Hali`a Aloha Treasured Memories INDIVIDUAL EQUESTRIAN APPLICATION Application Deadline: May 22, 2016

Transcription

1 Antoinette Lee, Parade Chair 2435 Komo Mai Drive Pearl City, HI (808) or Website: ALOHA FESTIVALS FLORAL PARADE 9:00 a.m., Saturday, September 24, 2016 Hali`a Aloha Treasured Memories INDIVIDUAL EQUESTRIAN APPLICATION Application Deadline: May 22, 2016 " INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED & WILL BE REJECTED. " (Please specify your participation) Pa u Marshal Unit Pa u Queen Unit Pa u Unit Hawai i Maui O ahu Kaua i Nihoa Lana i Ni ihau Kaho olawe Moloka i Molokini Private Mounted Unit (Unit Name) Special Unit (Unit Name) Volunteer Unit Marshal (assigned to above units to ensure safety) PRINT Applicant name: (Please specify your position/check one) Paige/Banner Holder Pa u Marshal Pa u Queen Pa u Princess Attendant Escort Pooper Scooper Outrider I. MINIMUM REQUIREMENTS A. Only qualified horseback riders, as determined by the Equestrian & Parade Committees, may participate. B. All participants must provide their own horses and/or be prepared to make arrangements at the time of acceptance. (Check one) I own the horse that I ll be riding in the parade. I will be renting a horse to use in the parade. Note: If renting, below please list the name and phone number of the horse owner. C. All riders must provide a current color photograph or a color copy of photograph of rider on a horse. Photograph/color copy must be included with this application and will not be returned. D. On all forms, indicate correct (phonetic) pronunciation of your name. 1

2 ALOHA FESTIVALS 2016 INDIVIDUAL EQUESTRIAN APPLICATION E. Pa u Units 7 riders per unit (minimum/maximum). 4 Pooper Scoopers (mini./max.) F. Private Mounted Units 16 riders per unit (maximum). 6 Pooper Scoopers (mini./max.) Note: No less than 10 riders per unit. 4 Pooper Scoopers (mini./max.) G. Pa u Marshal and Queen Units 10 riders per unit (maximum). 4 Pooper Scoopers (mini./max.) Note: No less than 7 riders per unit. 4 Pooper Scoopers (mini. /max.) II. H. Minimum age for all riders is 18 years old except page or banner holders. Page or banner holders must be at least 15 years old. PARTICIPANT INFORMATION (PLEASE PRINT CLEARLY) Miss Ms. Mrs. Mr. A. Title (Legal Name) Last, First MI B. (M ailing Address) (City/Island) (State/Zip) C. (Residence Address) (City/Island) (State/Zip) D. Phone: (Day) (Evening) (Cellular) ( ) Male Female E. (Date of Birth M/D/Y) Current Age Sex F. (Occupation) G. Name of Employer Phone Ext. 2

3 ALOHA FESTIVALS 2016 INDIVIDUAL EQUESTRIAN APPLICATION III. LIST RIDING EXPERIENCE and PARADE EXPERIENCE BY YEAR Name of Unit & Year Name of Parade Position or Title Award 3

4 ALOHA FESTIVALS 2016 INDIVIDUAL EQUESTRIAN APPLICATION III a. LIST POOPER SCOOPER PARADE EXPERIENCE BY YEAR IV. PHOTO RELEASE In the pursuance of my duties as a participant in the 2016 Aloha Festivals Floral Parade, I may on September 24, 2016 be photographed by professional photographers and/or videographers while a participant of the 2016 Aloha Festivals Parade. I authorize Aloha Festivals and any and all sponsors of this event and approve, in perpetuity, the use of images of myself and/or my group in any and all promotional materials, advertising and editorial produced by Aloha Festivals and/or its sponsors. I have read, understand, and agree to the above item IV. Signed (Legal Name) Date (Parent(s) or Guardian (If applicant is a minor, under 18 years of age) Date 4

5 ALOHA FESTIVALS 2016 INDIVIDUAL EQUESTRIAN APPLICATION V. RELEASE, INDEMNITY AGREEMENT & COVENANT NOT TO SUE In consideration of being permitted to participate in any Aloha Festivals event (the Activity ), I hereby release, waive, and discharge Aloha Week Hawai i, Inc., a Hawai i corporation, dba Aloha Festivals, its affiliates, subsidiaries, officers, directors, employees, agents, servants, attorneys, insurers, and persons employed or engaged by them, as well as their respective heirs, personal representatives, successors and assigns, hereinafter collectively called Aloha Festivals from any and all liability to me, my spouse, legal representatives, heirs, personal representatives, successors and assigns, for any and all loss, damage or injury, and any claim or damages resulting thereof, on account of injury to my person or property, even injury resulting in my death, whether caused by the negligence of Aloha Festivals or otherwise, while I am conducting such Activity. I agree to indemnify Aloha Festivals from any loss, liability, damage or cost (including reasonable attorneys' fees) incurred due to my participation in and presence at the Activity, whether caused by the negligence of Aloha Festivals or otherwise. I hereby assume full responsibility for the risk of bodily injury, death or property damage due to the negligence of Aloha Festivals or otherwise, while participating in or being present at the Activity. I agree to never initiate any action or suit at law or in equity against Aloha Festivals pertaining to my participation in or being present at the Activity. I expressly agree that this Release, Indemnity Agreement and Covenant Not to Sue is intended to be as broad and inclusive as permitted by the laws of the State of Hawai i, and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full legal force and effect. I am executing this agreement for myself, my spouse, legal representative, heirs, personal representatives, successors and assigns. Signature Print Name Date Parent(s) or Guardian(s) Print Name Date (If participant is a minor under 18 years of age) 5

6 ALOHA FESTIVALS 2016 INDIVIDUAL EQUESTRIAN APPLICATION VI. SIGNATURES I certify that I have read, understand, and will abide by the Aloha Festivals Parade Rules and all Aloha Festivals rules governing Equestrian Unit participation. (Parental signature is required if participant is under 18 years of age.) (Applicant Signature) (Date) Parent(s) or Guardian (If applicant is a minor, under 18 years of age) Date FOR OFFICIAL USE ONLY: Photo Submitted: Yes No Received & Approved: Date: Island: Position: Notes: Antoinette Lee, Parade Chair 2435 Komo Mai Dr Pearl City, HI (808) parade.lady001@gmail.com Website: 6

7 VIII. VII. ALOHA FESTIVALS FLORAL PARADE 9:00 a.m., Saturday, September 24, 2016 Hali`a Aloha Treasured Memories INDIVIDUAL RIDER HORSE & TRAILER INFORMATION Kapiolani Parking Lot DISBANDING PARKING DEADLINE: August 15, 2016 The purpose of this form is to provide the parade committee with information concerning each equestrian unit participating in the parade. Information such as the history and parade experience of each horse and horse trailer is needed for the distribution of trailer passes. HORSE TRAILER PASSES WILL BE OBTAINED ONLY AFTER THE RIDER HAS COMPLETED THIS FORM. Passes will ONLY be issued for parking in the Kapi olani Park Parking lot when this form is completed. INCOMPLETE FORMS WILL BE REJECTED. Horse Information I am a: Pa u unit applicant Private mounted unit member Special mounted unit member Unit Equestrian Marshal I. Unit Name Name of rider applicant: Last First M.I. Name of horse owner: Address of horse owner: IX. City State Zip Horse owner s phone: X. Business Residence Fax Name of ranch: Horse Rental Fee: Name of the Horse: Age: Breed *: Gelding Mare * ABSOLUTELY NO STALLIONS PERMITTED IN THIS PARADE During the past 3 years has the horse been in any parades? Yes No ALOHA FESTIVALS 2016 INDIVIDUAL RIDER HORSE & TRAILER INFORMATION 7

8 Horse Information (Continued) If yes, please complete the following (attach addition page if needed): LIST HORSE PARADE EXPERIENCE BY YEAR Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Year: Name of Parade: Trailer Information Vehicle hauling horse trailer: Make & Model Year & Color Length License No. Name of Registered Owner Owner Address Phone # of Register Owner Horse trailer: License No. Length Registered Owner Type of Trailer: Other vehicle Inf. Single Double Multiple animal Other: (See Appendix II Equestrian Rules & Regs. Sec. V., Pooper Scooper) It is the responsibility of each rider to inform the horse owner of all conditions, rules and regulations concerning the mounted units, including parking restrictions, condition/health of the animal, times and places for delivery and pick up of the horse. II. Rider Applicant Signature Print Name Date 8

9 ALOHA FESTIVALS FLORAL PARADE 9:00 a.m., Saturday, September 24, 2016 Hali`a Aloha Treasured Memories PARADE SCRIPT INFORMATION Application Deadline: July 27, 2016 (Please specify your participation) (Type or Print) III. UNIT PARTICIPANT INFORMATION Sponsor Banner Equestrian Entry Float Entry Marching Entry Decorated Vehicle XI. XII. A. Applicant/Unit Name B. Unit Coordinator/Contact C. XIII. Mailing Address D. City/State/Zip E. 9

10 XIV. Telephone: Business Home Cellular Pager XV. XVI. ALOHA FESTIVALS 2016 PARADE SCRIPT INFORMATION PARADE SCRIPT A completed Parade Script form must be received at the Aloha Festivals Headquarters using no more than 50 words to be read at the reviewing stands throughout the parade route. No exceptions. Script to : parade.lady001@gmail.com AND : makana.shook@gmail.com As Soon As Possible (Not Later Than August 27, 2016) (Please PRINT CLEARLY or TYPE) Unit Name: Script: 10

11 2016 Aloha Festivals Antoinette Lee, Parade Chair 2435 Komo Mai Drive Pearl City, HI (808) Fax: Website: 11

12 Antoinette Lee, Parade Chair 2435 Komo Mai Dr. Pearl City, HI (808) Website: IV. XVII. ALOHA FESTIVALS FLORAL PARADE 9:00 a.m., Saturday, September 24, 2016 Hali`a Aloha Treasured Memories GENERAL INFORMATION & PARADE RULES Mahalo a nui loa for participating in a great tradition in Hawai i! Begun in 1947, the Aloha Festivals Floral Parade has, in recent years, been ranked within the top 3 floral parades and top 25 parades held in the United States. The pride we take in our parade and its national ranking is due entirely to the many volunteers and participants who have made this event truly great. Consisting of brilliant floral floats, magnificent equestrian pa u and mounted units, marching units, drill teams, clowns and a variety of novelty entries, the success of the Aloha Festivals parade is due to our tireless volunteers who share the dignity of our heritage, the beauty of our home, and the Hawaiian traditions of kokua and aloha with our neighbors, friends, family, kama aina and visitor alike. The rules of the parade are made for your safety and the safety of others. We appreciate your participation and cooperation. All participants are encouraged to wear a current year Aloha Festivals Ribbon The Parade Committee I. GENERAL INFORMATION A. OFFICIAL SPONSORS Aloha Festivals Sponsors invited to participate in the parade must complete sponsor form and have all signage approved by Aloha Festivals. B. Parade Chairperson The Aloha Festivals Parade Committee Chairperson is selected annually and he/she is approved by, and responsible to the Festivals Board of Directors. The Parade Chairperson appoints his/her own committee and sub committees for positions and duties deemed necessary. C. Parade Monitors together with the Parade Chairperson, the Aloha Festivals have the official responsibility for and discretionary authority over, all parade functions and participants. 12

13 Theme Each January, the President of Aloha Festivals announces the theme of the annual state wide festival and floral parade. This year s theme is Hali`a Aloha Treasured Memories GENERAL INFORMATION (Continued) D. Parade Route The parade route extends over a course approximately 3.5 miles; beginning at Ala Moana Park, it proceeds in a Diamond Head direction down Ala Moana Boulevard to Kalakaua Avenue and continues down Kalakaua to the official parade terminus at Kapahulu Avenue. E. All Parade participants may order to purchase this year s Aloha Festival Ribbon, and Merchandise, while supplies last, at the mandatory parade participants meeting on Tuesday, August 23, 2016, 6:00pm. F. Starting Time 9:00 a.m., Saturday, September 24, II. ENTRY CLASSIFICATION & RULES A. CLASSIFICATION 1. Floats (see also, Appendix I Float Rules & Regs.) a) Competition Commercial Non Commercial 2. Equestrian (see also, Appendix II Equestrian Rules & Regs.) a) Non Competition Pa u Marshal Unit Pa u Queen Unit Special Units b) Competition Pa u Units Private Mounted Units Pooper Scooper Units 3. Bands, Marching & Specialty Units (see also, Appendix III Marching & Specialty Units Rules & Regs.) a) Non Competition Military Band Marching Performance Special Drill Team, including School ROTC School Band 13

14 4. DEADLINES Equestrian Application May 30, 2016 Band Application July 31, 2016 Float Application July 31, 2016 Marching Application July 31, 2016 Dress / Description of Pa u unit and Pooper Scooper July 31, 2016 Horse Trailer Application July 31, 2016 Script Form / Information Deadline July 31, 2016 All Parade Participants Meeting August 23, 2016 Each application will be reviewed. The Parade Committee will advise applicants of acceptance or rejection no later than August 31,

15 ENTRY CLASSIFICATION & RULES (Continued) B. SPECIAL NOTES 1. The Parade Committee determines parade size. 2. Maximum participation of a single sponsor, organization or group will not exceed 500 persons regardless of unit configurations. No exceptions! 3. Should a sponsor desire a multi unit group be kept together, all consideration will be given by the Parade committee. 4. Participation in the Aloha Festivals Floral parade is by invitation only. All participants must abide by the rules and regulations established by the Aloha Festivals Parade Committee. 5. Violation of Parade Rules may, at the discretion of the Parade Chairperson, result in suspension from the parade and/or from future participation. 6. ALL NEW ENTRIES ARE REQUIRED TO SUBMIT A BRIEF PERFORMANCE IN VHS OR VIDEO CD FORMAT WITH ITS PARADE APPLICATION SHOWING THE GROUP S PLANNED PARADE ROUTINE. RETURNING APPLICANTS ARE REQUIRED TO SUBMIT A COLOR PHOTO WITH A BRIEF DESCRIPTION OF THEIR PERFORMANCE ROUTINE TO COMPLETE THE APPLICATION. INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. III. PARADE RULES For your safety and comfort, the benefit of spectators and television viewers, and toward the continued excellence of the Aloha Festivals Floral Parade, the following rules must be followed closely: A. Persons may not accompany an entry on foot unless they form an integral part of that entry. Persons allowed must not detract from the entry in any way and the Parade Chairperson will determine compliance. Uniforms and/or coordinating colors are required for ALL participants including booster groups/escorts. B. Participants MUST keep position assigned to them in the parade formation area and throughout the parade to its official terminus unless directed otherwise by an official parade monitor. NO EXCEPTIONS. C. During the parade, a distance of approximately 60 feet must be maintained between all units unless otherwise instructed by a Parade Monitor. Should the parade stop, close the gap to 30 feet. Re-establish the 60 foot spacing when the parade begins again. D. Floats may stop ONLY if the unit ahead stops or if instructed to do so by a Parade Monitor. Drivers may not stop or deviate from the straight, forward progress of the parade route. 15

16 E. FLOAT BREAKDOWNS: should a float break down, 3 minutes are allowed to restart the engine, if a float cannot be restarted within 3 minutes, a tow vehicle will be summoned and the parade will be instructed to continue around that entry. F. Bands and Specialty Units engaging in counter marches or other trick maneuvers may not delay the forward progress of the parade. G. There is no food service in the formation area. Eat a good breakfast before assembling and keep hydrated. However, please remember that the parade route is a long, slow, 3.5 miles without restrooms. PARADE RULES (continued) H. Float entry passengers. DO NOT DISEMBARK FROM YOUR FLOAT along the parade route unless absolutely required because of illness or other emergencies. Notify a Parade Monitor if an emergency arises. I. ALL PARADE ENTRANTS - DO NOT THROW FLOWERS OR OTHER OBJECTS TO BYSTANDERS. J. ENTRY COORDINATOR/CONTACT PERSONS are responsible for making all rules and regulations relevant to your parade entry available to, and understood by, the participants. IV. MANDATORY PARADE PARTICIPANTS MEETING Parade formation details will be issued at the annual Parade Participants Meeting on Tuesday, August 23, 2016, 6:00 p.m., Mission Memorial (Next to Honolulu Hale). A representative from each entry must check in with his/her respective Parade Committee Chairperson Float, Equestrian, Halau / Dance Troupe, Bands, and Specialty Units prior to the meeting. Failure to attend may, at the determination of the Parade Committee and Parade Chairperson, affect your entry s participation in the parade. Any questions, call: Antoinette Lee, Parade Chair at: (808) or her at: parade.lady001@gmail.com 16

17 Antoinette Lee, Parade Chair 2435 Komo Mai Dr Pearl City, HI (808) Website: XVIII. ALOHA FESTIVALS FLORAL PARADE 9:00 a.m., Saturday, September 24, 2016 THEME: Hali`a Aloha Treasured Memories APPENDIX II 2016 EQUESTRIAN RULES & REGULATIONS The sequence of the parade is extremely important. Therefore, NO STOPPING OR SLOWING will be allowed, except by direction of the Police Officer or an Official Parade Monitor PA U UNITS For many years Pa u riders and private riding organizations have lent a grace and beauty that is - unique to Hawai i - and the Aloha Festivals Floral Parade. Only the finest of experienced riders may take an active part. For safety reasons, each rider is expected to have read, understood and complies with all the rules and regulations governing equestrian units. IMPORTANT DATES May 22, 2016 July 23, 2016 August 15, 2016 August 15, 2016 August 23, 2016 September 24, 2016 September 25, 2016 DEADLINES FOR Deadline for receipt of application Parade Script/Press Information Form - ED Sketch/Photograph of Costume Pooper Scooper Description and Diagram Horse and Trailer Information Parade Participants Meeting Mission Memorial Auditorium, 6pm Parade Day Awards Ceremony Cook`s Ranch in Waimanalo, 1pm 17

18 I. EQUESTRIAN RULES & REGULATIONS - GENERAL NOTE: PARADE DAY ALA MOANA PARK NO PARTICIPANTS VEHICLES INCLUDING HORSE TRAILERS WILL BE ALLOWED TO PARK ON THE ROADWAY AND/OR GRASS, PARKING WILL BE PROVIDED IN MAGIC ISLAND PARKING LOT TO VEHICLES & HORSE TRAILERS (NO HORSE IN TRAILER). UNAUTHORIZED VEHICLES WILL BE TOWED AT THE EXPENSE OF THEIR OWNER. A. ALL RIDERS - must provide their own horse and have already have made arrangements at the time of application. B. ALL RIDERS - must be 18 years of age or older with exception to the Page banner who must be 15 years of age or older. Any request for an exception must be made in writing to, and approved by the Parade Chairperson and the Equestrian committee. C. PARTICIPANT RIBBONS - For the Parade, each rider is requested to wear an Aloha Festivals Ribbon pinned to right back corner of horse blanket or wear an Aloha Festivals wrist band.. D. SPONSORS All units may secure sponsors to help defray all expenses. E. FLOWERS & FOILAGE - Only natural flowers and foliage may be used. No artificial flowers, materials or feathers are allowed. There is to be no gluing, stapling or dying of flowers. NO LESS THAN 75% OF FRESH FLOWERS AND NO MORE THAN 25% OF DRY FLOWERS OR MATERIALS CAN BE USED. F. CLEAN UP - Each equestrian unit is responsible for cleaning up the assembly, parking & horse trailer area before departing for Parade formation and at the disbanding areas. All debris must be plac ed into appropriate refuse receptacles provided. Horse droppings must be placed into unit containers, not in Ala Moana parks trash cans. G. PARADE MONITORS will assist with coordinating and directing participants in the line up, along the parade route and at the end of the parade. All instructions given by Parade Monitors must be followed. H. HORSE TRAILER PARKING PASSES The Equestrian Chairperson will distribute horse trailer Parking Passes for Ala Moana Park and Waikiki Shell parking lot. Observe all posted parking signs, they will be in effect all day. Aloha Festivals will not be responsible for parking citations or towing charges. I. ASSEMBLY AREA Located at Ala Moana Park open to horses from 12:01 a.m. Saturday, September 24, Trucks and trailers must leave the area no later than 7:30 a.m. parade morning and proceed to the disbanding area. ALL units to begin mounting at 7:45 a.m. Begin moving out to the staging area at 8:00 a.m. and are in place by 8:30 a.m. Parade morning. Per Equestrian Committee approval. J. HORSE UNLOADING & TETHERING ALL Horses must unload in the unloading (Ala Moana Park Road) area mauka of Magic Island and be tethered in the unit s assigned area. K. EMERGENCIES - In the event of an emergency illness or accident prior to or during the parade notify your Equestrian Marshall to attend the situation. L. INSURANCE Aloha Festivals does not carry insurance for equestrian riders or horses in the parade. Units desiring insurance coverage might be able to do so under their homeowners policy of from insurance companies under a one day policy. Aloha Festivals assumes no liability for riders or their horses. EQUESTRIAN RULES & REGULATIONS GENERAL (Continued) 18

19 M. INSURANCE Aloha Festivals does not carry insurance for equestrian riders or horses in the parade. Units desiring insurance coverage might be able to do so under their homeowners policy of from insurance companies under a one day policy. Aloha Festivals assumes no liability for riders or their horses. N. SADDLE Western O. ALL UNITS Must send at least one (1) representative to attend the Mandatory Parade Participants meeting; August 23, 2016 at 6:00 p.m. Mission Memorial Auditorium next to Honolulu Hale. P. ALL UNITS - No stallions or Donkeys are permitted in the parade Q. ALL UNITS - No horses may be tethered to City and County property (i.e., trees, buildings and/ or fences) at Magic Island. Note: The Magic Island Parking lot opens at 7:00 a.m. and closes at 7:00 p.m. daily. R. ALL UNITS Any participant who does not cooperate or fails to carry out instructions or assignments given by the group coordinator, equestrian chairperson(s), and Parade chairperson or in general creates disharmony within his/her group will be replaced. S. **ALL UNITS must have completed their PARADE SCRIPT/PRESS INF FORM and it as directed no later than July 23, T. ALL UNITS ALL EQUESTRIAN APPLICANTS MUST MEET THE HORSEMANSHIP QUALIFICATIONS OF THE EQUESTRIAN COMMITTEE. U. ALL UNITS T shirt information, if your unit is considering producing an Aloha Festivals Unit T shirt, you MUST contact the Toni Lee- Parade Chairperson for policy guidelines. V. ALL UNITS No waving or other hand gestures are allowed by the equestrian riders with exception to the individual island princesses. W. ALL UNITS No pregnant riders/horses will be allowed to participate in the parade. II. EQUESTRIAN RULES & REGULATIONS PA U UNITS A. Keep horses in unit assigned area in Ala Moana Park, stay out of restricted areas. NO HORSES IN MAGIC ISLAND. B. Horses must be at the assembly area no later than 7:00 a.m. the morning of the parade. Units should be mounted and moved out at 8:00 a.m. to the staging area. C. Remain with your unit at the assembly area and staging area. D. DO NOT FEED your animals the morning of the parade. E. All horses must be shod, cleaned and groomed. No horse leg bandage allowed. F. No horse is to be left unattended at any time. G. All participants are to remember the dignity of this event for the State of Hawai i, and should behave accordingly. No swearing or obscene language or gestures will be tolerated. 19

20 EQUESTRIAN RULES & REGULATIONS PA U UNITS (Continued) H. All participants are to remember the dignity of this event for the State of Hawai i, and should behave accordingly. No swearing or obscene language or gestures will be tolerated. I. Units are to maintain a distance of approximately 60 feet between themselves and the preceding unit. No stopping along the parade route for any reason, except for safety or if instructed to do so by a Parade Monitor. J. Reviewing stands Some gesture of acknowledgement at the reviewing Stands is expected and encouraged. No chanting or singing or dancing. DO NOT STOP, UNLESS THE PARADE STOPS. K. NO CHEWING GUM, CONSUMING FOOD AND/OR BEVERAGES OR SMOKING WHILE MOUNTED ON A HORSE OR AT ANY TIME DURING THE PARADE. L. ALL EQUESTRIAN UNIT BANNERS must be provided at the unit s own expense: must be 18 wide by 24 high (18 x 24 ) with PVC (light) plastic pole 8 feet high and cup. Each unit is allowed only one (1) banner to display the units name. M. ALL RIDERS ARE TO STAY IN THEIR ASSIGNED AREA IN UNIT FORMATION AT ALL TIMES! DO NOT SEPARATE FROM YOUR UNIT FORMATION FOR INDIVIDUAL PICTURE TAKING. NO EXHIBITING, INDIVIDUAL WARM UP, AND ROUGH RIDING AT ANYTIME! M. ALL PARADE RIDERS ONLY ONE (1) RIDER PERMITED PER HORSE. HORSES SHOULD BE KEPT A MINIMUM DISTANCE OF 6 TO 10 FEET FROM SPECTATORS. NON PARTICIPATE RIDERS WILL NOT BE ALLOWED TO MOUNT ANY HORSE AT ANY TIME DURING THE PARADE OR WHILE UNDER THE SUPERVISION OF THE ALOHA FESTIVALS EQUESTRIAN CHAIRPERSONS. ALOHA FESTIVALS WILL NOT ASSUME ANY LIABILITY. N. ALL EQUESTRIAN UNIT HORSE LEI MUST NOT EXCEED MORE THAN 20 LBS PER HORSE. If the horse lei exceed the weight limit it will NOT be allowed to be used in the parade. The horse lei will need to be redone. A unit with no horse lei will have points your deducted. ONE HORSE NECK LEI PER HORSE! Horse lei; the comfort and well being of horse should be top priority. Aloha Festivals strongly encourages. ALL EQUESTRIAN UNITS should take into consideration the following horse lei measurements as a guideline when constructing your horse lei. Completed neck (58 in length and 13 in width), and rump (36 in length and 6 in width) leis. Horse rump lei are required for each island princess, as for other riders it is optional. O. ALL EQUESTRIAN RIDERS that PAID IN FULL of the budget expense for each unit will be able to KEEP ALL COSTUMES AND ITEMS USED IN THE PARADE. If the rider DID NOT PAY IN FULL for certain items used in the parade, the PRINCESS HAS THE RIGHT TO KEEP THE ITEMS SHE PAID FOR or she may donate it to her rider. P. Absolutely NO HATS, BRIMS, RIMS, VISOR OR ANY SORT ON WOMEN S HEAD (Princess and Attendants). 20

21 I. EQUESTRIAN RULES & REGULATIONS PA U UNIT RULES Island Pa u Units * shall comprise of: Page [Male/Female] = one (1) Princess [Female] = one (1) Attendants [Female] = two (2) Escorts [Male] = three (3) * Equestrian Marshal = one (1) To be selected by the Equestrian Chairperson Pooper Scooper = four (4) (mini./max) EQUESTRIAN RULES & REGULATIONS PA U UNIT RULES (Continued) EACH PA U UNIT MUST PROVIDE ITS OWN COSTUME AND PA U DRAPER. Pa u drapers should begin wrapping at 6:30 a.m. the morning of the parade in their assigned dressing area. ALL PA U RIDERS MUST SCHEDULE AND ATTEND THE EQUESTRIAN CHAIRPERSON PA U DRAPING/INFORMATION WORKSHOPS. Pa u Princess [FEMALE] 1. The Pa u Princess is the Unit Leader and Coordinator of the Pa u Unit and will represent a specific island. 2. The Pa u Princess must attend the Parade Participants Meeting, scheduled for August 23, 2016 and all Princess meeting. The Princess responsibility to maintain communication between the Unit and the Parade Committee, via the Equestrian Chairperson. 3. The Pa u Princess, with other Unit members, will decide on their respective flowers, style of leis, etc. ONLY THE PA U QUEEN MAY WEAR A CLOSED CIRCLE CROWN. No hats permitted! Island Island Color Color/Attire Princess Island Flower TOP BOTTOM Kapola (Velvet) Pa u (Satin) Hawai i Red Red (DARK) Red (LIGHT) Lehua Maui Pink Pink (DARK) Pink (LIGHT) Lokelani O ahu Golden Yellow Black Golden Yellow Ilima Kaua i Purple Purple (DARK) Purple (LIGHT) Mokihana Moloka i Green Green (DARK) Green (LIGHT) Kukui Nut Lana i Orange Orange (DARK) Orange (LIGHT) Kauna oa Ni ihau White Blue (DARK) White Pupu Kaho olawe Gray Burgundy Gray Hinahina 4. During the parade, the Pa u Princess will ride in a regal manner, acknowledging applause. 5. Costumes Pa u Princess must wear their Island solid color in smooth velvet kapola and satin Pa u with no lace or other trimming; and, a shoulder ribbon of island solid color satin (ribbon width: 5/8 ; 8 yards of ribbon folded 4 times into 2 yard lengths. Use 2, 2-yard ribbons per shoulder). No hats permitted. Pa u measurement is 12 yards of material w/3 panels sewn from left to right. Kepola measurement is 54 inches (length is from hips and width is from right wrist to left wrist). V. Page (1) 15 years of age or older [MALE/FEMALE] 1. The Page is to hold the Unit Banner, facing the banner forward at all times and express dignity, respect and pride. The banner must say Princess of (island designate). 2. Minimum age of a Page is 15 years; preferably older. 3. Hair and facial hair (mustache, sideburns, and beard) must be neatly trimmed and styled. Long hair, must be braided neatly and kept under their hat. 21

22 EQUESTRIAN RULES & REGULATIONS PA U UNIT RULES (Continued) 4. Costumes Male Page must wear long sleeved cotton or satin colored Kalakaua shirts (NO TRIMMING) or same printed fabric as the attendants pa u must be tucked into pants; solid color Panama, Lauhala, or Cowboy hats with flowers are allowed; solid color trousers and dark colored boots. Satin or Velvet Sashes or cummerbund is REQUIRED or of the same printed material as worn by attendants. NO CHAPS, VESTS, AND CAPES. For FEMALE page attire may wear a satin long sleeve top or same printed material as the attendants pa u with a bottom flare that don t need to be tucked in which is similar to the escorts with colored jeans or long pants. It s the princess decision on what attire her page will wear. VI. Attendants (2) 18 years of age or older [FEMALE] 1. Attendants are to ride in a straight row. 2. Attendants are to smile and acknowledge applause with a slight, dignified bow of their heads. 3. Costumes Attendants must wear solid island color cotton or satin kapola; printed cotton pa u; and a shoulder island color ribbon satin (ribbon width: 5/8 ; 8 yards of ribbon folded 4 times into 2 yard lengths. Use 2, 2-yard ribbons per shoulder). No trimming, lace zipper or hats. Pa u fabric design must cover the whole fabric. NO BORDER OR PALAKA PRINTS! No hats permitted. Pa u measurement is 12 yards of material w/3 panels sewn from left to right. Kepola measurement is 54 inches (length is from hips and width is from right wrist to left wrist). VII. Escorts (3) 18 years of age or older [MALE] 1. Escorts are responsible for the safety and well being of all unit members. 2. Escorts assist the Princess, Attendants, and Page in mounting, checking saddles, stirrups and leis making sure all is secured. Escorts are to mount last. 3. Hair and facial hair (mustache, sideburns, and beard) must be neatly trimmed and styled. Long hair, must be braided neatly and kept under their hat. 4. Costumes Escorts must wear long sleeved cotton or satin solid white or island colored standard dress or Kalakaua shirts (NO TRIMMING or PALAKA PRINT or same printed material as worn by attendants) MUST be tucked into pants; solid color Panama, Lauhala, or Cowboy hats; solid color trousers and dark colored boots. Velvet or Satin Sashes or cummerbund is REQUIRED. Bow ties and scarves must be satin or velvet or of the same printed material as worn by Attendants. NO CHAPS, VESTS, AND CAPES. 5. Horse Rope One Experience Escort must ride with a horse rope, and a halter with a lead rope in case of an emergency. VIII. RULES & REGULATIONS PA U WOMEN 1. Attire will be jeans, slacks or riding breeches under pa u bottom. Undergarments: brassiere, camisole or hula tops with straps. NO TANK TOP OR BODY SUITS. 22

23 2. NO JEWELRY, except wedding sets and one (1) Hawaiian bracelet may be worn. Aloha Festivals is not responsible for any jewelry lost or misplaced. NO EARRINGS. No visual body piercing. 3. Make up is to be worn in good taste. NO COLORED NAIL POLISH AND FALSE NAILS!. 4. Hair is to be neatly styled and secured firmly in an up swept manner. 5. Boots, preferably riding boots, must be worn for your protection. EQUESTRIAN RULES & REGULATIONS PA U UNIT RULES (Continued) 6. NO SPURS! are allowed on any pa u unit equestrian rider. 7. No objects are to held in the hands, or attached to the costume of pa u women except the horse s reins. Reins should be led in the left hand at ALL TIMES and presentation with the right hand. IV. EQUESTRIAN RULES & REGULATIONS UNIT EQUESTRIAN MARSHALS 1. Male riders must be 18 years of age or older and are required to attend all Unit Equestrian Marshal meetings. 2. Attire will be Black jeans or slacks, plain Black long sleeved cotton standard dress shirt, Black cowboy hat, and Black boots. 3. Hair and facial hair (mustache, sideburns, and beard) must be neatly trimmed and styled. Long hair, must be braided neatly and kept under their hat. 4. Unit Equestrian Marshals will be provided for the Unit s safety and assistance. 5. Unit Equestrian Marshals will enforce rules violations and review the Pooper Scooper s Performance of duties. 6. Unit Equestrian Marshals must attend the Parade Participants Meeting on August 23, Unit Equestrian Marshals MUST check in at Ala Moana Park equestrian headquarters at 6:30 a.m. for unit questionnaire and name badges. All Marshals must be at their assigned equestrian unit area at 7:25 am parade morning. All Riders mount 7:45 am and move unit out at 8:00 am to staging area. 8. Parade Position All Unit Equestrian Marshals will be positioned in back of the units Escorts only assist if an emergency should arise. V. POOPER SCOOPERS COSTUME SKETCHES: a sketch or photograph of the group s costumes (costume & decorated poop cart) is to be submitted to the Equestrian Committee for approval. Deadline Date: August 15, 2016 NO EXCEPTIONS. Note: Unit Equestrian Marshals will cover the entire parade route from assembly to the disbanding area and will inform judges of any violations of Pooper Scooper rules. A. Each equestrian unit must provide pooper scoopers, any unit with 10 riders or less are required to have 4 pooper scoopers (mini. /max). Pooper Scoopers, are to be in good healthy/physical condition, no younger than 12 years of age accompanied by a responsible adult, whose duty will be to follow directly 23

24 behind the unit from the assembly area at Ala Moana Park, throughout the parade route and to the disbanding area at the terminus of the parade. EQUESTRIAN RULES & REGULATIONS POOPER SCOOPERS (Continued) B. Pooper Scoopers must perform their assigned task i.e., scoop poop. Decorated receptacles may be used and should be constructed with lightweight materials that could be easily be hand carried or drawn by a push/pull type wagon. No motorized or mechanical vehicles will be permitted. NO RADIO, TAPED MUSIC, SINGING, AND DANCING PERMITTED. For safety reasons, DO NOT DRAG RAKE, DUSTPANS OR SHOVELS! Supplies needed: Cart/Wagon/Trash can (decorated), plastic rake/shovel, plastic dustpan, broom & trash bags. C. Scoopers must wear appropriate attire. SHOES MUST BE WORN, NO SLIPPERS. NO EXCEPTIONS. D. Pooper Scoopers are a part of the Unit s judging criteria. Fifty (50) points will be subtracted for the unit s grand total if that unit fails to provide Scoopers or has Scoopers who do not perform their duties. E. Pooper Scoopers will also be judged separately from the equestrian units. F. Parade Script and Press Information Form Pooper Scooper information should be included on the units parade script form. VI. AWARDS 1. PA U UNITS* Aloha Festivals awards each PLACING PA U UNIT with an award. MO`I AWARD {First Place} GOVERNOR S AWARD {Second Place} PRESIDENT S AWARD {Third Place} AMBASSADOR S AWARD {Forth Place} 2. The John & Lita Cook Perpetual Trophy* will be awarded to the MOST OUTSTANDING PA U, PRIVATE MOUNTED, AND POOPER SCOOPER units. 3. POOPER SCOOPER UNITS* Aloha Festivals awards each placing POOPER SCOOPER UNIT with an award. Original Comical Aloha Spirit 4. Hawai i Pa u Riders Perpetual Trophy* will be awarded to the MOST OUTSTANDING PRINCESS. 5. In Memory of Lita Cook Trophy will be awarded to the MOST OUTSTANDING PAGE. 6. Other Awards may be awarded at the Award Ceremony on September 29, 2015 at the Cook s Ranch in Waimanalo at 1pm. 24

25 VII. JUDGING All participating units must be in your assigned area to be judged. Equestrian units will be judged on two (2) occasions: NOTE: All unit leaders are to check in at the Equestrian Headquarters at Ala Moana Park from 6:00 to 6:30 a.m. A. Before the parade at the assigned assembly area (Ala Moana Park, 6:30 to 8:00 a.m.) B. Along the parade route and from a Reviewing Stands. VIII. SCORING All units are to carry an identifying unit banner (see appendix II Equestrian Rules & Regulations. Pa u Units, page 4.) A Fifty-(50) point deduction, from a Unit s grand total, will be assessed of any Unit not providing Pooper Scoopers: or if Pooper Scoopers fail to fulfill their assigned duties. POINT DEDUCTION: Points will be deducted from a unit who does not adhere to the Aloha Festivals rules and regulations. PA U PRINCESS/UNITS 1. Effectiveness of costumes, as a unit 10 points 2. Care and grooming of animals 15 points 3. Riders ability to perform as a unit & unit working together a team 15 points 4. Horsemanship ability to handle mounts 30 points 5. Showmanship poise, confidence and stature of rider s 15 points 6. Authenticity of island foliage & flowers; Ingenuity displayed in choice of materials, color combinations & style worn * 15 points TOTAL POINTS POSIBLE 100 points *{NOTE: if unable to obtain island flowers, substitutes may be used} POOPER SCOOPERS 1. Most Original Adherence to Theme; Costumes; Ingenuity displayed in choice of materials (i.e., foliage & flowers) 2. Most Comical Use of props; Audience appeal 3. Most Aloha Spirit Showmanship poise, confidence, & Unit pride 10 points 10 points 10 points TOTAL POINTS POSSIBLE PER CATOGORY 10 points 25

26 IX. POST PARADE AREA A. Equestrian units will precede mauka on Monsarrat Avenue and will be directed by the Parade Monitors to their respective dismounting areas at the end of Parade Route. B. Location of parking trailers/vehicles will be advised by the Equestrian Chairperson at the Participants mandatory meeting to be scheduled for August 23, X. EQUESTRIAN UNITS GREATEST HITS A. Work willingly as a team; cooperate with the Princess who will act as the Unit Coordinator. B. Be gracious, smile and acknowledge applause with grace and the dignity befitting your unit and your heritage. C. Respect your fellow island princess s, don t use other island flowers. D. Attend all required informational meetings especially the mandatory Parade Participants Meeting and keep in close contact with the Equestrian Committee Chairperson for any last minute changes, substitutions or other informational needs. E. Meet all required deadlines in a professional manner; be sure to fill out your Parade Script/Press information form as completely as possible and deliver to the Aloha Festivals office and Aloha Festivals Parade Chairperson no later than July 23, There will be no exceptions made for late forms. F. Remember, most of all, EVERYONE IS A WINNER! 2016 Aloha Festivals 26