Corporate Safety Manual. Chapter 11 Personal Protective Equipment (PPE)

Transcription

1 Corporate Safety Manual Chapter 11 Personal Protective Equipment (PPE) Last updated: April 2015

2 Personal Protective Equipment Chapter 11: Personal Protective Equipment (PPE) Index Page Introduction General Personal Apparel and Appearance High Visibility Garments (HVG) Classifications of High Visibility Garments Selection and Purchasing High Visibility Garments Special Purchase High Visibility Garments Life Cycle of High Visibility Garment Foot Protection Hand Protection Head Protection Mandatory Hard Hat Areas Discretionary Hard Hat Areas Specifications for Hard Hat High Visibility Markings Face and Eye Protection Principles of the Hearing Conservation Program Exposure to Noise Exposure to Noise Limits Responsibilities of Management, Supervisors and Workers Respiratory Protection Life Jackets and Water Craft Confined Space Rescue Equipment Fall Protection How Long does it Take to Fall Fall Protective Equipment, Best Practices Inspection of Body Harness, Belt or Lanyard Webbing Buckle Inspection Rope Inspection Forged Steel Snaps D Ring and Buckle Safety Strap Inspection Fall Protection Equipment Cleaning Standard Safety Equipment and When to Use Reimbursement for Safety Equipment Reimbursement for CSA Approved Footwear Employee Reimbursement Request Form Policies Hearing Conservation Policy Personal Protective Equipment Policy High Visibility Garments Policy Workplace Health and Safety Branch 11-1

3 City of Regina Safety Manual 11-2 Workplace Health and Safety Branch

4 Personal Protective Equipment Introduction Where it is not reasonably practical to protect the health and safety of a worker by design of the plant, work processes, suitable work practices or administrative controls, an employer or contractor shall ensure that every worker wears or uses suitable and adequate personal protective equipment (as per OH&S Regulation 86). Where no direction is provided in the City of Regina Safety Manual concerning the issuing, maintenance or use of personal protective equipment, the applicable regulations under the current edition of the Province of Saskatchewan Occupational Health and Safety Regulations 1996 will govern the workplace. The issuing of personal protective equipment is for the prevention of injury. It shall not be interpreted to mean that the City of Regina will, or intends to, provide employees with seasonal street clothing for the type of work which the employee is employed at. General The supervisor of the work site shall ensure that all workers have the required personal protective equipment (PPE) at all work locations. Employees are required to inspect, wear and report any defects with any personal protective equipment that is supplied by the City of Regina. Personal protective equipment such as gloves, mitts, rainwear, high visibility garments, coveralls, rubber boots, eye protection and hearing protection will be supplied as required. Kneepads will be supplied to all employees who are required to kneel when performing their work. Failure to wear the required PPE for the work being performed, rendering PPE unusable through modification, failing to maintain PPE or the loss of PPE may result in disciplinary action by management. Minimum standards of dress for all outside workers, including the summer season, shall consist of a shirt, long pants, bibs or coveralls, CSA approved work boots, and a hard hat. Shirts may be long or shortsleeved with a short-sleeved shirt having sleeves not less than 3 inches (76 mm) long, measured downward from the shoulder. Tank tops, halter-tops or shorts do not meet the corporate minimum standards. An exception to these criteria is where shorts are part of a uniform or is an acceptable standard of clothing for the work to be performed e.g. lifeguard, fitness instructor or similar vocation. No employee shall wear clothing which may be hazardous to them or their coworkers wellbeing or safety. Employees that work near machinery with moving or rotating parts will not wear loose fitting clothes, hanging jewellery, rings or other similar items that could get caught in the moving parts. Long hair, including facial hair shall be suitably confined to avoid entanglement with any moving parts or rotating equipment or any other source of entanglement. The practice of wearing full-sleeved shirts, coveralls or a jacket is recommended when performing work outside. Injury from the result of exposures to mechanical Workplace Health and Safety Branch 11-3

5 City of Regina Safety Manual type contacts, insects (West Nile Disease), or radiation from the sun will be reduced in frequency if long sleeve clothing is worn. The removal of shirts on the work site is prohibited. In the summer heat, employees are required to keep their hard hat and shirt on. Direct rays of the sun on the head and spine can cause sunstroke or heat exhaustion. Be careful of over-exposure to the sun if you have high blood pressure or if you have suffered previously from heat exhaustion or sunstroke. The use of headphones or ear buds for personal entertainment is not permitted during working hours. This includes hearing protection muffs with radio reception or music playback capabilities. The use of cell phones, electronic communication or entertainment devices for personal purposes is prohibited during work hours. Emergency situations due to personal reasons should be discussed with the manager and supervisor of the branch prior to any work being performed to create a working plan to deal with the personal issue. When using equipment or material that will pose a risk of contamination to the clothing or injury to the skin of a worker, the employer will provide PPE appropriate to the hazard present in the workplace. Examples of hazards are: asphalt, paint, grease, dirt, arc flash, excessive heat, pesticides, chemicals, etc. Change your clothing if it is saturated with gasoline, kerosene, oil, or any other contaminate and wash the effected parts of the body with soap and water. Do not put oil or gasoline soaked rags in your pocket. A separate storage area will be provided to a worker so that work clothing and personal clothing shall remain separate and not contaminate each other. The bottom of trousers and sleeves shall be tight fitting to ensure not to pose a hazard to the safety of the worker or otherwise secured while working near a power auger, drill, trencher or boring equipment. Personal Apparel and Appearance 1. No employee shall wear clothing which may be hazardous to themselves or their co-workers wellbeing or safety. 2. In summer heat, head protection and shirt must be worn. Direct rays of the hot sun on your head and spine can cause dangerous sunstroke or heat exhaustion. Be careful of over-exposure to the sun if you have high blood pressure or if you have suffered previously from heat exhaustion or sunstroke. 3. PPE such as gloves, mitts, rainwear, high visibility garments, smocks and rubber boots will be supplied as required. This shall not be interpreted to mean that the City will, or intends to, provide the employee s personal clothing for work which the employee is ordinarily employed at. 4. Employees shall be required to secure their hair when its length could constitute a safety hazard Workplace Health and Safety Branch

6 Personal Protective Equipment 5. Where there is the possibility of the worker being required to use a Self Contained Breathing Apparatus (SCBA) for the preservation of life, whether their own or to rescue a co-worker, the worker shall maintain their facial hair to ensure an adequate seal of the mask to their facial skin. 6. When using equipment or material that will pose a risk of contamination to the clothing or injury to the skin of a worker the employer will provide PPE appropriate to the hazard present in the workplace. Examples of hazards are; asphalt, paint, grease, dirt, arc flash, excessive heat. 7. A storage area will be provided to a worker so that work clothing and personal clothing shall remain separate and not contaminate each other. 8. Clothing must be changed if it becomes soaked with a petroleum product or a chemical, if necessary, clean the contaminated parts of the body with the method as recommend by the Material Safety Data Sheet (MSDS). 9. The bottom of trousers and sleeves shall be tight fitting to ensure they do not pose a hazard to the worker. Securing clothing is required while working near any tools or equipment that could grab the clothing and drag the worker into a situation where injury or death is possible. 10. Suitable knee pads shall be supplied to all workers who are required to kneel for long periods of time. High Visibility Garments (HVG) A high visibility garment (HVG) will be provided and worn by a worker who is at risk from vehicular traffic, whether on a public highway or at any other place of employment. Employees, who are required to wear HVG due to working on or adjacent to the roadway, shall don the HVG while at the City of Regina facility before entering a vehicle to go to the work site. Employees exiting a vehicle to put on the HVG may be at risk from vehicular traffic and are in contravention with the City of Regina Safety Manual and the Provincial OH&S Section 133. Before issuing HVG the manager or their designate shall insure that reasonable steps are taken to reduce the risk from traffic to the worker. This can be done through: engineering controls, work processes, administrative controls or finally by increasing the visibility of the worker through the use of HVG. Classifications of High Visibility Garments 1. All HVG s issued and worn on City of Regina work sites shall be incompliance with the current CSA Z-96 standard. 2. All HVG s shall have a tag sewn into the garment indicating its compliance with the current CSA Z-96 standard. Workplace Health and Safety Branch 11-5

7 City of Regina Safety Manual Sample Tag 3. There are 2 Classes of HVG s that are acceptable for use at the City of Regina: Class 2, Level 2: Vests, Shirts, Hoodies or Bibs will be provided to workers who work on or near a roadway where traffic speeds do not exceed 80 KPH (50 MPH). Vest Bibs Hoodie Shirt 11-6 Workplace Health and Safety Branch

8 Personal Protective Equipment Class 3, Level 2: Coveralls are provided to workers who have to perform tasks in inclement weather, or where enhancement to worker visibility is required where traffic speeds exceed 80 KPH or (50 MPH). A vest with the addition of 2 inch silver retroreflective arm and leg bands may serve as a Class 3 garment. Coveralls Arm Band Class 3 Level 2: Insulated winter parka, rain coat or a jacket with high visibility pants are provided to workers who are required to work outside of established work zones or when traffic speed is in excess of 50 mph or 80 kph. To attain a Class 3 Level 2 rating the jacket must be worn with pants. The intent is to have high visibility arm and legs bands visible to drivers of vehicles or equipment. Parka Insulated pants Vests may be used for night time work with the addition of 2 inch silver retro reflective arm and leg bands. Workplace Health and Safety Branch 11-7

9 City of Regina Safety Manual Selection and Purchasing of High Visibility Garments 1. All HVG s shall be purchased from Central Stores or from a vendor approved by the Purchasing Branch 2. Orange or lime/yellow are the only colours approved as the background material for a high visibility garment issued to City of Regina employees 3. The current stripping standard for all City of Regina issued HVG is a 4 inch contrasting stripe with 2 inch silver retro-reflective insert: orange garment yellow 4 inch stripe with 2 inch silver insert lime/yellow garment orange 4 inch stripe with 2 inch silver insert 4. Dependent on manufacturer s availability the retro-reflective striping may be a silver and yellow combination or a solid silver or solid yellow stripe; this will not affect the performance of the HVG 5. Deviation from the orange or lime/yellow background material or striping colour may be approved as some specialized HVG are not available with these colour options e.g. fire retardant or arc-flash HVG 6. As changes in the workplace occur there may be a requirement for special or trial HVG s to be purchased to enhance the visibility of the worker; special purchases may be allowed when the following criteria is used: A risk assessment has been performed by the manager or their designate. A copy of the risk assessment report is to be forwarded to the Workplace Health and Safety Branch for review. Final authorization for the purchase of the HVG will be made by the manager of the branch in consultation with the Workplace Health and Safety Branch. The purchase of the HVG will be made through central stores or an approved vendor as identified by the purchasing department. 7. The manager or their designate will be responsible for the issuing, tracking and life cycle monitoring of the HVG. 8. All instruction on the selection, use, cleaning, inspection and life cycle of the HVG shall be presented to the worker by their supervisor prior to use of the HVG. 9. Unauthorized purchase of an HVG or the purchase of a HVG that is not compliant with the corporate standards will not be approved for use on a City of Regina worksite Workplace Health and Safety Branch

10 Personal Protective Equipment 10. The HVG is an asset of the department assigned to the bulletined position. Upon resignation or transfer the employee will not be allowed to take the HVG into their possession upon leaving their current work area. The HVG will be returned to the manager or their designate for cleaning and reissue. If the HVG is deemed unserviceable to wear, the garment will be destroyed. Special Purchase High Visibility Garments When the HVG stocked at Central Stores will not meet the requirements for the work to be performed. It will be the responsibility of the manager to ensure that the purchase of a HVG will provide the required level of visibility, comfort and protection for the worker. All purchases not made at Central Stores must be approved by the manager of the department. Speciality HVG, e.g. Winter Parkas, Arc Flash Rated or Fire Retardant garments, may be purchased from a vendor approved by the Purchasing Branch dependent on applicable purchasing policy. Speciality HVG may be purchased when the following process is followed; 1. A Risk Assessment has been performed by the manager, or their designate to ensure compliance with Provincial OH&S Regulation, Sections 86, 87 and 133 prior to the issuing of a high visibility garment. 2. Copies of the Risk Assessment report is to be forwarded to the department s Workplace Health and Safety Branch Representative and the department s Director for review. 3. It is recommended that the department s OH&S Committee approve of any proposed changes to the PPE issued within the workplace. The Workplace Health and Safety Branch may be requested to review specifications or changes to ensure regulatory compliance. 4. Final authorization for the purchase of the HVG will be made by the Manager. Life Cycle of High Visibility Garment The Manager is to develop a process to monitor the life cycle of the HVG 1. The manager, or designate of the department will be responsible for the issuing, tracking and life cycle analysis of the HVG. 2. All workers in the department will be briefed on the findings of the Risk Assessment and the purpose of the new PPE being purchased. The workers will be briefed on who will be issued the new PPE. 3. Instruction on the life cycle, cleaning, inspection and wearing of the new PPE will be presented at the time of issue. There will be documentation issued at this time for the worker s future reference. Workplace Health and Safety Branch 11-9

11 City of Regina Safety Manual The HVG is the property of the department. The employee upon resignation or transfer will not be allowed to take the HVG into their possession. The HVG will be returned to the department for cleaning and reissue. If the HVG is deemed as unserviceable due to wear, the garment will be destroyed. Employees who purchase or receive as a gift their own HVG must ensure that the garment meets the corporate standard and is compliant with the current CSA Z-96 standard. A HVG that does not meet the corporate standard will not be allowed on any City worksite. Foot Protection 1. All outside employees performing work under the provincial OH&S definition of maintenance or construction, must wear a CSA approved, green triangle, work boot with a 6 8 inch high leather upper covering the ankle and providing support to prevent ankle injury. Street or CSA approved running shoes or hikers do not meet this standard. 2. Inside employees performing work under the provincial OH&S definition of maintenance or construction, must wear CSA approved, green triangle, work boot with a 6-8 inch high leather upper covering the ankle and provide support to prevent ankle injury. e.g. mechanics, carpenters, maintenance personnel etc. 3. Workers that are NOT involved in maintenance or construction activities and who walk on prepared surfaces, can wear low cut CSA approved, green triangle, footwear. e.g. meter readers, pre-construction inspectors, and warehouse or parts workers. 4. The worker is responsible to inspect the condition of their work boots. If the structural integrity of the boot is compromised due to damage, modification, or chemical contamination the boots are to be replaced. If the supervisor observes the worker s boots to be in poor condition the worker will be asked to Workplace Health and Safety Branch

12 Personal Protective Equipment have the boots replaced. If the worker takes no action, than the worker will not be allowed back into the workplace. Inspection criteria: exposed steel toe exposed or broken steel shank holes in upper exposing foot or sock any modification to the boot by the worker, e.g. cutting off the top of the boot 5. Work boots shall be laced up and tied to provide support to the ankles 6. Metal or approved composite material foot guards shall be provided by the City of Regina and worn by workers, if engaged in work where safety boots will not provide sufficient protection against crushing of the feet due to the dropping of heavy or sharp objects. e.g. welders, jack hammering. 7. Where there is a risk of electrical contact the CSA rating of the work boot shall include the omega symbol. 8. Workers that are not covered by the above descriptions must wear footwear that is appropriate to the risks present at their work site. 9. Where there is risk of puncture wounds from wire, needles or glass, the worker is required to wear a work boot that is of 100% leather construction on the boot section. After the first year of service an employee who purchases CSA approved, green triangle work boots or other CSA approved footwear may be eligible for a rebate of half the purchase value up to a maximum of $100. The rebate is available for claim once a year as per the letter of understanding, Boot Allowance Revision of 1987 Reimbursement Policy. Where Employees are working in an environment where slippery conditions exist, traction aids can be purchased by the branch from central stores or a local safety equipment supplier. Traction aids are products that slip over or are strapped on to the CSA work boot. Hand Protection 1. Employees engaged in work where there is a danger of cuts, slivers, burns, bruises, punctures, or contact with hazardous materials, shall wear suitable gloves or hand protection. 2. Employees handling hazardous materials, caustic materials or acids shall wear appropriate hand protection. Refer to the Material Safety Data Sheet (MSDS) Workplace Health and Safety Branch 11-11

13 City of Regina Safety Manual for the product being used to select the required hand protection. After the task has been performed, the hand protection (gloves) should be stored in a manner not to contaminate the environment, other PPE or clothing. If the hand protection is disposable, the hand protection should be disposed of using the prescribed method stated on the MSDS sheet. Without specific instruction the gloves should be placed in a plastic bag and placed in a refuse container. 3. Employees handling hot material, acids, bases or corrosives shall wear gloves and keep their hands away from the face and eyes to avoid burns. 4. Gloves shall not be worn when performing detailed work with the following power tools or machinery, saws, lathes, drill presses and similar machines as there may be the potential for the gloves to become entangled. 5. Hand cleaners or protective creams shall be provided to all workers where it is indicated in the MSDS information as a requirement under the Exposure Controls or Personal Protective Equipment section. Head Protection A hard hat is worn to protect the worker from injuries to the head and also to enhance the visibility of the worker for vehicle and equipment operators. 1. All outside workers engaged in work as defined in the Provincial OH&S Act and Regulations as construction or maintenance shall wear hard hats and shall observe posted hard hat areas when entering. 2. Hard hats shall have a minimum electrical insulation rating of Type 1 Class E, 22,000 volts or as temporary substitute Class G 2,200 volts. 3. Hard hats should be inspected for defects before use. If there is a defect or suspected defect with the hard hat do not use it, replace it. Dispose of the defective hard hat so no one else can wear it. Refer to the manufacturer s instructions on how to adjust, wear and maintain the hard hat. When applicable the hard hat should be disposed of in the recyclable garbage. 4. Hard hats and suspension assemblies shall be kept clean and shall not be defaced or altered in any manner. Hard hat suspensions shall be adjusted according to the manufacturer s instructions. 5. Painting or the use of permanent markers on hard hats may compromise the integrity of the shell and therefore will not be allowed. Application of paint or markers will constitute replacement of the hard hat. 6. Hard hat decals have to be approved by the Workplace Health and Safety Branch prior to application Workplace Health and Safety Branch

14 Personal Protective Equipment 7. In Discretionary Hard Hat Areas, the supervisor shall have final authority. If in doubt, the employee shall wear a hard hat. Discretion of the policy may be enforced by the supervisor verbally or through directive, bulletin or signage. 8. Ball caps are not to be worn under hard hats. 9. Hard hat accessories for hot or cold weather have to be approved for purchase by the Workplace Health and Safety Branch. Approved accessories are available at Central Stores. e.g. head bands, neck coolers, hard hat liners. 10. Hard hats may have night time visibility enhanced through the application of 3M Scotchlite reflective material pressure sensitive adhesive film or equivalent. The retro-reflective material must be applied in the pattern as prescribed in the section Specifications for Hard Hat High Visibility Markings. Mandatory Hard Hat Areas Hard hats must be worn on all construction and maintenance worksites under the following circumstances: Where the work being performed is included under the definition of Construction - Provincial OH&S Regulation 2(1)(o)(i)(ii) Where the work being performed is included under the definition of Plant - Provincial OH&S Act 2(1)(x) Where construction is taking place or where equipment is being operated When entering or working in confined spaces When working on or adjacent to a travelled roadway or adjacent areas which include boulevards, ditches, median strips, sidewalks, traffic islands or while directing traffic When operating power equipment, unless an enclosed cab is provided When performing work in mechanical rooms All outdoor operations at golf courses All installation and maintenance of playground equipment When working with, servicing or repairing equipment where the head may come in contact with hard or sharp objects In the vicinity of equipment capable of propelling objects at high speed Discretionary Hard Hat Areas Outside workers must have their hard hat available at all times. Alternate head protection will be allowed for the following work being performed, only when there are no overhead dangers existing or any powered mobile equipment is on the worksite. Alternate head wear is limited to the high visibility orange ball cap available through Central Stores. planting and weeding flower beds in a park water meter readers Workplace Health and Safety Branch 11-13

15 City of Regina Safety Manual parking meter collectors caretaker performing routine cleaning tasks indoor pool operators sidewalk surveys pavement condition surveys surveyors in remote areas (outside) ice maintenance equipment operators inside shop environment solid waste collection (manual pick-up) The supervisor may request an employee to wear a hard hat at any time when, in their opinion, the hard hat may protect the employee from a potential injury. Specifications for Hard Hat High Visibility Markings Workers requiring additional visibility at night should have retro-reflective tape placed on the sides and rear of the hard hat. The following diagrams for the retroreflective tape application are from the Canadian Safety Association (CSA), and are the only pattern that is approved for use within the City of Regina. The recommended material is 3M Scotchlite reflective material or equivalent. Colors of the retro-reflective striping material is available in silver, yellow or lime-yellow. Hearing Protection marking is optional, and may be round or a 1 inch square dependent on availability Workplace Health and Safety Branch

16 Personal Protective Equipment Workplace Health and Safety Branch 11-15

17 City of Regina Safety Manual Workplace Health and Safety Branch

18 Personal Protective Equipment Face and Eye Protection Glasses, goggles or face shields that meet CSA Z94.3 or an approved standard by the Workplace Health and Safety Branch must be worn when welding, grinding, buffing, cutting, chipping, handling acids or caustics, use of power tools, and anywhere there is a possibility of injury to the eyes or face. All non-prescription safety glasses, goggles and face shields shall be supplied by the City of Regina, and will be worn by employees engaged in, or working close to the task that presents a hazard to the eyes or face. Prescription safety glasses and sunglasses that meet the standards of CSA Z94.3 can be of two designs: Prescription safety glasses with side shields Lens inserts that are designed and to be used with non-prescription safety glasses manufactured by UVEX. The UVEX S3350 Rx insert and the UVEX S3301X, XC safety glasses are an approved eye protection package for industrial eye protection. Prescription safety glasses or prescription lenses and the approved holder for the UVEX RX Insert may be purchased by the worker through a vendor of their choice for use in the UVEX brand safety glasses. Reimbursement can be made for 50% of the cost up to a maximum of $80 once per year. Prior to purchase, approval of prescription lenses has to be made by their manager or their designate. The employee will pay for the eye wear and can submit the original receipt and a completed Employee Reimbursement Request Form to payroll services for a reimbursement of 50 percent or up to $80 of the purchase price. Any eye protection product that is going to be field-tested by a work area must be approved prior to testing by the Workplace Health and Safety Branch Human Resources Department. Eye protection must be worn at all times when: 1. Drilling or chipping stone, brick, concrete, paint, pipe coatings or metal and the breaking of frozen ground 2. Power grinding, buffing or wire brushing whether there is a built-in debris shield or not 3. Dust or flying particles 4. Flame welding, cutting or burning. Approved coloured lenses must be used 5. Hand drilling or sawing of overhead objects 6. Use of powered tools such as drills, saws, sanders, etc. 7. Handling of acids, caustics, chlorines, ammonia or other similar liquids or gases 8. Use of brush chippers Workplace Health and Safety Branch 11-17

19 City of Regina Safety Manual 9. Cleaning or scaling pipe 10. Flying particles caused by a work process, if an employee is within the range of such particles. A suitable screen around the work may be used instead. Use of arc type welders No welding shall be done when other employees may be exposed to flashes unless such employees are protected with goggles or protective screening Soldering operations Where the danger of electrical arc exists. An approved coloured lens or face shield shall be used. During mowing operations At the direction of a supervisor after a risk assessment has been performed Principles of a Hearing Conservation Program Noise is one the most prevalent health hazards in today s workplaces. Requirements of the Noise Control and Hearing Conservation, Part VIII of the Occupational Health and Safety Regulations 1996, prescribe for the employer to measure noise levels, provide information to workers on noise exposure, consult with the OH&S Committees, where possible reduce workplace noise so the noise level is below 85 dba L ex or 90dBA in any area where a worker may be required or permitted to work, and document steps taken to comply with the regulations. The first step to reduce the workers exposure to noise is accomplished by utilizing facilities and equipment that have engineered safeguards incorporated into their design or construction to minimize emitted noise. When effective engineering controls are not feasible, administrative controls will be used, followed by the use of personal protective equipment (PPE). As stated in Occupational Health and Safety Regulation, 1996, Section 113, where it is not reasonably practicable to reduce a worker s occupational noise exposure below 85 dba L ex or 90 dba in any area where a worker may be required or permitted work, an employer or contractor shall: Section 113(c) arrange for the worker to have, at least once every 24 months during the worker s normal working hours, an audiometric test and appropriate counseling based on the test results under the direction of an audiologist. The primary goal of the City of Regina Hearing Conservation Program is to eliminate hearing loss injuries in the workplace. Exposure to Noise Noise is measured on a rating scale referred to as decibels (db). Noise level measurements shall be performed with a sound level meter on the A scale. (dba) Workplace Health and Safety Branch

20 Personal Protective Equipment Noise is commonly defined as any form of unwanted sound. Where workers are required to work at noise levels that may exceed 85 dba, every effort and reasonable practical means shall be used to reduce the noise level. When workers are required to work in areas where noise levels exceed the recommended levels prescribed by the Saskatchewan Ministry of Advanced Education, Employment and Labour, the City of Regina shall take appropriate steps to suppress the noise to approved levels. If it is not reasonably practical to decrease the noise or isolate the worker from the noise, the worker shall be provided with and shall wear PPE in the form of hearing protection, which will effectively protect the worker from noise. Exposure to Noise Limits The chart below indicates the time a worker can be exposed to a specific noise level in dba. After the time has been exceeded for the specific level of noise, hearing damage will begin. Duration per Day Sound Level dba Hours Minutes Responsibilities of Management, Supervisors and Workers in Hearing Conservation 1. Know which work areas or tasks within their branch have noise levels above 85 dba and require the use of hearing protection. 2. All workplaces where the noise level is above 85 dba shall have the noise level posted for all workers to read before entering the area or starting the tool, machine or equipment. 3. If in doubt of the noise level, have the work area or task s dba levels measured. Testing can be arranged through their Workplace Healthy and Safety Representative assigned to your Branch. Workplace Health and Safety Branch 11-19

21 City of Regina Safety Manual 4. Post the dba test results on the OH&S Bulletin Board for all employees to read. Decibel level decals can be obtained from the Workplace Health and Safety Representative to identify noise level within the workplace, on vehicles, equipment or tools. 5. Understand how to select and maintain hearing protection equipment. 6. Understand the hazards of overexposure to noise and the correct use of control measures. 7. Comply with the requirements for management and all employees exposed to noise. Refer to the Hearing Conversation Policy, October Post a copy of the Ministry of Advanced Education, Employment and Labour s Noise in the Workplace for reference on the OH&S bulletin board. 9. Where it is reasonably practicable, every effort should be made to reduce the noise level below 85 dba for an 8 hour period at its source or isolate the worker from the source of noise. 10. Exposure to excessive noise can cause a gradual loss of hearing ability. Approved hearing protection must be provided and shall be worn at all times when noise levels exceed 85 dba. 11. Hearing protection shall consist of approved ear muffs, earplugs or used in combination. All hearing protective devices purchased by the City of Regina shall meet an approved standard as identified by the Workplace Health and Safety Branch. 12. Approved hearing protection shall refer to commercially available earplugs or muffs that meet the CSA Z94.2 standards. 13. Hearing protection shall be available on the work site at all times. Hearing protection devices shall be cleaned and maintained according to the manufacturer s recommendations. At no time should dirty earplugs be used. 14. Where the effectiveness of commercially available hearing protection will not meet a worker s needs due to physiological reasons, custom made hearing protection will be made available to the employee. The employee is responsible for providing documentation of the medical condition to their manager for approval, making arrangements to get an appointment with an audiologist for the ordering of the earplugs. The employee will pay for the earplugs and if approved by the manager can submit the original receipt and an Employee Reimbursement Request Form to payroll services for a reimbursement of 50 percent or up to $80 of the purchase price Workplace Health and Safety Branch

22 Personal Protective Equipment Respiratory Protection 1. Appropriate respiratory protection must be provided and used when a worker is or may be exposed to harmful concentrations of contaminated air or where a deficiency of oxygen exists. 2. CSA approved respirator protection has to be worn in areas where there is dust, fumes, air born biological substances, or when the Material Safety Data Sheet requires respirator protection. 3. The CSA standard for all respirator protection equipment is Z94.4 Selection, Use and Care of Respirators. 4. All respiratory protection shall be supplied by the City of Regina, and will be worn by employees engaged in, or working close to the work that presents a hazard to the worker. 5. Workers required to wear respiratory protection shall be fit tested when required by regulation to ensure an adequate seal of the respirator to the face of the worker. 6. Workers are responsible to ensure that their facial hair does not interfere with the seal between their face and respirator seal. 7. Workers who are required to wear a beard due to religion, shall be provided respiratory protection designed for this purpose. 8. Workers will be trained in the selection, inspection, maintenance and use of respiratory protection. 9. Where various types of respirators are available, the worker must possess the knowledge to ensure that the proper respiratory protection is selected. The respirator must provide adequate protection against the anticipated hazard. 10. Self-Contained Breathing Apparatus (SCBA) respirators shall be provided in workplaces where there is a danger to the worker of exposure to hazardous gases, fumes or oxygen deficiency. No employee shall enter any area that contains hazardous gases or lack of oxygen, for any purpose, unless the person is trained in the use of a SCBA, is competent, and is wearing a SCBA at all times. Another employee must be on stand by in case of the need for an emergency rescue. This employee must have the SCBA on ready for immediate use. 11. No Employee will be requested to perform any work where a self-contained breathing apparatus (SCBA) is required until training, fit testing and competency in the use of the SCBA has been performed and documented. Workplace Health and Safety Branch 11-21

23 City of Regina Safety Manual 12. Workers shall receive instruction and practice in the use of an SCBA twice a year from a competent person. This instruction shall also include proper fitting, sealing, maintenance, and cleaning requirements of respiratory the equipment. 13. No employee will use a SCBA unless it has been maintained according to the manufacturer s specifications. The manager or their designate will be responsible to ensure that documentation of maintenance and repairs are present at the place of work. This is for auditing purpose. 14. If the SCBA is used for emergency use, a documented emergency drill has to be performed every six months, two times a year, to ensure competency is maintained. 15. Where various types of respirator protection are available care must be taken in proper selection. If unsure on what respirator product should be used consult with your supervisor or the workplace health and safety branch before engaging in the assigned work. Life Jackets and Water Craft 1. All workers performing a task in a boat, off of a dock or platform that is on or adjacent to a body of water where there is a potential for drowning or when performing a rescue must wear a Department of Transport (DOT) approved personal flotation device (PFD). 2. All workers that are occupants of a power boat or watercraft must be certified according to the Boating Safety Regulations in the Province of Saskatchewan. Reference to the boating regulations can be made at 3. Personal floatation devices shall be of an appropriate size for the wearer and maintained according to the manufacturer s specifications. 4. An employer s responsibility to protect a worker from drowning can be referenced in Provincial OH&S Regulations, Section An alternate to the use of a PFD when shore work is being performed is the use of a travel limiting safety belt or a safety net. 6. Due to the hazards present around water the manager or their designate shall ask the worker if they are comfortable around water. Only when the worker has confirmed that they are comfortable with working near water shall they be allowed to do so. 7. If requested by a worker or as part of the Branch s safety strategy, drown proofing and rescue course for workers working near or on the water may be Workplace Health and Safety Branch

24 Personal Protective Equipment facilitated by the Lifesaving Society, Saskatchewan Branch. More information can be viewed at lifesafetysociety.sk.ca Confined Space Rescue Equipment 1. No employee is to enter a confined space unless they are trained and competent in confined space entry and rescue procedures. Training must be performed and documented. 2. No employee is to enter a confined space unless all applicable requirements of Provincial OH&S Regulations, Section 272, Entry Plan have been met. 3. Body harnesses and man lifts are to be inspected before use. Any defect in a man-lift, lanyard, fall arrestor, cable, line or body harness shall render the piece of equipment Out of Service until repairs and re-certification of the piece of equipment has been performed by an approved service depot. If the manufacturer does not recommend repairs then replacement of the defective piece of equipment will be required before work can be performed. Fall Protection 1. Workers must protect themselves from falling when working from heights, an elevated surface, platform or deck. The use of a CSA approved safety harness; lanyard and lifeline must be used when the following conditions exist: In temporary structures where the employee is 3 meters or higher from the ground or next level of a horizontal surface In permanent structures where the employee is 1.2 meters or higher from the ground or next level of a horizontal surface 2. Before fall protection is used on a work site, a written fall protection plan shall be drafted and communicated to the workers prior to the start of work. The fall protection plan should identify: Potential fall hazards on the job Types of fall protection systems to be used Instructions to the workers on how to safely use the equipment Instructions on how to rescue a worker who has fallen and can t initiate a self-rescue 3. All workers must be trained and certified as competent to use the fall protection system on the work site. No worker shall be allowed to use fall protection unless trained and competent. 4. Fall protection equipment has to be inspected before use by the user. Training on inspection, maintenance and use of fall protection has to be performed and documented. Workplace Health and Safety Branch 11-23

25 City of Regina Safety Manual 5. Periodic inspection of fall protection equipment must be performed by a competent person who can re-certify the fall protection equipment safe for use. This can be performed in house or by a third party certified for this purpose. 6. The manager or their designate is responsible for the administrative requirements for the fall protection PPE. Items to be documented are: date of purchase, model and manufacturer, asset tag number, periodic inspections, maintenance, issue to worker, out of service date 7. All tie-off points for fall protection shall be approved by an Engineer and marked for easy identification for this use. A worker who is visiting or temporarily on the worksite may use fall protection under the direct supervision of a competent person. The temporary worker must consent to this practice and consider the work not unusually dangerous. 8. Details on fall protection can be referenced in Provincial OH&S Regulations, Sections: How Long does it Take to Fall Time (seconds) Distance (meters) Distance (feet) A worker may not have time to grab hold of something safe, but they can still prevent a tragedy. Properly maintained and worn, a safety belt or full body harness attached to a secure anchor could save your life. Fall Protective Equipment Best Practices Inspect equipment before each use. Replace defective equipment. If there is any doubt about the safety of the equipment, do not use it and refer questionable defects to your supervisor. Replace any equipment, including ropes, involved in a fall. Refer any questionable defects to your supervisor or check with the manufacturer. Every piece of fall arrest equipment should be inspected and certified at least yearly or more often by a trained and competent person. Keep written records of inspections and approvals. It is advisable to use energy absorbers if the arresting forces of the lanyard alone can cause injury. Follow the manufacturer s instructions about: Workplace Health and Safety Branch

26 Personal Protective Equipment o o o o o o o o o the purpose of the device, hazard warnings, instructions and limitations on use, the stretch distance of the harness, instructions for fitting and adjusting, recommendations for care (cleaning, maintenance, and storage) and inspection, the purpose and function of the fall arrest indicator, a warning if a fall occurs or inspection reveals an unsafe condition that the device be taken out of service until it has been determined safe for use or destroyed, and instructions for proper application, use, and connecting to full body harness of any evacuation device. Inspection of Body Harness, Belt or Lanyard Webbing Inspect the entire surface of webbing for damage. Beginning at one end, bend the webbing in an inverted "U." Holding the body side of the belt toward you, grasp the belt with your hands six to eight inches apart. Watch for frayed edges, broken fibers, pulled stitches, cuts or chemical damage. Broken webbing strands generally appear as tufts on the webbing surface. Replace according to manufacturers' guidelines. Buckle Inspection Inspect for loose, distorted or broken grommets. Do not cut or punch additional holes in waist strap or strength members. Check belt without grommets for torn or elongated holes that could cause the buckle tongue to slip. Inspect the buckle for distortion and sharp edges. The outer and center bars must be straight. Carefully check corners and attachment points of the center bar. They should overlap the buckle frame and move freely back and forth in their sockets. The roller should turn freely on the frame. Check that rivets are tight and cannot be moved. The body side of the rivet base and outside rivet burr should be flat against the material. Make sure the rivets are not bent. Inspect for pitted or cracked rivets that show signs of chemical corrosion. Rope Inspection Rotate the rope lanyard and inspect from end to end for fuzzy, worn, broken or cut fibers. Weakened areas have noticeable changes in the original rope diameter. Replace when the rope diameter is not uniform throughout, following a short break-in period. Workplace Health and Safety Branch 11-25

27 City of Regina Safety Manual The older a rope is and the more use it gets, the more important testing and inspection become. Forged Steel Snaps, "D" Rings and Buckles Inspect hardware for cracks, dents, bends, rust, signs of deformation, or other defects. Replace the belt if the "D" ring is not at a 90 degree angle and does not move vertically independent of the body pad or "D" saddle. Make sure that any hardware is not cutting into the belt or harness. Inspect tool loops and belt sewing for broken or stretched loops. Check bag rings and knife snaps to see that they are secure and working properly. Check tool loop rivets. Check for thread separation or rotting, both inside and outside the body pad belt. Inspect snaps for hook and eye distortions, cracks, corrosion, or pitted surfaces. The keeper (latch) should be seated into the snap nose without binding and should not be distorted or obstructed. The keeper spring should exert sufficient force to close the keeper firmly. Safety Strap Inspection Inspect for cut fibers or damaged stitches inch by inch by flexing the strap in an inverted "U." Note cuts, frayed areas or corrosion damage. Check friction buckle for slippage and sharp buckle edges. Replace when tongue buckle holes are excessively worn or elongated. Fall Protection Equipment Cleaning Basic care prolongs the life of the unit and contributes to its performance. Wipe off all surface dirt with a sponge dampened in plain water. Rinse the sponge and squeeze it dry. Dip the sponge in a mild solution of water and commercial soap or detergent. Work up a thick lather with a vigorous back and forth motion. Rinse the webbing in clean water. Wipe the belt dry with a clean cloth. Hang freely to dry. Dry the belt and other equipment away from direct heat, and out of long periods of sunlight. Store in a clean, dry area, free of fumes, sunlight, corrosive materials, sharp edges, or vibration and in such a way that it does not warp or distort the belt Workplace Health and Safety Branch

28 Personal Protective Equipment Standard Safety Equipment and When to Use Personal Protective Equipment Description Using Air Compressor (Hammers, Etc) Chipping Using Chisel Hammering Metal Working Outdoors Aerial Bucket Work Electric Welding Oxy Acetylene Welding Cutting Working Around Construction Sites Eye Protection X X X X * * * * * Outside Maintenance Working in Confined Spaces Working in gaseous atmosphere Working in Areas of High Level Noise Hard Hat X X X X X X X X X * Work Gloves X X X X X X X G XG * X X X CSA Work Boots X X X X X X X X X X X X X Tinted Lenses X X Flip Front Helmet * X Arc Flash Protection X Hearing Protection X X * * * * * X Respiratory Protection * * * * * X Fall Protection X * X X Required * Where required upon hazard assessment. G Gauntlet Hearing Protection: To be worn in posted areas according to the Hearing Conservation Policy Workplace Health and Safety Branch 11-27

29 City of Regina Safety Manual Reimbursement for Safety Equipment Employees may be reimbursed when purchasing personal protective equipment if they have: Received approval from their manager before the purchase of the personal protective equipment The personal protective equipment is eligible for reimbursement This process is solely for personal protective equipment that is not provided by the City of Regina or the Workers Compensation Board, but is purchased by the employee due to an individual requirement for their personal protection while employed by the City of Regina. Examples of safety equipment covered by this Appendix: Personal protective equipment as prescribed by a health care provider for the prevention of a workplace injury Custom made personal protective equipment, e.g. Prescription lenses for safety glasses inserts, or custom made hearing protection The rate for reimbursement will be 50 percent of the purchase price up to a maximum of $80 for specialized personal protective equipment per year. Excluded from this policy are uniformed personnel, i.e. Firefighters. Reimbursement Guidelines 1. Employee must seek approval from their manager before the purchase 2. Personal protective equipment purchased should be custom fitted and recommended by a health care provider for use by an individual. 3. Each department will be responsible for budget and cost control of reimbursement for specialized safety equipment. 4. Any safety equipment purchased shall meet approved safety standards as prescribed by the Workplace Health and Safety Branch. (e.g. CSA, ANSI, NFPA). 5. To qualify for reimbursement, the employee must: have approval from their manager for the purchase submit the original purchase receipt complete the Employee Reimbursement Request Form, printable copies are available from InSite/Workplace/On-Line Forms ensure the manager or their designate signs the reimbursement form forward the form to Payroll Services, 12 th Floor of City Hall Workplace Health and Safety Branch

30 Personal Protective Equipment Reimbursement for CSA Approved Footwear The following is the process to receive the agreed rate of reimbursement for CSA approved footwear based on the Local 7, 21 and CMM, Letter of Understanding Boot Allowance Revision of 1987 Reimbursement Policy. Out of scope employees are eligible under a similar process for re-imbursement of CSA approved work boots. 1. Provide a 50 percent subsidy, up to a maximum of $100 for CSA green triangle approved safety boots with a 6 8 inch leather upper 2. Each department will be responsible for budget and cost control of CSA approved safety boots reimbursements 3. All safety footwear purchased shall meet approved safety standards (e.g. work boots must have C.S.A. green triangle, 6 8 inch leather uppers) 4. The manager or their designate is responsible to ensure that the purchased footwear is of the appropriate safety standard for the work being performed. 5. To qualify for reimbursement employee must submit the original purchase receipt 6. The reimbursement benefit is applied to the purchase of one pair of CSA approved safety footwear in a twelve month period. 7. Supervisor will provide the appropriate information on the Employee Reimbursement Request Form. Ensure the employee s name is on the back of the original purchase receipt. Attach the original purchase receipt to the reimbursement form and send to finance department, Payroll Services 12 th Floor, City Hall to process the reimbursement. 8. Reimbursement Forms may be printed from InSite/Workplace/On-Line Forms Excluded from this policy are uniformed personnel, i.e. Firefighters. Reimbursement for out of scope employees uses the same process, but the reimbursement form with original purchase receipt is forwarded to Accounts Payable. Employee Reimbursement Request Form The form can be printed for use from InSite/ Workplace/On-Line Forms. All information has to be provided on the form upon submission. The Supervisor is responsible to ensure all information is provided and accurate. Submitted to Payroll Services, 12 th Floor, City Hall. Workplace Health and Safety Branch 11-29

31 City of Regina Safety Manual Employee Reimbursement Request Form NAME DATE EMPLOYEE ID# DEPARTMENT SUPERVISOR NAME (please print) SUPERVISOR PHONE NUMBER ACCOUNT CODES or WORK ORDER # Request reimbursement for the following: (receipt attached) C.S.A. Approved Work Boots Safety Glasses Other Approved Personal Protective Equipment Description (Per Personal Protective Equipment - Appendix B ) Fireman s, Refrigeration or Pressure Vessel Certificate Doctor s Certificate Other-Approved Expense SUPERVISOR SIGNATURE Please attach original receipt and forward to Payroll Services, 12th Floor, City Hall Workplace Health and Safety Branch

32 Personal Protective Equipment Operational Policy Policy Title: Applies to: Reference # Hearing Conservation Policy All Employees 113-HR-15 Approved by: Dates: Total # of Pages Effective: 13-Nov-1990 Human Resources Department Last Review: 01-Apr Workplace Health and Safety Branch Next Review: 01-Apr Authority: City Manager 1.0 Purpose To comply with the Noise Control and Hearing Conservation Regulations as identified in Sections , and Sections 86, 87 and 99 of the Provincial Occupational Health and Safety Regulations, Scope All employees of the City of Regina. 3.0 Definitions dba: The sound pressure level present in decibels measured on the A scale of a sound level meter. dba L ex :The level of a worker s total exposure to noise, in dba, averaged over an entire workday and adjusted to an equivalent eight-hour exposure. Hearing Protection is Required: In workplaces having a noise level equal to or greater than 85 dba. 4.0 Policy All employees who perform work, supervise or manage in a workplace where the noise level is greater that 85 dba shall adhere to the City of Regina Hearing Conservation Program. 5.0 Roles and Responsibilities Workplace Health and Safety Branch, Human Resources The Workplace Health and Safety Representative is responsible for developing, revising and promote corporate awareness of the City of Regina s, Hearing Conservation Program. Workplace Health and Safety Branch 11-31

33 City of Regina Safety Manual Specific Responsibilities Ensure that changes to the Provincial OH&S Regulations concerning Noise Control and Hearing Conservation are made available to all applicable workplaces and Occupational Health and Safety Committees Review documentation provided from the audiometric testing service provider to assess potential changes in the workplace that is affecting the worker s hearing health. All audiometric testing records will be treated as confidential medical records Promote and ensure that management enforces the City of Regina, Hearing Conservation Program Ensure management and supervisory staff is fully aware of their responsibilities concerning the City of Regina Hearing Conservation Program Provide assistance to supervisors in the identification of work areas, work processes or equipment where noise levels are equal to or exceed 85 dba. Ensure signage that is posted warning of noise exposure indicates the actual noise levels in dba Provide assistance to supervisors in the identification of personnel who are subjected to noise levels equal to or exceeding 85 dba Lex or 90 dba Ensure Sound Level Meters are maintained and calibrated in accordance with the manufacturer recommendations Review and, when necessary, revise the Hearing Conservation Program every three years (OHS Regulations Section 114) Review the Request for Proposal requirements to ensure the audiologist will be in compliance with the guidelines published in Audiometric Testing in Saskatchewan Review the audiologists performance in testing for hearing loss and maintaining the required documentation as per the guidelines within the publication Audiometric Testing in Saskatchewan Assist supervisory personnel when requested with the investigation where standard threshold shifts have been reported by the audiologist Department It is the responsibility of the Manager to ensure that the worker has been informed of the hazards of noise exposure when the noise exposure is believed to be between 80 dba and 85 dba. If the worker does request hearing protection, it shall be provided and meet the requirements of Provincial OH&S Regulation, Section 99. It is the responsibility of the manager to ensure that all employees exposed to noise levels equal to or greater than 85 dba L ex or 90 dba have access to appropriate hearing protective devices. The Manager or their designate will be responsible to schedule those employees who are or may be exposed to noise greater that 85 dba into the City of Regina, Audiometric Testing Program. New hires or employees who Workplace Health and Safety Branch

34 Personal Protective Equipment have transferred into the department who have not already participated in this program shall have a baseline audiometric test performed within a month of reporting to their new place of employment. Employees who are in the audiometric testing program will be tested within 24 months after the baseline test to comply with Provincial OH&S Regulations. Management is responsible for engineering and administrative controls in designated hazardous noise areas. In the event these measures are not effective in eliminating excessive noise they will ensure the appropriate hearing protection is worn while the noise is present. Department Specific Responsibilities Employees will be trained in the hazards of exposure to noise in the workplace. Training shall include information from the Ministry of Advanced Education, Employment and Labour s publication Noise in the Workplace. Ensure all new workers receive training during their orientation on the hazards of excessive noise exposure. Ensure that a copy of Ministry of Advanced Education, Employment and Labour s, Noise in the Workplace is present on the OH&S Bulletin Board. Modify work areas or equipment to reduce potentially hazardous noise wherever it is technologically and economically feasible. Working with the Workplace Health and Safety Representative to identify work areas and equipment within their respective departments where noise levels equal or exceed 85 dba during a continuous 8-hour period. Post signs at the entrance(s) to all work areas where noise levels equal or exceed 85 dba. Signage must indicate the actual noise level range in dba within the work area. Post signage on all stationary equipment and powered mobile equipment where the noise level are equal to or exceed 85 dba. Signage must indicate the actual noise level range in dba that is emitted from the machine or equipment. Enforce the use of hearing protection in posted areas. Work environments will be inspected and monitored to identify potentially hazardous noise levels and personal risk Perform Site Inspections, it is required that hearing protection be included on any Site Inspection check list where applicable. Corrective discipline shall be enforced in the event of non-compliance. Supply appropriate hearing protection to employees at no cost to the employee. Employee may have the choice of either a muff or plug type of hearing protection. Unless it is deemed by a risk assessment that both types of hearing protection is required for adequate protection. Hearing protection provided will reduce the noise level entering the ear to 85 dba or less unless this is not physically possible. Workplace Health and Safety Branch 11-33

35 City of Regina Safety Manual Ensure hearing protection devices are used and maintained as originally intended and in accordance with the manufacturer s instructions. Provide training for employees on the proper use of hearing protection devices, this will include periodic refresher training during Safety Meetings. Schedule audiometric testing for all new employees and employees exposed to noise greater that 85 dba. The Workplace Health and Safety Representative can provide the name of the current Audiologist under contract with the City of Regina. Ensure that employees enrolled in the Audiometric Testing Program are tested at least once every 24 months. Conduct investigations where standard threshold shifts among employees have been reported by the Audiologist. As per the professional services agreement, each department will pay for the audiometric test and related counselling as per the current service agreement. Employees Employees are responsible to inspect, maintain and use hearing protective devices as provided by the City of Regina. Employees must participate in baseline and periodic audiometric testing, training offerings and safety talks on hearing conservation subjects as per the Hearing Conservation Policy. Service Provider Saskatchewan Registered Audiologist The audiologist must be registered to practice in the Province of Saskatchewan. The audiologist is responsible to work with the manager or their designate to schedule, conduct hearing tests, and counseling services for all employees participating in the City of Regina, Hearing Conservation Program. Testing and counseling will consist of the standards stated within the Audiometric Testing in Saskatchewan publication, published by Saskatchewan Ministry of Advanced Education, Education and Labour. The audiologist is responsible to notify the Manager of Workplace Health and Safety or their designate of all employees who have experienced significant changes in hearing (standard threshold shifts) in order that follow-up investigations may be conducted. The affected employee and his or her manager will also be notified. 7.0 Related Forms Employee Reimbursement Request Form Workplace Injury Report Form 8.0 Reference Material The Saskatchewan Employment Act The Occupational Health and Safety Regulations 1996 Audiometric Testing in Saskatchewan Workplace Health and Safety Branch

36 Personal Protective Equipment Noise in the Workplace Personal Protective Equipment Policy 9.0 Revision History Date Description of Change (Re)- Approval Required (y/n) 13-Nov-1990 Initial Release. Yes 01-Oct-2011 Review Yes 01-Jun-2012 Review Yes 01-Apr Review Yes Workplace Health and Safety Branch 11-35

37 City of Regina Safety Manual Operational Policy Policy Title: Applies to: Reference # Personal Protective Equipment All Employees 114-HR-15 Approved by: Dates: Total # of Pages Effective: 01-Jun-2006 Human Resources Department Last Review: 01-Apr-2015 Workplace Health and Safety Branch Next Review: 01-Apr Authority: City Manager 1.0 Purpose To provide management and employees policy for the selection, use, maintenance and replacement of personal protective equipment Scope All employees of the City of Regina. Contractors or Consultants that are providing services to the City of Regina will be advised of personal protective equipment requirements as a condition of the Contract, Request for Tender or special instruction from a City Representative. 3.0 Definitions Personal Protective Equipment (PPE): Clothing or equipment designed to protect the employee from identified or potential workplace hazards. This includes, but is not limited to the PPE listed in the Provincial OH&S Regulations, Part VII. Approved: Meeting the requirements set out in the Provincial Occupational Health and Safety Regulations, the Workplace Health and Safety Branch or a recognized standard that has been approved for use by the Workplace Health and Safety Branch. E.g. CSA, NFPA, ANSI. Issuing of PPE: Provincial OH&S Regulation requires that PPE not be issued unless the employer has conducted a risk assessment. Measures to be considered before the issuing of PPE shall be engineering controls, work procedures, work practices, administrative controls, and occupational hygiene practices to control the hazard Workplace Health and Safety Branch

38 Personal Protective Equipment 4.0 Policy All workers shall wear the approved personal protective equipment when provided by the City of Regina as required for the work being performed or in compliance with the current workplace legislation. 5.0 Roles & Responsibilities Workplace Health and Safety Branch, Human Resources Develop corporate policy or guidelines related to personal protective equipment. Assist departments with the procedures for the selection, maintenance and use of personal protective equipment. Research and recommend which personal protective equipment shall be tendered and purchased based on, current Provincial OH&S regulations, industry best practices, and changes in technology or materials in the workplace. Coordinate with the user department the development of technical specifications for specialized personal protective equipment Notify the Purchasing Department and Central Stores, of the intent to change existing PPE specifications or the development of any new specifications. Departments Provide employees with personal protective equipment in accordance with Provincial OH&S Regulations, or workplace requirements. Requisition PPE supplies from Central Stores for protective clothing and equipment currently stocked by Central Stores. All special purchase or tendered items shall be purchased in consultation with the Purchasing Branch. Initiate the direct purchase of PPE where potential work site hazard exists and the appropriate PPE is not immediately available from Central Stores. Direct purchases have to be approved by the Manager of the department and the Workplace Health and Safety Branch. Management and Supervisors Ensure employees wear personal protective equipment at all times where required. Ensure employees are instructed in the selection, proper use, inspection and maintenance of personal protective equipment. Enforce all applicable Provincial regulations and procedures related to PPE. Notify the Workplace Health and Safety Representative of any concerns regarding the performance of the personal protective equipment. Ensure potentially hazardous operations requiring the use of personal protective equipment are identified. Recommend and supply personal protective equipment appropriate to the work being performed and its use. Workplace Health and Safety Branch 11-37

39 City of Regina Safety Manual Ensure detailed written procedures are available to all workers for the selection, maintenance and use of personal protective equipment. Assist in development and implementation of any programs or procedures required to ensure proper fit of personal protective equipment. E.g. Respiratory Protection, Fall Protection Participate in the selection and field testing of personal protective equipment for the purpose of defining the corporate standards. Employees Wear approved personal protective equipment in accordance with current Provincial regulations, departmental work procedures or the manufacturer's specifications. Maintain all personal protective equipment in a serviceable condition as per the manufacturer s instructions. Promptly report any defective or malfunctioning piece of personal protective equipment immediately to their Supervisor. Follow all departmental instructions and procedures when participating in established programs concerning usage of personal protective equipment. 6.0 Reference Material The Saskatchewan Employment Act. The Occupational Health and Safety Regulations Revision History Date Description of Change (Re)-Approval Required (y/n) 01-Jun-2006 Initial Release. Yes 01-Jun-2012 Review Yes 01-Jan-2013 Review Yes 01-Apr-2015 Review Yes Workplace Health and Safety Branch

40 Personal Protective Equipment Operational Policy Policy Title: Applies to: Reference # High Visibility Garments All employees 115-HR-15 Approved by: Dates: Total # of Pages Effective: 01-Jan-2013 Human Resources Department Last Review: 01-Apr-2015 Workplace Health and Safety Branch Next Review: 12-Apr Authority: City Manager 1.0 Purpose A High Visibility Garment (HVG) will be provided to a worker who is at risk from vehicular traffic or equipment. Wearing of a HVG will enhance the visibility of a worker in daylight, night time or in poor weather conditions. Compliance with this policy is mandatory in all workplaces where the enhancement to the visibility of a worker is required by Section 133 of the Provincial Occupational Health and Safety Regulations Scope City of Regina All in-scope or out-of-scope employees who are at risk of injury from a vehicle or equipment on any worksite shall wear a CSA Z-96 approved high visibility garment at all times. Contracted Workers A contracted or self-employed worker performing work for the City of Regina who is at risk of injury from a vehicle or equipment on any worksite shall wear a CSA Z-96 approved high visibility garment at all times. 3.0 Abbreviations CSA Z-96 - Canadian Standards Association, High Visibility Safety Apparel Standards HVG - High Visibility Garment either as a single garment or when describing multiple garments. PPE - Personal Protective Equipment. Provincial OH&S - Saskatchewan Ministry of Advanced Education, Employment and Labour. Workplace Health and Safety Branch 11-39