Coaching & Training Safety Toolkit

Transcription

1 Coaching & Training Safety Toolkit Surf Life Saving GB 1st Floor, 19 Southernhay Surf West, Life Exeter Saving EX1 GB 1PJ 1st Floor, 19 Southernhay West, Exeter EX1 1PJ Telephone: Telephone: Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved 2011.

2 Contents Appendix 1 Participant Medical and Emergency Details 3 Appendix 2 Incident Support Contact Check List 4 Appendix 3 Participant Details Sample 5 Appendix 4 Participant Attendance Register 6 Appendix 5 Physical Activity Readiness Questionnaire (PAR-Q) 7 Appendix 6 SLSGB Analytical Risk Assessment 8 Appendix 7 Risk Assessment 10 Appendix 8 NOPs & EAPs 16 Appendix 9 Equipment: Specific Safety Considerations 17 Appendix 10 Accident Report Form 18 Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited Surf by Life Guarantee Saving not having GBa Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay 1st Floor, West, 19 Exeter Southernhay EX1 1PJ. Charity No: West, Exeter Scottish Charity EX1 1PJ No: SC VAT Reg No Surf Life Saving GB All Rights Reserved mail@slsgb.org.uk Telephone:

3 Electronic Version Available Appendix 1 Participant Medical & Emergency Details This is sensitive and confidential information that should be stored carefully and only accessed by authorised, CRB checked club officials. It should not be shared electronically with anyone except authorised, CRB checked officials of the club or SLSGB. Think carefully before you share printed copies of parts or all of this information with others and make sure they keep it safe, but accessible in the event of an emergency. PLEASE SAVE THIS SPREADSHEET TO YOUR DESKTOP BEFORE MAKING ANY AMENDMENTS FIRST NAME SURNAME DOB DD/MM/YY M/F EMERGENCY CONTACT 1 EMERGENCY CONTACT 2 RELEVANT MEDICAL INFORMATION e.g allergies Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

4 Electronic Version Available Appendix 2 Incident Support Contact Check List Complete this form to ensure that relevant contact details are available for support in the event that an incident occurs. Coaching/Training Location Location of nearest phone Nearest medical assistance and phone no. List near phone: surf club address, directions for ambulance (e.g. access / parking), ambulance phone no., local GP phone no Means of transport available Location of First Aid kit Safety Officer contact details Child protection officer details Rehabilitation and additional contact details (physiotherapist, massage therapist, nutritionist, level 3 coach, Trainer) Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

5 Appendix 3 Club stamp PARTICIPANT DETAILS MEDICAL DETAILS (for Club information) LOCATION & ACTIVITY DO YOU HAVE ANY SPECIFIC MEDICAL CONDITIONS REQUIRING MEDICAL TREATMENT AND/ OR MEDICATION? INSTRUCTOR NO IF YES, PLEASE SPECIFY YES PERSONAL DETAILS TITLE SURNAME ADDRESS FORENAME DO YOU HAVE ANY ALLERGIES? NO IF YES, PLEASE SPECIFY PLEASE PROVIDE DETAILS OF SPECIAL REQUIREMENTS, TREATMENT AND/OR MEDICATION THAT YOU DO NOT GIVE PERMISSION TO RECEIVE. YES POSTCODE D.O.B MALE FEMALE TELEPHONE MOBILE EMERGENCY CONTACT & TEL NO. PARENT/GUARDIAN DETAILS (to be signed for members under 18 years) TITLE FORENAME SURNAME ADDRESS POSTCODE ADDITIONAL DETAILS HOW WOULD YOU DESCRIBE YOUR ETHNIC ORIGIN? TELEPHONE MOBILE WHITE ASIAN AFRO-CARIBBEAN AFRICAN OTHER (please specify) WOULD YOU CONSIDER YOURSELF TO BE DISABLED? OCCUPATION OTHER HOBBIES CHINESE YES MEMBERSHIP DETAILS (age on date of joining SLSGB) NIPPER (5 12 years) YOUTH (13 17 years) SENIOR (18+ years) SOCIAL (18+ years) For insurance reasons Nippers cannot join until their fifth birthday. DECLARATION (for all members) I agree to abide by the rules of my club and, of SLSGB including the codes of conduct and child welfare policy & procedures. SLSGB holds the enclosed information in accordance with the Data Protection Act 1998 and where appropriate, may share this information with the RNLI under the terms of the Strategic Partnership. Please tick the box if you are happy for this information to be shared with the RNLI. Please tick the box if you are happy for this information to be shared with our training partners. As a member of Surf Life Saving GB, I look forward to receiving news about the activities and events available to me via post, , telephone and text. SIGNATURE (MEMBER) DATE NO CAPABILITIES Can you/ your child swim 50m? YES NO Do you hold any relevant qualifications and experience? YES NO Please provide details I confirm that I understand the details of the activity and consent to my child taking part in the activities indicated. I acknowledge that the club will be liable in the event of any accident only if they have failed to take reasonable steps in their duty of care for my child. I understand that the club has a common law duty to act in the capacity of a reasonably prudent parent and therefore may prevent my child from participating in activities for which they are not considered capable. I hereby give permission for the club to give the immediately necessary authority on my behalf for any medical or surgical treatment recommended by competent medical authorities, where it would be contrary to my child s interest, in the doctor s medical opinion, for any delay to be incurred by seeking my personal consent. I hereby give permission for SLSGB representatives e.g. Team Manager to photograph/video my child during their involvement in the activities. I understand that these may be used for publication. SIGNATURE (CONSENT BY PARENT/GUARDIAN) DATE REMITTANCE DETAILS Membership runs from 1st January until 31st December each year ACTIVITY (IF APPLICABLE) SLSGB MEMBERSHIP CLUB MEMBERSHIP RECEIPT NUMBER: Making Membership Go Much Further I would like to Gift Aid this donation. For every UK taxpayer* paying for a membership (including parents completing the form on behalf of a child) Gift Aid enables us to boost the value, and it won t cost you a penny. From 6 April 2011 we can claim 25p for every 1. * To qualify for Gift Aid, you must pay an amount of UK Income Tax and/or Capital Gains Tax at least equal to the (basic rate) tax that the charity reclaims on your donations in the appropriate tax year. Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

6 Electronic Version Available Appendix 4 Participant Attendance Register Enter every participants name into the first column and enter the date using the following format; DD/MM. Using a or to record attendance or non-attendance. For your records calculate the number of sessions that participant has attended and enter into the last column. PLEASE SAVE THIS SPREADSHEET TO YOUR DESKTOP BEFORE MAKING ANY AMENDMENTS Session: No. of Sessions Date: Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

7 Electronic Version Available Appendix 5 Physical Activity Readiness Questionnaire (PAR-Q) This form should be completed by any individual over 16 years old changing their activity levels. Name: Address: Date: City: Telephone (Day): (Eve): Gender: Date of Birth: Age: (list only if checked daily): Emergency Contact: Name: Telephone (Day): Relationship: (Eve): Regular exercise is associated with many health benefits, yet any change of activity may increase the risk of injury. Completion of this questionnaire is a first step when planning to increase the amount of physical activity in your life. Please read each question carefully and answer every question honestly: 1) Has a physician ever said you have a heart condition, and you should only do physical activity recommended by a physician? Yes No 2) When you do physical activity, do you feel pain in your chest? Yes No 3) When you were not doing physical activity, have you had chest pain in the past month? Yes No 4) Do you ever lose consciousness or do you lose your balance because of dizziness? Yes No 5) Do you have a joint or bone problem that may be made worse by a change in your physical activity?... Yes No 6) Is a physician currently prescribing medications for your blood pressure or heart condition? Yes No 7) Are you pregnant or post-partum? Yes No 8) Do you have insulin dependent diabetes? Yes No 9) Are you a man over the age of 45 or a woman over the age of 55? Yes No 10) Do you know of any other reason you should not exercise or increase your physical activity? Yes No If you answered YES to one or more questions: It is strongly recommended that you have a Medical Authorisation Form completed BEFORE you become significantly more physically active. NO to all questions: If you answered NO honestly to all PAR-Q questions you can be reasonably sure that you can become more physically active and take part in a fitness training program. Note: If your health changes so that you then answer YES to any of the above questions, tell your fitness or health professional. Ask whether you should change your physical activity plan. I have read, understood and completed this questionnaire. Any questions I had were answered to my full satisfaction. Participant s Signature: Date: Signature of Parent/Guardian: Witness: Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: VAT Reg No Surf Life Saving GB All rights Reserved

8 Appendix 6 SLSGB Analytical Risk Assessment NB: This form is to only be used once a full risk assessment has been carried out on the activity/ies Risk Assessment No: Date: Session time: Location: Activity (delete as appropriate): Surf Swimming, Board Paddling, Ski Paddling, Surf Boat, Beach, IRB, Beach Activities & Running Other (Please state): Trainer/Coach: Lifeguard/First Aider: High Tide: Height: Low Tide: Height: Key: Caution indicates proceed with caution, Change indicates additional action required should be identified on the following page. Stop indicates the session should not continue. Adverse Effect on Safety? Positive Effect on Safety? Water State NA Caution Change Stop Equipment Yes No Swell Size Wetsuits or other buoyancy aid Wave Type Floating equipment Depth of Water Leash Tides/Rip Currents Within 400m of shore Wind direction & strength Flare/whistle/radio/phone (> than 400m from shore) Other (specify) Other (specify) Remarks: Beach State NA Caution Change Stop Safety Cover Proximity Quantity Beach Conditions Lifeguard/Lifesaver Patrol on duty Headland, Groynes etc Specific Qualified Safety/First Aid Cover Seaweed/Debris Rescue tubes/rescue boards Rocks, stones, sand type IRB s/rwc s Water Quality Communication (radio/whistle/pa system) Other (specify) Access to Emergency Services Remarks: Other Risks NA Caution Change Stop Participant Capabilities Numbers Weather Novice (able to swim 50m) Visibility/Available light Competent (skill level 1-2/SLSGB lifeguard) Sun exposure heat/cold Regional level competitor (skill level 3) Other beach/water users National level competitor (skill Level 4) Endurance session International level competitor (skill level 5) Speed session Support for participants with specific needs Other (specify) Other (specify) Remarks: Yes No NA Yes No Safety briefing completed Participant profile sheets complete? Equipment and clothing appropriate? Safety cover and controls in place? Additional Actions completed? PAR-Q form complete for over 18 s? Participant readiness sufficent? Register completed? If the answer to any of the questions above is no, then people may be at risk. Trainer/Coach Signature: mail@slsgb.org.uk Telephone: Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

9 Appendix 6 Additional Action Required No. Hazards Involved Additional Control Measures Likelihood Severity Rating Additional Comments 9

10 Electronic Version Available Appendix 7 Risk Assessment Reference No. Section 1 Initial Risk Assessment Activity Location Club Training (Wet) Having referred to the SLSGB Safety guide and evaluated the overall level of risk, please tick the appropriate box below: High Medium Low Minimal Organisation/centre Beach/Building Room /Location Hazards and Harm Who is At Risk How Are Risks Currently Controlled Level of risk (high, medium, low, minimal) Rip Currents Novice nipper participants may be taken out of their depth, panic/ tire when out of depth 1) Set area for participation on sand bank, away from rips. 2) Safety briefing ensuring participants are aware to remain within waist depth. 3) Ensure wetsuits are worn to aid buoyancy 4) Qualified lifesaver/lifeguard present for each group of 4 participants 5) Ensure all participants are happy with procedure if in a rip current. 6) Check all participants can swim 50metres Are additional Control Measures Needed (Y or N) and comments Medium Y - a) Check area is perceived safe with designated NaRS Lifesaver/ Lifeguard/ Patrol and any extra control measures that may be necessary b) Continually monitor conditions as the tide drops back/moves in 10

11 Appendix 7 Reference No. **Please note Analytical Risk Assessments will be completed on the day** Please note the following Risk ratings used in this Risk Assessment and Risk Assessment Action Plan Risk Rating Rating Action Bands To establish Residual Risk Rating multiply Likelihood by the Severity Likelihood Severity Band Action Required 1 Most Unlikely 1 Trivial Injury 1 & 2 Minimal/Trivial risk No further action. Monitor situation. 2 Unlikely 2 Slight Injury 2, 3 & 4 Low risk Monitor control measures for continued effectiveness. 3 Likely 3 Serious. Chronic injury 6 & 8 Medium risk Improve or increase control measures. 4 Most Likely 4 Major injury/death 9, 12 & 16 High risk Stop the activity. Improve or increase controls immediately. 11

12 Appendix 7 Risk Assessment Action Plan Reference No. Section 2 Further Control Measures Immediate Action Required to Reduce Risk By whom Further Action Needed to Reduce Risk By whom When Once all of the above control measures have been put into place and signed off in section 2, then the risk assessment can be rewritten with all control measures transferred to section 1 Revised Risk Level High, Medium, Low, Minimal 12

13 Appendix 7 Reference No. Section 3 Review and Approval Person Carrying Out Risk Assessment Has this Risk Assessment Been Communicated to All Relevant Persons Name (please print) Position Date of Assessment Review Date YES NO Person Responsible for Activity: Please sign to confirm you agree with the findings of the assessment and actions proposed Signature Name (please print) Position Date Risk Assessment Review (Annual/Periodic) SLSGB Commission Representative or Line manager I confirm that the assessment and controls remain effective and there has been no increase in risk 1st Review Date: Name: Signed: 2nd Review Date: Name: Signed: 3rd Review Date: Name: Signed: 13

14 Electronic Version Available Appendix 7 Record of Awareness Reference No. Section 4 Record of Awareness I can confirm that I have read and understood this risk assessment and will follow any details required within it Name: Signed: Date: Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

15 Appendix 7 Reference No. Section 5 Guidance This Risk Assessment can and should be completed at any time prior to the first time the activity will be carried out. It is complemented by the analytical risk assessment and dynamic risk assessments completed immediately prior to the activity. Once completed it should be read and understood by all those involved in the activity and be easily available at the location of the activity. It is advised that a Risk assessment File or Register is kept. What if I get it wrong? There is no right or wrong when you undertake a risk assessment. Try to consider all reasonable and likely scenarios around the activity or task Who should undertake the assessment A competent and experienced individual or group should undertake the assessment with guidance from other experienced individuals or groups as appropriate. Initial assessment What should be considered? Hazard A hazard is generally anything that can hurt you or make you ill. There are four main hazard types. Examples relevant to life saving are provided below: Environmental Hazards Participant and Public Hazards Equipment Hazards Other e.g. Biological or Chemical Hazards Water State Competence, fitness, experience, skill levels Equipment and clothing selection Vapours, dust or gases given off from equipment repairs Beach state Number of water users or participants Equipment condition and maintenance Flammable liquids and fuels Weather conditions Behaviour and mental capacity Awkward, repeated movements Water quality or droppings on animal beach When considering a hazard the ability and competence of an individual should be taken into account. Each activity could be broken down into smaller tasks and hazard/s related to each task. For example, board paddling may begin as: Task 1 Board paddling Hazard Lifting the boards awkwardly or the boards are not appropriate for the participants Hazard Physical exercise, (Are participants physical fit and competent to complete a session?) Hazard 1.3 Tides and rocks (Participants could be cut off by the tide in the cliff area on an incoming tide) Control Measures Control measures should be considered in order of priority. It is not acceptable to only offer protective equipment without first considering for example whether you could try a less risky option. The priorities may be considered as below and more than one control measure may be implemented for 1 hazard: 1. Prevent access to the hazard (e.g. prevent use of equipment or environment); 2. Try a less risky option (e.g. switch to using less hazardous areas or equipment, ensure only educated, competent and fit participants participate in certain conditions, alter the planned session to a shorter one, or reduced intensity) 3. Organise the session to reduce exposure to the hazard (e.g. reduce training time in bad weather, cold conditions or intense sun; separate large groups into smaller ones; separate areas to be used; reduce training loads when board sores or overtraining is apparent, ensure higher competency levels ) 4. Ensure adequate equipment and safety cover (e.g. wetsuits, clothing, footwear. IRB cover, rescue boards, rescue equipment, life saver-participant ratios, communication equipment, lifeguard patrols etc) 5. Provide welfare facilities and administrative procedures (e.g. first aid and washing facilities, warm area, policies, procedures, codes & safety briefings). Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

16 Appendix 8 Normal Operating Procedures (NOP s) and Emergency Action Plans (EAP s) The surf life saving club safety officer and/or supervising beach lifeguard should have a copy of the beach NOP and EAP. Coaches/ Trainers are required to familiarise themselves with these procedures and plans so that they can act upon them accordingly. In the event that a session is undertaken at a location where NOP s and EAP s do not exist, the coach should devise a set of normal operating procedures and a plan of action for potential emergency situations that may occur. The NOP should contain a minimum of the following: 1. Information regarding the physical layout of the coaching environment hazards: - Activities - Participant Considerations - Beach and Ocean Environment Considerations - Club and Welfare facilities - Policies and procedures 2. The way equipment is operated on a day to day basis 3. Conditions of use of equipment and facility 4. The permitted number of participant to safety cover 5. The role of the Lifeguard/life saving team 6. The SLSC and SLSGB rules, regulations, codes of conduct and procedures 7. First Aid provision The EAP should succinctly identify a plan of action for any accident that may occur from the hazards identified in NOP and Risk assessment. Dealing with injury and EAP s Example - In the event of an incident/injury occurring in the water the coach should: Remain calm and objective Cease the coaching activity and ensure all participants are safe from harm and will remain safe at the designated meeting point (i.e. on dry land/the SLS club house). Alert the designated life saver Provide comfort and reassurance Adhere to surf life saving beach life guard procedures for the injury/incident in question and assist the surf lifesaver/ Lifeguard where directed. Record the incident injury in the Incident report book. The incident must be recorded accurately. After the incident has occurred and been recorded it is the level 2/supervising coaches responsibility to make suggestions for future alterations to be made to prevent recurrence and pass the forms onto the SLSC safety committee. Surf Life Saving Great Britain 1st Floor, 19 Southernhay West, Exeter, EX1 1PJ Tel: Fax: mail@slsgb.org.uk Founded 1955, Chief Patron: H.R.H. The Duke of Edinburgh K.G, K.T. A Company Limited by Guarantee not having a Share Capital. Company Reg No Registered in England and Scotland. Registered Office: 1st Floor, 19 Southernhay West, Exeter EX1 1PJ. Charity No: Scottish Charity No: SC VAT Reg No Surf Life Saving GB All Rights Reserved

17 Appendix 9 Equipment: Specific Safety Considerations All paddlers of equipment should understand the following safety points prior to entering the water 17

18 18 Appendix 10

19 19 Appendix 11