Requirements for New Club Membership

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1 Requirements for New Club Membership USA Swimming offers two classes of membership: (1) Group members, including clubs, seasonal clubs and organizations; and (2) Individual members, including athletes, coaches, officials, and other nonathletes. Outlined below are the requirements for new club membership. Although completion of all requirements is recommended, seasonal clubs are not subject to all of the new club stipulations. Seasonal clubs are only required to complete the LSC application form, pay the registration fee, and fulfill all coach membership requirements including USA Swimming Coach Education. 1. New clubs must complete three forms as part of the application process. All but the LSC application form are available on the USA Swimming website. These forms are: LSC Application Form (obtained from the LSC Membership Chairperson). Facility Use Confirmation Form (for each facility to be used by the team). Requirement Checklist for First-Year Club Membership. 2. In addition to completing the above referenced forms, clubs are required to submit the following information: Mission Statement: Clubs are required to include a statement that summarizes the purpose, business, and values of the organization. Safety Action Plan(s): The organization must submit a plan that details the procedures to be followed in an emergency situation for each facility used by the team. First-Year Budget: New clubs must submit a 1st-year budget or business plan. 3. A key component of the new club requirements is coach membership and education. All coach members of USA Swimming must meet the current coach membership requirements. In addition, Head Coaches of new clubs must meet the specified education and experience requirements. The club application packet must include documentation and/or certification for the Head Coach of the following: CPR Safety Training for Swim Coaches Foundations of Coaching 101, 201, and Rules and Regulations ASCA Level 2 Stroke School and ASCA Level 3 Physiology School or three years previous experience as a USA-S Coach 4. At least the Head Coach and one key leader for each new club must complete the Club Leadership / Business Management School online course (CLBMS 101) as part of the new club application process. A minimum of two participants per club is required as follows: Non-Profit Organizations Head Coach and President (or President s designee) Institutionally-Owned Clubs Head Coach and his/her supervisor (or supervisor s designee) Privately or Coach-Owned Clubs Head Coach and Owner (if not HC). If Head Coach is the owner, 2 nd participant is designated by the Head Coach. In order to receive credit for meeting this requirement, the prospective club must submit at least two CLBMS 101 certificates of completion with the New Club Application packet. 5. Prior to renewing membership for a second year, new clubs must attend the Club Leadership/Business Management School 201 course (CLBMS 201) din person. 6. Once the application materials reach the National Office, the appropriate Sport Development Coordinator will contact the new club to schedule participation in the CLMBS 201 course. Clubs that do not take advantage of free schools offered in their area during the 12 months may be required to pay the $500 fee for a private course. Page 1 of 2 New Club Membership Requirements Reviewed 12/14/2016

2 7. Clubs seeking membership must return the appropriate registration fee, the completed requirement checklist, and all of the completed application forms and required documentation to their LSC Membership Chairperson. CRITERIA FOR NEW CLUB LSC ASSIGNMENT LOCATION 1) The location of the pool(s) in which the club is initially planning to practice. 2) The residential location of a majority (plurality) of the athletes expected to initially register with the club. 3) The LSC it is in the best interest of the club to be registered. If this is different than the LSC listed in questions 1 2, please provide an explanation. If the answer to questions 1-3 lists one LSC, that LSC Registrar will accept the club as registered -- provided all other relevant criteria are met. If more than one LSC is listed, then the appropriate LSC's shall consult. If they agree, then that shall determine the LSC in which the club registers. If the LSC s do not agree, the Vice Chair of Administration in consultation with the Vice Chair of Program Development and the USA Swimming Club Development Director shall decide in which LSC the new club shall register. Page 2 of 2 New Club Membership Requirements Reviewed 12/14/2016

3 USA SWIMMING 2017 CLUB APPLICATION CLUB CODE: CLUB NAME: NAME OF OWNER/BUSINESS/LEGAL ENTITY IF DIFFERENT FROM CLUB NAME: CLUB SETTING: Rural Suburban Urban PLEASE CHECK ONE: NEW CLUB RENEWING CLUB NEW ORGANIZATION RENEWING ORGANIZATION (Club is defined as a group with athletes and (Organization is defined as a group without athletes and coaches. No coaches. Insurance certificate will be issued.) insurance certificate will be issued. Seasonal clubs cannot be organizations.) FIRST YEAR AS A USA SWIMMING CLUB: NEAREST MAJOR CITY: PRE-EMPLOYMENT SCREENING CLUB WEB SITE: By checking this box and signing below, I formally acknowledge that this club is conducting a pre-employment screening on all new employees who are required to be members of USA Swimming as required in the USA Swimming Rules & Regulations, Article Signature: Printed Name: Date: Failure to check this box and sign this statement will result in the club application being rejected. RACING START CERTIFICATION By checking this box and signing below, I formally acknowledge that this club complies with all Racing Start Certification requirements as stated in the USA Swimming Rules & Regulations, Article and maintains records for its athlete members. Head Coach Signature: Printed Name: Date: Failure to check this box and sign this statement will result in the club application being rejected. CLUB/MARKETING CONTACT/REPRESENTATIVE (This person will receive USA Swimming mailings and be responsible for distributing the information.) CLUB/MARKETING CONTACT/REPRESENTATIVE: POSITION (board president, owner, coach, etc.): PRIMARY ORGANIZATIONAL AFFILIATION, WHO OWNS THE CLUB, CLUB TAX LISTING (To register as a club, a selection must be made for Primary Organizational Affiliation, Who Owns the Club and Club Tax Listing.) Check if registered last year and there are no changes to the Primary Organizational Affiliation, Who Owns the Club and Club Tax Listing that were listed last year. PRIMARY ORGANIZATIONAL AFFILIATION (Please note the club s primary relationship/affiliation with any one of the following organizations. Choose one only.) Not Applicable Park & Recreation Department Boys & Girls Club Private School College/University Public School/District Country Club Summer Club or Home Owner s Association Health & Fitness Club YMCA Hospital YWCA Jewish Community Center Other Page 1 of 3

4 WHO OWNS THE CLUB Coach Owned (**MUST PROVIDE OWNER INFO) Boys & Girls Club College/University Country Club Health & Fitness Club Hospital Jewish Community Center Non-Profit Corporation (Parent Board) Park & Recreation Department Private School Public School/District Summer Club or Home Owner s Association YMCA YWCA Other **COACH OWNER NAME: CLUB TAX LISTING (Please list the club s main tax listing and not the parent s/booster organization if it is a separate entity.) Sole Proprietor 501(c)3 Non-Profit Corporation Partnership Other 501(c) Non-Profit LLC Other Non-Profit Corporation Sub-S Corporation Does Not Apply Other For-Profit Corporation LEARN TO SWIM PROGRAM Does the club or coach own and operate a Learn to Swim Program? Yes No If yes, is the club a current Make a Splash Local Partner? Yes No If no, is the club associated with a Learn to Swim Program? Yes No FIND-A-CLUB CONTACT (To register as a club, a Find-a-Club Contact must be listed. Information will appear on the Find-A- Club page of USA Swimming s Web site.) FIND-A-CLUB CONTACT: PHONE: REGISTRATION DATE AND TYPE REGISTRATION DATE: (For LSC Office Use Only) PLEASE CHECK ONE: YEAR-ROUND CLUB SEASON 1 CLUB SEASON 2 CLUB ORGANIZATION HEAD COACH COACH: CLUB PRESIDENT CLUB PRESIDENT: Page 2 of 3

5 FACILITIES USED BY YOUR CLUB LIST ALL FACILITIES (To register as a club, a facility must be listed. If additional space is needed to list facilities, use a separate sheet of paper and attach to the application.) Check if registered last year and there are no changes to the facilities that were listed last year. If a facility is no longer in use by the club, list the facility name and the word Delete (example: Nathan Natatorium Delete). Pool 1: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 2: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 1: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 2: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 1: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 2: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 1: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool Pool 2: Length: Yards Meters Width: Yards Meters Indoor Outdoor # of Lanes: # of Lanes: L-shaped pool If any of the above information changes, please notify your LSC Registration Chair. Page 3 of 3

6 USA SWIMMING APPLICATION ALLIED/AFFILIATE MEMBERSHIP APPLICATION Allied: Affiliate: NAME OF ORGANIZATION: ADDRESS: Street/City/State/Zip PHONE: WEBSITE URL: Year of incorporation: ORGANIZATION TAX LISTING: Sole Proprietor Partnership LLC Sub-S Corporation Other For-Profit Corporation 501(c)3 Non-Profit Corporation Other 501(c) Non-Profit Other Non-Profit Corporation Does Not Apply Date and location of your last annual membership meeting: Submit a copy of your By Laws (if applicable) and Rule Book with this application CONTACT/REPRESENTATIVE (This person will be the main contact for USA Swimming) CONTACT NAME: POSITION (board president, owner, manager, etc.): OFFICERS PRESIDENT: VICE PRESIDENT: SECRETARY: TREASURER: SENIOR MANAGING EMPLOYEE:

7 ORGANIZATION STRUCTURE: 1. How many athletes (if any) belong to your organization?. What is the yearly registration fee, if any? 2. What is the age range of your athlete membership? 3. How many coaches (if any) belong to your organization?. What is the yearly registration fee, if any? 4. How many other non-athletes (e.g., officials, support staff, volunteers)? 5. How many clubs/teams (if any) are members of your organization? 6. Do you require background screens for your non-athlete members? 7 What requirements do you require for coaches and officials to be certified? 8. How is your Board of Directors determined? Are there athlete members on the board? If so, what is the percentage of athletes to non-athletes? 9. Does your organization carry public liability and property damage insurance? Amount 10. Does your organization have provisions for a procedural due process for disciplinary actions for all members? If so, what is the procedure (or page # of attached rule book): 11. Does your organization conduct swimming competitions? National level? International level? MEMBERSHIP GOALS 1. What do you hope to achieve by being an allied or affiliate member with USA Swimming? 2. How will USA Swimming benefit from an affiliation with your organization? 3. How will your organization benefit from an affiliation with USA Swimming? 4. Describe in detail what special programs your organization offers (or attach a brochure or handbook that describes them): APPLICATION DATE AND TYPE RETURN TO: USA SWIMMING ATTN: Member Services 1 Olympic Plaza Colorado Springs, CO Fax: If accepted for membership in USA Swimming, the applicant hereby agrees to be bound by the Code of Regulations of USA Swimming and the Rules and Regulations of FINA: Executive Office Name: (printed) DATE: SIGNATURE: REGISTRATION MEMBERSHIP COMMITTEE USE ONLY Accepted: Rejected: Revised January, 2016 Number of delegates organization is entitled to: Board of Directors: House of Delegates

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