the team s accreditation centre to finalise the procedures and collect the official accreditation Cards. 3.5 Special Passes The IAAF shall provide special passes as required for the following categories: Combined Events Rest Room (two per athlete for coach and physiotherapist) TIC pass Team Meeting point pass (for Team Official s access to the Post Event Area) 12

13 3.6 Loss of Accreditation Card The accreditation card must be worn visibly at all times and must be presented upon request. It is personal and non-transferable. In case of loss or theft, please report immediately to the Team Accreditation Centre. In order to obtain a new accreditation card, the team member must go to the accreditation centre or TIC with the passport or an appropriate identification document and they must be accompanied by his/her team leader or a senior official from his/her delegation. Any Accreditation Card found being used by someone who is not its owner will be confiscated and its owner will be subject to sanction including possible ineligibility for his competitive participation in the Championships. 13

14 4. ACCOMMODATION 4.1 Team Hotels The LOC has arranged accommodation for all participants in four hotels: Crowne Plaza Hotel Central Square Holliday Street, Birmingham, B1 1HH Tel Jurys Inn Hotel 245 Broad Street, Birmingham, B1 2HQ Tel Hilton Garden Inn 1 Brunswick Square, Birmingham, B1 2HW Tel Park Regis Hotel 160 Broad Street, Birmingham, B15 1DT Tel Team Hotels Cost For all athletes in the quota the LOC will offer free accommodation in twin rooms during the official period (arrival on Wednesday 28 February departing on Monday 5 March), for a maximum of five nights. Single rooms will be charged a supplement as detailed below. All Prices per person per day Full Board Official Period from 28 February to 4 March (5 nights) Outside Official Period Twin Single Twin Single Athletes in quota Paid by LOC 50 GBP Athletes above quota and Officials (within 55%) 100 USD 150 GBP 100 GBP 150 GBP Extra Officials (above 55%) 100 GBP 150 GBP The number of officials that can be accommodated with the team at subsidised rates will be limited to a quota corresponding to 55% to the athletes (see chart in Appendix C). An additional 25% of non-subsidised officials (up to an overall maximum of 80%) will be accommodated in the Team hotels subject to availability. The accommodation invoices will be based on the information (number of persons and arrival / departure details) provided in the final entries, with a tolerance of two people. Payment of extra costs can be made: By credit card: MasterCard, Visa Bank Transfer: Account: Sort Code In cash: US Dollars; EUR Euros; GBP Sterling Pounds 4.3 Team Hotels Check-in Procedures Team Leader must report to the LOC Accommodation Desk, which will be located in the hotel s main reception area, to complete the check in procedure. The accommodation team will confirm the rooming list as previously provided by the team and then issue the room keys. All team members must have a valid identification document (passport or identity card) to checkin. Once checked in, the Team Leader will be directed to the Accreditation & Finance office to settle payment. Once payment has been settled the Team Leader can collect his/her accreditation. 14

15 If other hotel services are required, the individual must scan the credit card at the main reception desk to activate these extra services (telephone, laundry, minibar, etc.). Please note: Each team will check in at the hotel they have been allocated to, but will settle their accommodation payment and pick up their accreditation at the Jurys Inn accreditation centre. 4.4 Services in the Teams Hotels Accommodation Desk For questions related to check in, hotel registration and local transport our LOC accommodation team will be happy to assist you. Meeting Rooms Rooms for meetings are available at all of the team hotels. Rooms can be reserved via the help desk. Rooms for Physiotherapy Rooms for physiotherapy will be available at all of the team hotels. Rooms can be reserved via help desk. Internet access Wi-Fi will be available in all hotels 4.5 Meals Athletes and team officials will be admitted to the meal service area in the team hotel upon presentation of their accreditation cards and meal vouchers. However, access to this area will only be possible in the hotel where they are staying. Meals will all be served in buffet style and where possible, will be similar in all hotels. Hotels will cater for religious and special dietary requirements and all food shall be appropriately labelled in English. Meal times shall be as follows: Breakfast: 06:00 10:00 Lunch: 12:00 16:00 Dinner: 18:00 22:00 * On Friday 2 and Saturday 3 March, dinner will be available until 22:30hrs 15

16 5. TRANSPORT 5.1 Airport For all arrivals, we have nominated a single airport which is Birmingham (BHX). A welcome desk will be located in front of the arrivals gate. For vaulting poles, LOC has agreed to provide a transport service to and from Heathrow (LHR), Luton (LTN) and Manchester (MAN) to assist with teams reserving flights that have the capacity to carry this piece of equipment. For the main departure on Monday 5th, an hourly shuttle will be provided from all hotels back to the airport starting at 3.30am and concluding at 5.30pm. Departures on other days will be managed on an individual basis with notifications posted at each hotel s welcome desk. 5.2 Training For training at the Alexander Stadium, LOC have created a schedule to allow team members to use this facility from Monday 26th February until and including Saturday 3rd March. Full size coaches will depart regularly from the Jurys Inn (for Jurys Inn & Hilton Garden Inn) and then a separate vehicle starting at the Park Regis Hotel and picking-up/dropping-off at the Crowne Plaza on route. Monday 26th February & Tuesday 27th February Depart hotel 09:00 10:30 14:00 15:30 Return hotel 11:00 12: :30 Wednesday 28th February Saturday 3 rd March Depart hotel 09:00 10:30 13:30 15:00 Return hotel 11:00 12: : Competition For the four days of competition, it is confirmed that those staying at the Jurys Inn and Hilton Garden Inn will walk to and from the Arena. This is a walk of less than 5 minutes from both hotels and less than 200 meters. For the Crowne Plaza and Park Regis, we also anticipate that a significant number will choose to walk to and from the venue. However, LOC have decided to also include a regular minibus shuttle service that will operate every fifteen minutes directly from each hotel to the athlete drop-off/pick-up zone at the Arena. Five 17-seat minibuses will operate from the Crowne Plaza hotel on a constant shuttle (timetabled as every 15 minutes) & Three 17-seat minibuses will operate from the Park Regis hotel on a constant shuttle (timetabled as every 15 minutes) The vehicles will commence operations three hours prior to the start of competition and continue until two hours after the last event or until the arena is confirmed as empty. 5.4 Final Party The final party will be held at the ICC (Convention Centre) and this is located less than 250 metres from all accommodation locations. On this basis, no transport will be provided. 16

17 5.5 Travel Times Below are the approximate times and distances between the key locations. Place Team Hotels / places Distance Travel time Birmingham Airport All team hotels 8.6 mi/14km 30 mins drive approx. Hilton Garden Inn 0.2 mi/0.3km 5 min walk Jurys Inn 0.3 mi/0.5km 7 min walk Competition Venue Training Venue Alexander Stadium Crowne Plaza 0.6 mi/0.96km 13 min walk or 5 min drive Park Regis 0.6 mi/0.96km 15 min walk or 5 min drive All team hotels 5.5 mi/8.85km 20 mins drive 17

18 6. INFORMATION CENTRES 6.1. Technical Information Centre (TIC) The Technical Information Centre is located in the main competition venue (Arena Birmingham) at Community Hall level, immediately to the right of the main athlete entrance. The main task of the centre is to ensure a smooth liaison between each delegation and the Local Organising Committee, the IAAF Technical Delegates and the Competition Management of the Championships regarding technical matters. The TIC is responsible for, but not limited to, the following: Displays on the relevant notice board of official communications to the teams, including start lists, results and call room reporting times. These will also be displayed at the warmup area. Distribution of urgent notices to the delegations from the technical delegates and competition management via the pigeonholes. It is the Team Leader s duty to collect this kind of information. Distribution of coaches seating passes/tickets for field events Receipt of relay order confirmations Receipt of written questions for the Technical Meeting. (Deadline on Thursday, 1 st March) Receipt of written appeals. This will be the main centre for technical information although certain documents produced in the TIC will also be distributed to the help desks in team hotels for circulation. The TIC will open on Wednesday 28 February. The TIC s opening hours are from to every day. It will also be possible to submit questions to the technical meeting and other requests through the help desks in team hotels. There will also be a TIC Contact Desk on Concourse level, immediately behind the team seating (block 12). Appeals may be lodged here. This is not a second TIC, but a contact point for the convenience of team management. Further discussion on TIC related matters must be pursued via the main TIC at Community Hall level Help Desks There will be a help desk in each team hotel, which will be linked to the TIC. It will be responsible for, but not limited to, the following: Display relevant notices and official communications to the teams, including start lists, results and call room reporting times. Distribution of urgent notices to the delegations from the technical delegates and competition management. It is the Team Leader s duty to collect this kind of information in due time. Receipt of written questions for the Technical Meeting (deadline on Wednesday 28 February). Receipt of enquiries concerning the Championships (deadline on Wednesday 28 February). Receipt of final confirmations. It will also be possible to submit general enquiries to the TIC through these help desks. Distribution of information and answering queries relating to accommodation, meals, transport and the Championships in general. Help desks will be open from 27 February to 4 March from 08:00 to 22:00 18

19 There will be a reduced held desk service prior to 27 February, for teams that arrive earlier. 6.3 IAAF Competitions Department Offices Staff from the IAAF Competitions Department will be in Birmingham to assist the LOC with the final preparation and conduct of the Championships and the teams with their participation. They can be contacted as follows: 28 February to 1 March Teams Accreditation Centre 2 March to 4 March IAAF Competitions Office at the Stadium can be contacted through the TIC 6.4 Document Distribution The distribution of competition related information at the TIC and Help Desks will NOT be systematically made through printouts in the team pigeonholes but will be displayed on the notice boards (and also available at the warm-up area). It will still be possible to request occasional copies of specific event start lists and / or results (at the TIC). Important notices of general interest (e.g. changes to the timetable) will also be displayed on the notice board. The pigeon holes will be used to share individual communications with specific teams. 19

20 7. COMPETITION FACILITIES, EQUIPMENT AND IMPLEMENTS 7.1 Main Stadium The Championships will take place at Arena Birmingham. This multifunction facility is situated in close proximity to the team hotels and city centre. The facility has: 6 lane, 200m oval track (Mondo Sportflex SX) 8 lane, 60m straight (Mondo Sportflex SX) Two high jump sites One pole vault site One long/triple jump site One Shot Put site The rest area for the Combined Events will be situated in dedicated rooms at Community Hall level in the arena, adjacent to the warm-up area. Team Seats are located in Block Warm-up Area The warm-up area will be situated in Community Hall, which is part of Arena Birmingham. It will be equipped as follows: 6-lane, 60m Mondo straight hurdles, starting blocks synthetic surface to allow for jogging Shot put circle Team medical/physio area Combined events rest areas The entrance to the warm-up area is adjacent to the team drop-off point at Arena Birmingham. It will be available every day from 8.00 until one hour after the last event. 7.3 Training Venue A dedicated indoor training venue will be provided at the High Performance Centre at Alexander Stadium. This facility is five miles from the team hotels. There will be a regular bus service to and from team hotels. The venue has the following facilities: 110m synthetic track (8 lanes) Hurdles and starting blocks One horizontal jump runway and pit One shot put sector, with a safety cage One pole vault bed One high jump bed There will also be provision for weight training and space to set up team physio beds. Teams will also have access to the eight-lane, 400m outdoor, synthetic track at Alexander Stadium and the outside shot circle should they so wish. The stadium is located in extensive grass parkland. LOC representatives will be available at the training venue to assist. Athletes are advised to follow the instructions given by the representative and to pay particular attention to safety rules during the training sessions. Implements, equipment (hurdles, starting blocks, shot and relay batons will be available to athletes and coaches at the official training venue. These can be obtained from the equipment store and athletes/coaches using the equipment will be asked to leave their accreditation card with the LOC representative in charge. 20

21 7.4 Training at the competition venue Athletes will also be given the opportunity to train on the Field of Play (FOP) from to on Thursday 1 March. A training session with the official starters will be held between and on Thursday 1 March. 7.5 Sports Equipment All competition equipment will be provided by the IAAF Official Supplier, Mondo. 7.6 Vaulting Poles Information on the transport of poles from airports is contained in the Travel to Birmingham section of the manual. Requests for the transport of poles to the High Performance Centre at Alexander Stadium for training, can be made through the team hotel Help Desks. 7.7 Markers Athletes will not be permitted to use their own markers during the Championships. Athletes who wish to use a marker must use those provided by the LOC. These markers are available at the event site. 7.8 Official Implements MEN Catalogue No. Company Description Colour Certification No. SHOT 7.26kg F251C NISHI Steel, dia: 129mm Silver I F251 NISHI Steel, dia: 125.5mm Silver I PK-7,26/128 Polanik Steel, dia: 128mm Various I WOMEN Catalogue No. Company Description Colour Certification No. SHOT 4kg F253C NISHI Steel, dia: 109mm Silver I F253 NISHI Steel, dia: 103mm Silver I PK-4/110 Polanik Competition, Turned steel, dia: 110mm Various I Personal Implements will also be allowed, providing that: - they are readily identifiable and are IAAF certified - they are not already on the official list - they have been checked for compliance with IAAF Rules - they are made available to all the other athletes In order to speed up the checking in of eligible personal implements, please come prepared and consult the IAAF list on the website ( in advance to identify the implement noting its IAAF certification number. If you do not find your implement in the list but you believe that it is/was certified, please contact the IAAF office at technicalofficer@iaaf.org so that its status can be checked and confirmed to you and the LOC in due time. 21

22 Location and Time for submitting At the TIC by 18.00, the day before competition. A receipt will be given for the implements. Return Implements will be returned in exchange for the receipt after the event s final at the TIC. 22

23 8.1 ENTRY RULES Running Events (except the relays) Each Member is entitled to enter up to three athletes in each event of the Championships, provided all have achieved the corresponding Entry Standard. Entries in running events will be determined by a combination of entry standards and ranking A maximum of two athletes from any member federation may compete in each event. Women s 3000m event shall be held as straight final Field Events In the high jump and pole vault, the events shall be held as straight finals with twelve athletes starting in each event. The Entries will be determined by a combination of Entry Standards and Ranking. In the long jump, triple jump and shot put, events shall be held as straight Finals with sixteen athletes starting in each event. Entries will be determined by a combination of entry standards and ranking. The event shall be conducted as follows: o All athletes have three initial trials o The top eight athletes after three rounds of trials have two additional trials o The top four athletes after five rounds of trials have one last trial In all cases, a maximum of two athletes from any one member may compete in each event. Combined Events Twelve athletes will be invited in the Heptathlon and in the Pentathlon as follows: o The winner of the 2017 Combined Events Challenge o The five best athletes from the 2017 Outdoor Lists (as at 31 December 2017), limited to a maximum of one per country o The five best athletes from the 2018 Indoor Lists (as at 12 February 2018) o One athlete, who may be invited at the discretion of the IAAF In total no more than two male and two female athletes from any one member will be invited. Upon refusals or cancellations, the invitations shall be extended to the next ranked athletes in the same lists respecting the above conditions. For the relays, there is no entry standard, and each member federation will be able to enter up to six athletes in each team. IAAF World Indoor Tour The individual overall winner of each event of the IAAF World Indoor Tour (WIT) 2017 and 2018 will automatically qualify for the IAAF World Indoor Championships by Wild Card. The Member Federation of the IAAF WIT winner will have the ultimate authority to enter the athlete or not, based on its own criteria or qualification system. The Final Entry of the individual overall winners of the IAAF World Indoor Tour (WIT) 2018 in the events that will be staged in the last WIT Meeting in Glasgow on 25 February 2018, can exceptionally be submitted until 26 February 2018 midnight, Monaco time. Unqualified Athletes Members who have no male and/or no female qualified athletes (whether eligible by Entry Standard or by subsequent ranking) in any event may enter one unqualified male athlete OR one unqualified female athlete in a running event (except the 800m). In exceptional cases, and as agreed by the Technical Delegates, entry of unqualified athletes in the 800m, long jump, triple jump or shot put may be accepted. Applications for such entries must be submitted to the IAAF (events@iaaf.org) no later than 12 February

24 If the host country does not have a qualified athlete in an event, it may enter one athlete in this event regardless of any Entry Standard (except the Combined Events). For the Field Events, the acceptance of the entry is at the discretion of the Technical Delegates. 8.2 AGE CATEGORIES U20 Athletes: any athlete aged 18 or 19 years on 31 December 2018 (born in 2000 or 1999) may compete in any event. U18 athletes: any athlete aged 16 or 17 years on 31 December 2018 (born in 2002 or 2001) may compete in any event except the men s shot put. Athletes younger than 16 years on 31 December 2018 (born in 2003 or later) may not compete in any event. 8.3 ENTRY STANDARDS Approved April 2017 / Amended May 2017 WOMEN MEN Indoor Outdoor EVENT Indoor Outdoor (100m) 60m (100m) m : : m 1: : : m 3: :55.00 (Mile) 3: : :28.50 (Mile) 8: : :45.00 (5000m) 3000m 7: : :10.00 (5000m) (100m H) 60m Hurdles (110m H) No Standard 4 x 400m Relay No Standard 1.97 High Jump Pole Vault Long Jump Triple Jump Shot Put CONDITIONS FOR THE VALIDITY OF PERFORMANCES: Performances must be achieved during the qualification period of 1 January 2017 to 19 February 2018 (midnight Monaco time), except for the Combined Events (see above). Performances must be achieved during competitions organised or authorised by the IAAF, its Area Associations or its National Member Federations. Thus, results achieved at university or school competitions must be certified by the National Federation of the country in which the competition was organised. Performances must be achieved during an official competition organised in conformity with IAAF Rules. Performances achieved in mixed competitions in track events will not be accepted. Exceptionally, in accordance with IAAF Rule 147, performances achieved in the 5000m event may be accepted in circumstances where there were insufficient athletes of one or both genders competing to justify the conduct of separate races and there was no pacing or assistance given by an athlete(s) of one gender to an athlete(s) of the other gender under specific circumstances and conditions (see Rule 147). Wind-assisted performances will not be accepted. 24

25 Hand-timed performances in 60m, 100m, 400m, 800m, 60m hurdles, and 100m/110m hurdles will not be accepted For the running events of 400m and over, performances achieved on oversized tracks will NOT be accepted 8.4 FINAL ENTRIES The deadline for completing and submitting entries via the IAAF online Event Entry System is Monday 19 February (Midnight Monaco Time). No changes or additions will be accepted after the closing date, except for the winners of the IAAF World Indoor Tour The Final Entry of the individual overall winners for the IAAF World Indoor Tour (WIT) 2018 in the events that will be staged in the last WIT Meeting in Glasgow on 25 February 2018, can exceptionally be submitted until 26 February 2018 midnight, Monaco time. Technical Delegates may request member federations to submit a copy of the official results of the event where the qualifying performances have been achieved. 8.5 FINAL CONFIRMATIONS General Teams will receive the final confirmation forms upon arrival in Birmingham and Team Leaders, or their representatives, must confirm the names of those athletes already entered, who will actually take part in the competition. Final confirmation for all events must be made, at the latest, by on Thursday 1 March at the TIC or Help Desk in the Teams Hotels. It will also be possible for teams to confirm their athletes upon arrival during the accreditation procedure at the Teams Accreditation Centre, at the Jurys Inn Relays The final composition of the relay teams and the order of running must be declared at the TIC no later than one hour before the scheduled entry to the call room. Any four athletes among those entered for the competition, whether for the relay or for any other event, may then be used in the composition of the team for the first round. Once the team has taken part in the event, only two additional athletes may take part in the final. Substitutes may only be taken from the list of entered athletes, whether for the relay or for any other event. 25

26 9. COMPETITION PROCEDURES 9.1 Technical Meeting The Technical Meeting will take place at on Thursday 1 March, in The Foundry at Arena Birmingham. No more than two representatives from each participating member federation (and in addition an interpreter or attaché if required) may attend the meeting. The IAAF Technical Delegates will preside over the meeting, which will be conducted in English. The meeting will provide updates and new information which is not already mentioned in this Team Manual and will include: Timetable amendments (if any) Progressions and raising of the bar Answers to written questions 9.2 Written Questions Any enquiries concerning the Championships must be made in writing (in English or French). These questions will be answered at the Technical Meeting. The forms on which the questions must be written will be distributed upon arrival at the accreditation centre. These forms must be returned to the TIC or Hotel Help Desk (where the forms will also be available) by no later than on Wednesday 28 February. No questions will be accepted during the Technical Meeting however the Technical Delegates will be available for a limited time to take a few individual questions after the meeting. 9.3 Orientation Visit for Team Leaders and coaches A visit to the main stadium and warm-up area will take place on Thursday 1 March at 09.00, in order for the Team Leaders and coaches to familiarise themselves with the exact location of the various facilities (warm-up area, call room, team seating etc.). 9.4 Timetable The timetable for Birmingham was approved by the IAAF Council in April Some adjustments were agreed in November 2017 and the updated timetable can be found at the end of the Team Manual. Information on any changes to the official timetable will be provided at the Technical Meeting and through the TIC. 9.5 Athletes Bibs The bibs will be distributed during the accreditation procedure at the Jurys Inn hotel. Bibs which are not collected, will be taken to the Stadium TIC on Thursday afternoon. All athletes will receive three bibs, which shall coincide with the information written in the start list, as follows: Two bibs with the competition number One bib with the athlete s name Every athlete must wear two bibs during the competition, the one with the name on the front, and the other with the number on the back. In all jumping events, it is possible to wear only one bib on the front or on the back. In this case it MUST be the bib with the name. The third bib can be placed on the bag or on the tracksuit. The bibs for the relays (carrying the country code (e.g. GBR) will be handed out at the call room and placed on back. 26

27 Special bibs (green background) shall be used for the leader of the combined events after each event. These shall be handled directly by the Combined Events Referee and distributed at the combined events rest area. Bibs must be worn in accordance with IAAF Rules and must not be cut, folded or obscured in any way. Failure to comply with the Rules may result in a disqualification or sanction. 9.6 Athletes Clothing All athletes must wear the official national uniform approved by their Delegation. IAAF Rule recommends that the front and the back of the uniforms should have the same colour. Any advertising on clothes and bags must comply with IAAF Rules and Regulations. Please note that the IAAF Advertising Rules and Regulations applicable for this competition specify a maximum of 30 cm2 for the manufacturer's logo on the competition wear and 40 cm2 on sweatshirts, T-shirts and jackets. The name/logo of a national sponsor may be displayed, according to the same dimensions as set out above, instead of one of the national team or member federation Logo or flag on the national vest/leotard, provided that such national sponsor is not a competitor of a sponsor of the IAAF or of the event. For the purpose of avoiding such conflicts, member federations must seek and receive prior approval from the IAAF. A sample of the uniforms must be taken to the Accreditation Centre upon arrival for inspection. Any infringement of the rules may result in the disqualification of the athlete. Athletes not wearing their official team uniform will be required to acquire the correct attire before they progress through the call room. 9.7 Personal Belongings Athletes (including Combined Events) will only be permitted to take a backpack or similar sized bag with them into the competition arena. Combined Events athletes may bring larger bags but they must be left in the rest area in between events. Athletes are therefore requested not to take with them to the competition area large bags, bulky items or other inappropriate items. A strict inspection shall be made on illegal and prohibited items, which athletes may have in their possession. Media players, mobile phones, smart watches, cameras, etc. shall not be permitted. Any items that do not conform to the IAAF Technical and/or Advertising Rules and Regulations will be confiscated. Confiscated items may be retrieved at the TIC after the event. 9.8 Call Room Procedures The call room will be situated at the side of the warm-up area. All athletes must present themselves to the call room according to the scheduled times as noted below. Times will also be announced over the PA system as well as shown on the electronic display in the warm-up area. Athletes who fail to appear on time at the call room without a valid reason may be excluded from participating in this and all further events in the Championships, including relays. Team officials are not allowed to enter the call room. 27

28 Call Room Reporting Times all times are prior to the actual starting time of the event: Event Report to Call Room Arrival at Field of Play Track Events and Relays 30 mins 10 mins High Jump 60 mins 40 mins Pole Vault 80 mins 60 mins Long/Triple Jump 50 mins 30 mins Shot Put 50 mins 30 mins Note: Times may change slightly depending on the number of entries and changes will be announced at the Technical Meeting. A dedicated, heat by heat, call-up schedule will be issued once final entries are confirmed. This will be displayed at the warm-up area and team hotels. The procedures in the call room shall be as follows: Identification of athletes by means of their accreditation card and bib number. Checking of athletes uniform Inspection of personal belongings Checking of shoe spikes (number, shape and size). The maximum sizes allowed are: - All events (except for high jump) : not more than 6mm - High jump : not more than 9mm If they do not comply with IAAF Rules, the athletes will be asked to change them to the correct size. After completion of these procedures, athletes must follow the instructions given by the officials at the call room before being escorted onto the Field of Play. Athletes who compete in combined events shall report to the call room only for the first event of each day. For the first event of the day, the above reporting times apply. As time allows, between events they will be escorted back to the combined events rest areas, from where the Combined Events Referee will manage movement to subsequent events. Pre-competition checks will take place in the Combined Events Rest Room Areas before the start of each event. Team Leaders must ensure that all their athletes comply with the above before entering the call room to avoid delays. 9.9 Track Events Athletes competing in track events will be required to change into their competition uniform and spiked shoes in the holding area close to the track, after leaving the call room. Their personal belongings will be taken directly from here to the post event area. The starter s commands will be given in English. Hip numbers will be provided in the call room Field Events High jump and pole vault High Jump and pole vault events shall be conducted as straight finals with twelve athletes starting in each event. 28

29 Horizontal Field Events The long jump, triple jump and shot put will be held as straight finals with sixteen athletes starting in each event. All athletes have three initial attempts After three rounds, the top eight athletes have two additional attempts After five rounds, the top four athletes have one last attempt Coaching Zones Field Event Coaches will be given access to dedicated coaching zones in the tribunes by tickets which will be distributed through the TIC (one per athlete). The coaches concerned must gather at the TIC according to the same Call Room reporting times as their athletes (see table in Call Room Procedures) from where they will be escorted to the reserved seats Timing and Measurement Official timing and measurement will be provided by SEIKO. Video Distance Measurement (VDM) will be used as the official measurement system to determine the results in the horizontal jumps. All trials of all athletes are recorded and stored in the system Post Competition Procedures All athletes will depart from the competition area via the mixed zone. In the mixed zone, the media may conduct short interviews. Please note that formal media conferences will not be held after each medal event, rather an Interview Zone (I Zone) will be available for any media wishing to do extended interviews after the mixed zone. After passing through the mixed zone, athletes move on to the post event area where they will be able to recover and collect their clothing. One official per team will have access to a team meeting point, which will be located at the end of the post event area. Access will be via a team meeting point pass. This will enable teams to contact the athlete in case of urgent need. Athletes will be notified of requirements for doping control tests after leaving the Field of Play Medal Ceremonies Medallist will receive their medals inside Arena Birmingham. On Thursday 1 March medal ceremonies will take place on the Field of Play. On subsequent days medal ceremonies will take place on the balcony in front of the big screen. The first, second and third placed athletes in each individual event and the first three teams in each relay race will be presented with a gold, silver and bronze medal respectively. If a team competes in the relay final with different athletes to the first round, only the four athletes in the final will be awarded medals during the official ceremony. The other athletes will be able to collect their medals later from the Technical Information Centre (TIC). Where medal ceremonies are held during the same session as the respective competition, the ceremony will usually take place before doping control procedures and possibly before the athletes have completed media commitments. LOC staff will gather the placed athletes or relay teams and escort them to the Medal Ceremonies Preparation Room, via kit collection, where they will be briefed and wait for the ceremony. 29

30 For medal ceremonies taking place during the following session or day, medallists will receive an information sheet in post event control which will indicate the time and location they need to report to the following day, from which they will be escorted to the Medal Ceremonies Preparation Room. Athletes must wear their delegation s official uniform for medal ceremonies. For medal ceremonies taking place during the same session, where possible, official uniform should be brought in the athlete s bag. If an athlete that wins a medal does not have their official uniform in their bag for the ceremony, team officials should take the athletes official uniform directly to the TIC contact desk, located on the concourse below the athlete seating, behind Block 12. During the playing of the anthem and the raising of the flags, medallist shall face the flags and conduct themselves in a dignified manner at all times. Medallists will not be permitted to bring a national flag nor any other items to the ceremony. After medal ceremonies have taken place, medallists will be escorted back to the Medal Ceremonies Preparation Room. Where the medal ceremony has taken place during the same session as their event, athletes will then be escorted back to the point of the mixed zone or post event control where they were first escorted from. Where the medal ceremonies have taken place during the following session or day, athletes will be escorted back to the initial reporting location. A medal engraver will be at the arena on Saturday and Sunday. If athletes are presented with their medals on Thursday or Friday and wish to have them engraved, they should return it to the medal ceremonies team after their ceremony. Medallists will then receive a letter with instructions and will need to bring that letter in order to collect their engraved medal from TIC from 15:00 on Saturday 3 March Protests and Appeals Protests and Appeals will be handled according to IAAF Rule 146, an extract of which appears hereunder. Protests and appeals will be handled by the TIC at the Arena but can also be notified via the TIC Contact Desk behind the team seating Protests Protests concerning the result or conduct of an event shall be made within 30 minutes of the official announcement of the result of that event. The Organising Committee of the competition shall be responsible for ensuring that the time of the announcement of all results is recorded. Any protest shall be made verbally to the referee, by an athlete, by someone acting on his behalf or by an official representative of a team. Such person or team may protest only if they are competing in the same round of the event to which the protest (or subsequent appeal) relates. To arrive at a fair decision, the referee should consider any available evidence which he thinks necessary, including a film or picture produced by an official video recorder, or any other available video evidence. The referee may decide on the protest or may refer the matter to the jury. If the referee makes a decision, there shall be a right of appeal to the jury. Where the referee is not accessible or available, the protest should be made to him through the Technical Information Centre or TIC Contact Desk. 30

31 Appeals An appeal to the Jury of Appeal must be made within 30 minutes: a) of the official announcement of the amended result of an event arising from the decision made by the referee; or b) of the advice being given to those making the protest, where there is no amendment of any result. It shall be in writing, signed by a responsible official on behalf of the athlete or team, and shall be accompanied by a deposit of USD 100, or its equivalent, which will be forfeited if the appeal is not allowed. Note: The relevant referee shall, after his decision on a protest, immediately inform the TIC of the time of the decision. If the referee was unable to communicate this verbally to the relevant team(s) /athlete (s), the official time of the announcement will be that of the posting of the amended results or of the decision at the TIC Competition Awards Prize Money During the IAAF World Indoor Championships, the top six athletes or teams in each event will be awarded the following prizes by the IAAF: Position Individual Position Relay teams 1 st USD 40,000 1 st USD 40,000 2 nd USD 20,000 2 nd USD 20,000 3 rd USD 10,000 3 rd USD 10,000 4 th USD 8,000 4 th USD 8,000 5 th USD 6,000 5 th USD 6,000 6 th USD 4,000 6 th USD 4,000 Payments will be made following confirmation of doping control tests and submission of complete Award Forms with full bank details. The LOC has confirmed that there will be no taxes to be paid on prize money. The Award Form for Individual Events can be found in Appendix D. It must be returned to awards@iaaf.org but it will also be possible to return it to the Stadium TIC. The Relay awards will be managed directly with the Member Federations concerned World Record Bonus In the event that an athlete breaks a World Record during the IAAF World Indoor Championships, a prize of USD 50,000 will be awarded. The World Record Bonus will only be awarded for performances which improve the existing World Indoor Record and which meet all the necessary conditions for recognition as an IAAF World Indoor Record, in accordance with IAAF Regulations and after ratification of the record by the IAAF. Full details of the regulations regarding this prize are available from the IAAF upon request. Rights and Obligations in Relation to the Prize Money and World Record Bonus Athletes receiving IAAF Prize Money must make themselves available to the IAAF and its sponsors, at least twice in the 12 next months, for promotional activities, upon requests handled by the IAAF. Should an athlete s Doping Control results return positive, the awards and bonuses won will be withheld. 31

32 10. MEDICAL SERVICES Overview A specific medical guide is being prepared, for team medical staff, which will contain all relevant information on the medical services at the competition venues and official accommodation. The medical guide will be distributed at the technical meeting or can be collected from the medical centre at the Jurys Inn. Key Phone Numbers Chief Medical Officer, Dr Natasha Beach Polyclinic Manager, Sara Lee Polyclinic Landline Athlete Medical Room Manager, Heather Barnshaw Athlete Medical Room Landline Medical Operation Manager, Mark Taylor Therapies Manager, Tracey Burge Therapies Room Landline Designated Medical Institutions The NHS hospitals for the Championships will be Birmingham City Hospital and Queen Elizabeth Hospital, which are 2.2km and 6.1km, respectively, from Arena Birmingham. Venue Medical Centres To request any medical care from the LOC during operational hours, team members who suffer from injury or illness should present themselves at the nearest medical centre. Outside operating hours, team members should use the emergency contact number above. Community Hall (Warm Up) Medical services will be provided for: Athletes Team Officials Technical Officials Workforce (during operational hours) Arena Birmingham Outside of competition times, some services may be available in Arena Birmingham s athlete medical room for athletes only. These would include: Physiotherapy Sport massage During competition, the following services will be available from one hour before competition starts, until 30 minutes after competition finishes: Physiotherapy Sport massage Support from sport medicine doctor for the warm up area Field of play recovery teams Emergency services (one ambulance with two paramedics) Athletes have priority to all services and no other group will access physiotherapy, sport massage, osteopathy, chiropractic services or radiology. The services available from 27 February to 4 March are: Physiotherapy Sport massage 32

33 Sport medicine Diagnostic ultrasound Osteopathy Chiropractic services Pharmacy services Field of play recovery support during training and warm-up Ice baths Emergency services (one ambulance with two paramedics) First aiders Nurse services Facilities for enabling referrals for private specialist radiology, specialist medical and dental services The medical centre will be open from 08:00 to 22:00 daily, from 27 February to 4 March. Ice baths can be booked through the lead physiotherapist. Team support staff will be responsible for an athlete s welfare when using the baths. Alexander Stadium The medical centre at the Alexander Stadium will be open from 10:00-17:00 on the 27 February to 4 March and the services available will be Physiotherapy Sport medicine Medical Insurance All IAAF member federations are responsible for subscribing to an insurance policy that covers illness and/or illness to any member of their delegation and/or team travelling to and from IAAF competitions and during the event itself. Medical Delegate and Procedures during Competition The IAAF Medical Delegate, Stéphane Bermon, or his appointed representative, is exclusively responsible for every kind of special clarification, notification of change for a relay, removal of an athlete from a competition, or designated exceptional permission for team doctors and physiotherapists to enter into restricted areas. During competition, in case of an athlete s injury or illness, a certificate must be requested from the official medical service and presented to the TIC, in regards to withdrawal from the event. These certificates will be attested by the IAAF medical delegate or his appointed representative in his absence. Medical Services in Team Hotels Jurys Inn Hotel Crowne Plaza Hotel The clinics will be open from 08:00 to 22:00 daily from 27 February to 4 March and services available will include: Physiotherapy Sport massage Sport Medicine Doctor across all sites Pharmacy cover across all sites 33

34 Other Medical Matters General Medical Council Registration Team doctors must hold a registration with the General Medical Council (GMC) in order to treat, prescribe and order investigations, whilst in the UK. This registration does not permit them to treat UK nationals. The registration is free of charge at the following link If team doctors are not registered with the GMC all prescriptions and investigations must be arranged through the LOC medical team. Importation of medicines The head doctor accompanying a team must provide a list of the medicines the team is bringing into the UK, including dosages and quantities. The list will constitute a statement on behalf of the team which will be retained by the Championships Medical Services and will be shared with the UK Medicine Healthcare Products Regulatory Agency (MHRA) or other UK Government medicines regulatory bodies if requested. Details of this documentation and the list of controlled drugs can be found at: Distribution of Ice Ice will be provided at the competition and training venues and the official team hotels. 34

35 11 CLEAN ATHLETICS PROGRAMME Sample collection at the IAAF World Indoor Championships Birmingham 2018 will be conducted in accordance with IAAF Anti-Doping Rules and Regulations. The programme will be overseen by the IAAF Anti-Doping Delegate, with the LOC responsible for organising the testing. The sample collection programme will consist of both pre and in competition testing, carried out from the official opening of the team hotels until the end of the Championships. Athletes will be selected for testing through a combination of random and intelligence-led methods and will be notified of their selection by trained and accredited Officers. A Team leader or official may be required to help in notifying the athlete who may be accompanied by a representative to the sample collection station. At the time of notification the sample collection officer will present their accreditation and advise which sample is required. They will then chaperone the athlete to the sample collection station where the sample will be collected. Official photographic identification will be required before providing the sample, so athletes must ensure that they carry photo identification at all times. An athlete breaking or equalling a World Record (including a World Junior Record) will be required to immediately provide a sample for ratification purposes. Should an athlete request sample collection for the ratification of a National Record etc., such a test will be carried out for a fee at the request of a team official. A request for the record test will need to be completed at the Technical Information Centre (TIC) before the sample can be collected. Athletes, who therapeutically use substances or methods included on the prohibited list, must ensure they have the appropriate authorisation in place in accordance with the IAAF Therapeutic Use Exemption (TUE) regulations. A clean athletics outreach programme will provide education and information in the team hotels. Athletes and their support personnel are encouraged to visit the stands and interact with the Clean Athletics Team, including taking part in interactive computer quizzes, allowing them to not only demonstrate their anti-doping knowledge but also win Clean Athletics prizes. For further information regarding the rules, please go to: Regulations-in-force-as-from-1st-January-2018.pdf 35

36 IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 2018 TIMETABLE 36

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48 APPENDIX B IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 2018 QUOTA Host Country GBR 17 athletes USA 12 athletes GER 10 athletes POL 9 athletes AUS, CAN, ESP, JAM 8 athletes CHN, FRA, ITA, NED, SWE 7 athletes BRA, KEN 6 athletes CUB, UKR 5 athletes BAH, CZE, ETH, RSA 4 athletes BEL, BLR, BRN, GRE, JPN, MAR, NGR, NOR, POR 3 athletes BOT, BUL, CRO, FIN, NZL, SUI, TTO 2 athletes ALG, ARG, AZE, BAR, BDI, BIH, CIV, COL, CYP, DEN, DJI, DMA, EGY, GHA, GUY, HUN, IND, IRL, IVB, KAZ, KOR, LAT, LTU, MAS, MEX, PUR, QAT, ROU, SLO, SRB, SVK, TUR, UGA, VEN, VIE, ZAM All other Member Federations are given a quota of one athlete ONLY. 48

49 Athletes IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 2018 TEAM OFFICIALS CHART Officials accommodated with the Team (55%) Extra Officials (25%) Athletes Officials accommodated with the Team (55%) APPENDIX C Extra Officials (25%)

50 APPENDIX D IAAF WORLD INDOOR CHAMPIONSHIPS BIRMINGHAM 1-4 March 2018 AWARD FORM NAME OF AWARD WINNER: COUNTRY: EVENT: MALE/FEMALE: POSITION: I would like my Birmingham World Indoor Championships Award to be paid to (Please tick the box corresponding to your choice): - my Authorised Representative (name) - me personally (please provide details) or - to my National Member Federation In case of choice 2 please print in block letters the bank details hereunder: BANK NAME: Bank Branch Address (street and number): City: Zip code: Country: ACCOUNT OWNER (Beneficiary, pay to): ACCOUNT NUMBER: IBAN CODE: BANK CODE: SWIFT CODE: I confirm that I will be available to the IAAF and its sponsors, at least twice during the World Indoor Championships or in the 12 next months, for promotional activities, upon request handled by the IAAF. I will be solely responsible for the payment of any taxes, duties and/or levies of any nature and will agree to hold the IAAF and its partner(s) harmless in this regard. SIGNATURE OF ATHLETE Please return this form before 4 April 2018 to the IAAF Competitions Department awards@iaaf.org 50