2018 USTA Georgia Adult 18 & Over League Tennis State Championships Men s & Women s 3.0, 4.0 Low, 4.0 and 5.0+ Levels

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1 To: From: Re: USTA League Tennis Captain David Bain, Director of Leagues 2018 USTA Georgia Adult 18 & Over League Tennis State Championships Men s & Women s 3.0, 4.0 Low, 4.0 and 5.0+ Levels Congratulations to you and your teammates for having a successful season and earning a berth in the 2018 USTA Georgia Adult 18 & Over League Tennis State Championships. There are over 24,000 players in Georgia competing for a berth in the USTA League Tennis Georgia State Championships, so you are in an elite group. The next step on the road to becoming a National Champion is the USTA Georgia Adult 18 & Over League Tennis State Championships, which for the Men s & Women s 3.0, 4.0 Low, 4.0 and 5.0+ levels, will be held May 4 th 7 th, in Macon, GA. This packet has all the information you will need to register your team. Please review the enclosed materials carefully. The Coman Tie-break Procedure will be used in all tie-break situations (see website for explanation.) The directions page shows which facilities we will be using and all levels will be scheduled to play on hard courts, barring any weather problems. Balls will be provided and handed out prior to each match. The Macon Tennis Association (host CTA) would appreciate your help with your hotel information. This information is critical to obtaining the required rooms and Economic Impact report. Please be sure to fill out the hotel survey sheet for (page 11) for all your players and submit it at the captain s registration. Please be sure your hotel knows you are with the Tennis Tournament. MTA is also encouraging players to stay at the host hotel Macon Marriott City Center - which is offering a great hotel rate along with other player perks. Please note that the captain s registration and the player party (Saturday, May 5 th from 7-9 pm will be held at the Host Hotel. Please see the Macon Hotel listing (page 10) for details. If you have questions, please contact your local league coordinator. If your local league coordinator is unable to answer your questions, contact me at the USTA Georgia office ( x118) or by at bain@ustageorgia.com. The answer to most of your questions may be found in this packet, so please review before calling. Good luck to your team, and the USTA Georgia staff looks forward to seeing you in Macon!

2 ADULT 18 & OVER LEAGUE TENNIS STATE CHAMPIONSHIP INFORMATION SHEET (Levels: Men & Women 3.0, 4.0 Low, 4.0, 5.0+) When: May 4-7, 2018 Where: Captain s Conference Call: Registration: Match Format: Format of Play: Play Begins: Play Ends: Playoffs: Awards: Official Ball: Player Amenities: Macon, GA (John Drew Smith Tennis Center & ancillary sites as needed) Wednesday, May 2 nd at 8:00 pm (phone # will be ed to the captains a few days prior and is mandatory for all captains or a representative of the captain) Thursday, May 3 rd from 7:30 pm 8:00 pm (Macon Marriott City Center) 3.0, 4.0 Low & 4.0: 2 Singles, 3 Doubles; 5.0+: 1 Singles, 2 Doubles; Round robin, if there is more than one group, group winners and possibly best 2nd s advance to single elimination playoffs Friday, May 4 th at 8:00 am Most round robin groups will conclude play on Sunday, May 6 th Quarterfinals and semi-finals may begin on Sunday, May 6 th for levels with more than four groups. Most other semi-finals and finals are scheduled for Monday, May 7 th. Champions and Finalists will receive awards, with all players covered by the entry fee receiving an award. Penn (provided and handed out prior to each match) State Championship Dri-Fit Shirt (see team info sheet for sizing) Player Party (Saturday, May 5 th from 7-9 pm) Located at the Macon Marriott City Center

3 CAPTAIN S CHECK-OFF LIST You will find the following information in this packet: 1) 2018 USTA League Tennis Captain Information sheet 2) Directions for completing registration. 3) 2018 USTA League Tennis Team Information Sheet. 4) Match schedule announcement. 5) Host hotels and phone number to reserve rooms. Return the following with your entry: Entry fee check $30 for each player (made out to your local league) Deposit check ($250) (made out to USTA Georgia) 2018 USTA League Tennis Captain Information Sheet 2018 USTA League Tennis Team Information Sheet Copy of your original roster from TennisLink (make sure this is printed when the captain is logged in and shows the number of matches played for each player)

4 DIRECTIONS FOR COMPLETING REGISTRATION FORMS 1. Complete the form USTA League Team Information Sheet. A. Write the name of your local league in space next to Local League. (Do not write the name of your team or your facility.) B. Write your team s level in the space next to NTRP Level. C. Write your team number in the space next to Team #. D. Place a checkmark next to the appropriate gender. E. In the Players column, write the name of the captain on the first line. If original captain is not the acting captain for the State Championships, list the acting captain s name. Enter all players by last name first. All players other than captain should be entered alphabetically. 2. Include a copy of your roster from TennisLink. 3. Entry Fee is $30 for each player. This check should be made out to your local league. 4. Deposit Fee is $ per team. This check should be made out to USTA Georgia. Teams who fail to complete all scheduled matches will forfeit both their entry fee and deposit, and will be subject to sanctions during the next league year. At the conclusion of scheduled matches, all deposit checks will be destroyed. Teams that withdraw twenty-two (22) days in advance of the start of the tournament will be reimbursed their security deposit and entry fee. Teams that withdraw within twenty-one (21) days of the start of the tournament and the posting of the draw will not be reimbursed their entry fee. Teams that withdraw once the draw is posted will forfeit their security deposit, entry fee and a grievance may be filed by the referee to the appropriate committee.

5 ADULT 18 & OVER STATE CHAMPIONSHIPS CAPTAIN INFORMATION Local League: Team Number: Level: Women Men Captain Name: Address: Cell Phone: Home Phone: Work Phone:

6 Local League: USTA GEORGIA ADULT 18 & OVER STATE CHAMPIONSHIPS Team Information Sheet Team NTRP Level: Team Number: Women: Men: Shirts will be 65% polyester / 35% cotton. Women s will be a Princess Cut (S XXL) and Men s will be an Regular Cut (S XXL). Please specify Men s or Women s & Size. * List Captain s Name first, followed by an alphabetical listing of all other players (Last, first) LAST NAME* FIRST NAME* # of Matches Played Men s or Women s Size For Community Tennis Association use Only: Entry Check Amount: Deposit Check Amount:

7 2018 USTA Georgia League Tennis State Championships Withdrawal & Cancellation Policy Tournament Withdrawal Policy Teams that withdraw twenty-two (22) days in advance of the start of the tournament will be reimbursed their security deposit and entry fee. Teams that withdraw within twenty-one (21) days of the start of the tournament and the posting of the draw will not be reimbursed their entry fee. Teams that withdraw once the draw is posted will forfeit their security deposit, entry fee and a grievance may be filed by the referee to the appropriate committee. Tournament Cancellation Policy During Round Robin Play Should inclement weather or other circumstances prevent the completion of all round robin play during the State Championship; the following procedures will be used to determine round robin winners: In the event that only one team in a round robin has a mathematical chance of finishing first, that team will be declared the winner of the round robin. If more than one team has a mathematical chance of winning their round robin, and the first place team has already beaten the other teams with a mathematical chance of winning, the 1 st place team would be considered the round robin winner. If a round robin winner cannot be determined, only teams with a mathematical chance of finishing first will receive an entry into a drawing. Undefeated teams will receive a second entry into the drawing. Once a winner is determined in each round robin flight in a particular level, each team winning their round robin will be put into a drawing to determine one state champion. During Playoffs Should inclement weather or other circumstances prevent the completion of all playoff rounds during the State Championship; the following procedures will be used to determine round robin winners: If cancellation occurs before or during the first round of playoffs, all group winners will receive two entries in the drawing and any best 2 nd place teams will receive one entry into the drawing to determine one state champion. Any winning team that has completed their first round match will also receive two entries into the drawing and the losing team will be excluded from the drawing. If cancellation occurs during the second round of playoffs, all teams that have not had their team match decided will receive an entry in the drawing to determine one state champion. Any winning team that has completed their second round match will also receive one entry into the drawing and the losing team will be excluded from the drawing. Once the finalists are determined, both teams will be told how the champion will be determined by the USTA Georgia Director of Leagues, should cancellation occur after the finals have begun play. If cancellation occurs once the finalists have been determined, but play has not begun, both teams can agree to meet at a mutual location and time to play for the state championship. A deadline will be given by the Tournament Committee to complete the match. If both teams cannot agree to a mutual location and time prior to or on the deadline set forth by the Tournament Committee, both teams will receive an entry in the drawing to determine one state champion. USTA Georgia will not be responsible for providing an official or for any expenses related to this match.

8 TENTATIVE MATCH SCHEDULES WILL BE ON THE INTERNET BY Friday, April 27, 2018 ( (TennisLink) TIME AND SITES ARE SUBJECT TO CHANGE BEFORE THE START OF THE TOURNAMENT FINAL SCHEDULES WILL BE DISTRIBUTED IN CAPTAIN S PACKETS GIVEN AT REGISTRATION *Each team is guaranteed a minimum of three matches during the tournament*

9 Frequently Asked Questions about the State Championships If you have a question about the 2018 USTA Georgia League Tennis State Championships; refer to this sheet as a handy reference. 1. Our team won both the summer/fall and winter/spring seasons, but a couple of our players were different. Can we take all our players? No. You must choose which season you are representing - the fall or the spring. Only those players on that roster, and who are otherwise qualified, may play. You cannot combine rosters. 2. How many matches does a player have to have played locally to be eligible to participate at the USTA Georgia Adult 18 & Over League State Championship? A player must have played two matches during the same local league season, including local playoffs, in which his/her team qualified for the state championship. One default received by the player during local competition shall count for advancing. A retired match shall count toward advancing for all players involved. 3. How soon can we get our match schedule? The tentative schedule will be posted on the USTA Georgia Web Page ( or on TennisLink at least one week before tournament starts. No schedules will be mailed to captains. At registration, captains will receive a final schedule that will replace the tentative one. 4. Why do I have to listen to the captain s conference call and attend the captain s registration? On the captain s conference call we go over all the specific rules that apply for the tournament. All announcements concerning schedule changes are made at this time. The captain s call is the only way we can ensure you are informed of changes or special situations you need to know about in order to make your tournament as smooth as possible. The captain may have a representative listen to the conference call and/or attend the captain s registration. The final schedule will be handed out at the registration. 5. Our team only has four players available. Will we have to default all our matches? You must have a minimum of eight players who can play all five positions ( ) or 5 players who can play all three positions (2.5 & 5.0+), but if the Tournament Committee approves this prior to the tournament your team will be allowed to play with only 4 players ( ) or 3 players (2.5 & 5.0+) for the entire tournament. These defaults would be subject to the default rule (see #6). 6. What is the Default rule for the State Championships? Any team defaulting a court for any reason will be fined $100 per court defaulted. The fine must be paid in the tournament room prior to the team s next match. If it s the team s last match of the tournament, they must pay prior to leaving. If a team does not pay the fine, a grievance will be filed against all members listed on the team information sheet, which could result in suspension from any USTA League play until the fine is paid. Any matches played during that time will be reverted to losses. The reason for this regulation is it s your team s responsibility to have players on every court at each match during a state championship. When a team defaults a line, it not only can affect the outcome of the tournament, but more importantly, it affects those players who showed up ready to play, only to find their opponents did not show. * Players must play at the level their rating was on the roster at the time of their local league play!

10 HOTELS *In order to receive Discounted Rates, Reservations must be made using link to host hotel or call the phone # & ask for Macon Tennis Rate before noted cut-off date* HOST HOTEL Macon Marriott City Center 240 Coliseum Dr Phone: (478) Call for Discounted Rate or Book Your Room Here $91/night - exclusive for USTA Georgia State League Champions Cut off Date: 4/12/18 Captain Registration - Thursday Night Free Downtown Shuttle - Friday Night Player Party - Saturday Night Great Door Prizes & Live Music provided by THE MID-LIFE CHRYSLERS Classic Soul and Rock & Roll Page 1 of 3

11 PREMIER PARTNER HOTELS *In order to receive Discounted Rates, Reservations must be made using phone #s & ask for Macon Tennis Rate before noted cut-off dates* Candlewood Suites 3957 River Place Dr. (478) Comfort Suites 120 Plantation Inn Dr. (478) Hilton Garden Inn 1220 Stadium Dr. Macon, GA (478) Holiday Inn North 3953 River Place Dr (478) Homewood Suites (North Macon) 1514 Bass Rd. (478) Magnuson Hotel 2720 Riverside Dr. (478) Micro Inn & Suites 2020 Bowman Rd. (478) Sleep Inn Plantation 140 Plantation Inn Dr. (478) Special Rate: $79/night Includes Refrigerator and stove top Special Rate: $89/night Includes Hot Breakfast Deadline: 4/19/18 Special rate: $134/night Special rate: $114/night Includes Full Hot Breakfast Deadline: 4/3/18 Special Rate: $139 - $189/night Includes Hot Breakfast daily Includes Dinner Monday-Thursday Special rate: $59/night (King) $65/night (2 Queens) Includes Hot Breakfast Special rate: $65/night (King) $79/night (2 Queens) Deadline: 3/20/18 Special rate: $89/night Deadline: 4/19/18 Page 2 of 3

12 PREMIER PARTNER HOTELS *In order to receive Discounted Rates, Reservations must be made using phone #s & ask for Macon Tennis Rate before noted cut-off dates* Sleep Inn North 3928 River Place (478) TownePlace Suites by Marriott 1550 Mercer University Dr. (478) Wingate by Wyndham 100 Northcrest Blvd. (478) Special Rate: $71/night Special rate: $119/night (King) $129/night (2 Queens) Includes Hot Breakfast Special Rate: $99/night Includes Hot Expanded Breakfast ADDITIONAL PARTNER HOTELS Baymont Inn & Suites 3680 Riverside Drive (478) Fairbridge Inn & Suites 3850 Riverside Dr. (478) Fairfield Inn & Suites 4035 Sheraton Dr. (478) Special Rate: $49 - $59/night Includes Breakfast Special Rate: $49 - $69/night Includes Breakfast Special Rate: $84-$104/night Includes Breakfast Page 3 of 3

13 2018 Adult 18 & Over League State Championships Hotel Information Survey Captains: Please fill this out in advance and turn it in at the Captains Meeting. Team Captain Name: CTA/Local League: Number of Players on your Roster: Captains Cell #: Hotel Name Person who s name is on the reservation # of Rooms **If the captain is making the room reservations in their name and having the players change them when they arrive at the tournament please make sure this form reflects your changes when you turn it in at check in. Hotel Partners (please look on the hotel information page of the Captains Packet for hotel rates and offers) Macon Marriott City Center Candlewood Suites Comfort Suites Hilton Garden Inn Holiday Inn North Homewood Suites (North Macon) Magnuson Hotel Micro Inn & Suites Sleep Inn Plantation Sleep Inn North TownePlace Suites by Marriott Wingate by Wyndham

14 Directions to Macon Tennis Association Facilities John Drew Smith Tennis Center 3280 North Ingle Place (478) From I-75 take the Arkwright Exit 169. Go west to First light at Riverside Dr and take a left on to Riverside Dr. Follow Riverside Dr. until you reach an Arby's on the right and take a right on to Northside Dr. Go about 100 yards and look for the John Drew Smith Tennis Center sign. Turn left on to North Ingle Place, which dead ends at the John Drew Smith Tennis Center. Directions to other Macon tennis facilities: (from John Drew Smith Tennis Center) Tattnall Square Tennis Center 1155 College Street Macon, GA (478) Take a right on to Northside Dr. Go about 100 yards and take a right on to Riverside Dr. Go 4 1/2 miles (seven red lights) and take a right on to College St. Mercer University 1700 College Street Macon, GA Take a right on to Northside Dr. Go about 100 yards and take a right on to Riverside Dr. Go about 1 ½ miles and take a Left on to I-75 S. Go 5 miles and take Exit 163, Mercer University Dr. Turn left on to Mercer Univ. Dr. (Hwy 74), go 4/10 mile (second red light) and take a left onto College Street into the Mercer Univ. Campus. The tennis courts are on the left and parking is available on the left and the right side of the street. Stratford Academy 6010 Peake Rd. Take a right on to Northside Dr. Go about 100 yards and turn right on to Riverside Dr. Go 4/10 mile and turn right onto Wimbish Road. Go 1.5 miles, then take a slight left onto Forest Hill Road (Forest Hill Rd is just past North Minster Drive). Go 6/10 of a mile and turn right onto Forsyth Rd/Vineville Ave. Go 1.5 miles, and then turn left onto Tucker Road. Go 2.6 miles and turn right onto Peake Road. Go 4/10 mile, and then turn left into the Academy. You must go all the way around the school to reach the tennis courts parking. Wesleyan College 4760 Forsyth Road Take left on Northside Dr. At the third traffic light, turn left on to Wesleyan Drive. At the Stop Sign, cross Rivoli Dr. and continue on Wesleyan Dr., over railroad tracks to the traffic light and take a left on to Forsyth Rd. Go 2/10 mile to a traffic light and turn right on to Tucker Rd. The college will be on your right and take the third entrance into the college. Once you turn right into the college, follow the road until you come to the tennis courts.

15 First Presbyterian Day School 5671 Calvin Dr. Take a right on to Northside Dr. Go about 100 yards and turn right on to Riverside Dr. Go 4/10 mile and turn right onto Wimbish Road. Go 1.5 miles, then take a slight left onto Forest Hill Road (Forest Hill Rd is just past North Minster Drive). Go 6/10 of a mile and turn right onto Forsyth Rd/Vineville Ave. Go 1.5 miles, and then turn left onto Tucker Road. Go 2.2 miles and turn right onto Foster Road. Go 0.8 miles, and then turn left onto Calvin Drive. Tennis courts will be on the left. Idle Hour Country Club 251 Idle Hour Dr. (478) Take a right on Northside Dr. Go about 100 yards and turn right on to Riverside Dr. Go 4/10 mile and turn right onto Wimbish Road. Go 1.5 miles, then take a slight left onto Forest Hill Road (Forest Hill Rd is just past North Minster Drive). Go 6/10 of a mile and turn right onto Forsyth Rd/Vineville Ave. Go 1.1 miles and turn left onto Idle Hour Dr. Follow the road until you come to the tennis courts. Middle Georgia Tennis Center (Perry Courts) 111 Hicks Dr. Perry, GA Turn right onto Northside Drive to the stop light. Turn left onto Riverside drive to Arkwright Road (1.6 mi.) Turn Right and merge onto I-75 South. Travel approximately 34 miles to exit 135 for GA-127/US-41. Turn right onto GA 127/US 41 and travel approximately 400 feet. Turn left onto US-41 S. Travel approximately.9 miles to Hicks Drive. Turn right onto Hicks drive and travel about 0.2 miles. Tennis center is on the left. Warner Robins Tennis Center C/o Warner Robins Recreation Dept. 800 Watson Blvd. Warner Robins, GA (478) Take a right on to Northside Dr. Go about 100 yards and take a right on to Riverside Dr. Go about 1 ½ miles and take a Left on to I-75 S. Go 6.8 miles to exit 160 A. Take exit 160A and merge onto GA-247. Follow 1.6 miles and stay left on GA-247. Go approximately 10 miles toward Warner Robins and turn right on Watson Blvd. Go approximately 1 mile to the Warner Robins Recreation Dept. Tennis Courts are behind the building.

16 Captain Registration & Player Party Macon Marriott City Center 240 Coliseum Dr. Macon, GA (478) Take a right on to Northside Dr. Go about 100 yards and take a right on to Riverside Dr. Go 5 miles and take a left onto Martin Luther King. Go 0.4 miles to the stop light Macon Marriott is on the left. Alternately, for Player Party players may drive all the way around the Coliseum and park on the South side of the Conference Center and enter party through the main doors to the Center. Can also access from the hotel.

17 Macon Tennis Association Facilities & Hotels

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