ORLGA Quarterly Meeting Minutes October 9, 2018

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1 ORLGA Quarterly Meeting Minutes October 9, 2018 President Jan Henson called the meeting to order at 9:05am. There were 43 members present. Happy Birthday to Karen Orejuela! Thanks to the Hospitality Committee for waking so early to provide breakfast and coffee for the membership. SECRETARY'S REPORT Melanie Kelley, Secretary, requested that the membership approve the minutes from the July 10, 2018 meeting. The minutes were available to the membership on the website for prior review. Patti Lawson moved, and Marti Serensits seconded a motion for approval of the July meeting minutes. The minutes were approved by unanimous vote of the membership present. TREASURER'S REPORT On behalf of Phyllis O'Connor, Treasurer, Melanie Kelley handed out copies of the ORLGA income and expense summary as of 10/8/18. We currently have a checkbook balance of $3, COMMITTEE REPORTS WELCOME COMMITTEE Colleen Plebanek introduced our new member Mary Pirrung, who was present at the meeting. Mary introduced herself to the membership. Additional new league members are Margit Lanfreschi, Cheryl Barbour, and Stacey Sullivan. BY-LAWS AND LOCAL RULES Donna Ciliberto advised the membership that the Carolina Golf Association will give a seminar on the new USGA rules changes on December 13 in Plantation Club at 5:30 7:30 pm. 10-play rule changes--see old business below. CHARITY COMMITTEE Laura Wheaton explained that the summer Charity tournament was cancelled because this event was so close to the Cancer Rally that she felt that our members would be asked to give too often over a very short period. SUNSHINE COMMITTEE MEMBER/GUEST TOURNAMENT PUBLICITY/HISTORIAN HANDICAP COMMITTEE CANCER RALLY TOURNAMENT Melanie Kelley reported that the final totals are not yet available because all the expenses have not been paid out, but that we raised close to $10,000 for the Novant Cancer Foundation. She also reported that the Committee is considering 1

2 several options because participation in the golf tournament has been falling possibly due to weather. We may hold this tournament every other year or move it to another time of year because of hurricane season. RINGERS Colleen Plebanek mentioned putting your scores in on your ringer cards no later than October 31. She also reminded the membership to start new Ringers cards after November 1 if they are participating in the 2019 Ringers competition. TOURNAMENT COMMITTEE Vice-President, Diane Wright, announced that she has 2-CLUB pins available for those who ordered them or who might be interested. What is the 2-CLUB? If you are a 2-CLUB member, you will receive $1 from the other 2-CLUB members in your foursome whenever a member scores a two on a Par 3 or a Par 4. 2-CLUB members must be wearing or displaying the official 2-CLUB pin during the golf round to receive $1 from the other members in the foursome. Diane reported that Scott Dean, Leopards Chase groundskeeper, recently passed away. Diane also announced that three members of the Ocean Ridge staff Sherry Squibb, Kristina Line, and GB Crowley--were significantly impacted by Hurricane Florence. Diane is collecting money to be given to these three women. Alternatively, members can purchase tickets to help these three women. The winner of the will be selected on October 31 at the dinner after the last day of the Club Championship. The Club Championship will be held on October 29, 30 and 31. Pat Brooks, Peggy Wilson, Karen Orejuela and Joyce Edwards won the Wild and Crazy tournament this summer. Team Windsor won the Neighborhood Challenge. Nancy O Connell and Sue Kane were the President s Cup winners this year after playing a final match round against the Flight B winners, Carole Milnichuk and Anita Andersch. The President s Cup results are: Flight A First Place Nancy O Connell and Sue Kane 2d Place Holly Brenneman and Marilue Tate Flight B First Place Carole Milnichuk and Anita Andersch 2d Place Robin Allen and Sharon Giblin The remaining tournaments for 2018 are: Fall Ringers tournament starting this week; the Couples Championship on October 21 and 28; ORLGA Club Championship October 29-31; the Fall Member/Member Tournament on November 12 and 14; and the Bah Humbug tournament on December 12. WEBSITE COMMITTEE Ginny Alger explained the use of the two different sign-up formats on the ORLGA website. The Sign-up Genius site is used for large special events. The Golf Portal is used for Monday and Wednesday play. Members have received login IDs and Passwords for the Golf Portal. The Sign Up Genius is used for Special Events because large groups may not use the Golf Portal without payment of higher annual fees. EDUCATION COMMITTEE Pam Bank reported that 84 members participated in 11 of the 12 clinics led by Joan and Gary of Lori s Golf Shop. The last clinic was cancelled because of the Hurricane. The clinics were held at Carolina Shores and very popular with those attending. CHRISTMAS PARTY This year's Christmas Party will be a luncheon on December 6 at Brick Landing starting at 11:30 am. Menu: Plated strawberry and spinach salad Fresh Baked Danish and Pastries 2

3 Buffet Brunch includes: Fresh fruit kebobs, top round of beef carving station with fresh baked rolls, shrimp and grits, broccoli casserole, and a soup station with a choice of she crab or French onion soup Price is $ $10 suggested donation for books for the students of Union elementary School*, totaling 42.50$ Checks payable to ORLGA Sign up deadline is November 16 Checks may be dropped off at the homes of Beth Grunewalder, Rosie Savoia, Marti Serensits, or Deb Lebkicher *Every year the principal of Union Elementary School buys books twice per year--once just before the December holiday recess and before the summer holiday recess-- for every student at Union Elementary School. The children choose the book they want to take home as a gift. Our goal is to raise $1000 from OR to pay for the December holiday books. Melanie Kelley explained that the difference in price from 2017 to 2018 is that this year the ORLGA did not subsidize ($500) attendance at the Holiday party as was the case in With 80 women attending, this is a difference in price of $6.25 each. INTERCLUB Jan Henson reported that the last round of the Interclub season was cancelled because of the hurricane. It will be rescheduled. NORTH STRAND INTERCLUB HOPE HARBOR Peggy Rowland announced that this year the tournament was played at Carolina National on August 16. Our Ocean Ridge team won the event for the 4 th time. The event raised $28,000 for Hope Harbor. Next year s Hope Harbor tournament will be held on Lion s Paw on August 15. CLUB 25/LADIES ON THE LINKS Holly Brenneman reported that the next event will be held on the Farmstead on October 24. Also, the Ladies on the Links Tournament will be held on Magnolia Greens on November 1. Please contact Holly if you are interested in playing in this tournament. OLD BUSINESS 1. Minimum Play Rule Donna Ciliberto reviewed the changes the Rules Committee is recommending for a vote of the membership regarding part-time residency and the minimum play requirements. Additionally, the membership will be voting on guest club handicap use and whether Away golf should be given credit toward the 10-play rule. The voting information is included below: October DRAFT ORLGA By Laws Changes in support of: Update to the Minimum Play Requirements (formally known as the 10 Play Rule) Update in support of Part Time Residents External Club Handicap Usage by OR for handicapping part-time residents ARTICLE I NAME This organization shall be known as the Ocean Ridge Ladies Golf Association, hereafter referred to as ORLGA. ARTICLE II OBJECTIVES The purpose of the ORLGA is to encourage enjoyment of the game of golf, and to familiarize players with rules, good sportsmanship, and etiquette of the game. The ORLGA and its members will adhere to the USGA Rules of Golf except where modified by the ORLGA s local rules. 3

4 ARTICLE III - MEMBERSHIP Membership shall be extended to all ladies who have paid the annual administration fee and are either initiated members of Ocean Ridge Golf, Inc., or property owners in Ocean Ridge. For purposes of communicating information regarding ORLGA events and activities, members should submit name, address, phone number, address, designate full-time (more than six months per year) or part-time (six months or less per year) residency, and date of birth (month and day only). Section 1. Any new member who has an established USGA handicap must present her last five score cards or her USGA handicap record. Members will be assigned a maximum handicap index of 40.4 for ORLGA play. Section 2. All members of the ORLGA will be required to maintain an established golf handicap at Ocean Ridge Plantation, posting all eighteen- and nine-hole scores each month in correct sequence. If the member s primary club is not Ocean Ridge Plantation, the member s handicap system and identification number must be provided for regular review. Weekly ORLGA play should not be posted as tournament play. Only ORLGA members may participate in our Major (Special) Events. Section 3. There shall be activity and service fees applied, as needed, for each activity sponsored by the ORLGA. These fees are to be paid prior to the event or provided service. ARTICLE VIII - ORLGA AWARDS AND PLAY Section 1. All competition shall be played in accordance with USGA rules and all disputed points shall be settled by the Club Pro and Tournament Chairman. Competition for awards shall begin on November 1st and end on October 31st of the following year. The number of flights shall be based on the number of members competing. For all awards, league play is defined as play during weekly events on Mondays and Wednesdays, the Member/Guest Tournament, and Presidents Cup competition. A. To be eligible to play in the Fall and Spring Ringers, Fall and Spring Member/Member, and the President s Cup tournaments, and the Club Championship, the established member must meet the following requirements: Current membership in the ORLGA Valid USGA Handicap - meeting the year-round posting requirement of all golf rounds, even when play is out of town Meet the ORLGA Minimum Regular Play Requirements B. Minimum Regular Play Requirements: To support Ocean Ridge Regular League Day Play, while providing minimal credit for fully open (e.g. players of any handicap can sign up) ORLGA Sponsored Play, members receive credit for the following Regular League Play: ORLGA Monday Play - 1 round credit ORLGA Wednesday Play - 1 round credit ORLGA PALs (Panthers and Lions Play) - 1 round credit TBD: ORLGA Sponsored Away Golf - either 1 round credit, 1/2 round credit or no credit If you are scheduled to play on a Monday, Wednesday or PALs regular league day that is cancelled by the game coordinator(s) you will receive the specified credit for having played that day. The accountability of the Game Coordinator is to plan and execute league play throughout the year. Membership should be mindful of signing up during potential inclement weather, and ensure they are ready to play the round(s) they have signed up for. If Away Golf is cancelled, no credit shall be given. To participate in the Fall and Spring Ringers, Fall and Spring Member/Member, and the President s Cup tournaments, and the Club Championship the following Minimum Regular Play Requirements must be met: Part-time Residents: 5 rounds (total) in previous 365 days Full-Time Residents: 10 rounds (total) in previous 365 days Any resident requiring a waiver must do so in writing to the ORLGA Board, by filling out the waiver form. This waiver must be in writing and provide the extenuating circum-stances that prevented the player from meeting the minimum play requirement. To access the Waiver Form, CLICK HERE. Notes: ORLGA members of less than one year must also obtain a waiver. ORLGA members requiring a waiver may only signup as an alternate for these events. The ORLGA Executive Board will review all waiver requests to make a ruling within a reasonable time of the event requiring a waiver (no general waiver exception requests accepted). 4

5 NEW BUSINESS Carole Schuster and Marti Serensits, the Nominating Committee, announced the results of the membership vote for this year's new officers. There were no nominations for officers from the floor during the meeting. Melanie Kelley moved, and Patti Lawson seconded the motion to close nominations for new officers. 70 members electronically voted approval of the new officers: Rosie Savoia President Laura Wheaton Vice-President Holly Brenneman Secretary Karen Orejuela Treasurer Upon the motion of Patti Lawson, with a second from Patti Dugan, the meeting was adjourned at approximately 10:30am. Our next scheduled meeting is Thursday, December 6, at 11:30am at Brick Landing. Respectfully submitted, Melanie Kelley, Past Secretary 5