RIDER MANUAL SUNDAY 1 JULY 2018 SUFFOLK OFFICIAL SPORTIVE OF

Transcription

1 RIDER MANUAL SUNDAY 1 JULY 2018 SUFFOLK tourride.co.uk #OVOTourRide OFFICIAL SPORTIVE OF

2 Welcome Thank you for choosing to enter the OVO Energy Tour Ride supporting Breast Cancer Care in Suffolk, the only official sportive of the OVO Energy Women s Tour, one of the World s biggest professional women s cycle races. Inside the Rider Manual you will find all of the information you need for the event on Sunday 1 July. Please take some time to look through the information contained in this manual in order to make the most of your day and the experience of riding a Tour Ride event.

3 Introduction The 2018 OVO Energy Tour Ride supporting Breast Cancer Care will be starting and finishing on Southwold Common. Start and registration address Start time: First riders leave at 8:00. Start location: Queens Road, Southwold, IP18 6EQ. Closed road for start and finish only. Distances 30 mile Challenge Ride/80 mile Pro Ride. There will be three feed stations at the below locations, one on the 30 mile route, and all three on the 80 mile route. Feed stations will have products from HIGH5 and Soreen along with other snacks that will be provided free of charge to participants. There will also be the opportunity to fill up water bottles at these locations. Please think of others and do not take more food than you really need. Feed Station 1: Crown Inn, Bridge Road, Snape IP17 1SL. Feed Station 2: Framlingham Sports Club, Badingham Road, Framlingham, Woodbridge IP13 9HS. Feed Station 3: The Angel Inn, Thoroughfare, Halesworth IP19 8AH (both routes). Included within the ride Rider car parking will be available in the car park off Godyll Road for 3 all day. Ride timing. Event village at finish. Brother support cars. Feed stations stocked by HIGH5 and Soreen. Finishers medal. Car parking Parking will be available in the car park off Godyll Road for 3 all day.

4 General Information Registration Rider numbers and packs will not be posted out in advance and must be collected in advance from the registration desks. Registration on site at Queens Road will be open at the following times: Sunday 1 July: 7:00 to 8:00. Important Please do not leave your bicycle unattended at any time. Unfortunately thieves do operate at cycling events, so please ensure your personal property is not left unattended. Event timetable The start line will be within the grounds of Queens Road, Southwold. Timings of the day are below, it is suggested that riders on the 80 mile Pro route start from 08:30 and 30 mile Challenge route start from 09:00. There are no set times for participants, so you can set off with friends and family. The waives will go off in order of arrival to the start line. 07:00 Registration desk opens. 08:30 First riders depart on 80 mile route. Starting in waives (briefings will be given). 09:00 First riders depart on 30 mile route. Starting in waives (briefings will be given). 09:30 Last riders depart. 11:00 First finishers expected back. 17:30 Last riders to be back by this time and finish line closes.

5 General Information By signing up and entering the OVO Energy Tour Ride supporting Breast Cancer Care the participant confirms that they are medically fit to do so, have undertaken sufficient preparation and training to complete their chosen distance and have a suitably equipped and maintained bicycle for the event. All route maps for the event and GPX files can be found on We recommend completing at least one training ride. Prior to the event Make sure you have read the Rider Manual and know where and when you need to be on the day of The Tour Ride. Book any accommodation needed for the Saturday evening. Keep well hydrated in the days ahead of the event. Avoid any late changes of equipment or materials, such as adjusting your saddle height. The day before the event Have a short ride the day before, around 1 hour in duration. Have your bike and kit prepared, ensuring your bike is clean and in good working order. Organise any spares and equipment you will need for all eventualities and weather conditions. Check the weather conditions for the day of the ride and prepare accordingly. Avoid eating too late and overeating to avoid any stomach discomfort. Aim for at least 8-10 hours sleep. The more you are prepared the evening before, the more stress free and enjoyable the morning of the ride will be! The morning of the event Allow plenty of time to travel and park, especially if you need to collect your rider pack. Double check your bike in case anything has been knocked during your journey. Eat a substantial breakfast around 2 hours prior to your start time, including low GI carbs to help maintain energy levels. Keep wrapped up and stay warm prior to the start, it can be chilly early in the morning even in July. Make sure you have a jacket or gilet with you, even on a cloudless day the weather conditions can change and a top will come in handy should you, or someone you are with has a puncture or mechanical. Double check your pockets and make sure you have your phone, and any spares such as inner tubes, track pump and energy gels or bars for the early part of the ride. Prioritise hydration levels from waking up until around 1 hour before the start, but don t consume large quantities of fluid in the last 45 mins, instead taking small sips to keep fluid levels topped up. During the ride Avoid long stops (no more than mins) and getting cold when stopped, as prolonged stops result in muscle stiffness. Avoid the temptation to be with faster riders at the start, as it s a long ride ahead. Stick to your own pace to avoid fading in the closing sections of the ride. Aim to eat and drink continuously throughout OVO Energy Tour Ride, aiming for 20-30g of carbs (1 gel or bar) in each hour, along with 500ml of fluid per hour of your ride. Keep a constant rhythm for the duration of the OVO Energy Tour Ride and avoid going too hard on the longer climbs.

6 General Information Riding standards and behaviour In entering the OVO Energy Tour Ride the participant agrees to obey the Highway Code and any instructions given to them by organisers or marshals. Participants also understand accept the following: Cyclo sportives are non-competitive events and should in no way be ridden in a competitive manner. Helmets are mandatory for all participants. Please do not discard rubbish on the route and either use litter bins or deposit your rubbish in litter bins provided at the feed stations. Please be aware of your fellow cyclists, riding in single file as appropriate and no more than two abreast at other times. Marshals and NEG motorbike outriders should be obeyed at all times. Please remember that they are there for your safety, but they are not there to stop traffic. Do not listen to headphones or use mobile phones while riding. Tri bars and other handlebar extensions are not permitted. That the management of hazards, terrain and judgement of traffic whilst riding rest entirely with the participant. Anti-social, inconsiderate, abusive or other unreasonable conduct on the road or at the Start or Finish may result in the participant being withdrawn from the event. All efforts are made by the organisers to ensure that the participants receive the support as promoted with the event entry. However all participants should ensure they ride in a self-sufficient manner (e.g. taking their own food, money and means of navigation and communication to cover unforeseen circumstances that may leave them without the aforementioned support). Junior riders Junior riders are deemed to be any rider under the age of 18-years on the day of the event. No parental responsibility attaches to the organisers at any time. Any junior rider who enters agrees to ride in the company of a parent, guardian or other responsible adult at all times during the event. All riders under the age of 18 will need to provide a completed British Cycling parental consent form. Any riders under the age of 14 are not permitted to take part in the 30 or 80 mile routes. Mechanical information To maximise your enjoyment and safety it s important that you have a suitable bike and that it is in good running order. As with any ride make sure that you have the essentials such as a spare inner tube, pump and puncture repair kit with you, and you know how to fix a puncture on your bike. Support will be provided by Brother Neutral service cars throughout the day along both routes along with mechanical support at feed stations. First aid For cuts and grazes, basic first aid kits will be located at the feed stations. Paramedic first responders will be based at the Start/Finish and patrol the route, and will assist you if needed. Additional first aid services will be located at the Start and Finish. Any rider requiring emergency medical support should call 999 as a first response. If you need to contact ride control at any point you will find the phone number printed on your rider number. Cut-off times All riders are required to cross the finish line at Queens Road by 17:30. Any riders finishing after this point may not receive a finish time. The finish line will be closed at 17:30 promptly. Riders are advised that the feed stations will close at 12:30 and 14:30 respectively and riders should aim to reach the feed station locations well in advance of these times. Support vehicles will patrol the routes and will be able to transfer any riders unable to finish back to Southwold along with their bike. Food and drink Both feed stations will be well stocked with products from HIGH5 and Soreen and water to fill up bottles. Riders are asked to think of others and only take the food that you need to complete the ride.

7 General Information There will be three feed stations on the 80 mile route, and one feed station on the 30 mile route. Toilets will be provided at all feed stations. Riders are asked to use the bins provided at feed stations to dispose of litter and to consider the surrounding local community. Results and event photography Riders times will be recorded as they cross the finish line. Full timings will be displayed on within 48 hours after the event. Withdrawals and refunds The Tour Ride will take place whatever the weather, barring extreme conditions. We will only re-schedule, re-route or stop the event for reasons of safety. Entry fees are non-refundable, however in exceptional circumstances refunds will be at the discretion of the organiser. Contact details For general enquiries in advance of the event, please use the below contact details. An information desk will be open during the registration times at Queens Road, Southwold. Toby Lapper Tour Ride Manager Unit 1 Horizon Business Village 1 Brooklands Road Weybridge, Surrey KT13 0TJ

8 Signage All routes will be comprehensively marked by yellow directional arrows and other route information signage as indicated below. If you get really lost, please call the emergency contact number on the back of your rider number and we ll do our best to get you back on the route! CAUTION SHARP BEND CAUTION SHARP BEND CAUTION! CAUTION ROUGH SURFACE FEED STATION IN 500M CAUTION STEEP DESCENT! 30 miles 80 miles 30 miles 80 miles YOU ARE ON 30 MILE ROUTE

9 30 mile Challenge Route Stage distance: 36.9 miles (59.4 kilometres) Total climb: 582 feet Total descent: 587 feet Maximum elevation: 309 feet 30m Southwold 10m 20m Contains OS data Crown copyright and database right 2018

10 30 mile Challenge Route Stage profile m

11 80 mile Pro Route 80m 80m 80m 80m 70m Southwold Southwold Southwold Southwold 70m 70m 70m 60m 60m 60m 60m 10m 10m 10m 10m 50m 50m 50m 50m Level crossing Level Level crossing crossinglevel crossing 20m 20m 20m 20m 30m 30m 30m 30m 40m 40m 40m 40m Contains OS data Crown copyright and database right 2018 Level crossing Level Level crossing crossinglevel crossing Stage distance: 84.1 miles (135.4 kilometres) Total climb: 1303 feet Total descent: 1308 feet Maximum elevation: 353 feet

12 80 mile Pro Route Stage profile m

13 Terms and conditions The terms and conditions detailed below apply to all entrants participating in The Tour Ride cyclo sportive promoted by Sweetspot Group Limited, a company that is registered in England and Wales. By entering this event the participant acknowledges acceptance of these terms and conditions. 1. Participation in the event. 1.1 Each participant acknowledges that participation in this event is physically strenuous. It is acknowledged that each participant should be physically capable of completing this event, agreeing to be responsible for his or her actions. Sweetspot Group, its employees, sponsors, medical support and associated companies are not responsible for any injury or illness that the participant may suffer as a result of their participation in this event. If in any doubt the participant should consult their doctor. 1.2 It is the responsibility of the participant to ensure that the organisers are informed in writing of any medical conditions that could be relevant to their treatment in the event of an emergency. 1.3 The event is NOT a race it is a personal challenge and each participant will be individually timed for their own merit. 1.4 Each participant confirms that the bike being ridden is in a roadworthy condition. 1.5 The wearing of an approved cycle helmet is compulsory. Any participant not wearing a helmet will NOT be covered by event insurance. Any participant without a helmet will be refused permission to start. 1.6 The event registration form must be completed by a person aged 18 years or over. You must be 14 years or over on the day of the ride to participate. Under 18 s must have the consent of a parent or guardian and must be accompanied by a nominated adult at all times whilst on the ride. 1.7 Extreme weather conditions are unlikely to affect this event taking place. All participants should exercise their own judgement regarding their ability to cope with the elements on the day of the event. 1.8 Entries are not transferable. 1.9 Participants must obey the Highway Code at all time. Please be courteous to other road users at all times Participants should remain on the marked route, should you choose to leave the route you will no longer be considered as being part of The Tour Ride Your number must be clearly displayed on the front of your bike for the duration of The Tour Ride Participants should not listen to headphones or use mobile phones whilst cycling on the public highway Participants should maintain awareness of road conditions and potential hazards at all times, and ride accordingly In the event of a participant being involved in, or causing an accident, each participant agrees that the organisers will not be liable for any costs incurred from the support actions of any emergency service attending the accident, regardless of parties involved. The participant shall accept all costs and consequences of such actions The organisers reserve the right to alter the sportive routes. Participants will be notified of any changes prior to the start Participants agree to return to the finish or call the event hotline (number on reverse of rider numbers) before the close of the event and report to a member of the finish team. Failure to do so could result in a search being organised. Costs incurred for this action will be the responsibility of the participant Whilst full risk assessments and traffic management plans will be carried out prior to the event taking place, participants assume full and complete responsibility for any injury or accident which may occur whilst travelling to or from the event, or whilst on any premises related to this event. 2. Use of Personal Data. 2.1 Each participant consents to the usage of their appearance (whether photographed, filmed or recorded) as a means to advertise or exploit the event by the Sweetspot group. Any film, photographs, or any other recording of moving or still images shall remain the property of the Sweetspot Group. 2.2 The Sweetspot Group will hold a registration database for all participants. All information will be collected, stored and processed in accordance with the Data Protection Act The Sweetspot Group may share participant s details with their affiliated organisations. All affiliated organisations are clearly identified on the official website Each participant has the right to opt-out of this information sharing at any time. 3. Timing and Results. 3.1 The OVO Energy Tour Ride will endeavour to provide each participant with a timed result but should not be held responsible for any timing anomalies or any technical malfunctions. 4. Cancellations and refunds. 4.1 The entry fee is non-refundable under any circumstances. 4.2 Entry fees are only valid for the original event for which they were purchased. Places or fees cannot be transferred to any other event. 4.3 The Tour Ride will take place whatever the weather. We will only re-schedule, re-route or stop the event for reasons of safety. Entry fees are non-refundable, however in exceptional circumstances, refunds will be at the discretion of the management.

14 Crossing the finish line Make sure you cross the finish line so your time is recorded. You don t need to give your riders numbers or timing chips back as these are disposable. You can collect your finishers medal as well as Tour Ride goodies after you cross the finish line! Be sure to check out the Tour Village and soak up the sun after your great efforts on the bike! Breast Cancer Care riders All Breast Cancer Care fundraising riders will receive a special goody bag from the charity as a thank you for all your support and fundraising. Just show your pink rider number to one of our staff, and they can provide you with your goody bag! Congratulations from Adnams! Celebrate crossing the finish line in style with a free can of Adnams! You can collect a well-earned Ghost Ship alcohol-free refreshment at the finish line. Cheers to that! We are excited to also let you know that our friends at Adnams will be offering a 10% off food & drinks in selected stores, cafés, The Swan and selected pubs, valid on Sunday 1 July 2018 (as per T&Cs * ). When you cross the line, you will receive a discount card with your free can. Be sure to keep the card and show it at the selected establishment to receive your discount! Donation 5 of your entry fee from the OVO Energy Tour Ride will be going directly to Breast Cancer Care, but if you d like to give more and help out further, please text RIBBON to to donate 3. * Terms and Conditions: Valid on 1st July 2018 only. The card is non-transferable. One card per transaction. Cannot be used in conjunction with any other discount or promotion. At our pubs, hotel and café, the discount is available on food and drinks * ( * only when taken with a main course or equivalent value meal). Our pubs, hotel, stores and café include The Swan, Market Place; The Crown, 90 High Street; The Harbour Inn, Blackshore Harbour; The Adnams shop and café, Victoria Street; The Adnams Wine Shop, 6 Pinkney s Lane.

15 PARENTAL CONSENT FORM RIDERS NAME IN FULL : DATE OF BIRTH: PARENT OR GUARDIAN I, (NAME) : OF, (ADDRESS) : COUNTY : POST CODE : Being the parent or guardian of the above rider A. Understand and agree that my son/daughter participates in events promoted under the British Cycling regulations for non-competitive cycling events entirely at his/ her own risk. I have considered and understand the nature of such events and have discussed them with my son/daughter. I am satisfied that my son/daughter is sufficiently responsible and competent to assume full and entire responsibility for his/her own safety whilst engaged in non-competitive events organised under British Cycling regulations. B. Understand that riders over 16 years of age are permitted to participate on the public highway and must therefore assume full and entire responsibility for their own safety in relation to other traffic. I understand and have emphasised to my son/daughter that the function of marshals in such events is to do no more than indicate the direction the rider should take and that the responsibility for safety whilst negotiating corners, turns and other hazards must rest with the rider alone. C. Understand further and have impressed upon my son/daughter that all participants in events on the open road must observe the law of the land relating to road travel. D. Agree that my son/daughter shall participate in such events without any liability whatsoever on the part of the promoter, promoting club, British Cycling, or any club or organisation affiliated thereto or their officials or members in respect of any injury, loss or damage suffered by him/her, provided that this does not exclude the liability of any such party for death or personal injury arising from that party s negligence. E. Confirm that my son/daughter does not have any disability or medical condition, physical or mental, which could affect his/her ability to ride safely in the event entered. I understand that I must notify the chief executive of British Cycling at once if at any time my son/daughter becomes subject to a disability or medical condition, physical or mental, which could affect his/her ability to ride safely in the event entered. SIGNED (PARENT OR GUARDIAN) : DATE : Declaration: By signing this I confirm that I am the parent or guardian of and holding legal responsibilities for the above rider.

16 Good Luck! SUNDAY 1 JULY 2018 SUFFOLK tourride.co.uk #OVOTourRide