AUSTRALIAN SAILING POLICY SPO National Officiating Program. Australian Sailing Race Officer Accreditation. 1 Executive Summary...

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1 POLICY SPO TITLE: DEPARTMENT: Accreditation Race Officer Sailing Services RELATED POLICIES: RESPONSIBILITY: Sailing Services Manager DATE CREATED: December 2007 DATE LAST REVIEWED: March 2014 NEXT REVISION DATE: March 2018 DRAFTED BY: APPROVAL: Amy Howie Glen Stanaway National Officiating Program Australian Sailing Race Officer Accreditation Contents: 1 Executive Summary Accreditation levels Accreditation fundamentals Recognition of Prior Learning Race Officer Roles Club Race Officer (CRO) Term of Appointment Requirements for Initial Appointment as a Club Race Officer Requirements for Re-appointment Considerations for Appointment or Re-Appointment Recognition and Designation Termination of Appointment State Race Officer (SRO) Term of Appointment Requirements for Initial Appointment as a State Race Officer Requirements for Re-appointment Considerations for Appointment or Re-Appointment Recognition and Designation Termination of Appointment National Race Officer (NRO) Term of Appointment POLICY NO. SPO Page 1 of 17

2 4.2 Requirements for Initial Appointment as a National Race Officer Requirements for Re-appointment Considerations for Appointment or Re-Appointment Recognition and Designation Termination of Appointment International Race Officer (IRO) Requirements for Initial Appointment as an International Race Officer Race Officer Assessor Who can be an assessor? Race Officer Seminar Presenter Who can present a Race Officer Seminar? Race Officer Assessment form Race Officer Application Form POLICY NO. SPO Page 2 of 17

3 1 Executive Summary The purpose of this report is to detail the accreditation levels of Club, State and National Race Officer, such that it can be administered across the country consistently. The basis of this report is the National Officiating Program Review 2006, which was compiled with considerable input from current officials. 1.1 Accreditation levels The accreditation levels of Club, State and National have been chosen to reflect the level of volunteer officiating in the sport of sailing: a) Club qualification is used to recognise somebody that has attended an Australian Sailing sanctioned seminar or has been nominated by their affiliated club. Their continued participation in the sport is very important. They should be encouraged to continue their involvement with the sport and be shown how they can progress b) State qualification is used to recognise somebody that has achieved more than just attendance to a seminar or nomination from their club. A State qualified official may have considerable sailing or officiating experience not just at their own club. This is recognised with this formal qualification. Competitors accept that these people are skilled amateur volunteers c) National qualification is used to recognise somebody that has chosen the route of officiating as their way of progressing through the sport. A National official will have met the stringent criteria for officiating in their stream. Competitors will expect a high level of expertise from these officials 1.2 Accreditation fundamentals The fundamentals of becoming an accredited official are as follows: a) The process is administered by Australian Sailing b) Applications for Recognition of Prior Learning (RPL) must be approved by Australian Sailing in consultation with the NRROC Chair c) It is clearly documented what a candidate needs to achieve to become an accredited official d) Candidates are kept informed as to what to do next, or areas that require development to progress e) Candidates should understand the requirement for following World Sailing procedures when involved as a race officer 1.3 Recognition of Prior Learning There are many ways a Race Officer can show evidence of the competencies held. Some examples of evidence that can be provided to demonstrate competencies include: a) Resume of your experience b) Reports from other Australian Sailing recognised officials c) Evidence of home/self directed study that may include a list of recent readings, synopsis of seminars attended, reports of own research/analysis undertaken d) Relevant work examples e.g. training programs, videos of your officiating POLICY NO. SPO Page 3 of 17

4 e) Copies of Certificates, qualifications achieved from other courses, school or tertiary results f) Statements outlining courses and/or study that you have undertaken and the learning outcomes/competencies achieved from these 1.4 Race Officer Roles There are several ways a candidate for accreditation as a Race Officer can demonstrate their role at events that form part of their application. The Race Officer may be the person who is on water, in charge of the course, its racing, and the race management team. This may include the Principle Race Officer, who may be on water in charge of multiple course areas, or the Deputy Race Officer, who supports the Race Officer on water and is capable of taking over at any time. With regard to State and National Race Officers seeking re-appointment, a role other than overall PRO or RO responsible for the management of the races on the water may be considered to be a qualifying event. No matter how hard we try to describe a Race Officer or National event, there will always be exceptions and we should not have our hands tied too hard. When there is doubt about the meaning of this policy, the application shall be referred to an appropriately qualified panel of experts for interpretation. In making its decision, Australian Sailing shall be bound by the reply of the panel. POLICY NO. SPO Page 4 of 17

5 2 Club Race Officer (CRO) 2.1 Term of Appointment The terms of appointment shall be as follows: a) The appointment begins on the date approval is granted b) The duration of appointment shall be not more than four years from the date approval is granted c) The renewal date of any appointment is 1 st January, a maximum of four years after appointment 2.2 Requirements for Initial Appointment as a Club Race Officer A candidate for Initial Appointment shall: a) Send the application to Australian Sailing via the official online form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent); or, iii. Letter of recommendation from their affiliated club b) Be a current member of their club c) Be proficient in English d) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years; or, e) Have been nominated by their affiliated club If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised 2.3 Requirements for Re-appointment A candidate for re-appointment shall: a) Apply directly to Australian Sailing b) Send the application to Australian Sailing via the official online form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent); or, iii. Letter of recommendation from their affiliated club c) Be a current member of their club d) Be proficient in English e) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years; or, f) Have been nominated by their affiliated club POLICY NO. SPO Page 5 of 17

6 2.3.2 If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised 2.4 Considerations for Appointment or Re-Appointment Australian Sailing shall only consider the following when processing an application: a) Whether the candidate has the qualifications required in the regulations b) In the event of uncertainty when processing the application, Australian Sailing shall refer to a qualified panel of senior officials including the NRROC Chair 2.5 Recognition and Designation The list of Club Race Officers shall be made available on the Australian Sailing website. When appointed or re-appointed, a Club Race Officer shall receive a Certificate of Appointment 2.6 Termination of Appointment Australian Sailing may, at any time, vary or terminate an appointment based on an investigation of a report from any source An official can appeal against the decision that affects: a) Initial appointment as a Club Race Officer b) Re-appointment as a Club Race Officer c) Termination or variation of the Club Race Officer status This appeal shall be decided by Australian Sailing Where there is a conflict or dispute in respect of these Guidelines, Australian Sailing reserves the right to interpret this document and to use its sole discretion in resolving the matter in conflict or dispute POLICY NO. SPO Page 6 of 17

7 3 State Race Officer (SRO) 3.1 Term of Appointment The terms of appointment shall be as follows: a) The appointment begins on the date approval is granted b) The duration of appointment shall be not more than four years from the date approval is granted c) The renewal date of any appointment is 1 st January, a maximum of four years after appointment 3.2 Requirements for Initial Appointment as a State Race Officer A candidate for Initial Appointment shall: a) Send the application to Australian Sailing via the official online form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent) iii. Evidence of a satisfactory pass mark in the Race Officer exam iv. Completed Performance Assessment Form b) Be a current member of their club c) Have the following qualifications: i. Necessary observation skills ii. Be proficient in English iii. Good knowledge of the rules iv. Be able to manage a team v. Display the temperament and behaviour expected from a SRO vi. Be fit and able to withstand a day on the water d) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years e) Have passed the Race Officer examination with a State Level score or more in the last four years: i. Candidates who fail the examination may take a new examination, but not within one month of the first ii. Candidates who fail the examination more than once will be encouraged to seek mentoring and must attend a further seminar before resitting a further examination f) Have acted as a Race Officer in at least four events at any level g) Have passed the SRO Performance Assessment in the past four years: POLICY NO. SPO Page 7 of 17

8 i. The SRO Performance Assessment is designed to establish that the candidate has the qualifications listed in the regulations ii. Candidates that fail the Performance Assessment may take a new assessment, but not within one month of the first iii. Candidates that fail the Performance Assessment more than once will be encouraged to seek mentoring from an experienced Race Officer prior to reassessment If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised 3.3 Requirements for Re-appointment A candidate for re-appointment shall: a) Apply directly to Australian Sailing b) Send the application to Australian Sailing on the official form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent), if required iii. Evidence of a satisfactory pass mark in the Race Officer exam, if required iv. Completed Performance Assessment Form, if required c) Be a current member of their club d) Have the following qualifications: i. Necessary observation skills ii. Be proficient in English iii. Good knowledge of the rules iv. Be able to manage a team v. Display the temperament and behaviour expected from a SRO vi. Be fit and able to withstand a day on the water e) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years; or, f) Passed the examination with a state level score or more; or, g) Have acted as a Race Officer in at least four events at any level; or, h) Have passed one SRO Performance Assessment in the past four years: i. The SRO Performance Assessment is designed to establish that the candidate has the qualifications listed in the regulations ii. Candidates that fail the Performance Assessment may take a new assessment, but not within one month of the first iii. Candidates that fail the Performance Assessment more than once will be encouraged to seek mentoring from an experienced Race Officer prior to reassessment If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised POLICY NO. SPO Page 8 of 17

9 3.4 Considerations for Appointment or Re-Appointment Australian Sailing shall only consider the following when processing an application: a) Whether the candidate has the qualifications required in the regulations b) In the event of uncertainty when processing the application, Australian Sailing shall refer to a qualified panel of senior officials including the NRROC Chair 3.5 Recognition and Designation The list of State Race Officers shall be made available on the Australian Sailing website. When appointed or re-appointed, a State Race Officer shall receive a Certificate of Appointment 3.6 Termination of Appointment Australian Sailing may, at any time, vary or terminate an appointment based on an investigation of a report from any source An official can appeal against the decision that affects: a) Initial appointment as a State Race Officer b) Re-appointment as a State Race Officer c) Termination or variation of the State Race Officer status This appeal shall be decided by Australian Sailing Where there is a conflict or dispute in respect of these Guidelines, Australian Sailing reserves the right to interpret this document and to use its sole discretion in resolving the matter in conflict or dispute POLICY NO. SPO Page 9 of 17

10 4 National Race Officer (NRO) 4.1 Term of Appointment The terms of appointment shall be as follows: a) The appointment begins on the date approval is granted b) The duration of appointment shall be not more than four years from the date approval is granted c) The renewal date of any appointment is 1 st January, a maximum of four years after appointment 4.2 Requirements for Initial Appointment as a National Race Officer A candidate for Initial Appointment shall: a) Send the application to Australian Sailing via the official online form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent) iii. Evidence of a satisfactory pass mark in the Race Officer exam iv. Completed Performance Assessment Form b) Be a current member of their club c) Have the following qualifications: i. Necessary observation skills ii. Be proficient in English iii. Good knowledge of the rules iv. Be able to manage a team v. Display the temperament and behaviour expected from a NRO vi. Be fit and able to withstand a day on the water. d) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years e) Have passed the Race Officer examination with a National Level score or more in the last four years: i. Candidates who fail the examination may take a new examination, but not within one month of the first ii. Candidates who fail the examination more than once will be encouraged to seek mentoring and must attend a further seminar before re-sitting a further examination f) Have acted as a Race Officer in at least four National level (or three State and two National) events g) Have passed one NRO Performance Assessment in the past four years: POLICY NO. SPO Page 10 of 17

11 i. The NRO Performance Assessment is designed to establish that the candidate has the qualifications listed in the regulations ii. Candidates that fail the Performance Assessment may take a new assessment, but not within one month of the first iii. Candidates that fail the Performance Assessment more than once will be encouraged to seek mentoring from an experienced Race Officer prior to reassessment If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised 4.3 Requirements for Re-appointment A candidate for re-appointment shall: a) Apply directly to Australian Sailing b) Send the application to Australian Sailing via the official online form including: i. Signed agreement to Code of Conduct for officials ii. Record of attendance to Australian Sailing Race Officer seminar (or its equivalent), if required iii. Evidence of a satisfactory pass mark in the Race Officer exam, if required iv. Completed Performance Assessment Form, if required c) Be a current member of their club d) Have the following qualifications: i. Necessary observation skills ii. Be proficient in English iii. Good knowledge of the rules iv. Be able to manage a team v. Display the temperament and behaviour expected from a NRO vi. Be fit and able to withstand a day on the water e) Have attended an Australian Sailing Race Officer Seminar (or its equivalent) in the last four years; or, f) Passed the examination with a National Level score or more; or, g) Have acted as a Race Officer in at least four National (or four State and one National) events; or, h) Have passed two NRO Performance Assessments in the past four years: POLICY NO. SPO Page 11 of 17

12 i. The NRO Performance Assessment is designed to establish that the candidate has the qualifications listed in the regulations ii. Candidates that fail the Performance Assessment may take a new assessment, but not within one month of the first iii. Candidates that fail the Performance Assessment more than once will be encouraged to seek mentoring from an experienced Race Officer prior to reassessment If a Race Officer considers that they have already acquired all or some of the competencies of the Australian Sailing National Officiating Program, they may apply to have these skills recognised 4.4 Considerations for Appointment or Re-Appointment Australian Sailing shall only consider the following when processing an application: a) Whether the candidate has the qualifications required in the regulations b) In the event of uncertainty when processing the application, Australian Sailing shall refer to a qualified panel of senior officials including the NRROC Chair 4.5 Recognition and Designation The list of National Race Officers shall be made available on the Australian Sailing website. When appointed or re-appointed, a National Race Officer shall receive a Certificate of Appointment 4.6 Termination of Appointment Australian Sailing may, at any time, vary or terminate an appointment based on an investigation of a report from any source An official can appeal against the decision that affects: a) Initial appointment as a National Race Officer b) Re-appointment as a National Race Officer c) Termination or variation of the National Race Officer status This appeal shall be decided by the Australian Sailing Board or by an Australian Sailing delegated panel Where there is a conflict or dispute in respect of these Guidelines, Australian Sailing reserves the right to interpret this document and to use its sole discretion in resolving the matter in conflict or dispute POLICY NO. SPO Page 12 of 17

13 5 International Race Officer (IRO) 5.1 Requirements for Initial Appointment as an International Race Officer The International Race Officer Accreditation is administered by World Sailing, details of which can be found on the World Sailing website International Race Officers shall also be ex-officio National Race Officers Retiring International Race Officers become ex-officio National Race Officers POLICY NO. SPO Page 13 of 17

14 6 Race Officer Assessor 6.1 Who can be an assessor? The following table details what qualifications or accreditation an official shall have in order to carry out an assessment. It is recommended, but not mandatory, that assessors for National Level Accreditation be from a different state than the person being assessed. Level of Qualification Level of Assessor being assessed National i. World Sailing International Race Officer ii. National Race Officer with greater than 4 years experience iii. National Race Officer with less than 4 years experience but has a TCR IV or a valid coaching or sailing instructor certificate State i. World Sailing International Race Officer ii. National Race Officer iii. State Race Officer with greater than 4 years experience iv. State Race Officer with less than 4 years experience, but has a TCR IV or a valid coaching or sailing instructor certificate Club i. No assessment required POLICY NO. SPO Page 14 of 17

15 7 Race Officer Seminar Presenter 7.1 Who can present a Race Officer Seminar? The following table details what qualifications or accreditation an official shall have in order to be a seminar presenter. Level of Seminar Level of Presenter being presented National i. World Sailing International Race Officer ii. National Race Officer with greater than 4 years experience iii. National Race Officer with less than 4 years experience but has a TCR IV or a valid coaching or sailing instructor certificate State i. World Sailing International Race Officer ii. National Race Officer iii. State Race Officer with greater than 4 years experience iv. State Race Officer with less than 4 years experience, but has a TCR IV or a valid coaching or sailing instructor certificate Club i. World Sailing International Race Officer ii. National Race Officer iii. State Race Officer with greater than 4 years experience iv. State Race Officer with less than 4 years experience, but has a TCR IV or a valid coaching or sailing instructor certificate POLICY NO. SPO Page 15 of 17

16 8 Race Officer Assessment form Available on Australian Sailing website at: POLICY NO. SPO Page 16 of 17

17 9 Race Officer Application Form Available on Australian Sailing website at: POLICY NO. SPO Page 17 of 17