CYCLING AND PEDESTRIAN ADVISORY COMMITTEE MINUTES

Transcription

1 CYCLING AND PEDESTRIAN ADVISORY COMMITTEE THURSDAY, DECEMBER 17, 2015 CIVIC CENTRE CANADA ROOM MINUTES Attendance Committee: David Rawcliffe, Chair Peter Miasek, Vice Chair Gordon Cole Ken Deering Dan Gilligan Justin Hung Zain Khan Anthony Ko Paul Salvo Elisabeth Tan Joseph Cimer Gordon Lawson Paul Traicoff Staff: Brian Lee, Deputy Director of Engineering Fion Ho, Transportation Demand Management Coordinator Alida Tari, Council/Committee Coordinator Agency Members: Janis Harvey, York Region Health Services Theresa Ko-Cheung, York Region Health Services Regrets: Councillor Don Hamilton Councillor Alan Ho Joe Doria Daniel Yeung Sonya De Vellis, Smart Commute Markham, Richmond Hill Shawn Smith, York Region The Cycling and Pedestrian Advisory Committee convened at 7:05 p.m. with David Rawcliffe presiding as Chair.

2 Cycling & Pedestrian Advisory Committee December 17, 2015 Page 2 of 5 DISCLOSURE OF INTEREST None disclosed. 1. MINUTES OF THE MARKHAM CYCLING & PEDESTRIAN ADVISORY COMMITTEE MEETING HELD ON NOVEMBER 19, 2015 Moved by Peter Miasek Seconded by Joe Cimer That the minutes of the November 19, 2015 Cycling & Pedestrian Advisory Committee (CPAC) meeting be approved. Carried 2. BUSINESS ARISING FROM LAST MEETING There were no items. 3) SPECIAL TOPICS Prioritization Survey Results Dan Gilligan addressed the Committee and reviewed the results of the survey. It was noted that Gap closures in cycling networks was ranked number 1. The Committee suggested including the results of this survey as part of the CPAC Budget presentation that is made to Development Services Committee. Agenda-Setting Process & "Status of CPAC Work Items" Tracking Sheet (Attachment A & B) Peter Miasek and Zain Khan addressed the Committee and review the proposed CPAC agenda-setting process. The Committee discussed and suggested the following: Attach spreadsheet to the minute document Status Spreadsheet - items with status "done" should be placed in a separate sheet Moved by Peter Miasek Seconded by Dan Gilligan That the proposed agenda-setting process and attachments be used for the future CPAC meetings. Carried

3 Cycling & Pedestrian Advisory Committee December 17, 2015 Page 3 of 5 4) DISCUSSION ITEMS IN PRIORITY ORDER Cycling Gap List Dan Gilligan addressed the Committee and reviewed the status of the cycling gaps. It was noted that he will be meeting with Fion to further discuss. There was discussion regarding what level of maintenance will be provided on the cycling routes over the winter months. Engineering staff indicated that York Region's study on pedestrian and cycling design standards will be able to address this issue. Markham Cycling Day Staff provided an overview of the Markham Cycling Day that included the number of participants; event sponsors, and requirements to have it become a Corporate Event. The Committee discussed the following relative to the 2016 Markham Cycling Day: Support having it become a Corporate Event Find a date and location for 2016 Work with staff on preparing a report for the January CPAC meeting Moved by Peter Miasek Seconded by Zain Khan That Engineering staff and Corporate Communications staff work with representatives of the Markham Cycling Day subcommittee to prepare a draft report for the January CPAC meeting in support of having the Markham Cycling Day become a City of Markham Corporate Event. Carried Metrics Program Peter Miasek addressed the Committee advising that data is required for the metrics tracking; information such as: bike valet users for 2015, information from Smart Commute representatives. Statistics on bicycle injuries/fatalities from York Region, as well as numerous items from staff. Signage Review on Woodbine Bypass MUP Staff delivered a presentation outlining where and what type of signs have been installed along the Woodbine Bypass MUP. There was discussion regarding whether MUP's will have any pavement markings as well as erected signs. It was noted that staff are investigating whether there is a paint that will show up well on concrete surfaces.

4 Cycling & Pedestrian Advisory Committee December 17, 2015 Page 4 of 5 Staff advised that signage on other existing MUPs will be designed and installed over the next few years. New MUPs will have signs installed as part of the construction. Markham Cycling Map Staff distributed copies of the updated Markham Cycling map. There was discussion regarding roads that are indicated as "Shared Roadway," and it was suggested that if any CPAC member has a suggestion to add or remove roads to the Shared Roadway list to advise Engineering staff of the proposal for them to investigate the proposal. Walkability Audits Staff advised that they anticipate having a meeting with Urban Design to discuss general recommendations from the walkability audits and how they can be incorporated into future designs. There was discussion regarding the specific recommendations from the 5 completed walkability audits from 2015 on existing areas such as: Markville Mall and Thornhill Community Centre, and when/how will those recommendations be implemented. Staff to report back. Bike Valet Elisabeth Tan advised that she is still looking for volunteers to assist with bike valet service provided at five City festivals. Paul Salvo advised that he can assist with events taking place close to Main Street, Markham area. It was suggested that Elisabeth send out an to all CPAC members outlining the duties and responsibilities required relative to volunteering with the bike valet service. 5. INFO ITEMS/NEW BUSINESS/ANNOUNCEMENTS 2015 Expense & 2016 Budget Staff reviewed the 2015 expenses and 2016 budget. There was discussion regarding the Engineering Budget and that it does not seem to align with the CPAC priority list. Moved by Gord Lawson Seconded by Peter Miasek

5 Cycling & Pedestrian Advisory Committee December 17, 2015 Page 5 of 5 That the 2016 Budget item #15041 Cycling Awareness Program be discussed at a future meeting to review the allocation of funds for items dealing with: CPAC budget; MUP Signage; MUP Signage Implementation and Edgelines. Carried CPAC Meeting Dates for 2016 It was noted that the meeting dates for 2016 will continue to be the third Thursday of each month (excluding July & August). Bob Hunter MUP Trail Name Follow-up Staff provided an update regarding the naming of the Bob Hunter MUP trail advising that they have 8 potential names to pick from and anticipate having it decided in early 2016 by a survey of residents. Award Application Staff reviewed a list of potential award and/or grant applications and advised that they anticipate applying to a couple of them - such as Walk Friendly Ontario and Bike Friendly Ontario. It was suggested that staff consider having the Cycling Map incorporated with the Markham Life magazine. York Region Youth Bike Summit Theresa advised that York Region will be hosting a Youth Bike Summit and she will the poster to all CPAC members. 6. Agenda Items for the next meeting: Staff comments on cycling gap list Markham Cycling Day (draft staff report) Metrics Program update Follow-up on 5 walkability audits from 2015 Bike valet staffing Potential allocation for funding in budget item #15041 Process for 2016 Business Plan Development 7. ADJOURNMENT The Cycling and Pedestrian Advisory Committee adjourned at 9:00 PM.

6 6 1 Status of CPAC Work Items Work Item Objective Specific Issue (if applicable) Last Discussed Discussion Summary Next Steps Status Rank 1.1.Community Master Plans Review plans for new communities and large North Markham Future Urban Area Jun-15 information sharing presentation monitoring progress Development & Monitor developments to verify designed properly from active transportation perspective provided to CPAC 5 York Region Design Standards for Pedestrian and Cycling Facilities Environmental Assessment of Bayview Avenue from Steeles to Elgin Mills Oct-15 York Region retaining a consultant to update its design standards for walking and cycling facilities in York Region will be communicating through Brian Lee, and that York Region will continue to come and provide updates to Sep-15 update provided 1.2.Project EA's and designs 1.3.Gap closures in cycling network Review plans for specific new capital projects, such as road widenings, new roads and trails, to verify they are designed properly from active transportation perspective Identify gaps in the cycling network and urge/assist City to close Rodick Road EA Sep-15 CPAC consented to having the cycle track on Rodick Road between Miller Avenue and 14th Avenue as a raised curb cycle track in place of an MUP Church Street (9th Line to Bur Oak) Jun-15 Staff advised that they will adopt the same principle as the cycle track on Highway 7 for the Church Street design. Markham Go Stn - Snider Drive Realignment Project unit rates for some of the bicycle facility types Jun-15 Metrolinx is wanting to realign Snider and that staff will be suggesting that bike lanes be considered as part of this project Oct-15 Staff not been able to get the unit rates for some of the bicycle facility types The Committee suggested that staff provide what the distance from the intersection will be where the cyclists merges with traffic follow up with Joe Doria Edge lines-longwater Chase of Highglen and whether a minimum of 1.5 meter would be sufficient rather than 2 Sep-15 will be completed in Fall 2015 Edge lines - William Berczy Blvd Sep-15 to Major Mackenzie to be done in 2016; Edge lines - Highglen (Markham Road to Birchmount Road) Jun-15 Highglen has insufficient road width; CPAC suggested Staff ask Operations if edgelines can be installed on only one side meters Edge lines - Church St (9th Line to Highway 48) Jun-15 edgelines can be installed on only one side of Church and whether a minimum of 1.5 meter would be sufficient rather than 2 Church St has insufficient road width; CPAC suggested Staff ask Operations if meters Edge lines - Carlton Rd Jun-15 Carlton Rd west of Toogood Pond to Village Parkway. Peter Street - from 16th Avenue to Snider, George to Washington Street The Ward Councillor advised that when that area is scheduled for resurfacing it will be considered. Apr-15 refer to City's Ops department Engineering Staff work with Operations staff to ensure these gaps addressed. Page 1 of 3

7 closed per minutes ongoing Work Item Objective Specific Issue (if applicable) 1.4.Gaps closures in pedestrian network Identiy gaps in the pedestrian sidewalk network and urge/assist City to close 1.5.MUP Signage Review results of Woodbine MUP signage pilot and implement signage on all MUPs in Markham Status of CPAC Work Items Anina Crescent - to connect to new Bob Hunter MUP Last Discussed Discussion Summary Next Steps Status Rank Apr-15 refer to City's Ops department Engineering Staff work with Operations staff to ensure these gaps addressed. General Dec-15 need staff review of entire list Dan to meet with staff Country Estates Blvd. - connect to Apr-15 refer to City's Ops department Engineering Staff work with Operations Warden MUP staff to ensure these gaps addressed. Dec-15 Woodbine bypass signage acceptable Signage on other MUP to be installed Maintenance Policies Support City on policy as to how on-boulevard cycling facilities are to be maintained (snow clearance etc). Use sidewalk triggers or road triggers? 1.7.Walkability Audit Results Support City on resolving the pedestrian infrastructure gaps identified in the Walkability Audits 1.8.Catchbasins Identify number of "bike- unfriendly" catch basin covers on bicycle routes and advocate for replacement Sep-15 Highway 7 report has been delayed to October requires city policy on winter maintenance guidelines and existing facilities will be monitored Dec-15 Meeting with Urban Design planned Staff to report on followup plans from the 5 audits conducted in 2015 May-15 Staff provided some approximate costs (material, labour and equipment) to replace or where possible retro-fit the existing ones. There are approximately 445 requiring replacement ($340 each) and 33 requiring complete rebuild ($3700) for a total cost of $273,000. Staff indicated that any further replacement of the catchbasins will be "bike-friendly" grates 1.9.MUP Surfaces Resolve issue on whether MUPs and Boulevard Cycle Tracks should be asphalt or concrete 1.10 Cycling on Sidewalks Scope implementation of legalized cycling on sidewalks in select circumstances as an interim measure pending proper infrastructure Apr-15 Staff met with Operations staff and need to further consider cost implications prior to recommending what material (concrete or asphalt) for MUP and Cycle Tracks on boulevards Staff anticipate having further information in the Fall 2015 Jan-15 BE IT RESOLVED THAT CPAC endorses endorsed by DSC on March 3, 2015; the concept of sidewalk cycling in direction given Staff to report back on the select locations in Markham subject to proposed motion. the following conditions: The posted speed limit for vehicular traffic is 50 kms per hour or higher Any other conditions as determined by City staff 2.1.Markham Cycling Day Conduct major cycling event (races and tours) for children and adults in Markham to boost awareness and encourage cycling Page 2 of 3 Dec-15 Update on 2015 event and key issues for 20`16 Prepare draft staff/cpac report for presentation to DSC

8 Status of CPAC Work Items Work Item Objective Specific Issue (if applicable) 2.2.Bike Valet Provide free bicycle check-in service at large festivals to boost awareness and encourage cycling 2.3.Jane's Walk Set up walking tours of parts of the City in conjunction with the world-wide Jane's Walk program (first weekend in May) Last Discussed Discussion Summary Next Steps Status Rank Dec-15 Need volunteers for 2016 Elisabeth to send note describing duties ongoing May Jane's Walk: Start advertising the event sooner Consider a budget amount to allocate to Consider contacting SNAP as a source of advertising the event Try and get school children involved update on 2015 event Committee suggested the following for the it ongoing Cycling Map "Shared Roadway" Provide up-to-date Cycling Map for Markham Dec-15 Map completed Submit candidate roads for designation as 3.2.Adult Cycling Classes Provide adult cycling classes to boost awareness, safety and encourage cycling 3.3.Elementary schools cycling classes Provide childrens cycling classes at willing elementary schools to boost awarenss, safety and encourage cycling Jun-15 That the original CPAC budget of $ be reduced to $3,500 to conduct cycling training at Markham schools that are interested Markham staff will draft an to all Markham schools to inform them of the bicycle training opportunity TBD 3.4.Participate in conferences CPAC members to attend local conferences to stay current on emerging trends in Active Transportation 3.5.Improved Web Presence Develop a repository of all key CPAC documents - minutes, presentations, reference material, maps, reports, links 4.1.Metrics Program Quantify how well Markham is doing on Active Transportation. "What is measured can be improved" Oct-15 update provided sending the website to anyone interested in reading further information Sep-15 CPAC supports having an external presence on the City of Markham Portal; and, staff to discuss establishing an external webpage for CPAC with the Corporate Communications department; "deferred to the November agenda" per minutes closed Dec-15 Need data for 2015 Staff and members to submit data to Joe ongoing 4.2.Additional Walkability Audits Conduct additional walkability audits TBD 4.3.Apply for awards Apply for awards from third party organizations TBD as a means to identify Active Transportation program gaps 4.4.Data on pedestrian and cycling collisions Review data on pedestrian and cycling collisions to identify infrastructure issues TBD Page 3 of 3

9 PRESENTATION TO CPAC DECEMBER 17, 2015 Suggested CPAC Agenda-Setting Process Staff to solicit agenda items one week prior Agenda prepared by Staff, Chair and Vice Chair Meeting Package circulated three days prior: o Minutes of previous meeting o Status of CPAC Work Items as of date spread sheet (see below) o Agenda (see below) o Any presentations that are ready for circulation Work Item Priority Setting is done yearly in the Fall, using electronic survey of members o Prioritized List is approved by CPAC and minuted so available to all as a reference during the year o Used to set sequence of monthly meeting agendas o Completed in time so that prioritization can be used as input in upcoming Business Plan (typically approved by DSC/Council in February- March) Detail on Status of CPAC Work Items as of date spread sheet (see attached example) o Allows members to easily ascertain status of each work item o Items listed as per latest Business Plan o Each work item to be given a unique Item Number for easy tracking o Maintained/updated by Clerk s department monthly Principles for Agenda Setting (see attached example) o Sequence in priority order, with Info items last if there is time o Exception is where there are outside guest speakers, who would go early in the agenda o Where possible, have speakers circulate their presentations prior to meeting 1

10 CYCLING AND PEDESTRIAN ADVISORY COMMITTEE AGENDA (example) dd/mm/yy, 7:00 pm to 9:00 pm, Canada Room Chair: David Rawcliffe Admin: Alida Tari Staff Contacts: Alan Brown, Brian Lee, Fion Ho ITEM SPEAKER TIME/NOTES 1. Disclosure of Conflicts of Interest Chair 2 minutes 2. Approval/Modifications/Additions to Chair 2 minutes Agenda 3. Review of Minutes from previous Chair 3 minutes meeting 4. Review of Status of CPAC Work Items Chair 10 minutes as of date spreadsheet 5. Business Arising from Items 3 and 4 not Chair 2 minutes already on agenda 6. Guest (if any) Guest tbd 7. Work Items to be discussed (in priority importance): -Top Priority Item -Second Priority Item -Third Priority Item -Fourth Priority Item -Fifth Priority Item -etc 8. Information Items -First Item -Second Item -etc 9. New Business (as identified in #2) tbd 10. Adjourn/Next Meeting Date Chair 1 minute (not all work items are discussed at every meeting only if there is a significant update or if action is needed) tbd 2