M I N U T E S - Unapproved
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1 M I N U T E S - Unapproved of the Red Deer & District Family and Community Support Services Board meetings held on Tuesday, Wednesday and Thursday, March 4 6, 2014 in the Wapiti room, 2 nd floor City Hall, commencing at 5:55 p.m. PRESENT: Members: Councillor Richard Cloutier, Village of Elnora Councillor Judith Hogan, Village of Delburne Councillor Jean Bota, Red Deer County Councillor Ken Johnston, City of Red Deer Councillor Kathy Sitter, Town of Penhold, Chair Pam Corsiatto, Citizen Representative, Vice-chair Janice Kong, Citizen Representative Walter McKay, Citizen Representative Administrative Liaison Linda Boyd, Social Planning Supervisor Support Staff: Lynn Iviney, Committees Coordinator Resource Staff: Guests: Scott Cameron, Social Planning Manager Franklin Kutuadu, Research & Evaluation Coordinator Bobby-Jo Stannard, Program Coordinator - Social Planning Karen Fegan, Village of Delburne Nora Smith, Village of Delburne
2 2 March 4-6, 2014 Minutes ABSENT: Members: Councillor Lloyd Lane, Town of Bowden Councillor Richard Lorenz, Red Deer County Councillor Buck Buchanan, City of Red Deer
3 3 March 4-6, 2014 Minutes 1. CALL TO ORDER Councillor Kathy Sitter, Vice-chair, called the meeting to order at 5:55 p.m. 2. APPROVAL OF AGENDA Moved by Councillor Richard Cloutier, seconded by Councillor Jean Bota Resolved that the agenda for the March 4, 2014 meeting of the Red Deer & District Family and Community Support Services Board be approved as amended: Add Item 6: Add Item 8: New Business Conversations In-camera session Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay 3. INFORMATION ITEMS Linda Boyd advised the Board that May Harvie has submitted her resignation. 4. ELECTION OF OFFICERS Lynn Iviney called for nominations for the position of Chair for the Red Deer & District Family and Community Support Services Board. Pam Corsiatto nominated Councillor Kathy Sitter for the role of Chair, seconded by Councillor Ken Johnston. Having received no further nominations or volunteers, the election was closed and Kathy Sitter was acclaimed as Chair of the Red Deer & District Family and Community Support Services Board. Lynn Iviney called for nominations for the position of Vice-chair of the Red Deer & District Family and Community Support Services Board. Councillor Kathy Sitter nominated Pam Corsiatto for the role of Vice-chair. Having received no further nominations or volunteers, the election was closed and Pam Corsiatto was acclaimed as Vice-chair of the Red Deer & District Family and Community Support Services Board.
4 4 March 4-6, 2014 Minutes 5. APPROVAL OF MINUTES Moved by Councillor Richard Cloutier, seconded by Walter McKay Resolved that the minutes of the January 7, 2014 meeting of the Red Deer & District Family and Community Support Services Board be approved as circulated. 6. NEW BUSINESS 6.1 Delburne s 1000 Conservations Project Scott Cameron spoke on Delburne s 1000 Conversations Project and the opportunity to support the Village of Delburne in this project. The Board discussed providing funding and supporting this initiative. Prior to voting on the following resolution, Councillor Judith Hogan declared a conflict of interest as she is a Councillor with the Village of Delburne. After discussion, the following resolution was put forward: Moved by Councillor Ken Johnston, seconded by Councillor Jean Bota Resolved that the Red Deer & District Family and Community Support Services Board, having considered the Delburne 1000 Conversations Initiative report dated March 3, 2014 as presented by Administration, hereby supports the Village of Delburne in the amount of $20,000 in the pilot of 1000 Conversations, to be funded from the FCSS Board FCSS Account. In return, the Village of Delburne will continue to provide the FCSS Board with regular updates and remain open for participation from each of the Partner Municipalities to facilitate learning across the region. ABSENT: Councillor Richard Cloutier, Councillor Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay Councillor Judith Hogan
5 5 March 4-6, 2014 Minutes 7. REPORTS 7.1 FCSS Program Coordinators Report This report was provided for information. Bobby-Jo Stannard reminded Board members of the Collection Impact Workshop taking place on March 6 th and 7 th. 7.1.a Oil & Gas Speaking Handout Linda Boyd provided information on this initiative. The Board indicated they would like to see further updates on this FCSS Year End 7.2.a 2013 FCSS Cost Share Summary - Actual Linda Boyd provided the Board with an overview of the report. After discussion, the following resolution was put forward: Moved by Councillor Jean Bota, seconded by Councillor Judith Hogan Resolved that the Red Deer & District Family and Community Support Services Board, having considered the 2013 FCSS Cost Share Summary Actual dated March 4, 2014 as presented by Administration, hereby approves the 2013 FCSS Cost Share Summary Actual as presented. Councillor Richard Cloutier, Councillor Judith Hogan, Councillor Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay FCSS Budget 7.3.a 2014 FCSS Cost Share Summary - Budget Linda Boyd reviewed the Cost Share Summary Budget with the Board. After discussion, the following resolution was put forward:
6 6 March 4-6, 2014 Minutes Moved by Councillor Richard Cloutier, seconded by pam Corsiatto Resolved that the Red Deer & District Family and Community Support Services Board, having considered the 2014 FCSS Cost Share Summary - Budget dated March 4, 2014 as presented by Administration, hereby approves the 2014 FCSS Cost Share Summary Budget including the 2014 Regional Projects and Agency Capacity Building grant fund as presented. Councillor Richard Cloutier, Councillor Judith Hogan, Councillor Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay 8. IN CAMERA SESSION Moved by Councillor Jean Bota, seconded by Councillor Ken Johnston agrees to enter into an In Camera meeting of the Red Deer & District Family and Community Support Services Board on Tuesday, March 4, 2014 at 7:02 p.m. and hereby agrees to exclude the following: All members of the media; and All members of the public. Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay Moved by Councillor Jean Bota, seconded by Walter MacKay agrees to revert to an open meeting of the Red Deer & District Family and Community Support Services Board on Tuesday, March 4, 2014 at 8:56 p.m. Jean Bota, Councillor Ken Johnston, Councillor Kathy Sitter, Pam Corsiatto, Janice Kong, Walter McKay
7 7 March 4-6, 2014 Minutes The Red Deer & District Family and Community Support Services Board stood down on Tuesday, March 4 th, 2014 at 9:00 p.m., and reconvened on Wednesday, March 5 th at 5:52 p.m. The following voting members were absent from the Wednesday, March 5 th meeting: Councillor Richard Lorenz, Red Deer County Councillor Buck Buchanan, City of Red Deer Councillor Jean Bota, Red Deer County Pam Corsiatto, Citizen Representative Moved by Councillor Richard Cloutier, seconded by Councillor Ken Johnston agrees to enter into an In Camera meeting of the Red Deer & District Family and Community Support Services Board on Wednesday, March 5, 2014 at 5:52 p.m. and hereby agrees to exclude the following: All members of the media; and All members of the public. Ken Johnston, Councillor Kathy Sitter, Janice Kong, Walter McKay, Councillor Lloyd Lane Moved by Councillor Richard Cloutier, seconded by Councillor Judith Hogan agrees to revert to an open meeting of the Red Deer & District Family and Community Support Services Board on Wednesday, March 5, 2014 at 9:10 p.m. Ken Johnston, Councillor Kathy Sitter, Janice Kong, Walter McKay, Councillor Lloyd Lane The Red Deer & District Family and Community Support Services Board stood down on Wednesday, March 5 th, 2014 at 9:10 p.m., and reconvened on Thursday, March 6 th at 5:47 p.m.
8 8 March 4-6, 2014 Minutes The following voting members were absent from the Thursday, March 6 th meeting: Councillor Richard Lorenz, Red Deer County Councillor Buck Buchanan, City of Red Deer Councillor Jean Bota, Red Deer County Pam Corsiatto, Citizen Representative Walter MacKay, Citizen Representative Moved by Councillor Lloyd Lane, seconded by Councillor Ken Johnston agrees to enter into an In Camera meeting of the Red Deer & District Family and Community Support Services Board on Thursday, March 6, 2014 at 5:48 p.m. and hereby agrees to exclude the following: All members of the media; and All members of the public. Ken Johnston, Councillor Kathy Sitter, Janice Kong, Councillor Lloyd Lane Moved by Councillor Ken Johnston, seconded by Councillor Lloyd Lane agrees to revert to an open meeting of the Red Deer & District Family and Community Support Services Board on Thursday, March 6, 2014 at 6:40 p.m. Ken Johnston, Councillor Kathy Sitter, Janice Kong, Councillor Lloyd Lane After the in-camera session, the following resolution was put forward: Moved by Councillor Richard Cloutier, seconded by Councillor Judith Hogan
9 9 March 4-6, 2014 Minutes Resolved that the Red Deer & District Family and Community Support Services Board, having considered the Expression of Interest for FCSS Funding , as presented by Administration, hereby recommends the Applicants outlined in Appendix A FCSS Funding Report be invited to the Request for Proposals Phase 2 stage. Councillor Richard Cloutier, Councillor Judith Hogan, Councillor Ken Johnston, Councillor Kathy Sitter, Janice Kong, Councillor Lloyd Lane 9. NEXT MEETING The next meeting of the Red Deer & District Family and Community Support Services Board is scheduled for Tuesday, April 1, 2014 at 5:30 p.m., Wapiti Room, 2 nd floor, City Hall. 10. ADJOURNMENT Moved by Councillor Richard Cloutier, seconded by Councillor Judith Hogan meeting of March 4 6, 2014 be adjourned at 6:43 p.m. Ken Johnston, Councillor Kathy Sitter, Janice Kong, Councillor Lloyd Lane Chairperson Committees Coordinator
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