MIDDLE VALLEY YOUTH ASSOCIATION BYLAWS PAGE 1 OF 79

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1 PAGE 1 OF 79 P.O. BOX 6142 HIXSON, TENNESSEE BY-LAWS APPROVED 22 MAR 2012 Be it known, that on September 18, 1968, Middle Valley Recreation was incorporated for the purpose of organizing, promoting, supporting, and developing Athletic and Recreational activities for the youth of the Middle Valley Community and adjacent communities of Hamilton County, Tennessee. On August 1st, 2001, a new board was elected, and a new organization, Middle Valley Youth Association, was created with the same goals for our youth. Additionally, a new sport was approved and added, Lacrosse. Subsequently, the bylaws were amended and voted upon by each sport, and in 2003, the original bylaws were approved as the guidelines for Middle Valley Youth Association. On March 22, 2012, the MVYA Executive board voted to amend the original bylaws in order to keep step with the changing needs of our growing park.

2 PAGE 2 OF 79 TABLE OF CONTENTS Page No. ARTICLE I -- MVYA GENERAL OPERATION PART A. GENDER IDENTIFICATION 7 PART B. MVYA GENERAL RULES OF OPERATION 7 PART C. ACCOUNTING SYSTEM AND REPORTS 8 ARTICLE II -- MVYA EXECUTIVE BOARD OFFICERS PART A. NUMBER 9 PART B. QUALIFICATION, TENURE, COMPENSATION AND 9 VACANCIES PART C. MVYA CHAIRMAN 9 PART D. VICE-CHAIRMAN 10 PART E. SECRETARY 10 PART F. TREASURER 11 PART G. PURCHASING AGENTS 12 PART H. PROGRAM PRESIDENTS 13 PART I. REPORTS 13 ARTICLE III -- MEETING OF THE MVYA EXECUTIVE BOARD PART A. ORDER OF BUSINESS 15 ARTICLE IV -- BASEBALL PART A. LEAGUE COMMISSIONERS (BASEBALL) 16 SECTION 1. GENERAL POWERS 16 SECTION 2. DUTIES 16 SECTION 3. ALL-STARS 19 PART B. COACHES (BASEBALL) 21

3 PAGE 3 OF 79 ARTICLE V -- SOFTBALL SECTION 1. GENERAL POWERS 21 SECTION 2. DUTIES 21 PART A. MIDDLE VALLEY RECREATION GIRLS SOFTBALL RULES OF TEAM SELECTION AND PLAY 23 SECTION 1. DIVISIONS AND TEAMS 23 SECTION 2. SECTION 3. ASSIGNMENT OF COACHES RELATIVE TO FORMATION OF TEAMS 24 FORMATION OF NEW TEAMS AND PLACEMENT FOR NEW PLAYERS 25 SECTION 4. PLAYING TIME FOR EACH PLAYER 32 SECTION 5. CUTOFF DATE 33 SECTION 6. PLAYERS GUARANTEE 33 SECTION 7. AMENDMENTS 33 PART B. LEAGUE COMMISSIONERS (SOFTBALL) 34 SECTION 1. GENERAL POWERS 34 SECTION 2. DUTIES 34 SECTION 3. AMENDMENTS 35 PART C. COACHES (SOFTBALL) 36 SECTION 1. GENERAL POWERS 36 SECTION 2. DUTIES 36 ARTICLE VI -- FOOTBALL PART A. TRAVEL 38 SECTION 1. RESTRICTIONS 38 PART B. SELECTION OF COACHES 38

4 PAGE 4 OF 79 SECTION 1. REQUIREMENTS 38 PART C. DRAFTING OF TEAMS 38 SECTION 1. PROCEDURES PART D. TACKLE FOOTBALL LEAGUE RULES OF PLAY 40 SECTION 1. GENERAL 40 SECTION 2. GAME RULES BY AGE 41 SECTION 3. BALL CARRIER RESTRICTIONS 43 SECTION 4. WEIGH IN PROCEDURES 44 SECTION 5. MERCY RULE 44 SECTION 6. OFFICIALS 45 SECTION 7. EQUIPMENT 46 PART E. LEAGUE COMMISSIONERS (FOOTBALL) 46 SECTION 1. GENERAL POWERS 46 SECTION 2. DUTIES 46 PART F. COACHES (FOOTBALL) 48 SECTION 1. GENERAL POWERS 48 SECTION 2. DUTIES 48 PART G. POST-SEASON TOURNAMENT 50 SECTION 1. GUIDELINES 50 PART H. ALL STAR TEAMS 50 SECTION 1. GUIDELINES 50 ARTICLE VII -- MIDDLE VALLEY YOUTH SOCCER LEAGUE PART A. PLAYING SEASONS 51

5 PAGE 5 OF 79 PART B. AGE DIVISIONS 51 PART C. PLAYER REGISTRATION 52 PART D. PLAYER PLACEMENT PROCEDURE 53 PART E. LAW MODIFICATIONS 55 PART F. PROTESTS 61 PART G DISCIPLINE 61 ARTICLE VIII -- LACROSSE PART A. ORGANIZATION 63 PART B. OFFICIALS/ADMISSION 65 ARTICLE IX UMPIRES/REFEREES PART A. GENERAL POWERS 68 PART B. DUTIES 68 ARTICLE X -- CONTRACTS, CHECKS, AND DRAFTS PART A. CONTRACTS 70 PART B. CHECKS, DRAFTS, ETC. 70 PART C. PURCHASING PROCEDURES 70 PART D. DEPOSITS 70 ARTICLE XI -- PURCHASE OR DISPOSITION OF REAL PROPERTY 71 ARTICLE XII -- NON-PROFIT OPERATION 72 ARTICLE XIII -- ELECTIONS PART A. GENERAL ELECTIONS 73 PART B. PROGRAM ELECTIONS 75 ARTICLE XIV -- CONCESSION STANDS 78 ARTICLE XV -- REGISTRATIONS

6 PAGE 6 OF 79 PART A. PLAYER REGISTRATION 80 PART B. COACH/UMPIRE/REFEREE REGISTRATION 81 ARTICLE XVI -- CODES OF CONDUCT PART A. PROGRAMS 82 PART B. MVYA AND PROGRAM OFFICIALS 82 PART C. COACHES 82 PART D. PARENTS 82 PART E. PLAYERS 83 ARTICLE XVII -- PARK RULES 84 PART A. MV PARENTS CODE OF CONDUCT 85 ARTICLE XVIII -- AMENDMENTS 86 ARTICLE XIX EXECUTIVE BOARD APPROVAL 87

7 PART A --GENDER IDENTIFICATION PAGE 7 OF 79 ARTICLE I MVYA GENERAL OPERATION All references to gender identification shall be construed to identify either male or female participation. PART B -- MVYA GENERAL RULES OF OPERATION RULE 01 RULE 02 RULE 03 RULE 04 RULE 05 RULE 06 RULE 07 The MVYA Sport Boards shall approve all coaches and assistant coaches of all programs. The method of approval shall be determined by the MVYA Sport Boards prior to the meeting. The MVYA Executive Board must set and approve by majority vote the fees for each program. All hardship cases are to be approved by majority vote of the MVYA Executive Board. The MVYA Executive Board shall set the fee or fees it deems advisable for the registration of any person or persons using the MVYA Facilities for the purpose of sport or activity, participation, and any and all fees for the viewing thereof. Such fees shall not exceed an amount reasonably anticipated as necessary to cover expenses directly connected with the MVYA Programs, including appropriate allowances for participation in said programs by individuals without sufficient funds to pay the fees. MVYA may charge a fee for the use of the facilities by non-members to cover the cost of actual expenses incurred. Utility expenses are an example of an operating expense. Where expenses are not incurred, usage fees will not be charged. The MVYA Executive Board shall select a committee each year at election time for the purpose of maintaining ballots and insuring a fair and proper election. Members of this committee shall not be running for any elected office and shall not have any relative running for any elected office. The MVYA Executive Board say, through majority vote, authorize membership of MVYA, either in part or total, in organizations or associations having purposes and objectives similar to MVYA; and to subscribe and pay membership dues or franchise fees therein or make contributions or loans of money thereto for the support, operation, and perpetuation of such organizations or associations. The MVYA Executive board shall have priority in scheduling events. When the facility is not in use for organized events, it may be used by the general public for unorganized activities that are not destructive to the facility. The MVYA Executive Board may prohibit use of the facility for activities which are inconsistent with the MVYA Charter and which are destructive to the facility.

8 PAGE 8 OF 79 RULE 08 RULE 09 RULE 10 RULE 11 RULE 12 The MVYA Executive Board shall ensure compliance with Section 504 of the Rehabilitation Act of 1973, as amended, and Title VI of the Civil Rights Act of 1964, as amended. The MVYA Executive Bard shall ensure that, in the conduct of programs in or upon the MVYA facilities, that at all times, members of the public will be treated without distinction or discrimination and no person shall, on the grounds of race, religious affiliation, color, sex, national origin, handicap or age, be subjected to discrimination. Further, if the facility is made available to a third party, individual or organization, that they will assure that these parties abide by these by-laws. The MVYA Executive Board will discuss and approve any policy concerning awards to be furnished by MVYA prior to each season. The MVYA Executive Board shall monitor regularly scheduled games and practices on Wednesday evenings and on Sunday mornings. The MVYA Executive Board may approve makeup games to be played on these days on a game by game basis. Any Executive Board Member who is legally affiliated with a sporting goods supply business shall not be allowed to supply sporting goods to MVYA under any circumstances. PART C -- ACCOUNTING SYSTEM AND REPORTS The accounts and records of MVYA shall be established and maintained in such form as MVYA Executive Board may prescribe. All accounts and records of MVYA shall be audited by a qualified committee selected by the MVYA Executive Board at least once a year and within thirty (30) days prior to August 1st of each year.

9 PAGE 9 OF 79 ARTICLE II MVYA EXECUTIVE BOARD OFFICERS PART A -- NUMBER The MVYA Executive Board shall consist of the following members: MVYA Chairman MVYA Vice Chairman MVYA Equipment Purchasing Agent MVYA Uniform Purchasing Agent MVYA Treasurer MVYA Secretary MVYA Baseball President MVYA Cheerleading President MVYA Football President MVYA Lacrosse President MVYA Soccer President MVYA Softball President PART B -- QUALIFICATION, TENURE, COMPENSATION AND VACANCIES The by-laws applicable to the MVYA Executive Board, as a whole, shall apply to each individual member of the MVYA Executive Board. All MVYA Executive Board members shall be eligible to serve under bond. PART C -- MVYA CHAIRMAN The MVYA Chairman shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. be the individual leader of MVYA and in this capacity shall have the authority to appoint a liaison to coordinate activities with Hamilton County Parks and Recreation concerning their participation in the operation of MVYA. be the principle executive officer of MVYA and shall preside at all meetings of the members and of the MVYA Executive Board. sign with the Treasurer, any deeds, mortgages, deeds of trust, notes, bonds, contracts, or other instruments authorized by the MVYA Executive Board to be executed, except in cases in which the signing and execution thereof shall be expressly designated by the MVYA Executive Board or by these by-laws, to some other officer or agent of MVYA, or that which is required by law to be otherwise signed or executed. require proof of insurance for MVYA before each program season. in general, perform all duties incident to the office of MVYA Chairman and such other duties as may be prescribed by the MVYA Executive Board. authorize payments in cash for maintenance or repairs of MVYA property in an amount not to exceed $

10 PAGE 10 OF 79 SECTION 7. SECTION 8. in general, perform all duties incident to the office of Chairman and such other duties as directed by the MVYA Executive Board. in conjunction with the other MVYA Executive Board members, arrange the yearly publicity and be involved in registration of players for the MVYA Programs. PART D -- VICE-CHAIRMAN The Vice-Chairman shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. in the absence of the MVYA Chairman, or in the event of his inability or stated refusal to act, the Vice-Chairman shall perform the duties of the MVYA Chairman, and when so acting shall have all powers of and be subject to all restrictions upon the Chairman. perform such other duties as from time to time may be assigned to him by the MVYA Executive Board. in general, perform all duties incident to the office of Vice-Chairman and such other duties as directed by the MVYA Executive Board. in conjunction with the other MVYA Executive Board members, arrange the yearly publicity and be involved in registration of players for the MVYA Programs. PART E -- SECRETARY The Secretary shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. SECTION 7. SECTION 8. keep and make available to the MVYA Executive Board the minutes of all the members and the MVYA Executive Board meetings in books provided for that purpose. see that all notices are duly given in accordance with these by-laws, or as required by law. be custodian of the corporate records. keep a register of the mailing addresses of all voting members which shall be furnished by the MVYA Executive Board. have general charge of the books of MVYA in which a record of the members is kept. keep on file at all times a complete copy of the by-laws and all amendments, which copy shall be open to the inspection of any and all members. receive and maintain player records and release forms for use by the MVYA Executive Board. acquire or generate ballots for the yearly elections.

11 PAGE 11 OF 79 SECTION 11. SECTION 9. SECTION 10. verify each months cancelled checks written by the Treasurer to verify proper signatures and amounts of expenditures. be responsible for insuring that the Charter of Incorporation is current with the State of Tennessee. in general, perform all duties incident to the office of Secretary and such other duties as directed by the MVYA Executive Board. PART F -- TREASURER The Treasurer shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. open or cause to have opened, with the approval of the MVYA Executive Board, a single account at a single bank for the purpose of MVYA financial activities pertaining to income and expenses. Under no circumstances will multiple checking accounts be opened in single or multiple banks. open or cause to have opened, with the approval of the MVYA Executive Board, a single account at a single financial institute for the purpose of earning interest on any monies not in use for greater than ninety (90) days. ensure that all banking signature cards are properly filed at the approved financial institutes with the signatures of current authorized MVYA Executive Board members. have charge and custody of and be responsible for all funds and securities of MVYA and the keeping of records thereof. A. Each program President will keep records for that program and assist the MVYA Executive Board Treasurer. B. Each program President will keep a record of all money generated by that program. C. The MVYA Treasurer will also keep a record of all money generated by each program. D. The MVYA Treasurer s records shall match each programs financial records. E. Each program President shall submit a projected budget to clearly indicate the amount of money generated by each program and the amount of money required to operate each program. F. The MVYA Treasurer shall also balance the records of MVYA in general and indicate the totals of all the programs at MVYA. The programs shall be Baseball, Softball, Football, Lacrosse and Soccer. SECTION 5. receive and give receipts for money due and payable to MVYA and from any source whatsoever, and deposit such money in the name of MVYA in such bank or banks as shall be selected by the MVYA Executive Board.

12 PAGE 12 OF 79 SECTION 6. SECTION 7. SECTION 8. SECTION 9. SECTION 10. SECTION 11. SECTION 12. pay or cause to have been paid all bills and indebtedness of MVYA as approved by a majority vote of the MVYA Executive Board or to the $ cash limit for maintenance or repairs authorized by the MVYA Chairman. report on the accounts and records to the MVYA Executive Board at each meeting thereof. issue and post for public inspection a monthly report on all revenues received and expenses incurred during each calendar monthly period. Such report shall be posted no later than the tenth (10th) day of each month. conduct a review of the records and reports of the preceding Treasurer and issue a report on the findings of such audit. audit umpire/referee sheets and pay umpires each as directed by the MVYA Executive Board. assist and coordinate with the Purchasing Agents to determine the value of the existing MVYA inventory of League-owned uniforms and equipment. in general, perform all duties incident to the office of Treasurer and such other duties as from time to time say be assigned to him by the MVYA Executive Board. PART G -- PURCHASING AGENTS The Purchasing Agents shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. have the responsibility of obtaining equipment necessary to operate the various programs at the most economical cost. work with the President of each program to ensure that each program has the equipment necessary to operate within the funds available. maintain a current inventory of equipment and maintain records of issued equipment. require that equipment issued to each individual be identified and signed for by the individual receiving the equipment. require that all equipment be collected at the end of the season, from those individuals to who it was issued. Individuals shall be held financially responsible for unreturned equipment. be the only individuals to purchase athletic equipment for MVYA. SECTION 7. solicit bids for all purchases of uniforms and equipment expected to exceed $ Where possible preference should be given to local suppliers. SECTION 8. notify in writing all suppliers and vendors of equipment, uniforms, trophies, and other goods or services of purchase requirements as set by the MVYA Executive Board.

13 PAGE 13 OF 79 SECTION 9. SECTION 10. SECTION 11. SECTION 12. approve payment of invoices for uniforms and equipment by signature on the invoice. assist and coordinate with the Treasurer to determine and report the status and value of MVYA owned equipment and uniforms. in conjunction with the other MVYA Executive Board members, arrange the yearly publicity and be involved in registration of players for the MVYA Programs. in general perform all duties incident to the office of Purchasing Agent and such other duties as from time to time may be assigned by the MVYA Executive Board. PART H -- PROGRAM PRESIDENTS Each Program President shall: SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. SECTION 7. SECTION 8. be responsible for the business and affairs of the respective program for which he is president. review and approve the program rules for each respective program for which he is President. be responsible, in conjunction with Umpire/Referee coordinators, for obtaining qualified umpire/referees for all league games for which he is Program President. submit to the MVYA Executive Board a report of the general state of his respective program at each MVYA Executive Board meeting as required by the MVYA Executive Board. in conjunction with the other Executive Board members, arrange the yearly publicity and be involved in registration of players for the MVYA Programs. once per year, prepare a projected budget for his program. This will be required by mid program season. in general, perform all duties incident to the office of the Program President and such other duties as from time to time may be assigned to him by the MVYA Executive Board. develop and maintain a Program Board to make the routine decisions required for normal program operations and, in general, to run the Program. PART I -- REPORTS SECTION 1. The members of the MVYA Executive Board shall report at each annual meeting of the MVYA Executive Board the business and operations of MVYA for the previous year including the condition of MVYA at that time.

14 PAGE 14 OF 79 SECTION 2. The concessionaire shall report to the Executive Board at the end of each season with a detailed Profit and Loss statement for the given period.

15 PAGE 15 OF 79 ARTICLE III MEETING OF THE MVYA EXECUTIVE BOARD The Constitution of Middle Valley Youth Association defines the number and frequency of meetings. PART A -- ORDER OF BUSINESS The order of business, as far as possible, at all MVYA meetings shall be basically as follows: SECTION 1. SECTION 2. SECTION 3. SECTION 4. SECTION 5. SECTION 6. SECTION 7. SECTION 8. Call to order, Call the roll. Reading of the notice of the meeting and proof of due mailing thereof, or the waiver of notice of the meeting, as the case may be. Reading of unapproved minutes of the previous meeting of the members, actions thereon, and approval of minutes of previous meeting. Treasurers report from previous month and approval thereof. Presentation and acting upon the reports of officers, and committees. Unfinished business. New business. Adjournment.

16 PAGE 16 OF 79 ARTICLE IV BASEBALL The Middle Valley Baseball Program shall operate under the general supervision of a Baseball Board. The Middle Valley Baseball Board shall be comprised of the Baseball Program President and other individuals as directed by the Middle Valley Baseball President. PART A -- LEAGUE COMMISSIONERS (BASEBALL) SECTION 1. GENERAL POWERS The business and affairs of each league shall be managed by the League Commissioner, except as otherwise provided for in these by-laws. Dizzy Dean Baseball rules shall be followed for each baseball league at Middle Valley. Where rules are not covered in the Dizzy Dean rule book, major league rules shall be used unless otherwise specified by the League Commissioner or these by-laws. SECTION 2. DUTIES. The League Commissioner shall: A. have the authority to suspend, reprimand or discipline any coach, assistant coach, player, fan or parent who, in the discretion of the League Commissioner, is being unruly, causing a distraction or is not acting in the best interest of the rules of MVYA. B. exercise an option to head coach in his league, but if he does not desire to do so, he still retains his seniority. C. obtain, subject to these by-laws, all head and assistant coaches for teams within his league. In filling coaching positions the order of consideration shall be: 1. Coaches and commissioners or the League President with children in that league with seniority. 2. Coaches and commissioners or the League President with children in that league have seniority of coaching over grandparents, uncles, (relatives), etc. In other words, fathers of children playing in that league have first coaching choice. New coaches with children playing in that league will be considered over grandparents, uncles, (relatives), etc. The coach with the most seniority making a written request should be honored first, second honored second and so forth unless five or more written, signed complaints have been made on that coach 3. Assistant coaches with children in that league, who have been assistant coaches in other leagues at Middle Valley in the previous year, unless five (5) or more written signed complaints have been made on that assistant coach. Assistant coaches with children in that league have seniority of assistant coaching over grandparents, uncles, (relatives), etc. In other words, fathers of children playing in that league have first

17 PAGE 17 OF 79 assistant coaching choice. The first of these assistant coaches to make a written request should be honored first, second honored second and so forth. 4. Head Coach will have final say on his assistant coaches with the commissioners or President s approval. 5. Any parent whose child is registered to play in that league. 6. It will be the obligation of all other interested individuals desiring a coaching position to make such desire known in writing to the League Commissioner of that league. 7. A MVYA Executive Board member or a League Commissioner may be a coach if selected. 8. All candidates must be approved by a majority of the MVYA Baseball Board. 9. Any individual who has five (5) or more players who will not play for him, substantiated in writing, in the current season, shall be subject to approval by the MVYA Executive Board per rule 01 MVYA rules. Nature of complaints shall be taken into consideration in approving or disapproving the coach. 10. The Baseball Board shall determine The selection of one individual over the selection of another with the same preference. D. be responsible for handling all protests within his league. E. be responsible for such league rules and regulations as he may deem advisable and not inconsistent with the law, the Charter of Incorporation, rules and regulations as made by the MVYA Executive Board, or these by-laws. F. be empowered to invoke penalties, subject to the approval of the MVYA Executive Board, for violation of league rules and regulations. G. enforce all playing rules as required by franchise, if the league is franchised. Any conflict between franchised rules and MVYA rules shall be settled by the Baseball President and League Commissioner. H. provide a list of all coaches within his league, complete with post office addresses and phone numbers, to the Secretary of MVYA. I. perform all duties incident to the position of the League Commissioner and such duties as may be prescribed by the MVYA Executive Board from time to time. J. make sure that all supplemental rules for the league shall be submitted to the MVYA Executive Board for approval prior to the start of the season. K. determine at all times that no umpire is calling a game in which that umpire has a relative

18 PAGE 18 OF 79 playing in the same age group unless approved by a MVYA Executive Board member. L. ensure umpires for his league are paid unless the umpire is calling games on a volunteer basis. M. review each request which specifically seeks to place a child on a particular team or with a particular coach and have the authority (in conjunction with the Baseball President and the MVYA Executive Board) to reject or approve the specific requests. All such requests must be in writing. Subsequent approval or rejection of each specific request must also be in writing. All such requests and responses must be filed with the MVYA Secretary and League Commissioner. N. prohibit any fund raisers by his league, team or individual without prior consent of the MVYA Executive Board. O. ensure that teams in age groups less than fifteen (15) years old have a maximum of twelve (12) players. The MVYA Executive Board must approve each team which has more than twelve (12) players. P. be responsible for the drafting of players according to the following criteria: 1. Each league will have a try-out. 2. Each player will be graded, by league representatives, on a scale of 1 to 5 with 5 being the highest score. 3. When each player has been graded, the highest and lowest score will be discarded and the remaining grades will be averaged. 4. After all grading is final, player's names will be listed on a sheet in order from highest to lowest score. All players with the same score will be listed in alphabetical. The age of each player will be noted beside the player s name. 5. When the list is complete, a line will be drawn under the players' name that corresponds with the number of teams in that particular league. Example: If there are ten (10) teams a line will be drawn under the 10th player s name, the 20th players name and so on down the list. This grouping will determine where each coach's child will be chosen in the draft. If his child is listed in the 4th group of names he or she does not get a pick in the 4th round. 6. The order in which the coaches shall draft their players will be by drawing for order for the 1st round only and then reversing the order in the second round, then going back to the original order in the 3rd round and so on until all players are selected. 7. When the draft starts, the coach may make his selection from any of the players on the list, regardless of the rating. Coaches will not be limited to a particular grouping, round or position (pitcher, catcher, etc.), except the round where his child is rated. He must take his child in the proper round.

19 PAGE 19 OF The League Commissioner, in conjunction with the Baseball President and head coaches, shall ensure all teams are balanced with regard the experience and ability of each team. This agreement shall be reached before any head coach leaves the room where the draft has taken place. 9. Head coaches may choose one (1) assistant coach prior to the draft. All assistant coaches must be approved by the MVYA Baseball Board. 10. Any and all trades (for any reason) will be agreed upon by all coaches. Teams shall be finalized before the draft meeting is adjourned. Trades after the meeting will not be allowed. 11. Transportation requests will be honored if possible. 12. Coaches that have players requesting not to play on his team will be informed of these names, in private, prior to the draft. 13. Late sign-ups will be placed on teams by League Commissioners, subject to availability, keeping in mind that each team shall have a maximum of twelve (12) players. This should be done fairly with no intent to gain an advantage. SECTION 3. ALL-STARS It is the League Commissioner's responsibility to: A. Determine the selection of the all-star coach in the following manner: 1. The all-star coach shall be selected from the head coaches of the league in which he coached. (Any deviation must be approved by the MVYA Baseball Board). NOTE: If the head coaches' children are all in one age group or the other, then the allstar coach for the team left without a head coach to choose from in that age group shall be selected from the assistant coaches, in the same manner as set forth in this section. For example, in the 7-8 year old league, all head coaches are parents of 8- year old children; therefore there are no head coaches with 7-year-old children. At this point, the all-star coach would be selected from the assistant coaches. 2. The all-star coach shall be voted upon by head coaches of each league by secret ballot. 3. The coach with the most votes will be selected. In case of a tie, a tie-breaker, secret ballot vote will be conducted. Only those coaches who have tied for most votes on initial vote will be on tie-breaker ballot. If there is another tie then the coach who has seniority coaching All Stars will be selected. 4. A won-loss record shall have no effect on the coach selected.

20 PAGE 20 OF The all-star coach shall then be entitled to select his assistant coach from the remaining coaches, assistant coaches or League Commissioner in his league. 6. The League Commissioners shall submit the name of the all-star coaches and assistant coaches for approval by the MVYA Baseball Board prior to the all-star season. No All Star coach or potential coach shall try to persuade a player or parent to be on a certain team. If a coach is caught doing so they will be ineligible to coach that All Star season. B. Determine that the all-star team is selected in the following manner: 1. All-Star selections should be determined by merit and ability. It is not required that each team have a player represented on the all-star team, it is imperative that each coach select all- stars on merit and ability to his best judgment and not by popularity, sentiment, or just to get one of his players on the all-star team. Votes will be by secret ballot. 2. The League Commissioner will be responsible to see that each coach in his league submits a list of players from his team which he feels should be on the all-star team. 3. Each coach may nominate as many players from his team as he wants. 4. A master list will be compiled, from which the head coaches and the League Commissioner will vote by secret ballot. 5. No coach will be allowed to vote for any player from his own league team. EIGHT AND UNDER: NINE AND UP: ALL AGES The seven (7) players with the most votes will make up one team. The next team will consist of seven (7) players having the next highest votes after the first team has filled its team. If a tie exists, those names will be re-voted on until the tie is broken. If a player is not one of the top seven (7) picks then they choose not to play for the first (1st) team and still be able to play on the second (2nd) team, but if he is one of the top seven (7) and chooses not to play for the first (1st) team then he is not allowed to play All- Stars at all, the player will revoke his or her privilege to of being on any team. The six (6) players with the most votes will make up the team. The all-star coach will select the remaining players for his team from the nominated players. The following applies to the 8 and up pick: Any player on the top team (A team) cannot move to another team (B, C, etc.) after they have committed to that team: team meeting, practiced with team, ordered uniforms.

21 PART B -- COACHES (BASEBALL) PAGE 21 OF 79 SECTION 1. GENERAL POWERS The business and affairs of the team shall be managed by the team coach. All coaches and assistant coaches shall be approved by the MVYA Baseball Board. SECTION 2. DUTIES The team coach shall: A. have general charge of the players, operation of the team over which he is coach and fans. B. be responsible for the care of such equipment as provided for his team. C. be responsible for obtaining a sponsor to purchase uniforms for his team, if needed and applicable within the league. D. inform the team members and parents of team members of the 'PARK RULES'. This shall be done at the beginning of each season. Failure to do this will result in expulsion from MVYA. E. relinquish all equipment, within two (2) weeks after the last game of the season to the Purchasing Agent or Baseball President. Coaches failing to relinquish issued equipment or give written justification for not doing so will not be allowed to coach the following year. F. be obligated to report the reason for any player quitting or leaving his team to the League Commissioner immediately. G. not intentionally deprive a player of his attention or try to make any player feel unwanted. H. perform all duties incidental to the position of coach and such duties as may be prescribed by the League Commissioner from time to time. I. not incur any financial obligation to their league without prior authorization, by the MVYA Executive Board. Upon proper written authorization by the MVYA Executive Board the team coach may only incur financial obligation to their league under prescribed procedures and guidelines as set by the rules and by-laws of MVYA. J. notify each player on his team of the time, date and place of each scheduled game, each practice, and each makeup game. K. not allow any individual to participate in any team practice or game until that individual is properly registered as a team member and registration fees received by MVYA, unless financial arrangements have been made, before agreed cutoff dates.

22 PAGE 22 OF 79 L. not come into contact with his team while under the influence of alcoholic beverages. Upon complaint and subsequent verification by any elected MVYA official of such influence, Section P of this article shall be enforced. M. not use tobacco products within the fenced playing field during a game or practice. N. fulfill all of the above duties, the failure of which to do so may provide cause for expulsion or suspension for the coach so involved.

23 PAGE 23 OF 79 ARTICLE V SOFTBALL The Middle Valley Softball Program shall operate under the general supervision of a Softball Board. The Middle Valley Softball Board shall be comprised of the Softball Program President and other individuals as directed by the Middle Valley Softball President. PART A -- MVYA GIRLS SOFTBALL RULES OF TEAM SELECTION AND PLAY The Middle Valley Softball program shall generally operate under the G.I.R.L.S. Articles of Organization where the Articles of Organization do not contradict or conflict with the Charter of Incorporation, any State County or Federal law, or any by-laws of MVYA. Any rules not covered below shall comply in accordance with approved ASA rules. The following rules shall apply to the MVYA Softball Program: SECTION 1. DIVISIONS AND TEAMS A. The Following Divisions will exist: TWI-LITE (5-8) JUNIOR MINORS (9-10) JUNIOR MAJORS (11-12) INTERMEDIATES (13-15) B. Teams formed for the year 1986 shall hereafter remain as a team and play together as a team through the division as noted in "A" above. C. Also it shall be noted that these teams shall not combine to form as one team. Teams will abide by tournament rules only. D. Each said team shall have a maximum of 15 players. E. When a head coach is moving from one age division to the next there must be a minimum of four players left back if the lower division head coach is moving from for those players to constitute a team. If there are less than four remaining, those players automatically go back into the draft. A head coach moving up, however, does not have to have a minimum number of players to move up but is subject to Section B Paragraph 2-5. (In effect the team moves with the coach.) F. Before season play begins, if any player, coach or parent is not compatible, player may be placed back in draft and placed on another team accordingly. All requests for players to be put back in the draft must be made by the first game of the season. This will be allowed once in each age division per player and all requests for being placed back in the draft must be approved by the Softball Board. G. Each coach will be allowed his daughter and one assistant's daughter. If a head coach does not retain his assistant from the previous year, unless the head coach and assistant coach are split due

24 PAGE 24 OF 79 to daughters being in different age group, if he/she names a new assistant coach other than a parent of a daughter already on team it must be approved by the Softball Board. Due to coaching priorities set up in Section B, all head coaches are encouraged to designate an assistant coach each year. H. Any problem arising with transportation or similar case wil1 be brought before Softball Board for approval. I. Players may play up in older age divisions, but cannot play down in younger divisions, without the Softball Board s written approval. SECTION 2. ASSIGNMENT OF COACHES RELATIVE TO FORMATION OF TEAMS A. A coach who retains his/her team in the same age division he/she coached in the previous year will have first priority for coaching in that division. B. If registration warrants additional team(s) in an age division, priority for coaches and team selection is as follows: 1. Head coaches returning from the previous year in the same age division retain their team. 2. Head coaches moving up from lower league. May bring all eligible girls from their team of the previous year. 3. A head coach who coached in a higher age division the previous year and drops back into a lower age division to coach a younger daughter's team may not bring any players down from the older division's team of the previous year unless they are eligible by age. 4. An assistant coach who was in that particular age division the previous year retains his team from the previous year in that division provided last year's head coach has moved up or retired and priorities A-C have been satisfied. 5. An assistant coach who is moving up from a lower league is not allowed to bring up any players on his/her team from the previous year and priorities A-D must be satisfied. 6. For a parent of a player who played in that age division the previous year, priorities A-E must have been satisfied first. 7. For a parent of a player moving up from a lower league, priorities A-F must have been satisfied. C. Coaching assignments will be made by the League Commissioners following the above Priorities, however once assignments are made they are permanent unless assigned coach retires. (EXAMPLE: Head coach and assistant Coach of a team retire with their daughters remaining on team. There are no qualified persons to meet coaching priorities A-E. The Program President

25 PAGE 25 OF 79 assigns coaching duties to an interested parent once this assignment has been made the former head coach cannot change his mind and become coach again nor can someone qualified through priorities A-E request team without permission of that parent assigned as coach.) D. If registration warrants the same number of teams as the previous year in an age division, coaching priorities set up in Section B, Paragraph 3 are in effect. (EXAMPLE: League had four teams last year; this year registration warrants four teams again. Three head coaches retain their team in the league and the fourth coach from that league has moved up into the next age group or retired. An incoming head coach from a lower league is moving up into the league with his/her team and has priority to coach a team in this league. The team of which the head coach moved up or retired from goes back into draft.) E. If registration warrants fewer teams in a league than there were the previous year and all coaches are returning from the previous year the league president then decides which coach will not be retained with consideration to the following factors. Number of years coaches have coached at Middle Valley, numbers of players being retained from the previous year s team and place in which the coaches finished in league standings the previous year. Players on the team of the coach that is not retained will go into draft. F. All head coaches and assistant coaches must be approved by the League President and a majority of the other coaches in the league and the MVYA Executive Board. A head coach dismissed by league president and coaches may appeal this decision to the full Girls Board and to the MVYA Executive Board. SECTION 3. FORMATION OF NEW TEAMS AND PLACEMENT FOR NEW PLAYERS A. Twilight Division (5-6) 1. Formation of teams and placement of players (B Recreational) a. All teams formed in the Twilight (5-6) division shall be classified as B Recreational. b. If registrations or the number of players in the evaluated blind draw pool warrants formation of a new team, the new team will be formed beginning with the children (daughter, granddaughter, etc.) of the Head Coach and the children of one designated Assistant Coach. Addition of any and all players to any team will be based on a player evaluated blind draw. c. All B Recreational teams shall be formed using existing available players from the previous season. Such players shall be automatically assigned as a CORE roster to the team on which they played in the previous season. CORE rosters shall be verified by MVSOFTBALL using the previous season s MVSOFTBALL roster. If the roster is missing or is considered to be in error, the MVSOFTBALL Executive Board will take corrective action. Addition of any and all players to a B Recreational team will be based on a player evaluated

26 PAGE 26 OF 79 blind draw. The evaluation shall be based on years of playing experience as described below: Five years old with no experience. Five years old with one year experience. Six years old with no experience. Six years old with one year experience. Six years old with two years of experience d. The blind draw will be from the pool of available players, evaluated as described above, with the player s application face down until drawn. The Head Coach with the fewest number of players will draw from the pool until that team has the same number of players as the next lowest team. Thereafter, addition of any and all players to any team will be in turn by the player evaluated blind draw. Late sign-ups, after the initial blind draw will be placed on the team that was next in turn to draw. This procedure will be used for additional late sign ups. e. An area representative from a different member Area must monitor the above formation of teams. f. Assignment of players to any roster due to transportation shall be limited to two (2) players per team. g. Automatic placement of an existing player from any member Area to a team in a different member Area due to transportation is prohibited. h. Any adjustments to the rosters for any reason such as late sign ups, disbanded teams, transportation or player/coach, parent incompatibility will be accomplished by the member Area officials with the approval of the MVSOFTBALL Executive Board. All adjustments must be shown on both the teams April 1st roster and the April 1st roster by the MVSOFTBALL secretary. 2. None of the teams may combine to form a team at any time during MVSOFTBALL League play or MVSOFTBALL Tournament play. 3. A team may not move from a member Area to another member Area without the permission of the MVSOFTBALL Executive Board. If a team is allowed to move from one member Area to another member Area, the team shall be formed in accordance with Section 1.C. 4. Each Area Representative will determine coaching selections for their respective member Area. 5. If an Area or Coach violates any rules listed in Section 1. A-H, the MVSOFTBALL Executive Board shall take appropriate action. The action may be appealed to the full

27 PAGE 27 OF 79 Board of Directors of MVSOFTBALL for final determination. The appeal must be in writing and submitted within seven (7) days of the Executive Board action. B. Twilight Division (7-8) (A, B Select and B Recreational) 1. Formation of Teams and placement of players (A, B Select and B recreational) a. All A and B Select team Head Coaches will be responsible for the team formation and roster. Each Area will be responsible for any restriction placed on A or B Select team formation, player selection or roster originating in the Area. b. All B Recreational teams shall be formed using a player evaluated blind draw. The evaluation shall be based on years of playing experience as described in Section D below. c. Any MVSOFTBALL team choosing to keep their CORE roster together must play B-Select. EXCEPTION: Any B-Recreation team moving up to a new age group may keep a core roster and play B-Recreation and will add any and all new players using a player evaluated blind draw. (NO EXCEPTIONS, NO TRANSPORTATION, NO ASSISTANT COACHES) d. If registrations or the number of players in the evaluated blind draw pool warrants formation of a new team, the new team will be formed beginning with the children (daughter, granddaughter, etc.) of the Head Coach and the children of one designated Assistant Coach. Addition of any players to any team will be based on a player evaluated blind draw. e. Player evaluation shall be based on years of playing experience as shown in the following example. If a player has previously played in a younger division (e.g. diaper league, organized baseball, etc.) the experience shall count on a year for year basis. Seven years old with no experience. Seven years old with one year experience. Seven years old with two years of experience. Eight years old with no experience. Eight years old with one year experience. Eight years old with two years of experience. Eight years old with three years of experience. f. The blind draw will be from the pool of available players, evaluated as described in the above section, with the player s application face down until drawn. The Head Coach with the fewest number of players will draw from the pool until that team has the same number of players as the next lowest team. Thereafter, addition of any and all players to any team will be placed on the

28 PAGE 28 OF 79 team that was next in turn to draw. This procedure will be used for additional later sign ups. g. An Area Representative designated by the MVSOFTBALL Executive Board must monitor the above formation of teams classified as B-Recreational. This monitoring Area Representative shall fill out a roster form for each team drawn at the member Area s draw. This roster form shall be turned into the Secretary and compared to the roster turned in by each team at the April MVSOFTBALL Association meeting. Ay adjustments to the rosters that deviate from the roster turned in from the draw must have the approval of the MVSOFTBALL Executive Board and the monitoring Area Representative. No adjustments to the rosters may be made after the April MVSOFTBALL meeting without approval of the MVSOFTBALL Executive Board and the monitoring Area Representative. h. Automatic placement of an existing player from any member Area to a team in a different member Area due to transportation is prohibited. 2. None of the teams can combine to form a team at any time during the MVSOFTBALL League play or MVSOFTBALL Tournament play. 3. A team may not move from a member Area to another member Area without the permission of the MVSOFTBALL Executive Board. If a team is allowed to move from one member Area to another member Area the team shall be formed in accordance with section D. 4. Each Area Representative will determine coaching selections for their respective member Area. 5. Once a team has declared a level of play in their age group (A, B Select or B Recreational) the team shall remain at that level for the current year. Any Head Coach desiring to change levels during the current year of play will request an evaluation by three (3) Head Coaches from the level at which the team desires to participate. The result of this evaluation and recommendation of the evaluators may be appealed to the Board of Directors of MVSOFTBALL for final determination. 6. Any Two (2) Head Coaches may request an evaluation of any team, in their same age level of play for change to the next higher level. The request shall be in writing and shall be signed by the requesting Coaches. Requests for evaluation must be submitted by Memorial Day of each new season. MVSOFTBALL will appoint an evaluation committee composed of three (3) coaches from the next highest age level and a ruling shall be completed within two (2) weeks. The results of the evaluation and recommendations of the evaluators may be appealed to the Board of Directors of MVSOFTBALL for final determination. 7. Scheduling of MVSOFTBALL League games should attempt to schedule A versus A, B Select versus B Select and B Recreational versus B Recreational. A team may choose

29 PAGE 29 OF 79 to play in a higher division in member Area Invitational Tournaments; however, no team may play in a lower division at any time. Teams will play in the same level in the MVSOFTBALL Tournament as they played during the current season. 8. If an Area or Coach violates any rules listed in Section 1 A-H; the MVSOFTBALL Executive Board shall take appropriate action. The action may be appealed to the full Board of Directors of MVSOFTBALL for final determination. The appeal must be in writing and submitted within seven (7) days of the Executive Board action. C. Junior Divisions (9-10 and 11-12) (A, B-Select and B Recreational) 1. Formation of Teams and Placement of Players (A, B Select and B Recreational) a. All A and B Select team Head Coaches will be responsible for the team formation and roster. b. All B Recreational teams shall be formed using a player evaluated blind draw. The evaluation shall be based on years of playing experience as described in Section D below. c. Any MVSOFTBALL team choosing to keep their CORE roster together must play B-Select. EXCEPTION: Any B-Recreation team moving up to a new age group may keep a core roster and play B-Recreation and will add any and all new players using a player evaluated blind draw. (NO EXCEPTIONS, NO TRANSPORTATION, NO ASSISTANT COACHES) d. If registrations or the number of players in the evaluated blind draw pool warrants formation of a new team, the new team will be formed beginning with the children (daughter, granddaughter, etc.) of the Head Coach and the children of one designated Assistant Coach. Addition of any players to any team will be based on a player evaluated blind draw. This evaluation shall be based on years of playing experience as described in Section D below. e. Player evaluation shall be based on years of playing experience as shown in the following example. If a player has previously played in a younger division (e.g. diaper league, organized baseball, etc.) the experience shall count on a year for year basis. Nine years old with no experience. Nine years old with one year experience. Nine years old with two years of experience. Nine years old with three years of experience. Nine years old with four years of experience. Twelve years old with no experience. Twelve years old with one years of experience. Twelve years old with two years of experience. Twelve years old with three years of experience.