Emergency Response Procedure for spills and leaks.

Transcription

1 Emergency Response Procedure for spills and leaks. In the event of an incident follow the quick reference procedure: in Appendix 1 for Internal spills in Appendix 2 for External spills in Appendix 3 for Security response Copyright Loughborough University Page 1 of 15

2 8.2 Emergency Preparedness Procedure for spills and leaks. PURPOSE To provide instruction on procedures to be followed in the event of a spill or leak which may pose a pollution risk to the ground, surface water drainage system and/or adjoining brooks. SCOPE This procedure applies to all incidents on the Loughborough University site as defined within the EMS Manual including tenanted areas. NOTE Departments with specialist labs requiring more detailed and/or stringent procedures should prepare these locally taking into account the guidance within this document. An example of this is the Wolfson School who have specialist procedures for their Hazardous Waste Store due to its contents as well as their CBE and PCB Labs. CONTENTS External Spills 1. Introduction 2. In the event of an incident 2.1 Contain at Source 2.2 Contain close to the Source 2.3 Contain on the surface 2.4 Contain in the drain 2.5 Contain on or in the watercourse 3. Equipment 4. Emergency Procedures and Contacts RECORD KEEPING: All Departments should log incidents on Environmental Incident Reporting Form and submit this to the Environmental Manager. This form can be found under the Operational Controls section of the Sustainability Website at: EFFECTS OF & ACTIONS ON NON-CONFORMANCE: If this procedure is not applied it may result in: a failure to correctly control spills, leaks and floods in emergency situations. a non-conformance with clauses of the EMS Departures from this procedure are addressed using procedure 10.2 Nonconformity and corrective action. Procedure Changes (author/date/reason) Change to Header of Document and addition of Note field under Scope regarding special local arrangements. Copyright Loughborough University Page 2 of 15

3 EXTERNAL SPILLS 1. Introduction: These procedures have been identified as measures to prevent, limit or reduce damage to the environment and risk to public health from a spill. It s obviously better to stop a spill happening than to have to clean up afterwards. This means ensuring products, materials and chemicals are delivered, stored, transported and disposed of correctly. This starts with your (M)SDS and CoSHH Assessments. There are also specific operational controls available for: Transporting Liquids Protecting Campus Drains Oil or Fuel Storage The Management of Laboratory Reagents, Chemicals and Solvents Please familiarise yourself with these and keep abreast of any other Operational Controls on our website. Many different materials can cause harm if they re spilt and enter the environment, some of these we can clearly identify as harmful, such as chemicals, pesticides, paints, inks and oils. But many things we don t see as harmful can still have a devastating effect on the environment, for example beverages, food products, detergents, and dairy products. The impacts can include: the closure of public water supplies and other abstractions; damage to wetland habitats, fisheries and river ecosystems; disruption of recreational and other river uses; groundwater contamination; land contamination; risk to and impacts on human health. These impacts can be immediate and long lasting, but sometimes the effect can take longer to be recognised, especially if groundwater has been polluted. Pollutants can escape into the environment from our site via different routes, including: Through the surface water drainage system. Direct run-off into a watercourse - we have several brooks and ponds on campus Through the soil or via soakaways, drains or damaged surfaces to groundwater. Through the foul sewer system, where pollutants may discharge through storm overflows to surface waters, they could pass through the sewage treatment works or reduce the performance of the works so it can t treat sewage properly. For England, the Environmental Damage (Prevention and Remediation) Regulations 2015 require people who operate an economic activity to prevent or limit the environmental damage they cause. Spills often happen when we re least expecting them. Causes include: overfilling or poor handling of storage containers, for example drums, intermediate bulk containers (IBCs) and tanks; damaged or leaking storage containers; pipework, equipment and containment failure, both above and underground; a collision or accident during transport or delivery; weather related problems, including flooding or high wind damage or extremes of temperature; fires or explosions; deliberate acts. Copyright Loughborough University Page 3 of 15

4 2. In the event of an incident In the event of an incident there is a pollution control hierarchy, this is indicated below. We will use the hierarchy in this procedure as a guide to actions. 2.1 Contain at Source The most effective place to stop a spill is where the spill is happening, at the source. If the primary container or secondary containment have been breached or failed for any reason, try to contain the spill where it s happening. This will reduce the quantity of material released, meaning there s less spilt material that can cause pollution. This might be achieved by temporarily sealing the hole whilst more permanent measures can be arranged clamping something over the leak turning a leaking drum so that the hole is above the level of the contents putting a leaking container in a larger container or bunded facility closing taps or valves on pipework to stop the material flowing 2.2 Contain close to the Source When it is not possible to achieve the above the next line of defence for small spills is to try and soak up the spill using absorbents, these are usually available as loose granules, sheets/pads, pillows or booms. They can be used to soak up a spill and stop it spreading. There are different types of absorbents available, grey denotes a general maintenance absorbent, white an oil only absorbent (i.e. it doesn t absorb water) and yellow an absorbent suitable for anything including strong chemicals. So there will be a range of different absorbent materials across the site. All used absorbents must be disposed of as hazardous waste as they adopt the characteristics of the liquid they absorb. Copyright Loughborough University Page 4 of 15

5 2.3 Contain on the surface If the spill is spreading and you can t safely or effectively contain it near to its source, aim to stop the material getting into the drainage system, streams or onto any unsurfaced ground. Once a spill has been contained, it s easier to remove or transfer into a suitable temporary container to stop it causing more contamination; this should be done as soon as it s safe to do so. To help prevent spills reaching drains, watercourses and unsurfaced ground the following measures can be applied: Socks - can be used to divert or contain spills on hard surfaces. These absorbent booms can soak up a spill and stop it flowing any further. Drain mats - seal a drain by covering the surface of a manhole cover or drainage gully. They stop liquid flowing into the drainage system and help contain it. There are different types, including clay mats (single use) and polyurethane (reusable). Drain mats should generally be kept close to where they might be used. Sandbags, sandbanks or soilbanks - can also be used for larger spills but depending upon the nature of the spill may cause contamination of the material, better this than the water course though. Using any of the afore mentioned materials to build a protective wall around the drain itself (as per the middle image above) can sometimes be the best form of containment. 2.4 Contain in the drain If the spill has spread so far that it s already entered the drainage system, try to keep it there and stop it entering the environment. Seek advice from the FM Builders regarding closing or isolating drainage sections to act as a temporary holding tank. If there are no valves in the area of the spill to enable this then pipe blockers can be used. When choosing this option, consider the nature of the material and whether it would cause an explosive atmosphere within the drainage system. Also consider whether the drains are resistant to the material and can provide enough capacity to contain any possible spill. Advice will also be required as to what may happen to overflows from gullies and other entry or exit points to the drainage system. Contaminated liquid may back up and discharge through storm overflows, collect in areas of the site or overflow and bypass the drainage system. How this might be managed will also depend upon the weather conditions high rainfall will render any use or control of material in the drain almost impossible. 2.5 Contain on or in the watercourse This is the last resort in the pollution control hierarchy and is where the leak has already managed to enter the watercourse. This is the situation with the highest environmental risk and constitutes a major incident. The impact can still be mitigated and managed through the following course of actions: Copyright Loughborough University Page 5 of 15

6 If the spilt material floats on water, for example oil, you may be able to put a river boom across the water at the point of the spill and / or where the watercourse leaves our site. If the spilt material mixes with water, you ll need to block the whole flow of the watercourse by damming it. When you select the booming place or think about damning, you must take account of: Buried services, for example electricity cables or oil pipes, to make sure these won t be hit when the booms are secured. How fast the watercourse flows; too fast and the spilt material will wash past, over or under the boom. Variation in flows at different times of the year. How a tanker may gain access to the side of the watercourse to remove the collected material. This image shows the potential types of booms and damns which can be deployed in rivers: OVERPUMPING FROM UPSTREAM TO REDUCE WATER FLOW THROUGH CONTAMINATED AREA POLLUTION CONTAINMENT OPTIONS WATER FLOW PLANK DAMN TO STOP WATER FLOW THROUGH CONTAMINATED AREA SOLID BOUYANCY BOOM SECURE ANCHOR POINTS FLOATING BOOM ABSORBENT BOOM PIPE DAMN - SAND BAG DAMN WITH PIPE RUNNING THROUGH BELOW CONTAMINATION Appendix 4 provides further detail on suitable boom / damning points. However in the event of pollution getting into the water course you must: A) Notify Security, who will co-ordinate the overall incident by: a. Notifying the Environmental Manager or in their absence the Sustainability Manager. This person will manage all subsequent steps of this procedure, however others may need to support or cover for these individuals and should therefore be familiar with the requirements. b. Notifying the FM Incident Manger c. A decision will then be made between all three parties whether to notify a member of the University Executive. B) Endeavour to prevent continued pollution and/or a recurrence. Copyright Loughborough University Page 6 of 15

7 C) Instigate an immediate clean up response. Facilities Management may be able to deal with smaller incidents but for a significant or complicated incident external contractors may be required. We are currently signed up for support via OHES Environmental and the number to call in the event of an incident is: Quote Ref: OHES offer a 3 step Service: Step 1: Call - Report the spill and their expert incident advisors will give free advice over the phone on practical measures to minimise the impact. They will work with the University to decide whether an emergency response is required and whether notification of regulatory authorities is advised. Step 2: Mobilisation their response team will mobilise to our incident from the nearest response depot (Leicester) and will keep us appraised of an ETA. Telephone support will continue during this time. Where required they will also mobilise an expert Incident Manager to provide onsite advice and direction. Step 3: Clean Up - Their UKSpill Accredited Response team will physically contain and recover spilled product in the most efficient and effective manner. Using their extensive range of environment protection equipment, techniques and huge experience they will take steps to protect the environment, property and human health. External agency involvement: In the event of an incident various external agencies may need to be involved, some of which may take charge of an incident, these may include: Police who would take command and control of a chemical incident on a highway Local authority environmental health pollution incidents effecting the air Fire and Rescue Service fire or RTC resulting in pollution Environment Agency Flood, water course or environmental damage 3. Equipment Spill equipment is stored in numerous places on campus including but not limited to: The FM Yard Security, the Environmental Manager and the Health & Safety Office Stewart Miller Building Chemistry Materials Engineering Chemical Engineering The equipment on site includes: Oil only absorbents (white) Maintenance absorbents (grey) Chemical absorbents (yellow) Absorbent granules Drain covers River booms (oil only white) Training in spill kit use is available to those likely to respond to an incident. Copyright Loughborough University Page 7 of 15

8 In the event of an incident where spill and pollution control equipment isn t readily available, you may be able to contain a spill by using materials around such as: salvage sheets or tarpaulin and wooden planks to create a temporary boom in a river; fire hoses used as a boom; a shovel to spread sand or earth onto small spillages or to construct a dam; a car foot well mat or a sheet of polythene, weighed down with sand or earth as a drain seal. 4. Emergency Procedures and Contacts This section outlines emergency spill response procedures as part of the overall Loughborough University Emergency Plan. The procedures have been prepared in accordance with University Policy, are approved by the University Health, Safety & Environment Committee and as such are to be adhered to by all staff. Internal Spill Procedure this is detailed in Appendix 1. Whilst there is less environmental risk with an internal spill it is imperative that these procedures are followed for Health, Property and Environmental Safety. This procedure covers both minor and major spills. Please print this off and laminate it. It should be readily available in all laboratories. It can also be kept with spill response kits. External Spill Procedure this is detailed in Appendix 2. External spills pose a significant environmental risk but it is imperative that these procedures are followed for Health, Property and Environmental Safety. Please print this off and laminate it. It should be readily available in areas where external spills may occur such as delivery areas and external stores. It can also be kept with spill response kits. Security Procedure this is detailed in Appendix 3. This supports both the Internal and External spill procedures as well as providing Security staff with guidance on their responsibilities in the event of spills. In the event of a contamination of the brook (by us or others) Appendix 4 highlights some of the key points where oil booms can be deployed to contain oil / fuel pollution or in the event of a pollution by another substance where sandbags may be deployed to create a damn enabling the contamination to be contained. In such an instance a contractor would need to be brought onto site to extract the water from the damned pool. This would either need to be tankered away or transferred to a foul drain. In the event of a major incident (internal or external) a response team will need to be brought together to manage the University s response. This will vary dependent upon the incident but will primarily consist of staff drawn from the following: The Health & Safety Office o Neil Budworth, Health, Safety & Risk Manager o Hugh Weaver, Deputy Health & Safety Manager o Rod Harrison, Fire Officer o Julie Turner, Radiation, Biological and Chemical Safety Officer The Environmental Manager (Nik Hunt) Facilities Management (for spillages entering drains) Security (co-ordinating call outs and maintaining security) Publicity Department Copyright Loughborough University Page 8 of 15

9 Chemistry Specialist School and/or Departmental Safety Officer The range and quantity of hazardous substances used in the work site requires preplanning to prevent accidental spills and to respond safely to a spill, should it occur. Under Loughborough University policy and procedures, the responsibility for the safe handling, use, storage and disposal of hazardous materials rests with the user of the materials. Copyright Loughborough University Page 9 of 15

10 Appendix 1: Quick Reference Emergency Procedure Internal Spills Authors: Nik Hunt Filename: Emergency Spill Procedures Creation Date: Revision On: SPILL DISCOVERED QUICK REFERENCE EMERGENCY PROCEDURE FOR INTERNAL SPILLS 1 TAKE CONTROL THE FIRST TRAINED PERSON ON THE SCENE SHOULD TAKE CONTROL, DELEGATE TASKS AS REQUIRED DON T RELINQUISH THAT CONTROL UNTIL RELIEVED BY SENIOR MANAGEMENT OR AN INCIDENT SPECIALIST DO NOT LEAVE UNTIL THE INCIDENT REPORT HAS BEEN COMPLETED 2 MAKE SURE YOU AND OTHER PERSONNEL ARE NOT AT RISK GET HELP CONSIDER THE RISK OF VAPOURS, FIRE OR EXPLOSION. CONTROL SOURCES OF IGNITION & VENTILATE IF POSSIBLE. EVACUATE THE AREA IF REQUIRED THE FIRE ALARM CAN BE USED TO EVACUATE THE WHOLE BUILDING IF REQUIRED ASK COLLEAGUES TO PREVENT ANYONE OTHER THAN TRAINED PERSONNEL ENTERING THE AREA ASSESS & MANAGE FIRST AID REQUIREMENTS THESE TAKE PRIORITY OVER ENVIRONMENTAL & PROPERTY RISKS 3 IMMEDIATE RESPONSE REDUCE FURTHER RISK OF INJURY AND SPILL BY AN IMMEDIATE RESPONSE (E.G. RIGHTING AN OVERTURNED CONTAINER) IF YOU CAN IMMEDIATELY IDENTIFY THE SPILL, IT IS SAFE TO DO SO AND YOU ARE NOT PUTTING YOURSELF AT RISK. 4 CAN YOU IDENTIFY WHAT HAS BEEN SPILT? DID YOU SPILL IT (YOU SHOULD KNOW WHAT IT IS), IS THE PERSON PRESENT WHO SPILT IT? CAN ANYONE ELSE TELL YOU WHAT IT IS? (WITH SIGNIFICANT CONFIDENCE), IS THERE A CLEAR LABEL ON THE CONTAINER? CAN YOU GET HOLD OF A COSHH ASSESSMENT OR MSDS FOR THE PRODUCT? IF IT IS NOT IMMEDIATELY IDENTIFIABLE ISOLATE AND SEEK EXPERIENCED TECHNICIAN TO ATTEMPT IDENTIFICATION 5 ATTEND TO AFFECTED PERSONS IN ACCORDANCE WITH THE MSDS / COSHH REMOVE CONTAMINATED CLOTHING IF APPROPRIATE USE THE EMERGENCY WASHING IF REQUIRED THE EMERGENCY SHOWER / DRENCH HOSE IS LOCATED 6 BRIEF OTHERS: DEPT SAFETY OFFICER, TECHNICIAN, SUPERVISOR IF MAJOR NOTIFY SECURITY REPORT THE FOLLOWING: L LOCATION: WHERE IS THE INCIDENT? I INCIDENT: WHAT S HAPPENED, WHAT S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*? O OTHER SERVICES: ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED? N NUMBER OF STAFF INVOLVED ARE YOU ON YOUR OWN OR ARE THERE OTHER STAFF PRESENT? E EXTENT OF SPILL / INJURIES HOW BIG IS THE SPILL? HOW MANY PEOPLE ARE INJURED TO WHAT EXTENT? L LOCATION REPEAT WHERE THE INCIDENT IS, BE SPECIFIC. *RISK TO HUMANS, THE ENVIRONMENT AND PROPERTY SECURITY WILL NOTIFY OTHERS (F.M. DEPT, HEALTH & SAFETY MANAGER, ENVIRONMENTAL MANAGER) AS REQUIRED IS IT A MAJOR OR SIGNIFICANTLY HAZARDOUS SPILL? 7A YES EVACUATE MAJOR OR SIGNIFICANT = THESE SHOULD DEFINED AS PART OF WORK AREA INDUCTIONS EVACUATE ALL PERSONS USING THE FIRE ALARM IF NECESSARY BRIEF THE EMERGENCY SERVICES, SECURITY AND UNIVERSITY INCIDENT MANAGERS / SENIOR MANAGEMENT 8A DURING INCIDENT THE EMERGENCY SERVICES WILL MANAGE THE INCIDENT STAY AVAILABLE TO PROVIDE FURTHER INFORMATION & ASSISTANCE ONLY LEAVE THE INCIDENT ONCE GIVEN APPROVAL TO DO SO NO 9A POST INCIDENT COMPLETE THE RELEVANT INCIDENT FORM(S) DETAILING YOUR ACTIONS ASSIST WITH ANY POST INCIDENT INVESTIGATION SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE 7B IF IT IS A MINOR SPILL - IS IT SAFE TO DEAL WITH THE SPILL? DO YOU HAVE SUFFICIENT ASSISTANCE TO DEAL WITH THE SIZE OF SPILL? NEVER ATTEMPT THIS ON YOUR OWN REFER TO THE MSDS / COSHH HAVE YOU GOT THE APPROPRIATE PPE? THINK ABOUT GLOVES, GOGGLES, OVERALLS AND FOOTWEAR. DO YOU HAVE THE RELEVANT SPILL KIT? DO YOU HAVE SUFFICIENT SPILL KIT? GREY GENERAL PURPOSE WHITE OIL ONLY YELLOW - CHEMICALS THE NEAREST SPILL KIT TO THIS LOCATION IS LOCATED AT 8B DRAINS DO NOT WASH ANYTHING DOWN ANY SURFACE WATER DRAINS. ANYTHING TO BE WASHED DOWN A FOUL DRAIN (SINK) MUST BE RENDERED NON HAZARDOUS, SOME ITEMS MUST NEVER GO DOWN DRAINS. IF IN DOUBT ASK FOR GUIDANCE BEFORE DISPOSAL. 9B DISPOSAL ENSURE ANY USED SPILL KIT MATERIALS ARE DISPOSED OF AS HAZARDOUS WASTE 10B DEBRIEF OTHERS ONCE THE SPILL HAS BEEN CLEANED UP THAT IT IS SAFE TO RETURN TO THE AREA AND/OR CONTINUE OPERATIONS ONLY LEAVE THE INCIDENT ONCE GIVEN APPROVAL TO DO SO BY THE DEPT SAFETY OFFICER OR A SENIOR MANAGER 11B POST INCIDENT COMPLETE THE RELEVANT INCIDENT FORM(S) DETAILING YOUR ACTIONS ENSURE SPILL KITS ARE REPLENISHED ASSIST WITH ANY POST INCIDENT INVESTIGATION SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE Forms for accidents / near miss are on H&S website and Environmental Incident Forms are on the sustainability website \EMS\8. OPERATION\8.2 EMERGENCY PREPAREDNESS AND RESPONSE\CURRENT Copyright Loughborough University Page 10 of 15

11 Appendix 2: Quick Reference Emergency Procedure External Spills AuPOors: Nik HunP FilenMme: 8B2B6 Emergency Spill ProceduresB03B01 FreMPion GMPe: 22B08B13 ReQision On: 23B0DB2017 ApproQed By: Jo SOields SPILL DISCOVERED QUICK REFERENCE EMERGENCY PROCEDURE FOR EXTERNAL SPILLS 1 2 TAKE CONTROL MAKE SURE YOU AND OTHER PERSONNEL ARE NOT AT RISK GET HELP THE FIRST TRAINED PERSON ON THE SCENE SHOULD TAKE CONTROL, DELEGATE TASKS AS REQUIRED DON T RELINQUISH THAT CONTROL UNTIL RELIEVED BY SENIOR MANAGEMENT OR AN INCIDENT SPECIALIST DO NOT LEAVE UNTIL THE INCIDENT REPORT HAS BEEN COMPLETED EVACUATE THE AREA IF REQUIRED ASK COLLEAGUES TO PREVENT ANYONE OTHER THAN TRAINED PERSONNEL ENTERING THE AREA CONSIDER THE RISK OF VAPOURS, FIRE AND EXPLOSION ETC. CONTROL SOURCES OF IGNITION IF POSSIBLE. ASSESS & MANAGE FIRST AID REQUIREMENTS THESE TAKE PRIORITY OVER ENVIRONMENTAL & PROPERTY RISKS 3 IMMEDIATE RESPONSE REDUCE FURTHER RISK OF INJURY AND SPILL BY AN IMMEDIATE RESPONSE (E.G. RIGHTING AN OVERTURNED CONTAINER) IF YOU CAN IMMEDIATELY IDENTIFY THE SPILL, IT IS SAFE TO DO SO AND YOU ARE NOT PUTTING YOURSELF AT RISK. 4 ASSESS THE RISK TO THE ENVIRONMENT IS THE SPILL STATIC, SLOW MOVING, FLOWING RAPIDLY IS THERE AN OPEN DRAIN IN THE VICINITY OF THE SPILL IS THERE A RISK TO LAND SOIL, GRASS, PLANTING OR GRAVELLED AREAS ASSESS THE RISK TO PROPERTY CAN YOU IDENTIFY WHAT HAS BEEN SPILT? BRIEF OTHERS & NOTIFY SECURITY REPORT THE FOLLOWING: IS IT SAFE TO DEAL WITH THE SPILL? SPILL CONTROL HIERARCHY DRAINS ISOLATING THE SOURCE CONTAINING A SPILL NEAR ITS SOURCE KEEP THE SPILL OUT OF THE DRAINS IS THERE A RISK OF FIRE OR EXPLOSION IN, OR IN CLOSE PROXIMITY TO, A BUILDING? CONTROL SOURCES OF IGNITION IF POSSIBLE. COULD THE SPILL FLOW INTO A BUILDING? DID YOU SPILL IT (YOU SHOULD KNOW WHAT IT IS), IS THE PERSON PRESENT WHO SPILT IT? CAN ANYONE ELSE TELL YOU WHAT IT IS? (WITH SIGNIFICANT CONFIDENCE), IS THERE A CLEAR LABEL ON THE CONTAINER? CAN YOU GET HOLD OF A COSHH ASSESSMENT OR MSDS FOR THE PRODUCT? IF IT IS NOT IMMEDIATELY IDENTIFIABLE ISOLATE AND SEEK EXPERIENCED TECHNICIAN TO ATTEMPT IDENTIFICATION L LOCATION: WHERE IS THE INCIDENT? I INCIDENT: WHAT S HAPPENED, WHAT S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*? O OTHER SERVICES: ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED? N NUMBER OF STAFF INVOLVED ARE YOU ON YOUR OWN OR ARE THERE OTHER STAFF PRESENT? E EXTENT OF SPILL / INJURIES HOW BIG IS THE SPILL? HOW MANY PEOPLE ARE INJURED TO WHAT EXTENT? L LOCATION REPEAT WHERE THE INCIDENT IS, BE SPECIFIC. *RISK TO HUMANS, THE ENVIRONMENT AND PROPERTY SECURITY WILL NOTIFY OTHERS (F.M. DEPT, HEALTH & SAFETY MANAGER, ENVIRONMENTAL MANAGER) AS REQUIRED DO YOU HAVE SUFFICIENT ASSISTANCE TO DEAL WITH THE SIZE OF SPILL? NEVER ATTEMPT THIS ON YOUR OWN HAVE YOU GOT THE APPROPRIATE PPE? THINK ABOUT GLOVES, GOGGLES, OVERALLS AND FOOTWEAR. DO YOU HAVE THE RELEVANT SPILL KIT? GREY GENERAL YELLOW - WHITE OIL ONLY DO YOU HAVE SUFFICIENT SPILL KIT? PURPOSE CHEMICALS ISOLATING THE SOURCE CONTAIN THE SPILL NEAR TO THE SOURCE KEEP THE SPILL OUT OF THE DRAINS STOP THE SPILL GETTING OUT OF THE DRAINS MINIMISE THE POLLUTION WITHIN THE WATERCOURSE ALWAYS COVER SURFACE WATER DRAINS AS A PRIORITY EVEN IF YOU THINK THEY ARE SAFE, ONLY UNCOVER THEM ONCE THE SITUATION HAS BEEN FULLY RECTIFIED AND CLEANED UP. RIGHT CONTAINERS WHICH HAVE FALLEN OVER OR ROLL SO THAT ANY LEAK IS AT THE TOP TEMPORARILY PLUG OR SEAL ANY HOLES TURN OFF TAPS / VALVES PLACE LEAKING CONTAINERS IN LARGER CONTAINERS OR BUNDED AREAS CAREFULLY PLACE THE ABSORBENT SOCKS IN A U-SHAPE TO CAPTURE THE SPILL PLACE THESE AS CLOSE AS POSSIBLE BUT FAR ENOUGH AWAY TO GIVE YOURSELF TIME TO GET THEM IN POSITION WATCH WHICH WAY THE SPILL IS FLOWING CAREFULLY PLACE (DO NOT DROP) ABSORBENT PADS AND PILLOWS IN THE U-SHAPE TO ABSORB THE SPILL IF THE QUANTITY OF SPILL IS TOO MUCH TO ABSORB PROTECT THE DRAIN FIRST PUT DOWN THE DRAIN MAT USE ABSORBENT SOCKS ONE ON TOP OF ANOTHER OVERLAPPING LIKE A WALL AROUND THE DRAIN PLACE THE ABSORBENT PADS AND PILLOWS OUTSIDE THE WALL TO PROTECT THE WALL 14 STOP THE SPILL GETTING OUT OF THE DRAINS IF THE SPILL HAS ALREADY GOT INTO THE DRAIN STILL SEAL OFF THE DRAIN TO PREVENT FURTHER INGRESS REQUEST ASSISTANCE FROM FACILITIES MANAGEMENT BUILDERS WHO WILL ACCESS DRAINS USE ABSORBENT SOCKS, PILLOWS AND PADS TO BUND THE DRAIN BEFORE THE SPILL ENTERS THE WATER COURSE MINIMISE THE POLLUTION WITHIN THE WATERCOURSE REPORTING ACTIONS AND HANDOVER POST INCIDENT IF THE SPILL HAS GOT INTO THE WATERCOURSE STILL SEAL OFF THE DRAIN TO PREVENT FURTHER INGRESS REQUEST ASSISTANCE FROM FACILITIES MANAGEMENT BUILDERS WHO WILL ACCESS DRAINS & ASSIST FURTHER DEPLOY RIVER BOOMS (HELD BY FM) FOR OIL CONTAMINANTS, CONSIDER DAMNING THE WATER COURSE ENSURE A FULL BRIEF IS GIVEN IF YOU ARE REQUIRED TO HANDOVER CONTROL OF AN INCIDENT, STAY AVAILABLE COMPLETE THE RELEVANT INCIDENT FORM DETAILING YOUR ACTIONS IF CONTAMINATION OF THE BROOK HAS OCCURRED THE ENVIRONMENT AGENCY ARE TO BE NOTIFIED BY FM/SECURITY ENSURE ANY USED SPILL KIT ITEMS ARE DISPOSED OF AS HAZARDOUS WASTE ENSURE SPILL KITS ARE REPLENISHED ASSIST WITH ANY POST INCIDENT INVESTIGATION SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE \EMS\8. OPERATION\8.2 EMERGENCY PREPAREDNESS AND RESPONSE\CURRENT Copyright Loughborough University Page 11 of 15

12 Appendix 3: Quick Reference Emergency Procedure Security Authors: Nik Hunt Filename: Emergency Spill Procedures Creation Date: Revision On: SPILL DISCOVERED QUICK REFERENCE EMERGENCY PROCEDURE FOR SPILLS SECURITY DEPARTMENT RESPONSE 1 TAKE REPORT OF INCIDENT L LOCATION: WHERE IS THE INCIDENT? I INCIDENT: WHAT S HAPPENED, WHAT S BEEN SPILT, ARE THERE INJURIES, OTHER RISKS*? O OTHER SERVICES: ARE AMBULANCE / FIRE OR OTHER UNIVERSITY SERVICES REQUIRED? N NUMBER OF STAFF INVOLVED IS THE REPORTING PERSON ON THEIR OWN OR ARE THERE OTHER STAFF PRESENT? E EXTENT OF SPILL / INJURIES HOW BIG IS THE SPILL? HOW MANY STAFF ARE INJURED TO WHAT EXTENT? L LOCATION CHECK AGAIN WHERE THE INCIDENT IS, BE SPECIFIC. *RISK TO HUMANS, THE ENVIRONMENT AND PROPERTY 2 NOTIFY EMERGENCY SERVICES IF REQUIRED SPECIFICALLY MENTION INJURIES / INCIDENT IS AS A RESULT OF A SPILL PROVIDE DETAILS OF CHEMICAL TYPE IF KNOWN 3 DESPATCH A PATROL TO ASSIST ON SCENE TO CHECK AND CONFIRM DETAILS TO ASSIST WITH ISOLATING THE AREA, EVACUATION, PROVIDING IMMEDIATE / ADDITIONAL SPILL KIT MATERIALS TO TAKE CONTROL OF THE SCENE IF REPORTED BY UNTRAINED PERSONNEL 4 DEALING WITH THE SPILL IF SECURITY ARE DEALING WITH THE SPILL FOLLOW THE APPROPRIATE SPILL RESPONSE PROCEDURE KEEP SPILLS OUT OF DRAINS 5 CONTACT FM BUILDERS AND / OR APPROPRIATE DEPARTMENT IF REQUIRED TO ASSIST WITH SPILL CONTROL AND CLEAN UP 6 CONTACT HEALTH & SAFETY OFFICE / DUTY PERSONNEL HEALTH, SAFETY & RISK MANAGER ASSESS IF ATTENDANCE IS REQUIRED 7 CONTACT ENVIRONMENTAL MANAGER ENVIRONMENTAL MANAGER OR THE SUSTAINABILITY MANAGER ASSESS IF ATTENDANCE IS REQUIRED 8 POLLUTION INCIDENT IF POLLUTION OF THE BROOK HAS OCCURRED OR IS PROBABLE REQUEST FM BUILDERS DEPLOY BOOMS (FOR OIL/ DIESEL/PETROL POLLUTION) OR DAMN USING SAND BAGS FOR OTHER POLLUTION IF POLLUTION OF THE BROOK HAS DEFINITELY OCCURRED THEN THE ENVIRONMENTAL MANAGER IS TO NOTIFY: THE ENVIRONMENT AGENCY ON IF THE ENVIRONMENTAL (OR SUSTAINABILITY) MANAGER CANNOT BE REACHED THEN SECURITY NEED TO DO THIS. YOU WILL NEED TO BE ABLE TO REPORT ON THE NATURE OF THE POLLUTION, IF THIS IS NOT KNOWN THEY WILL ASK: IS THERE VISIBLE SIGNS OF AN OILY SUBSTANCE? FROTH OR FOAM ON THE WATER? A BAD SMELL? VISIBLE SIGNS OF DEAD WILDLIFE? SUPPORT FOR POLLUTION INCIDENTS IS AVAILABLE FROM OUR EXTERNAL CONTRACTOR OHES, THEY CAN OFFER ADVICE OVER THE PHONE SUPPORT FOR ON SITE CONTAINMENT (A TEAM WILL BE DISPATCHED IF REQUESTED) POST INCIDENT CLEAN UP THE ENVIRONMENTAL MANAGER WILL NORMALLY CALL OHES BUT IF THE ENVIRONMENTAL (OR SUSTAINABILITY) MANAGER CANNOT BE REACHED THEN SECURITY CAN CALL THEM OR SUPPORT. OHES 123 SPILL RESPONSE QUOTE REF: PHONE SUPPORT IS FREE, CHARGES ARE INCURRED FOR ATTENDANCE ON SITE 9 FOR MINOR INCIDENTS NOTIFY THE FM DUTY MANAGER & THE DUTY SECURITY MANAGER 10 FOR MAJOR INCIDENTS NOTIFY THE UNIVERSITY DUTY EMERGENCY RESPONSE MANAGER 11 REPORTING ACTIONS AND HANDOVER ENSURE A FULL BRIEF IS GIVEN IF YOU ARE REQUIRED TO HANDOVER CONTROL OF AN INCIDENT, STAY AVAILABLE COMPLETE THE RELEVANT INCIDENT FORM DETAILING YOUR ACTIONS 12 POST INCIDENT ENSURE ANY USED SPILL KIT ITEMS ARE DISPOSED OF AS HAZARDOUS WASTE ENSURE SPILL KITS ARE REPLENISHED ASSIST WITH ANY POST INCIDENT INVESTIGATION SEEK TO IMPLEMENT IMPROVEMENTS TO PREVENT A RE-OCCURENCE \EMS\8B OPERATHON\8B2 EMERGENFK PREPAREGNESS ANG RESPONSE\FURRENT Copyright Loughborough University Page 12 of 15

13 Filename: Emergency Response Procedure for spills and leaks Creation Date: Revised on: Appendix 4: F E C D A B Copyright Loughborough University Page 13 of 15

14 Filename: Emergency Response Procedure for spills and leaks Creation Date: Revised on: A Map Location Photo B C Copyright Loughborough University Page 14 of 15

15 Filename: Emergency Response Procedure for spills and leaks Creation Date: Revised on: D E F Copyright Loughborough University Page 15 of 15