Condover Hall. Tel: opt 2 (please note that Sophie is not based at Condover Hall)

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1 Party Leader Information 5-a-side Football 2018

2 WELCOME Condover Hall The information in this pack has been put together by our experienced customer service team and is designed to help you answer many of the questions you and your group may have. If, after reading this pack, you have further queries, please do not hesitate to contact Sophie Lynn, your dedicated Centre Coordinator who will be happy to assist you. Tel: opt 2 (please note that Sophie is not based at Condover Hall) Sophie.Lynn@jca-adventure.co.uk Address of Centre Condover Hall Church Street Condover Shrewsbury Shropshire SY5 7AU Address of Football Pitches Powerleague Oteley Rd Shrewsbury SY2 6ST JCA Flagship Centre JCA are proud to be the owners of Condover Hall and are very excited to be able to create a fantastic centre just for our JCA clients. This Centre has so many activities inside and out that you will find it hard to fit it all in. The Centre Built in 1586 Condover is a grade 1 Elizabethan Mansion. Set in 78 acres of fantastic landscape and gardens your students will experience history, beautiful countryside and state of the art activities during their stay. The Surrounding Area Condover is just outside Shrewsbury. The town is set amidst glorious countryside near to the Welsh borders. It is one of England's finest medieval market towns. The town centre is amass with timber-framed black & white buildings, steep narrow streets and alleyways (or shuts). Charles Darwin was born and educated in Shrewsbury and all around you will find reminders of his association with the town. The River Severn forms a loop around the town centre offering gentle riverside walks. Picnic Spots & Local Attractions A perfect stop for a picnic on your way to Condover Hall is the beautiful Ironbridge Gorge which has several dedicated picnic sites with breath-taking views. Wenlock Edge is another great natural place to stop as is Hawkstone Park where you can find a woodland fantasy of caves, cliffs and paths which twist and turn, rise and fall, and almost without fail reveal something unexpected around every corner. Wroxeter Roman City displays the excavated remains of the second largest Roman city in Britain; these impressive ruins include 2nd century baths and remains of a huge gateway.

3 Accommodation Dormitory rooms Adults rooms Teachers Lounges Heating Bedding Bathroom Bed/mattress protectors TV Locks Condover accommodation is spread across eight accommodation blocks comprising of single, double and triple storey. Student room are between 4-12 bedded dorms. Teachers rooms are provided with either en-suite or communal bathroom facilities. Adults will be accommodated in either twin or single bedded rooms; leaders of the same gender may be required to share. On some occasions during peak season some teachers may be allocated a dormitory room if all teachers rooms are allocated. 7 out of 8 accommodation blocks have a teachers lounge with fridge, microwave and TV. Central heating. All bedding is provided but students are requested to bring their own towels. En-suite or communal bathrooms All mattresses in dormitory rooms have plastic protectors There are televisions in teachers rooms and teachers lounges. All rooms are accessed by key locks. All accommodation entrance doors also have key pad security. There is a 5 deposit per key payable on arrival. Safety & Security Site Tour Fire Safety Site Security Access to Public JCA staff on Duty Out of bounds areas Your group will be given a site tour and fire points are highlighted. All of our centres comply with UK standards and are audited to ensure all procedures are up to date. The site has controlled barrier access for vehicles, CCTV and security staff patrols throughout the night. All staff and visiting adults wear ID badges There is no access to the general public at this site. There will be a member of JCA staff on call 24hrs a day. Areas will be highlighted to your group during your welcome tour for security and health and safety reasons.

4 Centre Facilities Shops All weather sports courts Indoor Sports Hall Staff Lounge Telephone Coach Access There is an onsite gift shop with specific opening times and your group will be allocated a certain time slot to visit (Your group will get at least one visit to the shop) In addition, there is a small convenience shop which operates as a snack shop on certain evenings and also sells essentials. There is also a snack and cold drinks vending machine. The machines only take coins but does give change. For both the shop and the vending machines it would help us if your group brought their spending money in change rather than notes as money cannot be changed at reception We have two all weather sports courts so sports continue come rain or shine. With own changing rooms and showers. Teacher loungers in each block, adults only cafe area and bar There is a phone available upon request at reception. Certain mobile networks have very limited access at Condover Hall. The best networks are EE and O2. Good coach access and parking. Local Services Shropshire Walk in Centre (open 8am-8pm everyday) Dentist Accident & Emergency Taxi ABC Taxis Tel: Royal Shrewsbury Hospital Mytton Oak Road, Shrewsbury, Shropshire SY3 8XQ Follow signs for "Urgent Care Centre (Walk-in Centre)" Tel: (14 minutes away) Shrewsbury Dental Practice Access Centre Tel: (9am 5pm call early for an emergency appointment) 71 Castle Foregate, nr railway (19mins) free parking on street for 40 mins. Royal Shrewsbury Hospital Tel: main switchboard (13 min drive)

5 Sample Menu and Dietary Information** Below is a sample menu. If any members of your group have specific dietary needs it is vital that you fill in the forms you have been sent and return them to us by the due date so the information can then be passed onto the catering team. Wherever possible we will try to cater for your group s needs. If we are unable to meet your requirements, we will inform you as soon as possible. Breakfast A choice of cereals or a cooked breakfast Lunch Baguette & Wrap Bar with your choice of freshly prepared fillings; Tuna mayo; Tandoori chicken; Mature Cheddar cheese; Cajun roasted red onion & peppers Fish Fingers with curly fries and coleslaw Salad bar Dinner Chefs Soup of the Day Home Made Beef Lasagne with Garlic Bread Vegetarian pasta bake (V) Breaded Scampi Beefeater chips All come with a choice of salad or buttered peas and carrots Strawberry & white chocolate cheesecake ** Special dietary requirements such as vegetarian, Halal etc. can be catered for, but we MUST be notified at least 16 weeks prior to travel. Failure to notify us of any special dietary requirements may mean that your students will not have their needs met. On occasion, we may ask parents/guardians to provide some items that may be hard to source.

6 Friday Arrival Arrive from 15:00 onwards. If you need to arrive at an alternative time, please let us know. If you are delayed for any reason, please contact Condover Hall on On arrival at the centre, the JCA Centre Manager and instructors will be there to welcome you. Please ask the students to remain on the coach until you have spoken with a JCA staff member. Please provide your Centre Manager with a copy of who will be sleeping in which room (room list), for fire drill purposes. Your JCA instructor will then meet your group at reception to greet you and to show you to your accommodation. Our JCA team will welcome your students and explain the following. Site rules Safety procedures Fire Drill - The JCA team will run through the fire drill procedure and ensure you know your route to the assembly point. Out of hours contact A senior member of our team will be on duty during the night if you need them, you will be given information on how to contact them at the party leader meeting. Dinner Hot dinner will be served between 17:30 19:15 **Arrivals after can have a cold dinner on request. This is only bookable in advance (if you want this please indicate on your Party Leader Forms). Welcome meeting for party leaders will be at in the bar area The JCA Centre Manager will meet with all party leaders. This is a chance to meet other visiting leaders, and ensure that any final questions you may have are answered. The Tournament organisers will also be present to run over the tournament rules and timetable. Evening Entertainment Begins at 19:30 and runs until 21:30. Whilst the teams have fun exploring the centre and all the activities on offer, the teachers can relax in the bar area or teachers lounge. Evening Entertainment includes cinema room, disco, camp fire, the indoor activity rooms and the flood lit courts to practice on.

7 Saturday A day full of football Breakfast Will be between 08:00 and 9:00 at Condover Hall Football Tournament Let the football commence! All teams will travel off site to the state of the art 3G pitches for a morning full of fantastic 5-a-side football competition! All football will be played at the local Lucozade Powerleague pitches (Address: Oteley Rd, Shrewsbury SY2 6ST). It is important to note that all teams must provide their own transport to and from the football pitches. Lunch A well-deserved lunch between 12:30pm 2pm will be provided at the football venue. Afternoon - More Football I hear you say Teams compete in the last of the football matches. The tournament runs to knock outs, semi-finals and finals! You will then have the prize presentation, before heading back to Condover Hall for dinner and activities/evening entertainment. Dinner Will be between 17:30 and 19:15. Evening Entertainment Begins at 19:30 and ends at 21:30. The evening entertainment includes; camp fire, disco, silent disco, laser conquest, cinema room, tunnelling room, laser maze and grid of stones. Also there will be a Teachers/Coaches Night! All teachers/coaches come along to the bar and help yourself to the cheese and wine for the Cheese and Wine Night (on the house), whilst the students enjoy the evening s activities!

8 Departure Sunday Breakfast Will be between 08:00 and 09:00. Enjoy the Activities at Condover Hall Make the most of your last day at Condover Hall and enjoy all the activities we have. Activities include (but are subject to change); abseiling, aeriel trek, climbing wall, high ropes, low ropes, trapeze, laser maze, grid of stones, gladiator wall, zip wire, aerial trek, laser conquest, tunnelling and archery and lots more. Lunch At midday and then enjoy more activities until departure at 2pm. Departure We ask that all rooms should be totally cleared and tidied by 12:00 midday. If rooms have not been adequately tidied we request that leaders help to ensure this is done and that all luggage is in the correct place and ready for easy transfer. A senior staff member will then inspect all rooms to check for any damage. Farewell Please aim to leave the site for 14:00 (coach arrival time) and the instructors will see you off. Party Leaders must check that all students are counted onto the coach and that everyone has taken all their possessions with them.

9 Lost property We will do our best to return items that are left behind; however there will be a charge for postage. JCA does not accept any responsibility for luggage that has been inadvertently picked up by another group. Name tags and luggage labels Please ask your students parents to clearly mark all of their belongings with their name and all luggage with a label showing student name and school or group name. Important All medication with the exception of asthma inhalers should be held by the adults accompanying the group, should you need access to a fridge to store it please let us know on your form in advance. Items that we suggest not to bring Mobile phones Computer games Jewellery either expensive or of a sentimental value IPods or other mp3 players Items of value or sentimental value. Sharp or dangerous objects Alcohol or drugs that are not for medicinal purposes (this includes cigarettes and tobacco) Money There will be JCA merchandise for sale at Condover, we have a gift/tuck shop and a 24 hour vending area. Please bring change as we do not have enough cash flow to keep changing notes. Thank you. Safety Equipment JCA will provide you and your group with all the safety equipment needed.

10 Our Commitment to the environment We recognise that we have a responsibility at JCA both to support our environment policy and reduce consumption on our centre, and would invite our guests to help reduce the detrimental impact of excessive or unnecessary energy use. We would like your help to encourage your students to: Turn off electrical appliances where they are not needed Close doors and windows prior to turning heating on Turn of all lights when leaving accommodation Report any dripping taps or water leaks Use all waste/recycling bins provided Thank you for your support in working together to support our environment policy. Wi FI There are dedicated areas which provide free Wi-Fi access on the site should you wish to connect to browse the web, access or send pictures and reports back to school. These areas will be identified on your welcome tour/meeting. Smoking There will be dedicated smoking areas allocated for adults and these areas will be pointed out to you on your welcome talk. Please be aware smoking is not permitted outside any designated area. Lounge Please feel free to make use of our leaders lounge in your accommodation area, facilities include TV, newspapers, work desks and hot drink making facilities. Bar and Coffee lounge We are pleased to be able to offer a coffee lounge and bar facility which is available for adult use only in the main house. The bar will be open in the evenings and has a variety of entertainments such as pool and music TV. The coffee lounge is open at various times throughout the day and provides hot and cold drinks and Wi-Fi access.

11 Item Students Kit List Number of items Packed at home Packed at centre Clothes Example Socks 3 pairs Football kit (including footwear suitable for 3G pitches, shin pads & football kit) Night Clothes Underwear Pairs of Socks (including plenty of spares) Trousers (It s important that the students do not wear jeans whilst doing the activities for safety and comfort reasons) Shorts T-Shirts Long sleeved top for archery Tracksuit Jumper/Sweatshirt/Fleece Waterproof Jacket/Anorak Disco Clothes One Towel (for washing) Gloves/Hat/Cap Trainers or other substantial footwear Sunglasses Toiletries Other Wash bag Toothbrush Toothpaste Flannel Soap Shower gel Hair products i.e. shampoo/conditioner Hair Ties (for long hair) Sun cream Towel Water Bottle Book to read Footballs Bibs **Please note: We would advise that schools/clubs bring their own Ice Packs + first aid kits if possible.

12 Roles and Responsibilities To ensure that students and adults alike have the best possible experience and the most fun at JCA, the Party Leader should ensure that all accompanying staff are aware of their roles and responsibilities prior to your group s journey. The general role and responsibilities of leaders/assistants: Leaders/assistants are in loco parentis, and therefore responsible for the overall care and wellbeing of the students. Whilst our instructors are responsible for the safe delivery of the activity the leader/assistant is still ultimately responsible for the student s welfare and behaviour. We request that you arrive on time for your netball fixtures, failure to do so will result in a delay for the other teams. Leaders/assistants are asked to accompany each group during an activity. At least one responsible adult from your group should be on centre and contactable at all times Leaders/assistants are to ensure that students are behaving in an appropriate way so that the activity can be both fun and safe for all involved. If a student s behaviour is continually preventing an activity from running well, the leader/assistants should take time to talk to the student so that others are not disrupted. For activities such as climbing, abseiling or archery leaders/assistants are required to supervise the non active participants, allowing the instructor to focus on one-to-one coaching. During activities please ensure the students have the correct clothing and footwear. See kit list information, most activities can be performed in track suits but please ensure students do not come to activities in netball skirts. They must bring their asthma pumps or other relevant medication to each activity. Leaders/assistants have full responsibility for their groups during non-activity times such as mealtimes, free-time and at bedtime. At mealtimes ask the students to read the menu before going to the server. To line up quietly, remember their manners when being served their meal, clear their plates, cups and utensils from the table and return them to the kitchen. To ensure that issues are efficiently resolved we request that matters of a serious nature be communicated by Party Leaders to the JCA Centre Manager only. The Party Leader is responsible for notifying parents of any doctor, dentist or hospital visit or any other incident affecting a member of your group, if appropriate. Leaders/assistants are welcome to participate in the various activities, providing they have been present for the safety talk. This is a great opportunity for leaders/assistants to enjoy the challenge of trying something new and for students to see their leaders/assistants in a completely new light! Bringing your own alcohol on site is strictly prohibited.

13 The general role and responsibilities of JCA instructors: 1. JCA instructors shall follow the JCA Activity Standards and Procedures to ensure that each activity is run safely. 2. Their main focus is to ensure that all members of the group can participate in each activity safely. 3. JCA instructors will work with leaders to re enforce positive behaviour. 4. If the JCA instructor deems that safety could be compromised they reserve the right to exclude individual students &/or curtail the activity. 5. Whilst JCA instructors will offer support wherever possible, the pastoral well-being of visitors at all times is the primary responsibility of leaders/assistants and ultimately the Party Leader.

14 What if I have students with specific needs? Frequently Asked Questions Should you have any students in your party who have specific needs or conditions please ensure that the enclosed medical and dietary forms are filled in. At JCA we are keen that no student should miss out on a course with us, most activities can be adapted to suit the needs of the student. We are more than happy to discuss this further if you wish. What happens with insurance for my trip? If any students cancel for an insurable reason please notify us in writing of their name. You will also need to contact the insurance company s claims department on , quote Junior Choice Adventure. Please ensure that you read your insurance policy paying particular attention to the section titled Disclosure of material facts and pre-existing health conditions. If you require any copies of the insurance policy, it can be downloaded from the Party Leader are at What happens in an emergency? Emergency procedures will be communicated during your welcome meeting. The company has in depth emergency action plans and safety management systems for all eventualities. How much spending money should we bring? There are no hidden costs! But children can bring 5 in change for the shop we have on-site. What happens if it rains? The football tournament will continue in the rain, unless it becomes dangerous. Most activities can be run in wet weather and extra time will be set aside for your students to dry off properly. If the weather is extreme and activities cannot be run, the Centre Manager will implement the centres wet weather plan. Can your staff administer first aid and medication? All of our instructors are fully trained in first aid, but it is the responsibility of the leaders to administer any medication that is required or prescribed. Should you require medication to be stored in a fridge this can be arranged and stored in our first aid room. Sometimes as first aiders it s difficult to offer an accurate diagnosis on some occasions, therefore, whilst we are able to offer first aid we would liaise with the Party Leader if it was felt a student may need off site treatment at hospital or the doctors.

15 Can I play a student down in the year below? Unfortunately not as this will be an unfair advantage. Players can only play up. What is the ability of the football tournaments? Our tournaments are mixed ability. We have teams come for the fun factor and playing football in a different environment, whereas other teams do come and play more competitively. The majority of the teams do come for the experience of playing in a different environment. When can I expect the fixtures for the weekend? We try our best to get the fixtures to you approximately 1-2 weeks prior to departure. As you can understand the fixtures can change regularly dependent on age groups/numbers, so please bear with us if this is slightly delayed. We will always get this to you prior to your tournament. Do I need to provide a referee for the weekend? No, we provide FA qualified referees, so your coaches are free to mentor you from the pitch side. Do we need to bring kit or equipment? Please ensure that you bring your own kit with you, also please provide your own footballs as we do not have spares for teams to use for practice etc. What is the minimum number of players in a football team? As the JCA tournament is 5 a- side. There must be 4 players on the pitch at one time, if not then your team will have to forfeit the match. We recommend bringing 6-9 players per team. Is there injury stoppage time? In the case of injury, the player can only be substituted for the injured player. There will be no stoppage time for injuries.