Competition Itinerary and Checklist

Transcription

1 Competition Itinerary and Checklist Date: Friday Monday, May 2-4 th Location: ESPN Wide World of Sports Hotel: 1900 E Buena Vista Drive Lake Buena Vista, Florida Phone: Itinerary (Subject to change; please keep in contact with your team rep) ***WEATHER FORECAST IS FOR RAIN FRIDAY AND SATURDAY! PLEASE BRING RAINGEAR!) FRIDAY 8:00 am Approximate time to depart Panama City to make the practice times ALL TIMES ARE NOW IN EASTERN TIME ZONE (Set clocks ahead 1 hour) 4:00 pm Arrive Hotel Check In Snack/Light Dinner 5:00 pm Depart Hotel for Disney All-Star Resort Celebrity Hall (See Attached Map) ***Black Practice Top/Black Shorts/Gold Bow**** 5:30 pm Arrive All-Star Resort Celebrity Hall - Attend Orientation (required of all athletes) 6:30 pm Depart All-Star Resort for DWWOS (PRACTICE NOW INSIDE DUE TO WEATHER) 7:10 pm Practice in HP Fieldhouse Warmup Room (parents not allowed in to watch) 8:00 pm Depart DWWOS for Hotel 11:00 pm Curfew/Get some rest! It s The Summit! NEW SUMMIT BLACK T-SHIRT OVER THE UNIFORM Check In with Team Arena Arrive Team Rep SATURDAY VARSITY ARENA Meet Report Warm Up Warmup Floor PERFORM Blackhawks HP 9:32 am Nighthawks HP 10:32 am Cherokees HP 10:44 am Cheyennes Jostens 2:34 pm Shawnees Varsity 2:53 pm Mohawks Jostens 3:27 pm Release Fiercecats Varsity 1:00 1:30 2:15 2:49 2:59 TBD 3:34 pm 6:15 pm (after Reveal) Seahawks Jostens 6:24 pm Small Junior 1 FINALISTS Revealed: 5:45 pm 6:30 pm Depart DWWOS for Magic Kingdom 10:3o pm Depart Magic Kingdom 11:30 pm Lights Out/Curfew Announced at the VARSITY BASE CAMP SUNDAY (IF WE MAKE FINALS) NEW SUMMIT BLACK T-SHIRT OVER THE UNIFORM Team Arena Arrive Meet Point Meet Report Warm Up PERFORM AWARDS Release Fiercecats Jostens 9:00 am* 9:30 am* 10:00 am* 10:30 am* TBD 11:46am 1:02pm 2:30 3:30 pm 3:30 pm Depart DWWOS for Magic Kingdom TBD Small Junior 1 CHAMPIONSHIP AWARDS: 2:30 pm Announced it the VARSITY ARENA Depart Magic Kingdom for Home (based of each family s travel schedule) Fiercecat Team Rep Cell Phone: Robin Russell Robert s Cell Phone: ** Notes ** DWWOS Disney Wide World of Sports Meals Please have enough spending money for meals in the parks, team dinners, and DWWOS concessions. Competition Notes: Treat this as a Business Trip.not a vacation to Disney! Top 10 from Prelims make it to Finals SUNDAY (IF WE DO NOT MAKE IT TO FINALS) *Athletes are not required to attend the parks, but it is very highly encouraged to go as a team! The schedule is somewhat fluid. 9:00 am Depart hotel for Disney s Hollywood Studios 1:00 pm Depart Hollywood Studios for Disney s Magic Kingdom 5:00 pm Depart Magic Kingdom for Home

2 Checklist Uniform Miscellaneous Bodyliner Cheer Shoes/Socks Packed Food/Snacks Skirt Black Sports Bra (Girls) Cash for lunch/dinners/souvenirs Hairbow Black undershirt (Guys) Hair products RED Program Shirt BLACK Program Shirt Black Practice Top Black Practice Shorts Summit Black T-Shirt New Summit Hairbow RAINGEAR!! It is going to rain! COMPETITION MEMO Program Shirts - All athletes still bring BOTH the RED and BLACK program shirts (just in case). o You must have your Summit shirt on when we go to warm-ups. You ll give them to your team rep once we start warm-up. o See itinerary for correct shirt Practice Clothes Bring Black practice top, BLACK shorts, Gold bow. General Admission: Family and friends that DID NOT purchase a WDW Park Hopper through the USASF may purchase a one day admission for $25 at the ESPN Wide World of Sports ticket booth. Discounted Multi-Day WDW Park Hopper tickets are available for purchase through Varsity at Celebrity Hall (during registration hours). WDW Park Hoppers, purchased through Varsity, include admission into all four of Disney s Theme Parks as well as 5 days admission into the ESPN Wide World of Sports and all venues. Performance Order and Scoring - Each team will compete Saturday, May 3rd and their final scores from that day will determine if they advance to Finals. All finalists will be announced in the Varsity Base Camp with the exception of the final divisions in each venue. Saturday's order of competition was randomly drawn in our office. Sunday's performance order will be the reverse order of competition from Saturday for those teams who make it to Finals. Saturday's performance will be considered the semi-final round of each division. Sunday's performance round will be the Finals of each division. For more about The Summit Reveal, please read below. The Summit Reveal - The Summit reveal will be held in the Varsity Base Camp (with the exception of the final divisions in each venue) which is located on the lawn behind the HP Field House and past the soccer field. Look for the big green and white tent. Fun for all! There will be a DJ, games for family members of all ages as well as scheduled Disney Character appearances and several meet and greet opportunities with Olympian Nastia Liukin! Each team's reveal will begin approximately an hour after their division is completed. Please check the detailed schedule once you arrive. The following will be the breakdown of how many teams will advance from Day 1 to Day 2: o All divisions with 10 or less teams in Semi Finals will have 5 teams advance to finals o All divisions with teams in Semi Finals will have 50% of the division advance to finals (Example: 15 teams in Semi Finals equals 8 teams in Finals) o All divisions with 20 or more teams in Semi Finals will have 10 teams in the division advance to finals Parking: Parking at the DWWOS is free. VIP parking area for a fee is available, but parents usually find parking in the free lots. Photography and Video Policy - Because we take the safety and security of our participants seriously, our policy is to protect your privacy and that of all participants. Only official press from newspapers, magazines, etc. will be allowed to shoot pictures during our event with professional equipment. All press requests will be taken seriously and a contract must be signed prior to clearance being given. We hope that you understand the seriousness of this issue and give us your full support. For press clearance, please Sheila Noone at snoone@varsity.com. Universal Event Photography - Each team will have the opportunity to have their picture taken prior to their rehearsal. Order forms are available on if you would like to purchase them. You may make as many copies as needed. Please have the completed order forms with you when you have your picture taken. Live streaming on Varsity.com - Live streaming on Varsity.com - Family and Friends can't be at The Summit? Tell them to log on to Varsity.com o Saturday May 3rd- $19.99 per venue or $29.99 for all performances on Saturday! The broadcast will include: Watch full routines from the HP Field House starting at 8:45 AM EDT Watch full routines from the J Center starting at 8:45 AM EDT Watch full routines from the Varsity Arena starting at 8:45 AM EDT Package for all 3 venues -- $29.99 o Sunday May 4th The broadcast will include: Watch full routines from the HP Field House starting at 8:45 AM EDT along with commentary, interviews, special reports and live social media interaction FREE on Varsity.com until 2:30 pm; FREE on ESPN 3 starting at 2:30 pm until the end of the night

3 Watch full routines from the J Center starting at 8:45 AM EDT, FREE all day on Varsity.com Watch the Finals Awards for FREE from the Varsity Arena on Varsity.com o Video on-demand competition routines for the divisions listed above will be available 48 hours following the event. Be sure to tell your friends and family back home to check out Varsity.com for more info. Connect and share your competition experience with Varsity All Star - Follow Varsity All Star on Facebook, Twitter, Instagram and Tumblr today for a chance to see your team showcased. Make sure to use the hash tag #TheSummit14 and your tweet could be seen LIVE throughout our Sunday broadcast. Use the myvarsity app to access Performance Order, Results, and a News Feed on your mobile device. Go to events.varsity.com on your smart phone to access Championship information quickly. Text Message Alerts - We'll be sending out updates, alerts, and announcements via text message throughout the competition weekend. To sign up, text "Summit" to Varsity.com - You can also stay up-to-date through Varsity.com's full coverage of The Summit. Results from all divisions will be posted as soon as they are announced, as well as behind-the-scenes pictures, and special video features. Is there a parent/fan area - There is a parent fan area where parents and fans can get an up close view of routines. However, it is not right up front it is right in front of the judging panel riser. Please pack it out and make it loud! Parents, if available, please wear ACE shirts or wear Red/Black/Yellow let s show our colors to support ACE teams!!!! Sign Out You are required to sign with your team rep. Please remember to meet your team rep after your awards. Video Cameras - Parents ARE NOT allowed to video routines. Photographer - LARGE personal cameras are not allowed in the DWWOS. Small cameras and cell phone cameras are allowed. Universal Event Photography will be available to purchase photos. Acceptable Outerwear - You are required to wear your warm-up to awards (if you purchased one). Based on the weather, we will make a determination if you have to wear it during the day. Rain is forecast for the weekend; the jacket is going to be useful. Expect the Venues to be pretty cool/cold. o If you did not order warmups (try to match teams): Only the Black Summit Shirt over your uniform is allowed. Social Media: Please keep up with Twitter/Instagram/Facebook for any updates over the weekend. Please use hashtag #GoTribe for any Twitter updates. Weather Forecast for Orlando, FL Fri, May 2 T-Storms 80 /68 Sat, May 3 T-Storms 77 /65 Sun, May 4 Sunny 83 /61 As of: May 1, 1:00pm 80 % chance of precip 80 % chance of precip 0 % chance of precip

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5 DIRECTIONS TO HOTEL 2903 W 15th St, Panama City, FL Turn left onto Harrison Ave /US-231 N 2. Turn right onto FL-20 E/Hwy 20 E/Rte 20 E/State 20 E/State Hwy 20 E/State Route 20 E 3. Turn left onto FL-12 E 4. Turn right onto FL-12 E/Selman St Continue to follow FL-12 E 5. Merge onto I-10 E via the ramp to Tallahassee 6. Take exit 296A to merge onto I-75 S toward Tampa 7. Slight left onto Florida's Turnpike/Ronald Reagan Turnpike (signs for Orlando/ Turnpike S) Partial toll road 8. Take exit 267A towards Tampa Toll road 9. Merge onto FL-429 Toll 10. Take Exit 8 toward Disney World 11. Merge onto Western Way 12. Turn left onto Buena Vista Dr 13. Contine onto Hotel Plaza Blvd 14. Turn Left and enter hotel Hotel Plaza Blvd, Lake Buena Vista, FL Hotel Plaza Blvd, Lake Buena Vista, FL Head southwest on Hotel Plaza Blvd toward Buena Vista Dr. 2. Continue on Buena Vista Dr. 3. Turn LEFT onto Victory Way 4. Turn right onto S Victory Way 6. Turn right 7. Turn right go 0.2 mi DIRECTIONS FROM HOTEL TO DWWOS ESPN Wide World of Sports (407) approximately minutes drive / minute walk from parking lot

6 DIRECTIONS FROM HOTEL TO DISNEY ALL-STAR RESORT (FRIDAY NIGHT) 1900 Hotel Plaza Blvd, Lake Buena Vista, FL Head southwest on Hotel Plaza Blvd toward Buena Vista Dr. 2. Continue on Buena Vista Dr. 3. Enter All-Star Resort 4. Go through Guard gate Mention that you re here for the Summit Orientation at Celebrity Hall. 5. Pass the All-Star Sports Hotel 6. Turn right (Sign will say Celebrity Hall) 7. Follow the road around the large parking lot. Look for the large Varsity complex of tents. Park and bring the athlete to the front of the tents - Approximately minutes drive / 6 minute walk from parking lot