Big League Baseball Managers and Coaches Briefing Book

Transcription

1 Big League Baseball Managers and Coaches Briefing Book Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

2 June 2012 To: From: Subject: All World Series Participants Jon Humphrey, World Series Tournament Director Big League Baseball World Series Briefing We wish to take this opportunity to welcome you to the 2012 Big League Baseball World Series. We are very pleased to host 11 highly qualified teams from around the world who will compete for the title World Series Champions. We have prepared information to assist you as a participant in the 2012 World Series. Please review the contents of this booklet. If you have any questions, please feel free to contact us. With your support and cooperation, the 2012 Big League Baseball World Series will be a most enjoyable and rewarding experience for all of the participants. Congratulations on your achievements along your successful journey. If your need to contact me before the series or during your travel, please find my contact information below: jon.humphrey@sulzer.com or jdhump@netscape.net Cell phone: Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

3 Reminders We need roster, picture, uniform sizes, and the name of your local little league. Please send this information to: Big League Baseball World Series P.O. Box 1976 Easley, SC Or to: Team pictures and game photos will be available for purchase All teams are required to submit deposit $ (USD) cash for damages at the Coaches Meeting. The deposit will be returned upon inspection at departure. Meals are provided. The FIRST MEAL will be breakfast on Tuesday morning. Do not forget affidavits Do not forget your country and/or state flag Airport and game transportation is provided Family Fun Night- Tuesday, July 24 th. All teams will be required to stay through the festivities. Parade of Teams Ceremonies-Saturday, July 28 th. Laundry will be provided for uniforms and linen service will be provided for managers, coaches and umpires. In addition to the team eligibility information, medical release forms and affidavit, it is highly recommended that World Series teams bring current immunization records with them for each manager, coach, and player in case our medical staff needs them. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

4 Affidavit Travel Little League International has secured travel arrangements for all United States teams participating in the World Series. All International teams will be booked as Regional Champions are determined. Whether arrangements are being made by Little League or not, your Regional Director will provide you with travel arrangement information. It is very difficult in working with the airlines regarding changes to schedules. It might be impossible to change a return flight home earlier than scheduled. Little League will do its best to accommodate teams. However, the airline industry is informing us that if changes are made to a schedule, there will be a per person penalty plus any additional costs as the result of the change. Therefore, it might be necessary to return a Regional Champion to the tournament site and make arrangements to get them to the closest airport serviced by the airlines we are utilizing. Of course, space availability is the key issue. All travel arrangements will be coordinated through the manager. It is then critical that the manager communicate this information to the players, parents or guardians. Each team will submit their tournament affidavit with supporting documents to the Tournament Director at the Coaches Meeting. The supporting documents and a copy of the affidavit will be returned to each team for the tournament. The original affidavit will stay with the Tournament Director for the duration of the World Series. The documents you will be required to provide upon arrival are as follows: Envelope with the residency proof for each player Eligibility affidavit Copies of birth records for each player Eligibility waivers for any player otherwise ineligible Map of the boundaries of your league Any additional waivers concerning the eligibility of your team In addition to the team eligibility information, medical release forms and affidavit, it is highly recommended that World Series teams bring current immunization records with them for each manager, coach, and player in case our medical staff needs them. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

5 Team Host Families Umpires Team Host families play a major role in every player's World Series experience. These dedicated individuals volunteer their time to be ambassadors of good will for Big League Baseball. Each team is assigned one family who will take on various responsibilities, from arranging uniform fittings to helping in the coordination of the media activities involving the teams. These volunteers spend every day of the World Series week with their assigned team providing guidance and assistance to the players, coaches and managers. The Host families also provide a valuable wealth of knowledge to parents and relatives who have traveled to the World Series. The umpires used for the Big League World Series are strictly volunteer umpires. They have been selected from their respective regions and have traveled to Easley at their own expense. They are highly qualified and should be treated with respect. Managers and Coaches Meeting On Tuesday July 24 th, at 2:00pm, there will be a mandatory managers meeting held at SWU. The purpose of the briefing is to provide information on the expectations and policies surrounding the World Series participants. The $500 deposit for all teams will be due at this meeting. The coin tosses for all pool games will also be done at this meeting. General Media Information The media covering the Big League World Series is generally very friendly and courteous. If you feel that any member of the media is overstepping his/her bounds, or not displaying courtesy, please inform a member of the Big League staff at once. Managers and coaches may be asked by a member of the media to divulge "signs" you give to your players. We do not recommend that you divulge this information. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

6 Distribution of Promotional items or other Literature It is Little League policy that no organization, group, company, etc., is permitted to sell or distribute leaflets, placards, posters, promotional material or any other items at the Complex without written permission from Little League Baseball, Incorporated. Media Guidelines-Managers, Coaches and Umpires Many journalists cover the Big League World Series. Participants may speak to journalists. The manager, coach, parent or member of the Big League Media Relations Staff must accompany the participant and the journalist. After a game, we may ask participants to participate in a press conference that will be conducted under the supervision of Big League World Series Personnel. Participants should speak with honesty to journalists. Participants at the World Series should have fun! Team Preparations for the Media Big League personnel will guide each team, in uniform, through a pre- World Series information gathering process that includes: 1. A brief orientation on media procedures at the Big League World Series 2. Team and individual photographs of every player and coach 3. Brief biographical information on every player (e.g. proper spelling of name, uniform number, hitting position and defensive positions) In addition, managers and coaches may be asked to comment briefly on team strength, significant accomplishments and key players to watch. To the extent possible, no media will be allowed to have contact with the teams during any part of this process. The photographs and information gathered will be provided to the media, scoreboard operators, editors, official scorekeepers and ESPN personnel when all the information is compiled. Therefore, IT IS IMPORTANT THAT NO CHANGES- INCLUDING UNIFORM NUMBERS-OCCUR AFTER TEAMS HAVE COMPLETED THEIR TURN THROUGH THIS PROCESS. And it is equally important that teams pay close attention to the spellings of names, uniform numbers and other biographical information while it is being gathered. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

7 Information forms for Major League scouts need to be filled out and submitted. Be prepared to be contacted by media and reporters. An adult should be with any player being interviewed. Microphones Housing Remember that the managers (and possibly a coach or umpire) may have LIVE MICROPHONES on them, and ANYTHING they say during the game may be heard on national television. (Please note: It is not mandatory that a manager or coach wear a microphone.) Microphones will also be in the bases and elsewhere. Cameras are in place throughout the stadium, and may be focused on you or a player, at any time, anywhere, including the dugout. It is important that ALL people involved in every game know this. We fully expect that everyone involved will conduct themselves properly, and with grace. Little League International always receive telephone calls after the TV games in which the public either praises or chastises the people involved because of their actions on camera. How you act and what you say during these games will reflect on the public's perception of the community and nation you are representing. We hope all the World Series games win praise. All player participants, managers, coaches and umpires will be housed at Southern Wesleyan University Dormitories. Responsibilities of the Manager and Coaches Each Team's Manager and Coaches are responsible for their own team. SWU is equipped with air-conditioned dormitories, a recreation hall, an infirmary and a dining hall. These facilities are to be treated with respect. If there are any difficulties regarding the facilities, please notify your team host family and they will contact housekeeping. When traveling to and from the fields for practices and games as well as meals, a manager or coach must accompany the entire team. Should a manager or coach need to leave SWU or their team, always insure the team is properly represented and supervised. The curfew of all teams is MIDNIGHT. If your team is playing a late game, the curfew may be extended until the team is showered. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

8 Security The behavior of all teams must be above reproach. Please be advised that unruly behavior will not be tolerated. If such behavior exists, the Tournament Committee does have the authority to release teams and individuals from the tournament. The World Series goal is to provide a safe atmosphere for both participants and spectators. Each participant, (players, managers and coaches) will be required to wear identification badges at all times with the exception of games. The badges will be provided at Check-in. Meal Schedule/Dining Hall Breakfast and lunch will be provided at SWU Stewart Bennett Hall Cafeteria. Should any team elect not to eat a meal in the dining hall, the manager must notify the dining hall at least 2 hours prior to the meal. This notification will help the kitchen staff manage the food preparations more efficiently. Evening meals are provided and prepared by volunteers. Teams are expected to attend all evening meals. In the rare event that a team will not participate in the evening meal, notification must be given to the volunteers 24 hours in advance. Your host family can help in these special cases. Laundry Procedures Uniforms will be laundered at the end of every day. The team will collect all uniforms into bag(s) and deliver them to the reception area of Stuart Bennett Hall before 12 midnight. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

9 Practice Guidelines Due to the number of teams and the numbers of fields available, team practices must be scheduled. We will set practice schedules at the Coaches Meeting. Practice Safety Rules: Coaches may not warm up pitchers. Catchers must wear facemasks when warming up pitchers and catching infield practice. Only the rostered coaches and managers may participate in the practice sessions. Uniforms Each player, coach and manager will receive a World Series uniform that consists of: One game jersey w/ patch One pair of baseball pants One pair of socks One belt One team hat Managers & Coaches, Dress Code: For Pool Play portion of schedule Managers and Coaches will be required to wear uniform shirts or World Series shirts, with either shorts or trousers or full uniforms team-coaching staff must all be dressed alike. For Championship Games (Aug 1) Full uniform will be worn. No Shorts Team coaching staff must all be dressed alike no exceptions. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

10 Local Transportation: We will provide airport and game transportation. Additionally, teams can rent vehicles for their own use, if they choose. Vans will be available for rent at a significant discount. Please coordinate with your host family. Side trips can be arranged for the teams through your host families. Please contact Alan Schaff for more information Transportation to the Games Transportation to the games will be provided using passenger vans according to game schedule. Vans should make NO STOPS between the Village and Fields Baseball cleats are NOT to be worn in vehicles Only residents of the Village can ride the official vehicles-and only with the proper security ID pass. No family members, etc. Weather Conditions Lineups Dugouts Summer thunderstorms are common during this time of year. We are experienced in observing them and dealing with the condition. We will not put anyone in jeopardy during lightning storms. If we have rainouts, we will play double headers to catch up. A Media Relations Department staff member will pick up lineups from the manager before each game-usually 1 hour before game time, or the previous night for those involved in games scheduled for early the next day. The lineup given to the staff member will not become official until just before the game when the Plate Umpire receives his/her copy from the manager, so changes can be made until that time. The dugouts are for player participants on the affidavit as well as the rostered manager and coaches. League officials or any other individuals who may have association with the team are not permitted in the dugout at any time. The home team will occupy the first-base dugout and the visiting team will occupy the third-base dugout. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

11 When the ball is live, all player participants, manager and coaches must be behind the screened area in the dugout. In between innings, only the first batter of the inning may stand outside the dugout in the playing field prior to batting. The dugout steps are out of play. A defensive player may not stand on the steps and make a legal catch. He/she may stand on painted surface and make a catch, but not on the step. Managers and coaches must remain inside their respective team's dugout. The managers and coaches will not be allowed on the steps at any time during the game. We will allow the manager/coach to put one foot on a step and lean into the steps but at no time will the manager or coach be allowed to stand on the steps or sit on the steps. Managers should ensure that the players are not in the step area but behind the screens of the dugout. Pre-Game Warm-ups Equipment: The participating teams will arrive to the Complex approximately 75 minutes prior to the first pitch. The visiting team will have 10 minutes of infield practice first, followed by the home team for 10 minutes of infield practice. The remaining time will be utilized for infield prep, introductions and first pitch ceremonies if applicable. This may be adjusted should games run late or other scheduling conflicts occur. All equipment shall conform to Little League Baseball rules and regulations Initial Equipment checks will be performed during the Manager's Meeting. Equipment checks will be performed by umpires prior to each and every game. Specific attention will be directed towards bats, and both catcher's and batting helmets. All helmets must have the NOCSAE stamp and be free of cracks or other defects. Catcher's helmet cannot be of the "skull cap" type and must have a dangling throat guard. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

12 Team Introductions Teams will line up on the first-base and third-base lines for team introductions. The visiting team will be introduced first followed by the home team. PLEASE NOTE: This may be deleted from pre-game ceremonies if deemed necessary. A game director will be at each game to answer any questions. Trainer-Sports Medicine Each team will have access to licensed sports trainers for any injuries or treatments that may be needed. The trainers will be at the Complex during all games. Pitchers may receive ice wraps at the completion of their rotations. Tournament Playing Rules: (See Rule Book) a) Substitutions: Report to chief umpire as a courtesy make sure opposing team gets your changes. Tournament staff will be available to assist in reporting changes. b) Conduct: Conduct of teams participating in tournament play on or off the field must be such so as to not bring discredit to Little League Baseball. Improper behavior may result in the disqualification of manager, coach, players or team! JB "Red" Owens Complex Rules Ground rules will be discussed with umpires at pre-game meeting at home plate Only the first batter of each offensive half-inning is allowed to be out of the dugout warming up. Scorekeeper will be behind home plate on the first-base side. Give substitutions to him by quoting the players' numbers. Example: Playing left field now is #33 replacing #15. Or now batting is #44 replacing #10. Substitutions will not be accepted before the time the substitute will actually be used. A player not in the game should have a helmet on and should be getting the bats after an at-bat. The managers and coaches should not be coming out to get the bats. Any fly ball hitting the screen on the foul poles above the fence will be considered a home run. Any fly ball hitting the top of the fence and bouncing onto the field will be considered a live ball and in play. Any fly ball hitting top of fence and bouncing over the fence will be considered a home run. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

13 Protests: Protests will be handled in the usual manner. When filing protest, make sure you know what Rule you are protesting. Tournament Results We can report tournament results via provide us with the addresses. Have available your local media fax numbers and phone numbers. Transportation After the Game Both participating teams will be transported by passenger vans to SWU immediately following each game. In some cases, some member of each team will be asked to be interviewed by local media. Guidelines for interviews are located on previous pages of this publication. Parade of Teams Ceremonies The Parade of Teams Ceremonies will be held on Field 1, Saturday July 28 th, prior to the night game. Your team's host family will help arrange and line up your teams. Awards Each participant will receive the following team awards that signify their participation in the Big League World Series: 1 Medallion 1 Diploma and Case 1 Pin World Champions will also receive the following: A Plaque A Banner Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

14 Extra Games These games are not typically possible due to time constraints. If time permits, any games scheduled will utilize local umpires. Championship Game Championship game will be held on Wednesday, Aug 1 st at 8pm. This game will be televised Live on ESPN. Plaques and the Championship Banner will be presented after the Championship game. All teams are expected to attend. After the Series Because the Big League World Series is a public event covered by many media outlets, it is possible that someone may attempt to contact the local league administration, manager, coach or even a player after the teams return home. It is important that the players, managers and coaches return to normal activities as soon as possible. Please be assured that Little League International does not release contact information on any player under any circumstances to the media, or any other entity outside Little League International. If a member of the media wishes to speak to someone at the local league level, it is Little League policy to provide contact information for the media to the league administration, manager or coach, and have those persons make the contact with the media if they wish. It is important that the parents of the players on your team understand this. If the player receives unwanted or unsolicited contact from a person identifying himself/herself as a member of the media, it should be reported to the Little League International at once. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

15 Important Information for Families We have selected a hotel that will provide discounted room rates to families and other guests. When calling for reservations make sure they know you are with the Big League World Series. Please call: Hampton Inn 8 Southern Center Court Easley, SC Or visit hhonors.com Directions to the motel: Take I-85 to exit 40, head North on Highway 153 towards Easley and travel 5.5 miles. The road will split; stay left, you will head straight over the bridge, then circle right and go under the bridge. You will be on Highway 123. Continue on Highway 123, The Hampton inn is behind the Outback Steakhouse on the left. Directions from Hampton Inn to JB "Red" Owens Complex: Take Hwy123 to Easley. Travel approximately 2 miles to Highway 8, exit to the right, with the Easley water tower to your right. At the bottom of the ramp take a left and go under the overpass. Go about 1/4 mile, at the second red light, turn left at the CVS. The complex will be approximately one mile down on the left. Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

16 Important Information In an effort to make the Big League World Series an International Festival, make sure you bring the following: Your State or Country Flag A recording of your National Anthem on a CD Security Deposit of $500 is due upon arrival at the Coaches meeting Big League Baseball World Series, P.O. Box 1976, Easley, SC of 16

17 BLBWS P. O. Box 1976 Easley, SC USA Mobile: Big League Baseball World Series 2012 Easley, SC Baseball Scout Player Information Sheet BIG LEAGUE TEAM: REGION: PLAYER NAME: LAST FIRST MIDDLE INITIAL Date of Birth: Height: Weight: Home Address: City: State: Zip: Telephone: Country: Bats: Throws: Positions: School/Team: City: State: Zip: School Type: (HS, JC, 4yr.) Class: Graduation Date: Years played on School Team: Favorite Player: Other Baseball Experience: (recent year s) _ PLEASE FILL OUT FORM AND GIVE TO Alan Schaff UPON ARRIVAL. THANK YOU

18 BLBWS P. O. Box 1976 Easley, SC USA Mobile: Big League Baseball World Series 2012 Easley, SC A. EQUIPMENT HOME RUN DERBY RULES 1) Balls provided by Big League Baseball must be used. 2) Participants may use their own bats provided they are in accordance with Little League rules. a. Bats must be BBCOR 3) Participants must wear a Little League approved helmet. B. FORMAT 1) One participant per Team. 2) Each participant must provide their own pitcher. 3) Each participant is given 15 swings or 20 pitches, with the object of the contest being to hit the ball in the scoring zone in the air or hit a home run 4) The total points earned by the number of balls landing in the scoring zone and home runs are the participant s final score. 5) Balls which hit inside the scoring zone in the air will receive 1 point. 6) Home Runs will receive 5 points. 7) Only fair-balls count as home-runs. 8) Balls that cross the plane in the scoring zone in fair territory but land in foul territory will receive one point. 9) 1 st and 2 nd place will be awarded based on total points. C. Ties will be broken using the following method: 1) Scores from the first round do not carry over to into the tie breaker rounds. 2) A coin flip will be conducted to determine the order of batting. 3) Each participate will be give up to 5 swings to score a point. The batter who scores a point with the least number of swings shall be deemed the winner or advance to the next round.

19 A MORE COMPLETE AND FINAL COPY IS LOCATED ON THE WEBSITE - VILLAGE WELCOME TO SOUTHERN WESLEYAN UNIVERSITY Central, South Carolina The Village for 2012 Big League World Series July 23 August 2,

20 LODGING All World Series athletes, coaches and managers will be residents of Stuart- Bennett Hall or Childs Hall. (See the enclosed village map). Each team, its coaches and managers will, when possible, be assigned rooms on the same floor, some teams will need to be split due to the room configuration. Each room is double-occupancy. All rooms are air-conditioned. A television lounge is located in each building. An Information Desk in Stuart-Bennett Hall will be staffed during peak hours each day, usually 8:00 AM to midnight. A similar desk may be staffed in Child s Hall in the evenings. Any request, need or concern may be brought to the attention of the staff at the desk on the main-floor lobby. A representative of the Tournament Committee will be in the residence hall in the evenings. The specially-designated World Series telephone number is The coach will be given a telephone, and he can call out with a phone card and receive calls directly. Umpires and umpire families and several volunteers will enjoy the amenities in the apartment buildings (see village map). Each apartment has four private sleeping rooms with a lavatory, two bathrooms, a living room, laundry facilities and kitchenette. Telephone, computer and television portals are provided. Whether in Stuart-Bennett, Childs Hall or the apartments, each resident will be provided bed linens, a pillow and towels and wash cloths. There will be a time each morning for linen exchange in the Stuart-Bennett lobby. You are responsible to make exchanges when they are needed. New linens will not be issued, only exchanged. Please bring your personal soap and shaving utensils.

21 FOOD SERVICE Breakfast and lunch will be served to World Series Village residents at the University Dining Commons (see village map). Simply enter the front door walk through the lobby, and enter the main dining room. Be sure to have your Village identification badge with you, not only for meals, but throughout your stay on the Southern Wesleyan University campus. The Dining Commons will be open from 8:30 AM 2:00 PM Breakfast will be served beginning at 8:30 AM Lunch will be served about 11:30 PM. Dinner will be provided in Easley, either at the J.B. (Red) Owens Recreation Complex or at other to-be-announced locations. There will be no evening meal served in the University Dining Commons. The Village food service is provided by Pioneer College Caterers..

22 VILLAGE COMMUNICATION SERVICES The room that the coach has been assigned is provided with a telephone from which a village resident may make local calls free-of-charge. The University s service includes the entire Upstate, meaning a guest may call Easley, the site of the ball field, without charge. Long distance telephone calls must be charged to the individual s credit card. There is no provision for collect calls. Any emergency should be referred to one of the security officers on duty in the lobby or to the Tournament Committee member in the residence hall.. Village residents may send and receive from the computers provided in the Stuart-Bennett lobby. Pornography on these computers will not be tolerated. There is no computer access from the individual rooms. Wireless access is available in the University Dining Commons and in the Campus Life Center. Television monitors in the lobby of the Campus Life Center, the Dining Commons, the lobby of Stuart-Bennett, the Game Room in Tysinger Gymnasium and at the Recreational Complex in Easley will provide current information and messages. Messages for guests may be left at the Information Desk in the Stuart-Bennett lobby. The number designated for the Big League World Series is The web site is where pictures, articles of interest, scores and schedules will be posted.

23 MEDICAL EMERGENCIES The University Nurse, Lori Herron, is on duty each day and on call at other times. Her office is just off the main lobby in Stuart-Bennett Hall. Her contact numbers are : Office Cell Policies and procedures for medical emergencies are the responsibility of Palmetto Baptist Medical Hospital in Easley. Should an emergency occur at the World Series Village, please follow the following procedures: Call State your emergency and your location (Southern Wesleyan University, building and room ). An Emergency Medical Services Ambulance (EMS) will transport the patient to the Emergency Room at Palmetto Baptist Medical Center. A map located at the Information Desk in the lobby will be available for those who want to drive themselves to the Medical Center in Easley. Once at the Emergency Room, please advise the staff that the patient is a member of the Big League World Series, and that Dr. Pat Lollis is the Medical Director of the event. The staff will then contact Dr. Lollis, who will then direct the patient s care. Palmetto Baptist Medical Center is located at 200 Fleetwood Dr., Easley SC The phone number for the hospital is

24 VILLAGE SECURITY The World Series Tournament Committee and the Southern Wesleyan University Series Task Force expect Village residents to abide by all posted rules and regulations and otherwise protect the rights and property of all. A damage deposit of Five Hundred Dollars ($500.00) is required of each team, all of which is refundable IF there is no damage assessed at the time of check-out, and all keys have been returned. The World Series Village is located on the campus of Southern Wesleyan University in Central, South Carolina. Central s Chief of Police heads a Task Force of law-enforcement officers who are responsible for Village security. A uniformed policeman and a volunteer constable will be on duty in the residence hall. Residents may report a concern and/or incident to the staff member at the Information Desk, or directly to the uniformed officer stationed in the lobby area of Stuart-Bennett Hall. The residence hall end doors will be locked at midnight. The front door will remain open and guarded by the security personnel on duty in the lobby. Village Residents are expected to be in the residence hall or the gymnasium after dark, and not running around the campus.

25 COUNSELING SERVICES In the event that there is a crisis with the participants and/or families, we have arranged for professional counselors to assist them. In the event of an immediate crisis, the Information Desk has the phone number for making an appointment at any time. University Chaplain Ken Dill will be available throughout the series should village residents and their families need the services of counseling. After 6:00 pm, one of the staff members in the Counseling Center will be available if needed either by phone or in person. The staff member at the Information Desk will have the number available.

26 VILLAGE RULES AND REGULATIONS Southern Wesleyan University is honored to welcome such accomplished coaches, athletes and distinguished volunteers from around the world. University and community volunteers will do everything in their power to render your stay in the Upstate of South Carolina comfortable and enjoyable. However, we expect our guests to reciprocate by honoring the following World Series Village regulations: 1. Southern Wesleyan University is an alcohol, drug and tobacco-free environment. Your adherence to this absolute prohibition is expected. Reported violations will be dealt with swiftly by the World Series Tournament Committee with those found guilty being expelled from the Village. This is intended for all players, coaches, managers, umpires and guests. 2. Damage to private and/or University property will not be tolerated. The team whose member(s) are thought to be responsible for such, automatically forfeits the refunding of the Five Hundred Dollars ($500.00) security deposit. Violations should be brought to the attention of World Series or University officials. This refers to all furniture in the rooms, windows and screens, computers, and equipment around campus, including the game room and basketball court in the gym. 3. It is required that coaches and managers reside in Stuart-Bennett Hall or Childs Hall with their respective team. And whereas the University will have security officers on duty 24-hours a day, the coaches and managers are responsible for the health, safety, welfare and behavior of their athletes. A team s coaches and manager will be held directly and totally responsible for the actions of their team during their stay in the University Village. 4. The World Series Tournament Committee and University officials expect umpires and their families, as well as other adult guests residing in the apartments, to honor the fact that the University is an alcohol, tobacco and drug-free environment. Violators will be asked to move offcampus.

27 5. Whereas local telephone service is free, World Series Village residents are not to assess long-distance charges to the University. Any such charges are the responsibility of the team and will be billed as such with a penalty of $5.00 per minute. 6. Respect for Clemson Area Transit (CAT) Buses, borrowed vans and other vehicles that may be used by World Series participants is expected. The cost of proven damage will be assessed against the responsible team s deposit. Only authorized team representatives or Big League personnel are permitted to drive the vans. 7. Only approved World Series personnel are extended meal privileges in the Dining Commons. All others must purchase a meal ticket before eating. Village Residents are required to show their Identification Badge in order to receive their meal. 8. Professional and or/college scouts are not permitted to speak with Village athletes without permission of the Big League World Series Tournament Committee. Those with permission may use University meeting space to meet with an athlete and his coach or manager. The assistant at the Information Desk can make the arrangements. 9. Monitored surveillance cameras will insure the security of those in Stuart-Bennett Hall. No one without proper identification is permitted access at any time other than in the lobby. Guest females are not permitted in the elevator or on any of the floors outside of the lobby. 10. A meeting will be held several mornings for all coaches, managers and university and World Series personnel. The time and place for the meeting will be announced. It is expected that each team will be represented to discuss mutual topics of concern for each day.

28 WORLD SERIES VILLAGE PERSONNEL Marty Atcheson, Vice President Finances Chief Kerry Avery, Central Police Chief - Village Security Ed Welch-Public Relations - Village Public Relations Dan Boone, Maintenance Department Village Security Dr. Joe Brockinton, Vice President Student Life Willa Brockinton, Conference Services Information Desk Pam Burnett, Conference Services Village Secretary Jonathan Catron, Physical Plant Village Maintenance and Housekeeping Ken Dill, University Chaplain Village Counseling Services Lori Herron, Nurse - Village Nurse Larry Lynn, SWU Security - Village Security Pioneer College Caterers, Pioneer Food Service Mike Preusz, Information Technology Village Communications Vicki Sexton, Housekeeping Residence Hall and apartment cleaning Missi Bryant, Physical Plant Secretary - Village linen and towel service Melissa Vess, Admissions University Representation Charles Wimphrie, Basketball Coach - Use of Tysinger Gymnasium facility

29 2012 Model Release Little Big League Baseball, World Incorporated Series Team: Model Release This section to be completed by the parent or guardian of a minor, if minor is under the age of 18 years I, (Full Name of Parent or Guardian of, (Address, City, State and Zip Code) the parent guardian of, (Check one) (Name of Participant) hereby give my permission to Little League Baseball, Incorporated, hereafter known as LLB, to use photographs of the above listed minor in any publication, media release, promotional announcement or advertisement, electronic or otherwise. I agree that neither the above listed minor, nor I, will receive any compensation if such image appears in such publication, media release, promotional announcement or advertisement, electronic or otherwise. I understand that such image is the property of LLB. In addition, I understand that LLB may supply such images to, or for the use and publication by, a corporate sponsor or licensee of LLB in or for any commercial venture or advertisement, without my permission, if the use or publication is directly related to or in support of LLB. (Signature) (Date) This section to be completed by an individual participant over the age of 18 years I, of (Name of Participant), (Address, City, State and Zip) hereby give permission to Little League Baseball, Incorporated, known hereafter as LLB, to use photographs in any publication, media release or promotional announcement, electronic or otherwise. I understand that I will not receive any compensation if such image appears in such publication, media release or promotional announcement or advertisement, electronic or otherwise. I agree that such image is the property of LLB. In addition, I understand that LLB may supply such images to, or for the use and publication by, a corporate sponsor or licensee of LLB in or for any commercial venture or advertisement, without my permission, if the use or publication is directly related to or in support of LLB. (Participant Signature) (Date)

30 World Series Medical Release Form for Umpires and for Players, Coaches and Managers on Official on Rosters Official of Rosters Little League of Little Baseball League Teams (Majors) Teams Participant s Name Age Date of Birth Team Name Region Representing Home Address Home City State/Province Country Home Phone Numbers ( ) Parent s Cell ( ) Family Emergency Contact Relationship Phone Number ( ) Family Physician or Primary Medical Care Facility Phone ( ) Permission for Treatment: In case of medical illness or injury, I hereby grant my permission and request medical treatment for myself or my son/daughter (Signature of coach, or if a minor, of parent or guardian) (name of player or coach) Date Release of Information: I grant my permission for the release of medical information on myself or my son/daughter (name of player or coach) to the medical staff designated by Little League Baseball and Softball during the Little League World Series tournament. (Signature of coach, or if a minor, of parent or guardian) Please be sure to send any prescription medication that your child requires. (example: inhalers for asthma or epi pen for allergic reactions) Please direct any medical concerns regarding your child to the team manager or coach. A member of the Little League Medical Staff can return your call. Please complete the following medical history on your child. The Little League medical staff requires this information to ensure that your child receives the proper medical care should he/she become ill or injured during the World Series. Thank you.

31 Medical History for Explain in detail if the participant is under the current care of a medical provider: Current Medications (name of medicine, strength and how it is taken): Allergies (please describe the reaction): Please check any of the following injuries that apply, when it occurred and how it was treated: Head injury or concussion Sprain/Strain Fracture (broken bone) Dislocations Explain if there have been any problems with pain, swelling in muscles, tendons, bones, or dislocations? Immunization Record: Please list the dates for receipt of the following immunizations or when the disease occurred: Diptheria Pertussis Tetanus Measles Mumps Rubella Varicella (chicken pox) Haemophilus Influenzae type B (Hib) Hepatitis A Hepatitis B series completed: When was the last TETANUS shot? my documents/forms/llws medical release form

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