CATSKILL WATERSHED CORPORATION Board of Directors Meeting MINUTES May 1, 1 p.m.

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1 CATSKILL WATERSHED CORPORATION Board of Directors Meeting 1 p.m. I. Call to Order II. III. Pledge of Allegiance: Led by Mark McCarthy. Roll Call of Directors Members Present: Arthur Merrill, James Eisel, Innes Kasanof, Wayne Marshfield, Mark McCarthy, Arthur Merrill, Tina Molé, Richard Parete, Robert Pelham, Tom Snow, James Sofranko, Michael Triolo, David Warne (New York City DEP), and Anthony Van Glad. Members Excused: Staff Members Present: Samantha Costa, Timothy Cox, Diane Galusha, Lynn Kavanagh, Leo LaBuda, James Martin, Sonia Martinez, John Mathiesen, Jason Merwin, Barbara Puglisi, and Alan Rosa. Others Present: Keath Davis, Matt Gianetta (New York City DEP), Michael Meyer (New York City DEP), and John Schwartz (New York City DEP). IV. Review and Approval of April 3, 2018 Annual Meeting of Member Towns Minutes Innes requested her name be added to attendance at the Annual Meeting. V. Review and Approval of April 3, 2018 Board Meeting Minutes A motion to approve the minutes from the April 3, 2018 annual (as amended) and board meetings was made by Anthony Van Glad and seconded by Robert Pelham. VI. Presentation of Communication Finance Report A motion to approve the financial reports as of March 31, 2018 was made by Jim Eisel and seconded by Anthony Van Glad Executive Director s Report The Executive Director s Report was presented as outlined in the board packet. 1

2 Committee Schedule Committee Meeting Minutes A motion to approve the committee minutes was made by Anthony Van Glad and was seconded by Robert Pelham. VII. Public Discussion Presentation of Resolutions Septic Reimbursement Over $25,000 Suzanne Frank Tab 6 A motion to approve Resolution No was made by Wayne Marshfield and was seconded by Tina Molé. RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: SUZANNE FRANK WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed three construction quotes, including the lowest quote for the septic system repair in the amount of Forty Thousand Eight Hundred Eighty-Nine Dollars and Fifty-Four Cents ($40,889.54); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Forty Thousand Eight Hundred Eighty-Nine Dollars and Fifty-Four Cents ($40,889.54) to be a reasonable cost for this system in accordance with our schedule of values; and 2

3 WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Forty Thousand Eight Hundred Eighty-Nine Dollars and Fifty-Four Cents ($40,889.54) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Forty Thousand Eight Hundred Eighty-Nine Dollars and Fifty-Four Cents ($40,889.54). Suzanne Frank Backup Ms. Frank s property is located in the Town of Shandaken, Ulster County. The engineer is Rex Sanford and contractor is Michael Formont. Homeowner and CWC staff received three quotes from unrelated contractors for $42,352.00, $41,700.00, and $40, This system is for a four bedroom house. The major components include, 1250 gallon septic tank, one siphon chamber, 115 lineal feet of PVC piping, 208 lineal feet of forcemain, one distribution box, 475 cubic yards of absorption fill material, one effluent filter, 330 lineal feet of absorption trench, 130 lineal feet of curtain drain, 50 lineal feet of curtain drain outlet piping, tree removal, temporary access road, extensive site restoration. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $40, DRAFT Septic Reimbursement Over $25,000 Veronica Gallea Tab 7 A motion to approve Resolution No was made by Innes Kasanof and was seconded by Anthony Van Glad. RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: VERONICA GALLEA WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Twenty- Five Thousand Dollars ($25,000) CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed a construction quote submitted by a contractor for the septic system repair in the amount of Twenty-Nine Thousand Seven Hundred Ninety-Eight Dollars ($29,798.00); and 3

4 WHEREAS, the contractor s quote for this system is more than Twenty-Five Thousand Dollars ($25,000); and WHEREAS, the CWC staff have determined the contractor s quote of Twenty-Nine Thousand Seven Hundred Ninety-Eight Dollars ($29,798.00) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Twenty-Nine Thousand Seven Hundred Ninety-Eight Dollars ($29,798.00) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Twenty-Nine Thousand Seven Hundred Ninety-Eight Dollars ($29,798.00). Veronica Gallea Backup Ms. Gallea s property is located in the Town of Halcott, Greene County. The engineer is Paul Gossen and contractor is Jim Peters. Homeowner and CWC staff received a quote from a contractor in the amount of $29, This system is for a four bedroom house. The major components includes, 1000 gallon septic tank, 10 lineal feet of gravity piping, 200 lineal feet of forcemain, 4 peat modules, 100 lineal feet of swale, temporary access road and extensive site restoration. The quote does not exceed the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $29, DRAFT Septic Reimbursement Over $25,000 Herbert Hickey Tab 8 A motion to approve Resolution No was made by Anthony Van Glad and was seconded by Tina Molé RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: HERBERT HICKEY WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated 4

5 contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed three construction quotes, including the lowest quote for the septic system repair in the amount of Thirty-Eight Thousand One Hundred Seventy-Five Dollars ($38,175.00); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Thirty-Eight Thousand One Hundred Seventy-Five Dollars ($38,175.00) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Thirty-Eight Thousand One Hundred Seventy-Five Dollars ($38,175.00) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Eight Thousand One Hundred Seventy-Five Dollars ($38,175.00). Herbert Hickey Backup Mr. Hickey s property is located in the Town of Gilboa, Schoharie County. The engineer is Henry Sander and the contractor is Ted s Grading & Landscaping. Homeowner and CWC staff received three quotes from unrelated contractors for $40,718.30, $39,445.00, and $38, This system is for a four bedroom house. The major components for this system include one 1250 gallon septic tank, one pump station, 7 lineal feet of gravity piping, 105 lineal feet of forcemain, one distribution box, 450 cubic yards of absorption fill material, 396 square feet of Eljen In-drain units, temporary access road, and extensive site restoration. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $38, Septic Reimbursement Over $25,000 Charlene Holdridge Tab 9 A motion to approve Resolution No was made by Robert Pelham and was seconded by Arthur Merrill RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: CHARLENE HOLDRIDGE WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program 5

6 manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed three construction quotes, including the lowest quote for the septic system repair in the amount of Thirty-Five Thousand Eight Hundred Eighty-Nine Dollars ($35,889.00); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Thirty-Five Thousand Eight Hundred Eighty-Nine Dollars ($35,889.00) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Thirty-Five Thousand Eight Hundred Eighty-Nine Dollars ($35,889.00) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Five Thousand Eight Hundred Eighty-Nine Dollars ($35,889.00). Charlene Holdridge Backup Ms. Holdridge s property is located in the Town of Hunter, Greene County. The Engineer is David Rider and contractor is Kevin Thompson. Homeowner and CWC staff received three quotes from unrelated contractors for $45,100.00, $37,700.00, and $35, This system is for a three bedroom house. The major components include, one thousand gallon septic tank, 156 lineal feet of gravity piping, one distribution box, 593 cubic yards of absorption fill material, 280 lineal feet of absorption trench, 193 lineal feet of curtain drain, 147 lineal feet of curtain drain outlet piping, 130 lineal feet of swale, temporary access road and site restoration. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $35, DRAFT Septic Reimbursement Over $25,000 Raymond Keyes Tab 10 A motion to deny Resolution No was made by James Eisel and was seconded by Tina Molé. RESOLUTION NO

7 BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: RAYMOND KEYES WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed four construction quotes, including the lowest quote for the septic system repair in the amount of Thirty-Seven Thousand Eight Hundred Dollars ($37,800.00); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Thirty-Seven Thousand Eight Hundred Dollars ($37,800.00) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Thirty-Seven Thousand Eight Hundred Dollars ($37,800.00) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Seven Thousand Eight Hundred Dollars ($37,800.00). Raymond Keyes Backup Mr. Keyes s property is located in the Town of Shandaken, Ulster County. The engineer is Rex Sanford and the contractor is Sam I Am. Homeowner and CWC staff received four quotes from unrelated contractors for $42,565.00, $41,422.00, $41,380.52, and $37, This system is for a two bedroom house. The major components for this system include a 1,000 gallon septic tank, one siphon chamber, 78 lineal feet of 4 gravity piping, 525 cubic yards of absorption fill material, one effluent filter, 250 lineal feet of absorption trench, tree removal, temporary access, and extensive site restoration. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $37,

8 Septic Reimbursement Over $25,000 James Porter Tab 11 A motion to approve Resolution No was made by James Sofranko and was seconded by Anthony Van Glad. RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: JAMES PORTER WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed three construction quotes, including the lowest quote for the septic system repair in the amount of Thirty-Two Thousand Seven Hundred Twenty-One Dollars and Twenty-Six Cents ($32,721.26); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Thirty-Two Thousand Seven Hundred Twenty-One Dollars and Twenty-Six Cents ($32,721.26) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Thirty-Two Thousand Seven Hundred Twenty-One Dollars and Twenty-Six Cents ($32,721.26) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Two Thousand Seven Hundred Twenty-One Dollars and Twenty-Six Cents ($32,721.26). James Porter Backup Mr. Porter s property is located in the Town of Olive, Ulster County. Homeowner and CWC staff received three quotes from unrelated contractors for $34,831.00, $ , and $32, This system is for a two bedroom house. The major components for this system include a 1,000 gallon septic tank, 45 lineal feet of 4 gravity piping, one distribution box, 250 cubic yards of absorption fill material, 90 cubic yards of random fill material, one effluent filter, 160 lineal feet of absorption trench, 257 lineal feet of curtain drain, 20 lineal feet of culvert 8

9 piping, relocate existing footing drain, temporary access road, and change interior plumbing. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $32, Septic Reimbursement Over $25,000 Lydia Staskiewicz Tab 12 A motion to approve Resolution No was made by Richard Parete and was seconded by Anthony Van Glad RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000: LYDIA STASKIEWICZ WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Thirty Thousand Dollars ($30,000.00), the homeowner shall supply detailed quotes from three unrelated contractors, and CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff has reviewed three construction quotes, including the lowest quote for the septic system repair in the amount of Thirty-Five Thousand Eight Hundred Twenty-Five Dollars and Seventy Cents ($35,825.70); and WHEREAS, the contractor s quote for this system is more than Thirty Thousand Dollars ($30,000.00); and WHEREAS, the CWC staff have determined the contractor s quote of Thirty-Five Thousand Eight Hundred Twenty-Five Dollars and Seventy Cents ($35,825.70) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Thirty-Five Thousand Eight Hundred Twenty-Five Dollars and Seventy Cents ($35,825.70) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Five Thousand Eight Hundred Twenty-Five Dollars and Seventy Cents ($35,825.70). 9

10 Lydia Staskiewicz Backup Ms. Staskiewicz s property is located in the Town of Woodstock, Ulster County. The engineer is Rex Sanford and the contractor is Chad Davis. Homeowner and CWC staff received three quotes from unrelated contractors for $37,981.00, $36,950.26, and $35, This system is for a three bedroom house. The major components for this system include one siphon chamber, 40 lineal feet of 4 gravity piping, one distribution box, 480 cubic yards of absorption fill material, one effluent filter, 1100 square feet of absorption bed, tree removal, temporary access road, and site restoration. The lowest quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve reimbursement in an amount not to exceed $35, Septic Reimbursement Over $25,000 Additional Cost Justin Leudemann Tab 13 A motion to approve Resolution No was made by Wayne Marshfield and was seconded by Arthur Merrill. RESOLUTION NO BOARD APPROVAL OF SEPTIC CONSTRUCTION ESTIMATE OVER $25,000 ADDITIONAL COSTS: JUSTIN LEUDEMANN WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Twenty- Five Thousand Dollars ($25,000) CWC staff shall forward the design with recommendation to the CWC Board for approval; and WHEREAS, CWC staff previously approved Septic Program reimbursement for Justin Leudemann in the amount of Three Thousand One Hundred Seventy-Five Dollars ($3,175.00); and WHEREAS, CWC staff has reviewed a construction quote submitted by a contractor for the septic system repair in the amount of Twenty-Nine Thousand Eight Hundred Sixty Dollars ($29,860.00); and WHEREAS, the contractor s quote for this system is more than Twenty-Five Thousand Dollars ($25,000.00); and 10

11 WHEREAS, the CWC staff have determined the contractor s quote of Twenty-Nine Thousand Eight Hundred Sixty Dollars ($29,860.00) to be a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving the contractor s quote of Twenty-Nine Thousand Eight Hundred Sixty Dollars ($29,860.00) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Thirty- Three Thousand Thirty-Five Dollars ($33,035.00). Justin Leudemann Backup Mr. Leudemann s property is located in the Town of Denning, Ulster County. The engineer is Tom Ward and the contractor is Sheeley Oil & Excavation. A 1,000 gallon septic tank was previously installed on an emergency basis at a cost of $3, This cost was not included in the quotes received from the contractors. Homeowner and CWC staff received three quotes from unrelated contractors for $35,875.00, $32,125.00, and $29, The major components for this system include one pump chamber, 20 lineal feet of 4 gravity piping, 130 lineal feet of forcemain, one distribution box, 125 cubic yards of absorption fill material, 252 square feet of Eljen in-drain units, 11 cubic yards of C-33 sand, 70 lineal feet of curtain drain, 25 lineal feet of curtain drain outlet piping, tree and brush clearing, temporary access road, 20 lineal feet of 12 inch culvert for temporary access, extensive site restoration and additional seeding and mulching. The quote is within 10% of the CWC Schedule of Values. The Septic Committee recommends that the Board of Directors approve additional reimbursement for construction in an amount of $29,860.00, with total reimbursement not to exceed $33, Septic Reimbursement Over $25,000 Additional Cost Wendy Lorzing Tab 14 A motion to approve Resolution No was made by James Sofranko and was seconded by David Warne. RESOLUTION NO BOARD APPROVAL OF ADDITIONAL FUNDS FOR SEPTIC CONSTRUCTION OVER $25,000: WENDY LORZING WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to section 2:01:09 of the CWC Septic Rehabilitation and Replacement Program Rules Article 2A, if the total amount requested for reimbursement is more than Twenty- Five Thousand Dollars ($25,000.00) CWC staff shall forward the design with recommendation to the CWC Board for approval; and 11

12 WHEREAS, on March 6, 2018, by Resolution Number 3242, the CWC Board approved reimbursement to Wendy Lorzing in an amount not to exceed Forty Thousand Seventy-Nine Dollars and Seventy Cents ($40,079.70); and WHEREAS, CWC staff has reviewed an additional construction invoice of costs incurred submitted by the homeowner for the septic system repair in the amount of Seven Hundred Fifty Dollars ($750.00); and WHEREAS, the total contractor s invoices for this system is more than Twenty-Five Thousand Dollars ($25,000.00); and WHEREAS, CWC staff have determined the total reasonable cost of the additional work according to CWC Schedule of Values to be Seven Hundred Fifty Dollars ($750.00); and WHEREAS, CWC staff have determined that Forty Thousand Eight Hundred Twenty-Nine Dollars and Seventy Cents ($40,829.70) is a reasonable cost for this system in accordance with our schedule of values; and WHEREAS, the Septic Committee has reviewed the documentation and recommend approving total reimbursement of Forty Thousand Eight Hundred Twenty-Nine Dollars and Seventy Cents ($40,829.70) as it is in substantial agreement with our schedule of values. NOW, THEREFORE LET IT BE RESOLVED, that the CWC Board of Directors approves the eligible cost of this system for reimbursement to be the total not-to-exceed amount of Forty Thousand Eight Hundred Twenty-Nine Dollars and Seventy Cents ($40,829.70). Wendy Lorzing Backup Ms. Lorzing s property is located in the Town of Olive, Ulster County. The previous engineer was Rex Sanford and contractor was Sam I Am. This project is over 19 years old! There are a number of different resolutions over the years that pertain to this project. Our accounting has discovered an error in the total cost. As a matter of impeccable record keeping we would like to correct this error. We are requesting that the Septic Committee recommends that the Board approves an additional reimbursement of $ to correct the error for total project cost not to exceed $40, Septic Program rule Change Amendment Managed Repair Area Tab 15 A motion to approve Resolution No was made by Wayne Marshfield and was seconded by Thomas Snow. RESOLUTION NO

13 CWC SEPTIC PROGRAM RULES AMENDMENT MANAGED REPAIR AREA HAMLET OF SHOKAN WHEREAS, pursuant to the Watershed Memorandum of Agreement and the Septic System Rehabilitation and Replacement Program Contracts with New York City Department of Environmental Protection, the Catskill Watershed Corporation ( CWC ) shall act as program manager for the Septic Program and implement the Septic Program consistent with the terms of said contracts; and WHEREAS, pursuant to CWC Septic Program Rules, section 2:01:06, certain communities identified in the 1997 New York City Watershed Memorandum of Agreement have limited eligibility for the CWC Septic Program because such communities are eligible for funding for a wastewater project; and WHEREAS, by Resolution Number 3235 on February 6, 2018, the CWC Board of Director approved an agreement with New York City Department of Environmental Protection for funding for a possible community wastewater project in the hamlet of Shokan; and WHEREAS, under the aforementioned agreement, the hamlet of Shokan is defined to include a service area and service area expansion as detailed in a December, 2017 report by Chazen Companies; and WHEREAS, the CWC Septic Committee recommends the CWC Septic Program Rules be amended to add the hamlet of Shokan to the list of communities with limited eligibility for the CWC Septic Program as described in Attachment A. NOW THEREFORE BE IT RESOLVED, that the CWC Board of Directors approves the attached change to the CWC Septic Program Rules. NOW, THEREFORE BE IT RESOLVED, that the CWC Septic Rehabilitation and Replacement Program Rules, Article 2A, be amended as shown in the attachment hereto. Underlined is proposed addition 2:01:06. Areas with Limited Eligibility 2. Properties located in the following areas may have limited eligibility to be included in this program: a. Residences scheduled to be included in the sewer extension programs in the vicinity of NYC owned wastewater treatment facilities: 1. Village of Tannersville/Town of Hunter 2. Hamlet of Grand Gorge 3. Village of Margaretville/Town of Middletown 4. Hamlet of Grahamsville 5. Hamlet of Pine Hill 13

14 b. The portions of the following 23 communities that are participating in the New Sewage Treatment Infrastructure Program: [Listed as Community, Town (County)] 1. Village of Hunter, Town of Hunter (Greene Co.) 2. Village of Fleischmanns, Town of Middletown (Delaware Co.) 3. Hamlet of Windham/Hensonville, Town of Windham (Greene Co.) 4. Village of Andes, Town of Andes (Delaware Co.) 5. Hamlet of Roxbury, Town of Roxbury (Delaware Co.) 6. Hamlet of Phoenicia, Town of Shandaken (Ulster Co.) 7. Hamlet of Prattsville, Town of Prattsville (Greene Co.) 8. Hamlet of Bloomville, Towns of Kortright/Stamford (Delaware Co.) 9. Hamlet of Boiceville, Town of Olive (Ulster Co.) 10. Hamlet of Hamden, Town of Hamden (Delaware Co.) 11. Hamlet of Delancey, Town of Hamden (Delaware Co.) 12. Hamlet of Bovina Center, Town of Bovina (Delaware Co.) 13. Hamlet of Ashland, Town of Ashland (Greene Co.) 14. Hamlet of Haines Falls, Town of Hunter (Greene Co.) 15. Hamlet of Trout Creek, Town of Tompkins (Delaware Co.) 16. Hamlet of Lexington, Town of Lexington (Greene Co.) 17. Hamlet of S. Kortright, Towns of Kortright/Stamford (Delaware Co.) 18. Hamlet of Shandaken, Town of Shandaken (Ulster Co.) 19. Hamlet of West Conesville, Town of Conesville (Schoharie Co.) 20. Hamlet of Claryville, Towns of Denning/Neversink (Ulster & Sullivan Co.) 21. Hamlet of Halcottsville, Town of Middletown (Delaware Co.) 22. Hamlet of New Kingston, Town of Middletown (Delaware Co.) 23. Hamlet of Shokan, Town of Olive (Ulster Co.) James Sofranko asked how this would affect eligibility and if new septic systems would be installed. Alan Rosa responded that with the upcoming wastewater project, septic systems would be maintained only if there s a failure. If the failure is particularly serious, Alan said CWC could authorize more than ongoing maintenance. Alan explained that in the end Shokan would be treated the same as other communities who had been on the list since 1999 and also were in line for a wastewater project. Future Stormwater Windham Manor Tab 16 A motion to approve Resolution No was made by James Eisel and was seconded by Innes Kasanof. RESOLUTION NO BOARD REVIEW OF FUTURE STORMWATER PROGRAM APPLICATION FOR WINDHAM MANOR, LLC STORMWATER CONTROLS 14

15 WHEREAS, the 1997 New York City Watershed Memorandum of Agreement ( Watershed MOA ) paragraph 128 ( Future Stormwater Program ) directs the Catskill Watershed Corporation ( CWC ) to establish a program to pay for the reasonable and proper cost to design, implement, permit, construct and maintain new stormwater measures pursuant to stormwater pollution prevention plans required by the 18-39(b)(3) and 18-39(e) of the watershed regulations; and WHEREAS, the Windham Manor, LLC has applied for a not-to-exceed amount of Five Thousand Five Hundred Dollars and ($5,500.00) for design of new stormwater controls related to the new construction of a sports facility and the project requires a NYS stormwater pollution prevention plan (SWPPP) and a New York City Department of Environmental Protection (NYCDEP) approved SWPPP; and WHEREAS, the CWC Future Stormwater Program Rules provide that for a project where both a State/federal SWPPP is required to be prepared and a Notice of Intent is required to be filed, and a NYCDEP SWPPP approval is also required, eligible costs shall be fifty percent (50%) of all reasonable and eligible stormwater costs; and WHEREAS, the CWC share of stormwater funding is 50% of the eligible costs for this project because Windham Manor, LLC is a small business under Watershed MOA Paragraph 145; and WHEREAS, the Future Stormwater Program Rules require that the CWC Board of Directors shall review and approve each application, with attached documentation and staff recommendations; and WHEREAS, CWC staff recommended reimbursement of eligible stormwater costs for a total not-to-exceed amount of Five Thousand Five Hundred Dollars and ($5,500.00); and WHEREAS, the CWC Wastewater/Stormwater Committee recommends that the application be approved by the CWC Board of Directors. NOW, THEREFORE, LET IT BE RESOLVED, that the CWC Board of Directors has reviewed the attached application, staff recommendation and supporting documentation and approves reimbursement in the total not-to-exceed amount of Five Thousand Five Hundred Dollars and ($5,500.00). NOW, THEREFORE BE IT FURTHER RESOLVED, approval of funding by the CWC Board of Directors constitutes a preliminary decision under the 1997 Watershed Memorandum of Agreement and the decision will become final without any further action by the CWC Board of Directors unless an objection is timely filed with the Watershed Protection and Partnership Council. CWC Future Stormwater Controls Program Windham Manor, LLC Town of Windham, Greene County This project is located on County Route 10 in the Town of Windham. The project will include a newly constructed barn and parking lot to serve as a wedding venue. This site required a full State and City SWPPP. The applicant has requested reimbursement of ½ of all eligible stormwater costs. Windham Manor, LLC is a small business therefore they are eligible for 50% 15

16 reimbursement of eligible costs from the CWC and are eligible to apply to the NYC DEP for the remaining 50%. Total Eligible Design Costs $11, NYCDEP 50% Share $5, Recommended CWC funding 50% of eligible SWPPP design costs $5, Future Stormwater Additional Funds Scribner s Catskill Lodge Tab 17 A motion to approve Resolution No was made by James Sofranko and was seconded by Arthur Merrill. RESOLUTION NO BOARD REVIEW OF FUTURE STORMWATER PROGRAM APPLICATION FOR SCRIBNER S CATSKILL LODGE STORMWATER CONTROLS WHEREAS, the 1997 New York City Watershed Memorandum of Agreement ( Watershed MOA ) paragraph 128 ( Future Stormwater Program ) directs the Catskill Watershed Corporation ( CWC ) to establish a program to pay for the reasonable and proper cost to design, implement, permit, construct and maintain new stormwater measures pursuant to stormwater pollution prevention plans required by the 18-39(b)(3) and 18-39(e) of the watershed regulations; and WHEREAS, Section 145(ii) of the Watershed MOA and the West of Hudson Future Stormwater Program Rules provides for payment of eligible project costs required solely by the New York City Department of Environmental Protection ( NYCDEP ) and not otherwise required by State or federal law; and WHEREAS, on April3, 2018, by Resolution Number 3265, the CWC Board of Directors approved an application by Scribner s Catskill Lodge for funding of eligible design and implementation costs in the not-to-exceed amount of Two Thousand Seven Hundred Sixty Dollars ($2,760.00); and WHEREAS, Scribner s Catskill Lodge has requested additional reimbursement of eligible costs in the amount One Hundred Six Dollars Eighty-Eight Cents ($106.88), for an amended total notto-exceed amount of Two Thousand Eight Hundred Sixty-Six Dollars and Eighty-Eight Cents ($2,866.88); and WHEREAS, the CWC share of stormwater funding is 50% of the eligible costs for this project because Scribner s Catskill Lodge is a small business under Watershed MOA Paragraph 145; and 16

17 WHEREAS, the Future Stormwater Program Rules require that the CWC Board of Directors shall review and approve each application, with attached documentation and staff recommendations; and WHEREAS, upon review of the information and staff recommendation, the CWC Wastewater/Stormwater Committee recommends that the CWC Board of Directors approve an amended not-to-exceed amount Two Thousand Eight Hundred Sixty-Six Dollars and Eighty- Eight Cents ($2,866.88) for the Scribner s Catskill Lodge Future Stormwater Project. NOW, THEREFORE, LET IT BE RESOLVED, that the CWC Board of Directors has reviewed the attached application, staff recommendation and supporting documentation and approves additional funding in the amount of One Hundred Six Dollars Eighty-Eight Cents ($106.88), for a total not-to-exceed amount of Two Thousand Eight Hundred Sixty-Six Dollars and Eighty-Eight Cents ($2,866.88). CWC Future Stormwater Controls Program CWC Future Stormwater Controls Program Scribner s Catskill Lodge Town of Hunter, Greene County Scribner s Catskill Lodge built a garbage shed within 100 of a watercourse and received a NOV from NYC DEP. A SWPPP was prepared and implemented in NYC DEP has closed the NOV and issued construction acceptance. Only a NYC DEP SWPPP was required. Scribner s Catskill Lodge is a small business therefore they are eligible for 50% reimbursement of eligible costs from the CWC and are eligible to apply to the NYC DEP for the remaining 50%. Total Eligible Additional Costs $ NYCDEP 50% Share $ Recommended CWC additional funding 50% of eligible SWPPP costs $ FHMIP Delaware County, DPW Tab 18 A motion to approve Resolution No was made by James Eisel and was seconded by James Sofranko. RESOLUTION NO REIMBURSEMENT FOR ANCHORING OF PROPANE TANK OF GREATER THAN 1000 GALLONS DELAWARE COUNTY DPW, PAGE AVENUE 17

18 WHEREAS, the Catskill Watershed Corporation (CWC) is a not-for-profit corporation established to administer Watershed Protection and Partnership Programs as more fully described herein; and WHEREAS, ninety percent of New York City s water supply originates in the Catskill Mountain region from an area commonly referred to as the West of Hudson portion of the watershed of the New York City water supply (the West of Hudson Watershed or Watershed ), which spans over 1,600 square miles and portions of five counties, forty-one towns, and eight villages; and WHEREAS, the CWC, City of New York (City), all municipalities in the West of Hudson Watershed, New York State, the federal Environmental Protection Agency, and several environmental organizations recognized that the goals of drinking water protection and economic vitality within the West of Hudson Watershed communities are not inconsistent and under the 1997 New York City Watershed Memorandum of Agreement ( Watershed MOA ) agreed to cooperate in the development and implementation of watershed protection programs that maintain and enhance the quality of the City s drinking water supply system and the economic and social character of the West of Hudson Watershed communities; and WHEREAS, extensive flooding resulting from tropical storms Irene and Lee in, August and September 2011, respectively, caused catastrophic losses in certain towns and villages within the West of Hudson Watershed which affected the economic and social character of certain West of Hudson watershed communities and adversely impacted water quality in the West of Hudson Watershed; and WHEREAS, as a condition of the 2014 Mid-Term Filtration Avoidance Determination Review, New York City Department of Environmental Protection (NYCDEP) has agreed to fund a Flood Hazard Mitigation Implementation Program to reduce repetitive flood losses that also pose a threat to water quality during storm events; and WHEREAS, on March 4, 2014, by Resolution Number 2439, the CWC Board of Directors agreed to serve as program manager of such a program to be referred to as the CWC Flood Hazard Mitigation Implementation Program (the Program ) and approved a Program Agreement with the City; and WHEREAS, on May 6, 2014, by Resolution Number 2460, the CWC Board of Directors approved program rules for the CWC Flood Hazard Mitigation Program (the Program Rules ); and WHEREAS, on June 7, 2016, by Resolution Number 2893, the CWC Board of Directors approved amendments to the Program Rules to provide that CWC may be an applicant for projects, and also for the eligibility of securing of oil and propane tanks in a floodplain and within a town that has completed a local flood analysis, even if the property is outside of the local flood analysis study area; and WHEREAS, pursuant to the Program Rules, staff reimbursement approval was limited to oil tanks 330 gallons or less, and propane tanks 420 gallons or less; and 18

19 WHEREAS, CWC staff received an application from Delaware County, Lewis for reimbursement of the costs to secure a 1,000 gallon propane tank for a total amount not to exceed Two Thousand Five Hundred Nineteen Dollars ($2,519.00); and WHEREAS, CWC Stormwater Committee recommends the CWC Board approve the reimbursement application of Delaware County, Lewis for the costs to secure a 1000 gallon propane tank in a total amount not to exceed Two Thousand Five Hundred Nineteen Dollars ($2,519.00). NOW, THEREFORE BE IT RESOLVED, that the CWC Board of Directors the CWC Board approve the reimbursement application of Delaware County, Lewis for the costs to secure a 1000 gallon propane tank at a total not-to-exceed amount of Two Thousand Five Hundred Nineteen Dollars ($2,519.00). NOW, THEREFORE BE IT FURTHER RESOLVED, approval of FHMIP funding by the CWC Board of Directors constitutes a preliminary decision under the 1997 Watershed Memorandum of Agreement and the decision will become final without any further action by the CWC Board of Directors unless an objection is timely filed with the Watershed Protection and Partnership Council. FHMIP Delaware County, DPW Pole Barn Tab 19 A motion to approve Resolution No was made by Wayne Marshfield and was seconded by James Eisel. RESOLUTION NO REIMBURSEMENT FOR ANCHORING OF PROPANE TANK OF GREATER THAN 1000 GALLONS DELAWARE COUNTY DPW, PAGE AVENUE POLE BARN WHEREAS, the Catskill Watershed Corporation (CWC) is a not-for-profit corporation established to administer Watershed Protection and Partnership Programs as more fully described herein; and WHEREAS, ninety percent of New York City s water supply originates in the Catskill Mountain region from an area commonly referred to as the West of Hudson portion of the watershed of the New York City water supply (the West of Hudson Watershed or Watershed ), which spans over 1,600 square miles and portions of five counties, forty-one towns, and eight villages; and WHEREAS, the CWC, City of New York (City), all municipalities in the West of Hudson Watershed, New York State, the federal Environmental Protection Agency, and several 19

20 environmental organizations recognized that the goals of drinking water protection and economic vitality within the West of Hudson Watershed communities are not inconsistent and under the 1997 New York City Watershed Memorandum of Agreement ( Watershed MOA ) agreed to cooperate in the development and implementation of watershed protection programs that maintain and enhance the quality of the City s drinking water supply system and the economic and social character of the West of Hudson Watershed communities; and WHEREAS, extensive flooding resulting from tropical storms Irene and Lee in, August and September 2011, respectively, caused catastrophic losses in certain towns and villages within the West of Hudson Watershed which affected the economic and social character of certain West of Hudson watershed communities and adversely impacted water quality in the West of Hudson Watershed; and WHEREAS, as a condition of the 2014 Mid-Term Filtration Avoidance Determination Review, New York City Department of Environmental Protection (NYCDEP) has agreed to fund a Flood Hazard Mitigation Implementation Program to reduce repetitive flood losses that also pose a threat to water quality during storm events; and WHEREAS, on March 4, 2014, by Resolution Number 2439, the CWC Board of Directors agreed to serve as program manager of such a program to be referred to as the CWC Flood Hazard Mitigation Implementation Program (the Program ) and approved a Program Agreement with the City; and WHEREAS, on May 6, 2014, by Resolution Number 2460, the CWC Board of Directors approved program rules for the CWC Flood Hazard Mitigation Program (the Program Rules ); and WHEREAS, on June 7, 2016, by Resolution Number 2893, the CWC Board of Directors approved amendments to the Program Rules to provide that CWC may be an applicant for projects, and also for the eligibility of securing of oil and propane tanks in a floodplain and within a town that has completed a local flood analysis, even if the property is outside of the local flood analysis study area; and WHEREAS, pursuant to the Program Rules, staff reimbursement approval was limited to oil tanks 330 gallons or less, and propane tanks 420 gallons or less; and WHEREAS, CWC staff received an application from Delaware County, Pole Barn for reimbursement of the costs to secure a 1,000 gallon propane tank for a total amount not to exceed Two Thousand Five Hundred Nineteen Dollars ($2,519.00); and WHEREAS, CWC Stormwater Committee recommends the CWC Board approve the reimbursement application of Delaware County, Pole Barn for the costs to secure a 1000 gallon propane tank in a total amount not to exceed Two Thousand Five Hundred Nineteen Dollars ($2,519.00). NOW, THEREFORE BE IT RESOLVED, that the CWC Board of Directors the CWC Board approve the reimbursement application of Delaware County, Pole Barn for the costs to secure a 20

21 1000 gallon propane tank at a total not-to-exceed amount of Two Thousand Five Hundred Nineteen Dollars ($2,519.00). NOW, THEREFORE BE IT FURTHER RESOLVED, approval of FHMIP funding by the CWC Board of Directors constitutes a preliminary decision under the 1997 Watershed Memorandum of Agreement and the decision will become final without any further action by the CWC Board of Directors unless an objection is timely filed with the Watershed Protection and Partnership Council. FHMIP Village of Walton Flood Proofing Feasibility Study Tab 20 A motion to approve Resolution No was made by James Eisel and was seconded by Tina Molé. RESOLUTION NO CWC REVIEW OF FLOOD HAZARD MITIGATION PROGRAM APPLICATION VILLAGE OF WALTON FLOODPROOFING FEASIBILITY STUDY WHEREAS, the Catskill Watershed Corporation (CWC) is a not-for-profit corporation established to administer Watershed Protection and Partnership Programs in the West of Hudson Watershed; and WHEREAS, the CWC, City of New York (City), all municipalities in the West of Hudson Watershed, New York State, the federal Environmental Protection Agency, and several environmental organizations recognized that the goals of drinking water protection and economic vitality within the West of Hudson Watershed communities are not inconsistent and under the 1997 New York City Watershed Memorandum of Agreement ( Watershed MOA ) agreed to cooperate in the development and implementation of watershed protection programs that maintain and enhance the quality of the City s drinking water supply system and the economic and social character of the West of Hudson Watershed communities; and WHEREAS, extensive flooding resulting from Tropical Storms Irene and Lee, in August and September 2011, respectively, caused catastrophic losses in certain towns and villages within the West of Hudson Watershed which affected the economic and social character of certain West of Hudson watershed communities and adversely impacted water quality in the West of Hudson Watershed; and WHEREAS, as a condition of the 2014 Mid-Term Filtration Avoidance Determination Review, New York City Department of Environmental Protection (NYCDEP) has agreed to fund a Flood Hazard Mitigation Implementation Program to reduce repetitive flood losses that also pose a threat to water quality during storm events through funding certain recommendations of local flood analyses under the NYCDEP Stream Management Program; and 21

22 WHEREAS, on March 4, 2014, by Resolution Number 2439, the CWC Board of Directors agreed to serve as program manager of such a program to be referred to as the CWC Flood Hazard Mitigation Implementation Program (the Program or FHMIP ) and approved a Program Agreement with the City; and WHEREAS, the Village of Walton on accepted a local flood analysis for the West Branch of the Delaware River, and such analysis recommended flood proofing of structures in the one hundred year floodplain; and WHEREAS, CWC FHMIP Program Rules, adopted by the CWC Board, provide that eligible projects include feasibility study of property protection measures identified by a local flood analysis up to Five Thousand Dollars ($5,000) per property; and WHEREAS, the Village of Walton submitted an application to CWC for funding of feasibility study to floodproof five commercial properties in the Village of Walton in an amount not to exceed Twenty-Five Thousand Dollars ($25,000.00); and WHEREAS, the CWC Wastewater Committee recommended that the CWC Board of Directors approve the Village of Walton FHMIP application in an amount not to exceed Twenty-Five Thousand Dollars ($25,000.00) for feasibility study to floodproof five commercial properties in the Village of Walton; and NOW, THEREFORE, LET IT BE RESOLVED, that the CWC Board of Directors has reviewed the application, staff recommendation and supporting documentation and approves funding for the FloodProofing Feasibility Studies for Five Commercial Properties to the Village of Walton in an amount not to exceed Twenty-Five Thousand Dollars ($25,000.00). Floodproofing Five Properties DRAFT The Walton West Branch Local Flood Analysis (LFA) adopted by the Village of Walton recommends floodproofing of commercial buildings along Delaware Street. The FLA also identifies the Walton Central District Bus Garage as a critical facility.. The Village of Walton submitted a FHMIP application to CWC for funding feasibility of five commercial businesses on Delaware Street, including: 1. Walton Central School District Bus Garage 2. Big M Supermarket 3. Wayne Bank 4. Denny s Restaurant 5. LB 137, LLC. The Village requests a total of $25,000.00, coming out to $5, per property. The CWC Wastewater Committee recommends the CWC Board of Directors approve the Village of Walton application for funding of flood proofing of the above identified properties. 22