REGULAR MEETING OF THE COUNCIL OF THE TOWN OF LA RONGE HELD IN THE COUNCIL CHAMBERS. Town of La Ronge. Meeting Minutes

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1 Page 1 of 6 Town of La Ronge Meeting Minutes 24/10/ Regular Meeting of Council - October 24, :00pm Present: Mayor Ron Woytowich, Deputy Mayor Hugh Watt, Councillors Dallas Everest, Jordan McPhail, Rex McPhail, Glen Watchel and Matt Klassen. Staff: Acting Chief Administrative Officer Robbie Bender, Executive Assistant to the Chief Administrative Officer Allyson Richards 1. CALL TO ORDER Mayor Ron Woytowich called the meeting to order at 7:02pm. 2. ADOPTION OF AGENDA Motion to Adopt Agenda Moved By: Hugh Watt THAT the agenda of the October 24, 2018 Regular Meeting of Council be adopted with the following additions and deletion: Additions: 1. New Business - School Zone Safety 2. New Business - Chamber of Commerce Music Festival request 3. New Business - Remembrance Day 4. New Business - Draft Suma Resolution 5. Invoice to be Paid - SaskWater Invoice #C77646 dated September in the amount of $105, Announcement - Tree Lighting Ceremony Deletion: 1. Section List of Lands in Arrears 3. ADOPTION OF MINUTES Motion to Approve - October 10, 2018 minutes THAT the Minutes of the Regular meeting held on October 10, 2018 be adopted as presented. 4. ANNOUNCEMENTS 4.1 October Munisoft Training 4.2 October 24 & 26, November 2, 3 & 10 - Ice Wolves games 4.3 November 12 - Office & All Departments Closed (Remembrance Day) 4.4 December 1 - Chamber of Commerce Tree Lighting 5. MAYOR'S REPORT Mayor's Report for October 24, 2018 THAT the verbal report of the Mayor be accepted as presented. Mayor's Verbal Report: 1. Lots happening in the office 2. Some cheques signed 3. Remembrance Day ceremony at Kikinahk on November 11th.

2 Page 2 of 6 6. CAO REPORT Acting CAO Report for October 24, 2018 THAT the October 24, 2018 written report of the Acting Chief Administrative Officer be accepted as presented OH&S - Safety Manuals THAT Council accepts Pinter & Associates Ltd. proposal in the amount of $22, plus GST to develop a Town of La Ronge Safety Manual in order to bring the Town of La Ronge to Occupational Health & Safety compliance. 6.3 Municipal Asset Management Program Webinars Councillor Matt Klassen declared conflict of interest at 7:50pm Proposal to Subdivide Land - Lot 1 Block 50 THAT Council is in support of the subdivision of proposed Lot 2 Block 50 as shown on the plan of proposed subdivision prepared by Jack Redding SLS of Meridian Surveys Ltd., dated August 9, 2018, with the following conditions: The submission of an offer to purchase acceptable to the Town, and payment received, for the land being added to the parcel prior to Council approval; All costs related to subdivision and title of the extended parcel are the responsibility of the landowner of Lot 1 Block 50 Plan FURTHER THAT The proposed parcel conforms with all requirements of section 6.1 R1 Low Density Residential District of the Town of La Ronge Zoning Bylaw and no servicing agreement is required. Councillor Klassen returned at 8:05pm. 7. BUILDING REPORT Building Report to Council - October 24, 2018 THAT the Building Report of October 24, 2018 be accepted as presented and attached to form part of these minutes. 8. NEW BUSINESS Christmas Schedule - Office Closures & Altered Schedules THAT all departments of the Town of La Ronge will be closed for the entire day on December 24, 2018, and all departments shall operate for the full work day on December 31, Staff Christmas Bonus

3 Page 3 of 6 THAT a 2018 Christmas bonus be approved for the same rate as 2017 in the amount of $ CAD per full time employee and $ CAD per part time employee Personal Vehicle Reimbursement Rates THAT the Town of La Ronge Travel Expense Claim form, be ammended for mileage, to the north of the 54th parallel Government of Saskatchewan rate of cents per km, and hereto attached to form part of these minutes School Zone Safety THAT the Town of La Ronge shall install three (3) crosswalk lights to enhance the student safety in the community, at the following locations: 1. Intersection of Boardman and Studer Streets; 2. Intersection of Hildebrand Drive and Backlund Street; AND 3. Intersection of Boardman Street and the north end of Diefenbaker Crescent across from PreCam Community School Chamber of Commerce Music Festival request THAT, the Chamber of Commerce's request to use Patterson Park on August 10, 2019 for a music and food festival, be approved; Remembrance Day THAT the Town of La Ronge shall purchase a wreath for the Remembrance Day Service at Kikinahk Friendship Centre on November 11th 2018; FURTHER THAT Councillor Matt Klassen will represent the Town of La Ronge in laying the wreath at the Remembrance Day Service Draft SUMA Resolution Seconded By: Hugh Watt THAT the alcohol strategy motion as presented by Matt Klassen be approved; and FURTHER THAT the motion be submitted at the 2019 Saskatchewan Urban Municipalities Association Convention to lobby the Saskatchewan Liquor and Gaming Authority and the Ministry of Finance BORA Bike Park location THAT the Town of La Ronge Bike Park, in partnership with BORA, be located at 1120 Hildebrand Drive, easterly adjacent to the Mel Hegland Uniplex Gateway Park Agreement

4 Page 4 of 6 THAT as the terms and conditions have not been met, the agreement with Gateway Properties is hereby terminated. Unanimously Airport Water Contamination THAT Council approves the authorization for Phase 1 of water testing at the La Ronge Airport as provided in the information by Pinter & Associates in the amount of $9,365 plus tax Airport Roof - Additional Work Required THAT the additional roof repair work at the La Ronge airport be approved. 9. COMMITTEE REPORTS FINANCE COMMITTEE THAT the report of the Finance Committee be accepted as presented GOVERNANCE COMMITTEE THAT the report from the Governance Committee be accepted as presented. 9.3 REGIONAL WASTE MANAGEMENT CORPORATION Proposed Subdivision of Lot 4A, Block 27 THAT Council supports the subdivision of proposed Lot 4A Block 27 as shown on the plan of proposed subdivision prepared by Jack Redding SLS of Meridian Surveys Ltd., dated October 16, The proposed parcel, for Light Industry use, conforms with section 6.9 M1 Light industrial district and standards in subsection of the Town of La Ronge Zoning Bylaw. The remainder parcel remains in conformance with all standards. There are no conditions for this subdivision ALEX ROBERTSON PUBLIC LIBRARY THAT the Town of La Ronge shall provide $15, as the 2018 final installment to the Alex Robertson Public Library, and defer the remaining $5, to the first installment for ACCOUNTS TO BE RATIFIED Mayor Woytowich, Councillors Matt Klassen, Rex McPhail, Jordan McPhail, and Hugh Watt declared conflict of interest with respect to cheques #014550, #014579, #014559, #014559, and #014558, respectively and abstained from voting. Mayor Woytowich vacated the chair to Councillor Glen Watchel Cheque Listing - October 24, 2018

5 Page 5 of 6 Moved By: Dallas Everest Seconded By: Glen Watchel THAT the following list of accounts for payment in the amount of $171, be accepted and form part of these minutes: Payroll Cheques: $54, Accounts Payable: $116, Unanimously ACCOUNTS PRESENTED FOR PAYMENT THAT the following invoices be paid: 1. Lac La Ronge Regional Waste Mangement Corp.: Invoice #1118 in the amount of $81,641,48 for Q3 & Q4 Billing 2. Lac La Ronge Regional Water Corp.: Invoice #18010 in the amount of #99, for 4th quarter billing 3. Associated Engineering: Invoice # in the amount of $20, for Infrastructure Master Plan. 4. SaskWater: Invoice #C77646 in the amount of $105, for Infrastructure Master Plan - Sanitary Sewer Flushing and CCTV Inspection. 12. CORRESPONDENCE CORRESPONDENCE TO RECEIVE THAT the following correspondence be received and filed: 1. PSD Webinar - Advancing Your Asset Management Program 2. RCMP Reports - August 2018 & September 2018 (La Ronge) 3. SHC Rental Development Program 4. Tax Exemption change for Elected Officials Mayor Woytowich called for a recess at 9:15pm. 13. IN CAMERA Mayor Woytowich reconvened the meeting at 9:25pm Motion to Enter into Committee of the Whole THAT this meeting resolve itself into a Committee of the Whole to consider personnel issues related to operations and Mayor Ron Woytowich shall chair the meeting. Council enters Committee of the Whole at 9:26pm Motion to Rise and Report THAT the Committee of the Whole rise and report. Council rise and report at 11:05pm Motion resulting from in Camera Discussion

6 THAT Council agrees to offer an extension to the employment contract for the Community Planner Position to February 2020 under the same terms and conditions. Furthermore, Council approves a $20,000 budget for the Community Planning Department for the 2019 fiscal year. 14. ADJOURNMENT Motion to Adjourn THAT this meeting be adjoured at 11:20pm. Mayor Chief Administrative Officer Page 6 of 6