10th European TeamGym Championships Oct 2014 WORK PLAN

Transcription

1 10th European TeamGym Championships Oct 2014 WORK PLAN

2 Contents 1. COMPETITION PROGRAM STARTING ORDER DRAWING OF LOTS WITHDRAWAL EFFECTS LIST OF ENTRIES (PARTICIPANTS) THE STADIUM ARENA GYMNASTIC EQUIPMENT ACCREDITATION SUBMISSION OF QUESTIONNAIRE FORM ALTERATIONS OF THE NOMINATIVE LIST OF GYMNASTS SCORING SHEETS COMPETITION MANAGEMENT PANEL COMPETITION JURY ORIENTATION MEETING JUDGES MEETING SIDE EVENT MEDIA OUTREACH COMPETITION DETAILS NUMBERING OF GYMNASTS WARM-UP AND TRAINING ACCESS TO THE COMPETITION ARENA SEATS FOR DELEGATIONS REGULATIONS DOPING CONTROL MEDICAL TEAM MEETING CEREMONIES ALL STARS TEAM CLOSING BANQUET VIDEO / PHOTOGRAPH / MOBILE PHONES SPEAKER / LIVE INTERVIEWS / MEDIA FREE ADMITTANCE TO SWIMMING POOL ORGANIZATION AND CONTACT NUMBERS UNION EUROPEENNE DE GYMNASTIQUE (UEG) A DAY TO REMEMBER! APPENDICES APPENDIX A APPENDIX B APPENDIX C APPENDIX D APPENDIX E APPENDIX F APPENDIX G MAP OF COMPETITION HALL DETAILED TRAINING PLAN MEAL PLAN MAP: FLOW OF GYMNASTS DRAWING OF LOTS JUDGES SCHEDULE MENU FORMS Work Plan Reykjavik 2014.docx Page 2 of 21

3 1. COMPETITION PROGRAM For detailed plan see Appendix B SUNDAY 12th of October 2014 Arrival of members of TC-TG UEG MONDAY 13th of October 2014 Arrival of delegations TC-TG UEG meeting Laugardalshöll TC-TG office 09:00 20:00 Accreditation Laugardalshöll 14:00 20:00 Dinner Laugardalshöll 17:00 20:00 TUESDAY 14th of October 2014 UEG TC / LOC meeting Laugardalshöll Office 08:00 08:30 Judges meeting Laugardalshöll Room 4/ salur 4 08:30 16:15 Late accreditation Laugardalshöll 09:00 20:00 Practice Juniors Laugardalshöll 10:09 16:00 Lunch Laugardalshöll 11:30 14:30 Welcome reception HoD + UEG Höfði 16:30 17:30 Dinner Laugardalshöll 17:00 20:00 Head Judges meeting Laugardalshöll Room 4/ salur 4 18:30 19:30 Orientation meeting Laugardalshöll Room 1 / salur 1 20:00 21:15 Medical meeting Laugardalshöll Room 1 / salur 1 21:30 22:15 WEDNESDAY 15th of October 2014 UEG TC / LOC meeting Laugardalshöll Office 08:00 08:30 Judges meeting Laugardalshöll Room 4/ salur 4 08:00 16:15 Practice Seniors Laugardalshöll 08:19 15:00 Lunch KSÍ 11:00 14:00 Dinner KSÍ 17:00 20:45 Opening Ceremony Laugardalshöll 17:00 17:35 Qualification Junior Mixed Teams Laugardalshöll 17:45 19:25 Qualification Junior Mens Teams Laugardalshöll 18:45 19:25 Qualification Junior Womens Teams Laugardalshöll 20:00 21:35 Judges meeting Laugardalshöll Room 4/ salur 4 22:00 THURSDAY 16th of October 2014 UEG TC / LOC meeting Laugardalshöll Office 09:00 10:00 Lunch KSÍ 11:00 14:00 Judges meeting Laugardalshöll Room 4/ salur 4 12:00 15:00 Dinner KSÍ 17:00 20:00 Qualification Mixed Teams Laugardalshöll 16:00 17:35 Qualification Mens Teams Laugardalshöll 18:00 19:18 Qualification Womens Teams Laugardalshöll 20:10 21:55 Judges meeting Laugardalshöll Room 4/ salur 4 22:00 Work Plan Reykjavik 2014.docx Page 3 of 21

4 FRIDAY 17th of October 2014 UEG TC / LOC meeting Laugardalshöll Office 09:00 09:30 Lunch KSÍ 11:00 14:00 Side Event: TeamGym and media Laugardalshöll Room 1 / salur 1 12:00 13:00 Judges meeting Laugardalshöll Room 4/ salur 4 12:30 15:00 Dinner KSÍ 17:00 20:15 Finals Junior Mixed Teams 15:30 16:21 Award Ceremony Junior Mixed Teams 16:40 16:55 Finals Junior Womens Teams 17:30 18:48 Award Ceremony Junior Womens Teams 19:10 19:25 Finals Junior Mens Teams 20:15 21:06 Award Ceremony Junior Mens Teams 21:30 21:45 Judges meeting Laugardalshöll Room 4/ salur 4 22:00 SATURDAY 18th of October 2014 UEG TC / LOC meeting Laugardalshöll Office 08:00 08:30 Judges meeting Laugardalshöll Room 4/ salur 4 08:15 10:40 Lunch KSÍ 11:45 15:30 Finals Mixed Teams 11:00 12:18 Award Ceremony Mixed Teams 12:40 12:55 Finals Womens Teams 13:30 14:48 Award Ceremony Womens Teams 15:10 15:25 Finals Mens Teams 16:00 17:18 Award Ceremony Mens Teams 17:35 17:50 Judges meeting Laugardalshöll Room 4/ salur 4 19:15 Joint Banquet Laugardalshöll 19:30 22:00 Junior disco Þróttur 22:00 01:00 Senior disco Laugardalshöll 22:00 01:00 SUNDAY 19th of October 2014 Departure of delegations 2. STARTING ORDER DRAWING OF LOTS The draw for the starting order of the qualifications and finals took place in Reykjavík, 16 th of August 2014, attended by the TC-TG UEG and LOC. The draw was made live on the web. The results of the draw have been published on the website and are included in the Work plan. See Appendix D. 3. WITHDRAWAL EFFECTS If a federation withdraws from participation because of extraordinary circumstances, its position in the competition order may be replaced, if it is found necessary for a smooth running of the competition. Work Plan Reykjavik 2014.docx Page 4 of 21

5 5. LIST OF ENTRIES (PARTICIPANTS) JUNIORS (17) Mixed teams (4) Denmark DEN Iceland ISL Italy ITA Norway NOR Women s teams (9) Czech Republic CZE Denmark DEN Finland FIN Great Britain GBR Germany GER Iceland ISL Italy ITA Norway NOR Sweden SWE Men s teams (4) Denmark DEN Iceland ISL Norway NOR Sweden SWE SENIORS (25) Mixed teams (9) Austria AUT Denmark DEN France FRA Great Britain GBR Iceland ISL Italy ITA Nederland NED Norway NOR Sweden SWE Women s teams (10) Austria AUT Czech Republic CZE Denmark DEN Finland FIN Great Britain GBR Germany GER Iceland ISL Norway NOR Russia RUS Sweden SWE Men s teams (6) Austria AUT Denmark DEN Estonia EST France FRA Norway NOR Sweden SWE Work Plan Reykjavik 2014.docx Page 5 of 21

6 6. THE STADIUM ARENA There is a saying in Iceland: If you don t like the weather right now, stick around for five minutes. In Iceland the climate is changeable and more often than not, Icelanders will experience the four annual seasons in the span of a day. We recommend that you bring layers with you to protect you from wind and rain. Work Plan Reykjavik 2014.docx Page 6 of 21

7 7. GYMNASTIC EQUIPMENT The LOC has an exclusive agreement with LEG Equipment that ensures an identical setup in both the Training Hall and Competition Hall. Appendix A includes a map of the Competition Hall. Details of the equipment were presented in the Directives for the European Championships, May Floor Colour: Light blue Trampet Please note that the teams are no longer allowed to bring their own trampet. Trampet: Dorado-36 and Dorado-40. In addition a softer LEG-32 will be available (special approval for these Championships to allow performance review under the proposal in the Equipment Standards document). The run-up mat will be fixed to the floor. The run-up mat will be restricted to 25 m by a run-up limiter placed at the start of the run-up. Blocking planks are being provided of various thicknesses. These go between the back of the trampet feet and the vault base. Currently, a combination of planks will enable distances of 50 mm to 325 mm in 25 mm steps. Additional sizes can be made available if required. Seniors: Women, Men and Mixed teams may use the vault at a variable height 150 cm to 165 cm. Juniors: Girls, Boys and Mixed teams may use the vault at a variable height 145 cm to 165 cm. Notes to the coaches Before the trampet performers enter the arena, the coaches must FIRST check the setting height of the vaulting table, the blocking pieces that set the distance between trampet and vaulting table, the additional safety mat position, the angle of the trampet and the fixing of the tape measure. Staff allocated to the equipment must do any alterations. Teams are not allowed to adjust the equipment. Officials will be available in the Training and Competition Halls to undertake this. It is the coaches responsibility to check these settings and if required ask for changes. Teams are requested to complete Form TGF05 at accreditation with details of their set-up requirements. 8. ACCREDITATION Accreditation will be held at the Laugardalshöll Arena (Competition arena). Each delegation will be assigned a time slot for their team s accreditation. The time schedule will be sent out as soon as teams have submitted their travel plans. The accreditation centre will be open on the 13 th of October 2014 and there will be a possibility for a late accreditation on the 14 th of October The following documents must be presented at the accreditation: - - Passport of every participant (or official identity card which clearly shows the nationality of the holder) - Proof of insurance otherwise an insurance has to be signed locally - Payments of outstanding accounts - Written declaration for use of medication (i.e. medicine on the doping list) - CD music backup - Written approval of gymnasts performing triple saltos. - Signed form with list of performing gymnasts. - Name of accredited coaches allowed to make inquiries for the team. - Technical information form regarding trampet and vaulting table. Only the Head of Delegation is allowed to enter the accreditation area. Each federation will have their own post box for distribution of official documents from the LOC. After accreditation the groups should continue their journey to register at their hotel. Work Plan Reykjavik 2014.docx Page 7 of 21

8 All delegations need to register through the booking system. For those delegations not booking the LOC accommodation package, please contact ATHYGLI conferences for registration. ACCREDITATION CARD All delegation members will receive an accreditation ID-card. The ID-card is personal, nontransferable and compulsory to get access to the competition arena, warm-up and training area, lunches, dinners and closing banquet.0020 All participants and officials are required to wear the ID-cards at all times except when performing or standing in. PHOTOS In order to make a smooth accreditation each delegation is requested to send in photos to the LOC office at the same time as the Nominative entry on the 16 th of September Photos should be taken with white background in passport size and sent in jpg format. These pictures will be used in the TV broadcast, in the competition catalogue as well as on the ID-card. Remember to file each picture with the gymnast s name. Photos should be uploaded through the booking system. Each team will receive their personal login information. Delegations who omit to send in photos at the Nominative Entry deadline will have to pay ISK for each photo that has to be taken by the LOC during accreditation. To replace a lost ID-card will cost ISK LOC would also like to ask all teams to send a group photo of each team to be used in the competition catalogue. Please send the group photo in before 16 th of September, using the link at AGE AND NATIONALITY CONTROL Senior The minimum age is 16 years (born in 1998 or before). Junior Minimum age 13 years, maximum age 17 years (born between 1997 and 2001) Gymnasts have the right to participate if they reach this age during the year of the competition. For clarification, if gymnasts have their 16th or 17th birthday during 2014, they may be entered in either Senior or Junior Championship but NOT both. The Head of Delegations bring passports of all participants to the accreditation. The OC will check age and nationality of all competitors at accreditation. INSURANCE At the accreditation, all delegations have to present a valid written confirmation about health and accident insurance. This insurance has to cover all members of the delegation, both gymnasts and officials. Without insurance, is not possible to be accredited. If delegations are not in possession of this document, the local organizing committee (LOC) offers an adequate insurance for an amount of ISK per person that is valid during the championships. TRIPLES IN TUMBLING AND TRAMPET In accordance with the Code of Points, gymnasts proposing to perform triple saltos (and their coaches) must be approved by their Federation in advance. This written dispensation is a formal letter from the National Federation stating that they give a specific gymnast the permission to perform triple saltos at the European Championships in Reykjavík. The dispensation must be handed in at accreditation. Work Plan Reykjavik 2014.docx Page 8 of 21

9 MUSIC SUBMISSION To facilitate the handling of music and ensure quality, we kindly ask you to upload your music in advance, to the Tariff form system, minimum 10 days before the start of the competition. Music shall be submitted in mp3-format. Please use the link at Teams must bring a copy of their music on a CD (for backup). One for each discipline named the same as the uploaded file. The CDs are handed over at accreditation. NATIONAL ANTHEM Every Federation is asked to submit the respective national anthem to be used during the award ceremony. Music shall be submitted in mp3-format. Please use the link at TARIFF FORM SUBMISSION Tariff forms should be submitted through a web-based system. Please use the link at Please enter ALL difficulty elements that will be performed in the floor routine. Corrections can be made to the tariff forms up to two (2) hours before the start of the competition. Any changes after that will not be accepted. Tariff forms or changes on paper will NOT be accepted at any time. Furthermore, we strongly suggest that you have entered your information well in advance, as it shows difficulty values and composition deductions on the screen. You can easily log in and update your information as often as you like until two hours before the competition. There will be a computer close to the accreditation desk where coaches/hods can upload changes of tariff forms. This will also apply for teams that have qualified to the finals; new tariff forms must be submitted at least 2 hours before the start of the final in each section. 9. SUBMISSION OF QUESTIONNAIRE FORM In connection with the competition, the LOC will issue a catalogue with information about the teams and all gymnasts that are competing. The LOC would like the audience to be able to identify the gymnasts numbers and find out something about the individuals. In order to be able to give out the best information, we need help from all participants to put together information about the team, the gymnasts and the officials (Name, age, gymnast number, gymnastics statistics, how long in the sport, titles, etc. Plus something personal: do you have kids, your favourite food. Maybe something interesting about the gymnasts, surprise us!). Please use the link at to send in the questionnaire form before 16 th of September As mentioned before, the LOC would like all teams to send a group photo (one for each team) to be used in the competition catalogue. 10. ALTERATIONS OF THE NOMINATIVE LIST OF GYMNASTS The names of the gymnasts are nominated 4 weeks before the Championships in the Nominative Entry. Alterations to this nominative list are possible only in exceptional cases and must be authorised by the President of TC-TG UEG, Mr Per Sjöstrand. Requests for changes should be sent to the TC President by , (per.sjostrand@me.com) with a copy to the UEG office (info@ueg.org). Any changes of nominated gymnasts that are submitted for Accreditation must be approved in advance. Approval will not be withheld unreasonably. Work Plan Reykjavik 2014.docx Page 9 of 21

10 The Technical Regulations Art 3.3 states that: Alterations to the nominated gymnasts will not be accepted later than 24 hours before the start of the competition unless the Work Plan states otherwise. For these Championships, the start of competition is defined as the end of general warmup, for the first competitor in the specific section. These times are as follows: Juniors Seniors Deadline 14/10 Deadline 15/10 Mixed Men Women Declaration of Gymnasts who will actually perform Coaches submit a form (TGF03) at accreditation stating which gymnasts that will be performing and which (if any) will be reserves. For the clarification of article 2 in the Technical Regulations the time limit for declaring changes to the list of performing gymnasts (Previously submitted at Accreditation) prior to competition, is defined as the end of the Team s general warm up (before the start of practice in the team s first discipline) on the day of competition. The amended list should be handed in at the control desk next to the training hall. This may be a minimum of 8 or maximum of 12, if 12 gymnasts are accredited. After the team declaration, reserves may not be used. (A new declaration is allowed for the Finals) All declared gymnasts must perform the floor. If a gymnast is injured prior to the floor, they will need the approval of the UEG doctor to be excused performing on floor. If there is a reduced number of gymnasts competing on floor, which is caused by injury during the competition (after nominating the team) please see Clarification to the Code of Points in section SCORING SHEETS Directly after the competition in each section, the accreditation office will produce a list of rankings of all teams in each discipline. The lists will be given out to the Head of Delegations and to the representatives of UEG. After the qualification rounds, a summary of scores and positions will be produced. After the finals, a complete summary will be provided. 12. COMPETITION MANAGEMENT PANEL The competition management panel consists of: - Nominated delegate of the TC-TG/UEG Per Sjöstrand - Competition director Hrund Þorgeirsdóttir - Representative of host federation Arnar Ólafsson 13. COMPETITION JURY Jury of Appeal (JoA) The Jury of Appeal is responsible for handling protests and unexpected situations. It is composed of two members of the UEG EC plus a representative of the Local Organising Committee nominated by the EC. Malin Eggertz Forsmark Klemen Bedenik Hrund Þorgeirsdóttir The decisions of the JoA are final. Vice president of UEG Member EC-UEG Competition Director Work Plan Reykjavik 2014.docx Page 10 of 21

11 Superior Jury (SJ) The Superior Jury oversees the work of the Judges and reviews all Technical Appeals. It is composed of the members of the UEG TeamGym Technical Committee. Their roles for this Championship are as follows: Per Sjöstrand Heli Lemmetty Keith Hughes Sólveig Jónssdóttir Petr Gryga President SJ and TC-TG/UEG Responsible for Floor and Chief Judge Responsible for Tumbling and Equipment Responsible for Trampet Responsible for Appeals and Liaison Any Non-Technical Appeals or Protests are forwarded to the Jury of Appeal. 14. ORIENTATION MEETING A briefing session for the Head of Delegations and one coach per team will be held on Tuesday 14 th of October at 20:00 in meeting room 1 / Salur 1. It is mandatory for all the Federation s Heads of Delegation to attend. Unjustified failure to attend will result in a sanction against the federation of EURO 1, JUDGES MEETING According to the technical regulations the nominated judges must participate in the official judges meetings. Judges meetings will be held in Meeting room 4/ Salur 4. Please see judges schedule in Appendix E. 16. SIDE EVENT MEDIA OUTREACH Kristín Hálfdánardóttir, Head of Sports at the Icelandic national broadcasting service (RUV) and Einar Jónsson, Sports Editor at RUV will talk about TeamGym and the Media. The topic of discussion will be how TeamGym started to get regular coverage at RUV, The Icelandic National Broadcaster and what is good to have in mind, in order to increase the overall awareness of the sport. Location: Laugardalshöll Time: Friday 17 th of October at 12:00-13: COMPETITION DETAILS The use of the Green Flag on floor The Floor Manager informs the teams when to enter to the competition arena (field of play). The Team will jog into the arena and line up on the outside of the floor area. The Head judge (E1) will then raise the green flag when the team and the judges are ready. Immediately after green flag, one gymnast may acknowledge the judges by raising an arm and stepping forward and then the team will jog on their starting positions on floor area. When the Gymnasts are ready on their places and have taken their start position, the music will begin. The use of the Green Flag on tumbling/trampet The Floor Manager informs the teams when to enter to the competition arena (field of play). The Team will jog into the arena and line up at the run up. The Head judge (E1) will then raise the green flag, when the coach/coaches are on the landing area. Immediately after green flag, the music will begin, one gymnast may acknowledge the judges by raising an arm and stepping forward and then the team will start their routine. Work Plan Reykjavik 2014.docx Page 11 of 21

12 PROCEDURE FOR APPEALS AGAINST D SCORE If an appeal against the D score or any other issue is proposed, it must be made immediately after the score is displayed or the incident occurs. It should be made to the competition Floor Manager (FM), who will be positioned at the competitor s entrance to the Competition Hall. The time is limited to three minutes after score is shown. Only accredited coaches may give verbal appeals and they may not appeal against the score of other Teams. Submission of the Appeal form (Form TGF02) requires an agreement to a payment of Euro 300, for the first enquiry per Federation; Euro 500, for the second enquiry and Euro 1,000 for the third and any further enquiries. The FM will agree the time with the coach, enter it on a copy of the Appeal Form together with the Team Number and give it to the coach. The completed Appeal Form must be returned to the FM within four minutes. When returned, the time will be agreed and put on the form. The appeal must be in English and signed by the official coach. It should be noted that scores could go down as well as up. No fee is charged if the score is increased. Should the form not be returned within the time, it becomes obsolete. Fees should be paid to the Competition Director by the end of the day. PROCEDURE FOR STOPPING A ROUTINE Coach stopping a Routine Should a coach have need to stop a routine, for whatever reason, the following procedure should be followed. This applies only to the nominated coaches submitted at accreditation as eligible to submit appeals. Floor The coach will jog towards the front of the floor with their hand in the air and shout to the gymnasts to stop. The coach should keep their hand in the air till the music has stopped. Trampet and Tumble The coach should step off the landing area and raise their hand to the gymnasts running and shout stop, followed by an explanation to the gymnasts as to why the routine has been stopped and then inform the head judge of the reason for the stop. It is realised that if the stop is due to a serious injured gymnast or faulty equipment, this is a safer option than allowing them to continue. After the Routine has been stopped. The gymnasts should leave the hall and the coach should inform the Competition Floor Manager of the reason for the stop. This will be taken as their verbal notification of an appeal. They should then formally complete an appeal form and submit to the Superior Jury for consideration of a repeat performance. It should be noted that the judges would complete a score for the routine as presented, in case the reason for the stoppage is not valid. (For example, forgetting to put the extra mat in, would not be a valid reason for a stop). Head Judge stopping a Routine In exceptional circumstances, a Head Judge may need to stop a Tumble or Trampet routine (for dangerous situation), they will stand and raise the red flag and call to the coaches to stop the routine. If the situation is rectified, the team may continue from the point the routine was stopped. Work Plan Reykjavik 2014.docx Page 12 of 21

13 18. NUMBERING OF GYMNASTS All gymnasts must have their competitor s number on their dress. During these championships statistics about the gymnasts' performance will be collected and this will allow us to select the top gymnasts and nominate those gymnasts in the All Stars Team. Numbering will also help the media and audience to identify gymnasts and look up details of them like in other major sports, which helps develop our sport for TV. Gymnasts must have their own competitor number within the team. Every team may chosen numbers from 1 to 20. Teams can assign the numbers for each gymnast in any way they want (alphabetical order / draw of lots / just choosing). The number of every gymnast must be announced in the nominative entry form and at accreditation. Every team must bring their own numbers and apply them according to the following guidelines: All numbers inside the team must be same size and same font Fastening of the numbers must be secure and tight Placing the numbers: o When wearing long trousers/ leggings the numbers must be placed on both thighs, to the side, to the upper part of the thigh (see picture) o When wearing shorts the numbers must be placed on both sides, as low as possible o When wearing only a leotard (no trousers/shorts/leggings) the numbers must be placed on both sides, above the hipbone Numbers must be clear, from 8mm to 10mm thick and 8 cm high Numbers must differentiate clearly from the background (e.g. white numbers on black trousers) Numbers can be printed straight on to the trousers/shorts/leotard or on a separate piece of cloth (similar colour as the area where it will be fastened) which then must be sewn to the competition dress. Also stickers can be used but then coaches must be sure the numbers will not become loose during the competition Numbers will be used in all disciplines Work Plan Reykjavik 2014.docx Page 13 of 21

14 STATISTICS Every gymnast s performances on tumbling and trampet will be recorded. Statistics collected will be based on the number of elements/series that a gymnast performs, difficulty value of those elements and of course success in performing the elements. This information will be used by the media to analyse gymnasts and their performances. This information will also be made available for coaches. With this data it is possible to rank performers after the championships. 19. WARM-UP AND TRAINING All teams shall warm-up in the training hall, which is situated adjacent to the Competition Hall. Teams are not allowed to bring their own music player into the warm-up hall. There will be two floor areas in the warm up hall. One is allocated for general warm up. Teams are allocated one mat ONLY (14 m x 2 m) to do their general warm up. According to the training schedule (Appendix B) each team has one official training period in the Competition Hall. There is no training time in the Competition Hall, during the competition. For junior mixed competitions and junior men competitions, teams will warm-up on all apparatus before the first team will start the competition. For all other competitions, teams will warm-up on each apparatus before competing in that discipline. There will be 4 dressing rooms available in the Competition Hall and 4 dressing rooms in the training hall. All teams will share a dressing room with at least one other team. Teams will have to bring all belongings with them after their last performance so the room can be used for the next coming team in the following division. Team names will be marked at each dressing room door. Smoking is not allowed anywhere in the competition arena and surrounding premises. 20. ACCESS TO THE COMPETITION ARENA Access to the competition arena is permitted to teams and their registered coaches who should enter the Training hall no more than 10 minutes before their scheduled general warm up. After general warm up, teams have 10 minutes on the first apparatus. Teams will be informed when their orientation is over and they should move from the Training Area to the Competition Hall. They take all bags and valuables with them as well as their accreditation pass. In the passage to the Hall is a control desk where Gymnasts hand over their accreditation to an official to have them checked against the list of performing gymnasts (Form TGF03). Stand-in coaches also have to remove their accreditation pass. The IDs, bags and valuables will be placed in open baskets, which are passed to the coach when they leave the competition area. The Gymnasts proceed to the entrance to the Competition, where they will be advised when to enter the arena by the Floor Manager. On Tumbling and Trampet, coaches should enter the Hall 5 minutes early in order to check the apparatus is set to their requested status. There will be a place to sit and watch for coaches who are not standing-in. All coaches must leave the arena with their team immediately after their performance. Please refer to Appendix C for information about access to and from competition arena. Work Plan Reykjavik 2014.docx Page 14 of 21

15 21. SEATS FOR DELEGATIONS Reserved seats will be available for the Heads of Delegations, VIPs, and judges. Gymnasts and coaches also have reserved seats. The accreditation card gives access to the assigned seating area. 22. REGULATIONS The competition will be organized according to the current UEG regulations. We refer to the current Technical Regulations Edition 2014, which includes the Specific Rules for TeamGym, plus the Code of Points for TeamGym, September 2013, which includes Revision A, issued in March Under Article 3.5 of Technical Regulations if less than 5 Federations submit a definitive registration, the category will be cancelled. However, the UEG has agreed that the competition may proceed but in these categories, it will be an unofficial European Championships. This will apply to the Junior Mixed and the Junior Mens Competitions. CLARIFICATIONS TO THE CODE OF POINTS Floor Shushunova Shushunova jump (J806, J1006, J1206) is a straddle pike jump to front laying support. Difficulty and execution requirements and deductions will be according to straddle pike jump and front laying position. B605 Attitude forwards. This element is on tiptoes, even though the text tiptoes is missing. Seating order for the floor judges E4 C2 E3 C1 E1 Sec D1 D2 D3 E2 Reduced number of gymnasts on floor If there is a reduced number of gymnasts competing on floor, caused by injury during the competition (after nominating the team) the following clarifications are used when judging the floor: D-panel Group element: If the group element is performed in pairs and one gymnast is without a pair because a missing gymnast, team will still get the value of the group element. E-panel Precision in formations: deductions according to the CoP Wrong number of gymnasts: no deduction for the injured gymnast C-panel Formations: deductions according to the CoP Note that the Qualification and the Finals allow separate nominations, which may change the performing gymnasts. Tumbling / trampet Article / not respecting the discipline or competition requirements This deduction is used if the team is not following the discipline or other competition requirements. Add that the deduction (0.3) is also given for Not respecting the equipment directives (length of run up etc). FREQUENTLY ASKED QUESTIONS (FAQ) Answers to commonly asked questions about the Code of Points are found on the UEG webpage. Work Plan Reykjavik 2014.docx Page 15 of 21

16 EQUIPMENT DIRECTIVES UPDATE The current Directives for Equipment are dated September There are a few of corrections. Art The width of the white line should be 5 cm and not 50 cm. Art The wording is correct but the diagram should show the height to the center of the vault and not the high point. Appx A3 The thickness of the landing mat on the right of the diagram, should be 35 cm +/- 2 cm. Layout of Trampets The following diagram updates the details in the Equipment Directives to include for specific details for these Championships. For safety and stability, it includes a felted non-slip timber plate (As used in Malmö) beneath the trampets and the vault, which is the same thickness as the run-up mat. The run-up mat will be fixed in position and taped to this plate with no gap. Please note that the trampet and the vault will therefore be raised 25 mm above the floor. Work Plan Reykjavik 2014.docx Page 16 of 21

17 23. DOPING CONTROL Any doping is prohibited. Controls can be requested at any time, in accordance to the FIG Antidoping rules. In case of positive results, the teams concerned will be disqualified. 24. MEDICAL TEAM MEETING TC-TG UEG and LOC are concerned about gymnasts safety and their wellbeing. The medical team calls for a co-operation with all medical participants from all nations to help with making this competition and this sport as save and free of risk as possible. All doctors and physiotherapists are invited to a meeting with the medical team right after the orientation meeting, Tuesday at 21:30 in meeting room 1 / Salur CEREMONIES The 2014 Opening Ceremony will take place on Wednesday the 15 th of October in Laugardalshöll Arena. All teams are invited to participate as part of the audience. Over two hundred Icelandic gymnasts of all ages will perform a specially choreographed dance for the event. The act is inspired by the 2014 TeamGym theme, Icelandic Nature and all the music used is Icelandic. Right after the ceremony the qualifications for the junior teams will take place, encouraging more viewers to attend that exciting event. After the teams have performed their last routine in the finals they are requested to sit in the assigned seating area (kiss and cry). The OC will direct the teams to their places. An Award Ceremony will be after each section where the medallists will march into the competition arena in their competition outfit. The Closing Ceremony will follow the senior men s award ceremony. 26. ALL STARS TEAM After the competition days, the European TeamGym ALL STARS TEAM will be nominated to show the best TeamGym gymnasts in Europe. The Team will consist of the six best female and the six best male gymnasts. The number of successfully performed tumbling and trampet rounds, plus the difficulty values of those rounds, will be used to identify these gymnasts. The All Stars Team will be announced at the Joint Banquet. Also the two (one female and one male) best tumblers, the two best trampet performers, and the two best floor performers will be nominated. These tumbling and trampet gymnasts will be the ones, who have successfully performed a single round with highest difficulty value. The Floor performers will be selected from the teams who score the highest execution score on floor. The Floor HJs will form a panel to make the selection of the individual gymnasts on floor. 27. CLOSING BANQUET A joint closing banquet will take place in Laugardalshöll-arena, Saturday 18 th of October at 19:30, for both juniors and seniors. Location: Laugardalshöll House opening: 19:30 Door closing: 20:00 Dinner - three course dinner served at 20:00 Dress code: smart casual Junior disco 22:00-01:00 Senior disco 22:00-01:00 After the announcement of the All-stars team, the junior teams with their coaches will go to their disco in another salon next door. By having different disco for different ages we offer every gymnast the opportunity to have good time with friends of the same age. Work Plan Reykjavik 2014.docx Page 17 of 21

18 All gymnasts and coaches must attend the disco for which they have been entered Junior or Senior and it is the HoDs liability to make sure they do so. All participants need to present their accreditation ID-card at the entry of the banquets. There will be a professional security company present to assist the organizers and to take care of the overall security and access control. Should any behavioural problems occur the HoD will be called to remove the responsible individuals. It is not allowed to bring alcohol into the banquet. At the banquet, individuals can purchase alcohol for themselves and only for themselves and will be subject to ID check. Please note: In Iceland it is prohibited to sell or supply alcohol (beer included) to individuals younger than 20 years old. Whenever there is reason to believe that the buyer has not reached this age, the person concerned will be asked a proof of age by showing a photo ID. Head of delegations are asked to make this clear to all participants prior to arrival to Iceland. The HoDs will be held responsible for enforcement of this for their teams. 28. VIDEO / PHOTOGRAPH / MOBILE PHONES It is not permitted to make videos from this competition without prior written authorization from the UEG and the proper accreditation as media/photographer. During the entire competition, the gymnasts, judges and coaches are absolutely prohibited from using mobile phones and other electronic communication devices, in the competition area. The LOC will have DVD of the competitions for sale after the event. Please hand in the order form at the accreditation desk. Please note only official photographers will be allowed in the field of play. 29. SPEAKER / LIVE INTERVIEWS / MEDIA To ensure the best coverage and publicity of the championships and TeamGym in general we invite all delegates to participate in co-operation with the media. On all competition days there will be occasions where the speaker will ask for a quick live interview right after the performance. All coaches and gymnasts are asked to be helpful to secure the best presentation for our sport. The media will also be live at the event, broadcasting and taking interviews which we are sure that all nations are willing to participate in and will take the opportunity beforehand to prepare their gymnast and coaches for such an occurrence. All interviews will be taken in the mixed zone. REPORT FOR MEDIA Every gymnast s performances on tumbling and trampet will be recorded. Statistics will be based on number of elements/series that gymnast performs, difficulty value of those elements and success in performing the elements. The media will use this information to analyse gymnasts and their performances. This info is also available for coaches. With this data it is possible to rank performers after the championships. 30. FREE ADMITTANCE TO SWIMMING POOL All participants should remember to bring their swimsuits. Reykjavik is famous for its natural year round hot springs. Regardless of what time of year you are visiting, the hot springs are an absolute must and it is free if you have ordered the LOC accommodation package. Work Plan Reykjavik 2014.docx Page 18 of 21

19 31. ORGANIZATION AND CONTACT NUMBERS Organization Icelandic Gymnastics Federation Tel Contact Competition Hall Jón Trausti Sæmundsson Tel Mobile Laugardalshöll Delegate of the TC-TG UEG President of the Organizing Committee Competition Director Technical organization Accommodation Transportation Security Finances Press and communication Medical Services Ceremonies Police Fire department/ambulance Per Sjöstrand Arnar Ólafsson Hrund Þorgeirsdóttir Kristinn Arason Jón Trausti Sæmundsson Eva Hrund Gunnarsdóttir Stefán Þór Borgþórsson Kristján Erlendsson Helga Svana Ólafsdóttir 112 Emergency number only 112 Emergency number only Work Plan Reykjavik 2014.docx Page 19 of 21

20 32. UNION EUROPEENNE DE GYMNASTIQUE (UEG) UEG OFFICIALS UEG President Georges Guelzec UEG Vice-President and President Jury of Appeal Malin Eggertz Forsmark UEG EC member and Member Jury of Appeal Klemen Bedenik UEG Director Kirsi Erofejeff-Engman UEG Head of Media Oriane Do Rosario UEG Doctor Gérald Gremion UEG Sports Coordinator Linda Davila UEG STAFF Claire Turner TEAMGYM TECHNICAL COMMITTEE President Vice-President Secretary Member Member Per Sjöstrand Heli Lemmetty Keith Hughes Petr Gryga Sólveig Jónsdóttir 33. A DAY TO REMEMBER! NOMINAL ACCREDITATION 16 th September 2014 FINAL PAYMENTS 16 th September 2014 QUESTIONNAIRE SUBMISSION 16 th September 2014 PHOTOS 16 th September 2014 ADVERTISING APPLICATION FORM TO UEG 16 th September 2014 MUSIC SUBMISSION 1 st October 2014 NATIONAL ANTHEM SUBMISSION 1 st October 2014 Work Plan Reykjavik 2014.docx Page 20 of 21

21 APPENDICES APPENDIX A MAP OF COMPETITION HALL APPENDIX B DETAILED TRAINING PLAN DETAILED COMPETITION PLAN MEAL PLAN APPENDIX C MAP: FLOW OF GYMNASTS APPENDIX D DRAWING OF LOTS APPENDIX E JUDGES SCHEDULE APPENDIX F MENU APPENDIX G FORMS TGF01 COACH NOMINATION FORM 2014 TGF02 APPEAL FORM 2014 TGF03 NAME DECLARATION FORM TGF05 EQUIPMENT SET UP FORM 2014 PUB FORM QUESTIONNAIRE ADVERTISING ON CLOTHING ATTIRE The Icelandic organisation committee wishes you a successful competition and a happy stay in Reykjavík at Work Plan Reykjavik 2014.docx Page 21 of 21