The Team Leader Guide

Transcription

1 The Team Leader Guide This is the downloadable Team Leader Guide. It contains information to help you promote and manage your workplace team. The Team Leader guide includes: Social media spread the word Team Leader duties Prize information How to record and report results Messaging to send to employees Frequently asked questions Resources Additional resources on the smarttrips website that accompany this guide include: Printable Poster Team sign-up/tracking sheet Event Schedule Passport sponsored by Nature s Fare You will receive a Team Leader Kit to encourage and reward your teammates for cycling. If you did not pick it up at the Team Leader Meeting, you can pick it up from Parkinson Recreation Centre (1800 Parkinson Way) starting the day after the Team Leader meeting. Your Team Leader Kit includes: Free T-shirt 11x17 Poster Prizes (water bottle, bike bells, reflector bands, socks, mini Clif bars, stickers, etc.) Cycling resources and information Remember, all the resources you need are available at smarttrips.ca

2 Social Media Spread the word about Bike to Work Week and smarttrips by letting everyone know how much fun you re having at the events, or how great your morning commute to work was! After all, you did get to bypass the a.m. traffic, and is that an extra spring in your step from all the fresh air? Whether you re an avid tweeter or an occasional status updater, we want you to talk about this! Does your company engage in social media? The more people know your organization participates in Bike to Work Week, the better your community engagement. All event details and prize winners will be posted at smarttrips.ca and in the daily e-newsletter, so it s as easy as copy and paste to keep everyone updated on your results. We love to hear what you re doing during Bike to Work Week, but what we love even more is to see what you re doing! Post your photos along with your status updates on Facebook, Twitter, or Instagram. FACEBOOK Post your Bike to Work stories and photos on your company s Facebook page and link your post to smarttrips, GoByBike BC Society, and your municipality. There is also a new Facebook event page called Bike to Work and School Week We would love to see your BTWW updates there! City of Kelowna: Like the City of Kelowna on Facebook to see updates on smarttrips and Bike to Work Week: Other areas: Not located in the City of Kelowna? Like your community s Facebook page to see updates in your area GoByBikeBC Society: Their Facebook page is Photos and updates from around the province are posted here regularly.

3 Example posts: We are participating in Bike to Work Week! Lots of fun and prizes! Register at of Kelowna Next week is Bike to Work Week! Our team is ready to ride are you? It s Bike to Work Week! We have xx cyclists on the road. See you at the Celebration Stations of Kelowna TWITTER When posting on your Twitter account, connect to the following accounts and hashtags. Don t forget to add #smarttrips, so everyone can follow the Hashtags #smarttrips #Bike2Work #GoByBikeBC Example Tweets We have a team for #smarttrips #BiketoWorkWeek is next week! Get on your bike #smarttrips There are so many great prizes to win by riding your bike for INSTAGRAM Follow gobybikebc for Instagram updates.

4 Team Leader As a Team Leader, you provide inspiration and motivation for coworkers, and are vital to the success of Bike to Work Week! To get your team started, you need to decide who your team will be. You can register your entire office, or just your department and challenge another department! Let everyone in your area know about Bike to Work, as teams are made up of everyone in the organization, not just those who already cycle. You are there to motivate and support your co-workers who already cycle, and to encourage new coworkers to give it a try. What you need to do as a Team Leader: b Post sign-up sheet(s), poster(s), and event schedule in a place where all your collegues will see. b Encourage colleagues to ride to work. Boost your participation by getting as many people to ride as possible. Send an informational that entices potential participants. Build up the idea of a fun competition or the benefits of cycling. Make sure to mention the great team prizes that can be won! Wear your BTWW shirt and show your enthusiasm for cycling! b Give away small prizes found in your Team Leader kit (see below for ideas). b Attend one or more of the Celebration Stations. Each morning we will host a Celebration Station with free refreshments, bike draws, free bike tune-ups, photo booth, yoga, and more! There are lots of prizes to be won during the week. There are even extra prizes for coming to three or more stations. Use your Passport to collect stamps at each event you attend. b Report your results. Log your commutes at Each team member can log their commutes, or the Team Leader can do it for them. Track as the week goes on, or use our team tracking sheet during the week and enter the results online all at once at the end of the week. b Enter to grand prize draw! And help your team to get entered too. See details below.

5 Prizes The items in your Team Leader kit are for you to give away at your discretion. You want to get as many people to ride as possible in your workplace, department, floor, or group. Teams are competing in their size category for the highest participation rate. Participation is based on the number of people who ride that day divided by the number of people in your workplace. Use the prizes to entice more people to participate. Here are some ideas: Give prizes out before Bike to Work Week to people who have an excuse for not riding. Many of the prizes in the package will help your colleagues to overcome their obstacles. Give a prize to everyone who rides each day of the week. Give a teammate a prize if it is his or her first time riding to work. Put a few prizes together and do a draw at the end of the week - the more people ride, the more chances they have to win. Give out a prize before BTWW starts to new recruits. Withhold prizes and give them out as a person arrives by bike each morning. Team Prizes Teams with the highest participation rates in each size category (mini, small, medium, and large) can win tickets for dinner and a show from Kelowna Actors Studio, wine tours from Tantalus Vineyards or Distinctly Kelowna Tours, $100 GC from Urban Harvest, 1-month memberships to Steve Nash Fitness World, GCs from Orthoquest or Orchard Park, and lots of other great prizes. The highest participation is determined using the number of riders that logged trips and the number of trips logged per team. This provides more incentive for new riders to join in the fun too!

6 Daily Draw Prizes There will be random prize draws daily. Any team that is registered for Bike to Work Week will be automatically entered in this draw. The Team Leader will be notified and they can distribute to someone on their team. The daily prizes include: 10-class punch pass for Ekahi Yoga Center 3-session starter pack for Okanagan Acupuncture Centre 1-month platinum membership at Steve Nash Fitness World $50 GC for Orchard Park Shopping Centre $50 GC for Urban Harvest $50 GC for Orthoquest Celebration Station Daily Prize Draw This is the big one! Anyone who is registered for Bike to Work Week (on a team or as an individual) and visits a Celebration or Satellite Station during BTWW can enter our daily bike draw. These bikes are proudly donated by our bike shop sponsors: Daily Activities Share your photos: Share your photos during BTWW and you ll get a chance to win! Get wacky at the photo booth! There will be a costume box at each Celebration Station for cyclists to dress up and have their photos taken. Post your photos to the Facebook event page Bike to Work and School Week 2018 and make sure to include #smarttrips. A $25 GC for either Yamas Greek Restaurant or Tonics Pub will be given to our favourite photo from each day (Monday thru Friday).

7 Tire Toss: Test your skills by participating in our Tire Toss competition! See if you can toss a bike tire onto a delineator we will increase the distance as the week goes on and the top three will be invited to compete in the Tire Toss finals, held at the Friday afternoon event on June 1 at Prospera Place. Prizes will reward the winning athletes, so start practicing now! Nature s Fare Passport Prizes Visit three or more Celebration or Satellite Stations to get your Passport stamped and you will be entered to win one of three prize packs from Nature s Fare, including a $100 Gift certificate and various goodies from in store. Just drop off your Passport at the last station you are going to visit, or scan or snap a photo of your Passport and it to events@smarttrips.ca. Deadline for submissions: June 5, The Passport is available for download on the smarttrips website here. Reward for Reporting Results Get your whole team s results entered online at before Wednesday, June 6, and your team will be entered into a draw to win a Burley Travoy commuter trailer from Kelowna E Ride!

8 The Landmark Challenge If you work in one of the Landmark Buildings, you have an extra chance to win prizes during Bike to Work Week! The team with the highest participation rate within the Landmark buildings will win a one-year Landmark gym membership with a personal training package from Team Fitness! Runner up prizes are GCs from Orthoquest. Endurance Award For those who go out of their way to ride that extra distance during BTWW, we want to reward your legs of steel. The rider who cycles the most kilometers during Bike to Work Week will win a 1-hour massage from PhysioActive. Grand Prize! Cycling Adventure for two in Portugal sponsored by Exodus Travels. Follow the Atlantic Coast of Portugal discovering cultural and natural attractions along the route. This grand prize trip for two people includes economy round trip airfare from the nearest international airport, hotel accommodations, expert local leader, planned routes, and itineraries with support vehicles. Prize winner must be 18 years or older. To qualify, you must register or login and have logged at least one trip during Bike to Work Week, May 28 June 3, 2018, and enter to win here. For more info about this trip, click here.

9 Reporting Results As the Team Leader you are responsible for making sure that your team s results are reported at This task can be done by you, or each team member can enter his/her own results. 1. Login, then click on Log a Trip (on the left side of the page). You can begin entering your team s results daily starting May 28. You can enter them daily or all at once at the end of the week. 2. Select the rider, ride date, and kilometers for that day. You can log several trips at once by clicking the Add another rider button and filling out each row for each trip taken. 3. Get your teammates to record their commute on the Team Sign-up Sheet during the week. If you d prefer you can have them check in with you daily and record it yourself. If you re offering a prize or a treat, all the more reason for them to report to you. 4. At the end of the week, sign in and check your Trip Log to determine whether your teammates have entered their own results or not. You can then cross-reference with the Team Sign-up Sheet and enter any missing results. 5. To enter results quickly, simply add up the kilometers travelled on the Team Sign-up sheet, then select My entire team under the rider drop-down menu. Select the date, enter the total kilometers cycled by your team, and click Log now. 6. Results deadline: June 8, 2018 Please note: entering your results online helps us keep the event going! This helps us keep track and report on how many people rode, how far they rode, and how much greenhouse gases we saved by not driving. This shows our sponsors that Bike to Work Week is a great event making a positive difference in our communities! Get your whole team's results entered online at before Wednesday, June 6 and your team will be entered into a draw to win a Burley Travoy commuter trailer from Kelowna E Ride! If you have any reporting issues, please contact events@smarttrips.ca or call

10 Past Results Results Total km cycled 53,534 69,709 77,804 70,106 Total teams/individuals registered Total cycling trips (round trip) 5,465 7,433 8, Total number new cyclists Total number of cyclists 1,570 1,579 1, Female Cyclists , Total tons of GHG Emissions saved Overall participation rate 35% 34% 43% 38% 2017 Winning Teams Large team Patty s Pedalers Urban Systems Ltd, Kelowna 39% participation, 1286 km cycled Medium team Tour da Farce City of Kelowna Urban Planning 36% participation, 583 km cycled Small team Source Office Furniture Kelowna 46% participation, 535 km cycled Mini team ChainLine Cycle Fanatics ChainLine Cycle 77% participation, 464 km cycled Individual (not with a workplace team) Ashlee Robinson 360 km cycled, 78 kg of GHG emissions saved

11 Messaging to send to employees at your workplace Copy some or the entire message to entice more people to participate. We are participating in Bike to Work Week, May 28 to June 3. This means that throughout the week, we will be competing against other workplace teams in the Central Okanagan to see which team can get the highest percentage of people to cycle to work. Think you can join in the fun? Teams with the highest participation rates win great prizes! But the best part is that everyone has a chance to be a winner. Our team has prizes already to give away (water bottle, reflective pant straps, Clif bars, and a few other bits of SWAG), plus everyone is eligible to WIN bicycles, bike accessories, gift certificates, free food, and more! Cycle to one of the Celebration Stations for free breakfast, coffee, and even more chances to win. See me for details. The event schedule is posted. Why get involved? Cycling to and from work is a great way to incorporate exercise into your daily routine and studies show that people who bike to work are happier and healthier, plus: b It s fun b You can win great prizes b It s a great way to get in shape b It s cheaper than going to the gym b It s good for your heart and lungs b You ll feel like a kid again b You can eat more b It s good for the environment b You ll arrive home de-stressed after work b You ll have more energy So get out your bicycle, try cycling to work, and be sure to put your name on the signup sheet located. Other Messages of Encouragement Two Weeks to Go! Better get your bike ready so you can ride, ride, ride during Bike to Work Week May 28-June 3. Free food, coffee, and chances to win for teammates who ride their bikes May 28 June 3. Bike to Work Week hosts six Celebration Stations around Kelowna/West Kelowna and there are even more Satellite Stations hosted by local businesses! View the schedule at. Remember to get your Passport stamped to be eligible to win a gift basket from Nature s Fare!

12 Cycling Resources City of Kelowna s Active Transportation Hub Where all Bike to Work information and resources are located. - Provincial Bike to Work Week website Where you register and log trips. Greater Victoria Cycling Coalition cycling safety/rules of the road bicycle parking best practices guide The British Columbia Cycling Coalition The Kelowna and Area Cycling Coalition - Mountain Bikers of the Central Okanagan Facebook page - Cities for Cycling Design Guide