District of Summerland COMMITTEE OF THE WHOLE MEETING AGENDA

Transcription

1 District of Summerland COMMITTEE OF THE WHOLE MEETING AGENDA Monday, June 11th, :30 a.m. Council Chambers Municipal Hall, Henry Ave. Summerland, BC Page 1. Call to Order Adoption of Minutes 2.1 Adoption of Minutes Recommendation: THAT the Committee of the Whole meeting minutes dated May 28, 2012 be adopted. 3. Adoption of Agenda 4. Regular Meeting Agenda Review 5. Unfinished Business 6. New Business 6.1 Valley First Granfondo Axel Merckx Okanagan - Special Events Road Closure - July 8, 2012 Verbal Report by Superintendent of Public Works Special Event - Temporary Road Closure Applications Recommendation: THAT the Committee of the Whole recommends that Council approve the Special Event Temporary Road Closure applications as submitted by Penny Lane Bargain Outlet for the closure of four to six parking stalls on Wharton Street and for the closure of Victoria Road from Main Street up to the laneway directly behind Main Street on Saturday, July 7th, 2012 to celebrate Penny Lane Bargain Outlet's 10th Anniversary. Page 1 of 23

2 Page New Business 6.3 Purchase of Roll Off Container for Landfill Operations Recommendation: THAT the Committee of the Whole recommends that Council approve the purchase of a new 20 yard Roll Off Container in the amount of $5, plus freight and applicable taxes as quoted by Waistline Containers; AND THAT the funding be taken from the Landfill Reserve fund. 6.4 Crosswalk on Rosedale at Main Street Recommendation: THAT the Committee of the Whole recommends that Council approve the intersection at Rosedale Avenue and Main Street remain as is, with marked crosswalks north and south of the intersection. 6.5 Tree Removal North of Petro Can (14405 Rosedale Ave) - Restricted View Summerland Slo-Pitch League - Request for Beverage Garden June 23 and 24 Recommendation: THAT the Committee of the Whole recommends to Council to approve a special occasion liquor license for the Summerland Slo-Pitch Association for their annual tournament on June 23rd and 24th, 2012 at Dale Meadows Sports Complex subject to the organizers conforming to any conditions set by the Director of Parks and Recreation and the Summerland RCMP Detachment. 6.7 Recommendations from the Economic Development Strategic Action Committee (EDSAC) Meeting of May 24, Recommendation: Sign Bylaw THAT the EDSAC recommends to Council to meet with the Ministry of Transportation to determine the current regulations and guidelines for highway signage. Downtown Business Revitalization THAT the EDSAC recommends to Council to review the development permit fee structure in anticipation of promoting downtown business revitalization. Page 2 of 23

3 Page 6. New Business 6.8 Canyon View Cemetery - Removal of Offerings (flowers, wreaths, mementos) Mayor Janice Perrino - Discussion 7. Resolution to Close Meeting to the Public 7.1 Resolution to Close Meeting to the Public Recommendation: THAT this meeting return to a Regular Meeting and now be closed to the public pursuant to Section 90(1)(c) and (e) of the Community Charter for Council to deal with labour relations and the acquisition of land. 8. Adjourn Page 3 of 23

4 Committee of the Whole May 28, 2012 The Committee of the Whole Meeting of the Municipal Council of the District of Summerland was held in Council Chambers, Henry Ave, Summerland, B.C. on Monday, May 28, 2012 at 8:30 a.m. Council members in attendance were: Mayor Janice Perrino*, Councillors L. Christopherson, R. Hacking, O. Robson, M. Van Alphen and P. Waterman. Council member absent: B. Hallquist. Staff members in attendance were: Acting CAO/Director of Finance K. Ostraat, Director of Engineering and Public Works D. Darling, Director of Development Services I. McIntosh, Deputy Director of Engineering and Public Works D. van der Meulen, Director of Parks and Recreation D. MacDonald*, Manager of Corporate Services D. Gagnon*, Superintendent of Public Works D. Hill, Fire Chief G. Noble*, Climate Action Planner J. McGuire* and Corporate Officer M. Fugeta. (* denotes partial attendance) 1. CALL TO ORDER Mayor Janice Perrino called the meeting to order at 8:30 a.m. 2. ADOPTION OF MINUTES Moved by Councillor Van Alphen, Seconded by Councillor Christopherson, THAT the Committee of the Whole meeting minutes dated May 14, 2012 be adopted. 3. ADOPTION OF AGENDA By consensus, members agreed to the adoption of the agenda. Carried. 4. REGULAR MEETING AGENDA REVIEW Item 9.3 Recommendation re Parks and Recreation User Fees Increase Mayor Perrino requested clarification from the Director of Parks and Recreation on the increase of fees and charges for recreational facility users. The Director of Parks and Recreation provided the percentages of increases in fees to user groups from 1997 to He also added that the user groups have been informed of the proposed increases to begin in September Members discussed user groups and families that utilize the recreational facilities and sustainability of the District facilities. 2.1 Adoption of Minutes Page 4 of 23

5 Committee of the Whole May 28, UNFINISHED BUSINESS - SANI-DUMP CLOSURE Mayor Perrino advised that she has received a number of complaints regarding the closure of the Summerland Sani-Dump station. Members and staff discussed possible re-location, expense to the District and consequences at the Waste Water Treatment Plant. There was further discussion on possible user fees and relocation of the sani dump. The Director of Engineering and Public Works added that the matter of relocating the sani- dump has been looked at in detail by staff. 6. NEW BUSINESS 6.1 Summerland Sanitary Landfill Scale Facility and Operational Services Mayor Perrino declared a conflict of interest advising that she is a relative of the landfill scale operator and left the meeting at 8:55 a.m. Acting Mayor M. Van Alphen took the chair. The Superintendent of Public Works provided a report on the process that was undertaken to sole source the position of the Landfill Scale Operator. He added that the current contractor has done an admirable job for the District since 1990 and staff is extremely pleased with the work that the current contractor has completed. One member felt that the contract for the Sanitary Landfill Scale Facility and Operational Services should go out to a Request for Proposal. The Acting CAO/Director stated that on a sole source contract, the District will have to advertise the fact that we are sole sourcing. Moved by Councillor Christopherson, Seconded by Councillor Hacking, THAT the Committee of the Whole recommends that Council award the Summerland Sanitary Landfill Scale Facility and Operational Services Contract to Implicit Holdings in the amount of $94,828 plus HST. Councillor Waterman opposed. Mayor Perrino returned to the meeting at 9:12 a.m. Carried. 6.2 Subdivision and Development Servicing Bylaw Review and Update The Director of Engineering and Public Works introduced his staff report on the Request for Proposal to update the Subdivision and Development Servicing Bylaw. Members agreed that the Bylaw is outdated and requires a comprehensive review. 2.1 Adoption of Minutes Page 5 of 23

6 Committee of the Whole May 28, 2012 Moved by Councillor Christopherson, Seconded by Councillor Waterman, THAT the Committee of the Whole recommends that Council award the Subdivision and Development Servicing Bylaw Review and Update consulting assignment to ISL Engineering and Land Service for the amount of $43,590 plus HST. Carried. 6.3 Urban Growth Strategy Amendment - Draft Terms of Reference (Review) The Director of Development Services introduced his staff report regarding a proposed review of the current Urban Growth Strategy contained in the District s Official Community Plan. Staff and members discussed the process of a Request for Proposal in anticipation of hiring a consultant to prepare an amendment to the Urban Growth Strategy. Moved by Councillor Waterman, Seconded by Councillor Hacking, THAT the Committee receive the attached draft Terms of Reference for a review of the Growth Management Strategy in the Official Community Plan; AND THAT Council direct staff to proceed to an RFP process to hire a consultant to prepare an amendment to our Urban Growth Strategy. Carried. 6.4 Renewal of RCMP Municipal Contract with the Province of BC The Acting CAO/Director of Finance advised Council that the District has received the RCMP Municipal Contract for review and execution. He provided two options to Council, one being the approval to signing of the Municipal Police Services Agreement or Council could hold off signing the agreement and direct staff to further investigate the possibility of creating a municipal police force. Members discussed the options, current compliment of RCMP members, municipal police force and portion of RCMP costs paid by the Federal Government. Moved by Councillor Van Alphen, Seconded by Councillor Christopherson, THAT the Committee of the Whole recommend to Council approve the new Municipal Police Services Agreement with the Province of BC and authorize the Mayor and Corporate Officer to sign on behalf of the District. Carried. 2.1 Adoption of Minutes Page 6 of 23

7 Committee of the Whole May 28, General Insurance - Request for Proposal Policy Renewal July 1st, 2012 The Manager of Corporate Services advised that a Request for Proposal had gone out for the General Insurance Policy Renewal for the District of Summerland. He stated that there were three submissions and it was determined by staff to award the contract to AON Insurance (Vancouver). Members discussed property appraisals,insurance coverage and claims. Moved by Councillor Hacking, Seconded by Councillor Van Alphen, THAT the proposal submitted by AON Insurance (Vancouver) be accepted; AND THAT AON Insurance (Vancouver) be appointed the District of Summerland insurance broker for a three year term, effective July 1st, 2012 up to and including June 30th, Carried. 7. RESOLUTION TO CLOSE MEETING TO THE PUBLIC Moved by Councillor Hacking, Seconded by Councillor Van Alphen, THAT this meeting return to a Regular Meeting and now be closed to the public pursuant to Section 90(1)(e) and (g) of the Community Charter for Council to deal with the disposition of land and/or improvements, and potential litigation affecting the municipality. 8. ADJOURN The Committee of the Whole meeting adjourned at 9:53 a.m. Carried. Certified Correct: Mayor Corporate Officer /mf 2.1 Adoption of Minutes Page 7 of 23

8 District of Summerland Report Date: June 1, 2012 To: Committee of the Whole From: Dave Hill, Superintendent of Public Works Re: Special Event - Temporary Road Closure Applications 1. RECOMMENDATION: THAT the Committee of the Whole recommends that Council approve the Special Event Temporary Road Closure applications as submitted by Penny Lane Bargain Outlet for the closure of four to six parking stalls on Wharton Street and for the closure of Victoria Road from Main Street up to the laneway directly behind Main Street on Saturday, July 7, 2012 to celebrate Penny Lane Bargain Outlet s 10 th Anniversary. 2. CAO S COMMENTS: Support staff recommendation 3. CAO S INITIALS: KMO 4. ISSUE Penny Lane Bargain Outlet has submitted requests for Special Event Temporary Road Closures. They are proposing to close four to six parking stalls along Memorial Park from 10:00 a.m. to 2:00 p.m. and to close Victoria Road North from Main Street up to the laneway directly behind Main Street from 9:00 a.m. to 10:00 a.m. 5. BACKGROUND: As per District of Summerland Policy No , Council may consider a Temporary Road Closure if the applicant has submitted the application 21 days prior to the scheduled event, solicited and received approvals from the surrounding merchants, and has submitted proof of public liability insurance for a minimum of two million dollars. Staff has contacted the Fire Department and the RCMP who do not have any issues with these requests. First time requests must be approved by Council prior to Staff s approval. 6. FINANCIAL IMPACT: None. Respectfully submitted, Approved for submission, Dave Hill Superintendent of Public Works Don Darling Director of Engineering and Public Works 6.2 Special Event - Temporary Road Closure Applications Page 8 of 23

9 6.2 Special Event - Temporary Road Closure Applications Page 9 of 23

10 District of Summerland Report Date: June 5, 2012 To: Committee of the Whole From: Dave Hill, Superintendent of Public Works Re: Purchase of Roll Off Container for Landfill Operations 1. RECOMMENDATION: THAT the Committee of the Whole recommends that Council approve the purchase of a new 20 yard Roll Off Container in the amount of $5, plus freight and applicable taxes as quoted by Waistline Containers; AND FURTHER THAT the funding be taken from the Landfill Reserve fund. 2. CAO S COMMENTS: Support staff recommendation 3. CAO S INITIALS: KMO 4. ISSUE To purchase a new 20 yard Roll Off Container to be used at the Landfill and for other Public Works operations. 5. BACKGROUND: Since the inception of our Used Mattress Program at the Landfill that began January 1, 2012, 228 mattresses were deconstructed between January 1 and April 30. The mattresses are stripped of fabric components and of the metal springs during the deconstruction process. The fabric material is deposited in the Landfill and the metal springs are placed in the metal pile for resale to the recycling contractor that bales and removes metals. We have been fortunate to have BFI loan us a 20 yard container on a trial bases to see how efficiently the bin would be in order to move the fabric and metal to the different locations at the Landfill. The bin has worked exceptionally well when you take into consideration how awkward it is to handle bed springs in a group thus saving many individual trips to the metal pile. The bin is moved and dumped as required with our roll off bin truck. When available, the potential to use the bin for other Public Works activities is very possible. 6. FINANCIAL IMPACT: We have reviewed and received three quotes from companies that manufacture Roll Off Bins, as follows: Universal Handling Equipment, Red Deer, Alberta $ 6, Steel Container Systems, Port Coquitlam, BC $ 5, Waistline Containers Ltd., Abbottsford, BC $ 5, Quotes do not include freight or applicable taxes. Respectfully submitted, Approved for submission, Dave Hill Superintendent of Public Works Don Darling Director of Engineering and Public Works 6.3 Purchase of Roll Off Container for Landfill Operations Page 10 of 23

11 6.3 Purchase of Roll Off Container for Landfill Operations Page 11 of 23

12 District of Summerland Report Date: June 5, 2012 To: From: Re: Mayor and Council Devon van der Meulen, Deputy Director of Engineering and Public Works Crosswalk on Rosedale at Main Street 1. RECOMMENDATION: THAT the Committee of the Whole recommends that Council approve the intersection at Rosedale Avenue and Main Street remain as is with marked crosswalks north and south of the intersection. 2. CAO S COMMENTS: Support staff recommendation. 3. CAO S INITIALS: KMO 4. ISSUE: Due to multiple public complaints and requests to relocate the crosswalk on Rosedale Avenue at Main Street, Council requested Engineering and Public Works to approach ICBC to revisit the design of the cross-walk locations. 5. BACKGROUND: It was ICBC s view that the issue was already addressed in their original audit and that if the District wished to consider other options that we obtain the services of an independent consultant to provide further safety advice. Engineering and Public Works did obtain the services of an independent consultant in Boulevard Transportation Group. Boulevard s report included three options which were: leaving the intersection as is, creating a wide crosswalk on the north side of Main Street, or banning pedestrians from crossing Rosedale Avenue at Main Street. Boulevard referred to the BC Pedestrian Crossing Control Manual which states that although more traffic control devices are assumed to be safer, experience suggests that it is not necessarily the case. Boulevard states that there are actually two legal, unmarked, crossing points on Rosedale Avenue at the intersection of Main Street and that these crossings would remain legal unless crossing is prohibited by the District. If the District is to consider a crosswalk on Rosedale Avenue at Main Street it is safer placed on the north side of Main Street. The preferred option would then be to eliminate the crosswalk on the north side of Main Street, eliminate the merge lane, extend the Rosedale Avenue median south, and paint a wide crosswalk for maximum visibility closer to Main Street. Engineering and Public Works is not opposed to this option but consideration should be given to the cost, the fact that access to the Medical Clinic and the Hair Salon will be eliminated to southbound left turns, and that 6.4 Crosswalk on Rosedale at Main Street Page 12 of 23

13 this work may be in vain as pedestrians will likely continue to cross on the south side of Main Street. It should be noted that both ICBC and Boulevard Transportation did not recommend consideration of a crosswalk on the south side of Main Street. Banning pedestrians from crossing in this location is not preferred because of the enforcement required, the fact that it is already a legal unmarked crossing, and for the anticipated complaints created. Staff reviewed the installation of a crosswalk on Rosedale Avenue at the south side of Main Street as well which raised safety concerns. New Transportation Association of Canada standards identify the stopping restrictions following a crosswalk to be a minimum of 10 m and a desirable distance of 15 m. This would mean the removal of the existing drop off lane in front of the Rosedale Medical Building would be required. Pedestrian counts were carried out by staff in the morning and afternoon of Tuesday, May 29 th with the following observations: A very high pedestrian traffic count was noted through the crosswalk on the north side of the roundabout on Rosedale Avenue. Crossings in unmarked locations took place on Rosedale Avenue both to the north and to the south of Main Street with south crossings much higher those to the north. The crosswalk on Rosedale Avenue approximately 35 meters north of Main Street was used very little. We are currently speaking to the School District about the possibility of opening the fence and building steps into the school property at the end of this crosswalk. We anticipate that his may increase pedestrian traffic on this crosswalk and eliminate some illegal crossings elsewhere. Multiple crossings in random, unmarked locations between the Prairie Valley Road and Rosedale Avenue roundabout and Angus Street. 6. FINANCIAL IMPACT: Constructing the wide crosswalk on Rosedale Avenue at the north side of Main Street including the removal of the existing crosswalk further north will be approximately $15,000. The cost for the installation of the crosswalk and letdowns on Rosedale Avenue south of Main Street which would include the replacement of the drop off zone with sidewalk would be in the range of $16,000. Respectfully submitted, Approved for submission, Devon van der Meulen Deputy Director of Engineering and Public Works Don Darling Director of Engineering and Public Works 6.4 Crosswalk on Rosedale at Main Street Page 13 of 23

14 Aug 9, 2011 File No District of Summerland Box 159 Summerland, BC V0H 1Z0 Attention: Mr Don Darling and Mr Devon van der Meulen RE: PEDESTRIAN SAFETY AT MAIN ST AND ROSEDALE AVE Thank you for the opportunity to provide you this letter which responds to your direction to provide a professional opinion regarding the pedestrian treatment at Rosedale Ave and Main St. This letter contains a description of the site, a discussion of the pedestrian rules of the road and legislation, a discussion of the ICBC Road Safety Audit, review of the Summerland Transportation model at the intersection and then a conclusion. The direction from you did not request any data collection of pedestrians, vehicles, conflicts etc. I also have not been provided any crash data, therefore this letter has been formed based on my experiences at the intersection in 2007, and my general pedestrian knowledge and expertise. The Site The site is an intersection approximately 60m north of the roundabout intersection at Prairie Valley and Rosedale Ave. The intersection is a T intersection with Main St as the westerly leg (assuming Rosedale runs north/south). Main St is controlled by a stop sign and has a left turn lane and a separate right turn lane. Rosedale Ave has a northbound left turn bay and a merge lane northbound leaving Main St. (see Diagram 1) Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) PAGE 1 Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 14 of 23

15 Crosswalks have been marked and signed with paint across Rosedale Ave at approximately 30m north of the Main St curb return and 50m south of the Main St curb return. An additional crosswalk is marked across Main St. Although the drawing above mistakenly indicates parallel lines on the Rosedale crosswalks they are properly marked with zebra crossing markings in the field. Pedestrian rules of the road and legislation The Pedestrian Crossing Control Manual for BC states...there can be a tendency to assume that using more traffic control devices will resolve pedestrian safety problems. However, experience has shown that the overuse of devices may reduce their effectiveness and establish practice by precedent as compared with technically demonstrated improvements of pedestrian crossing conditions. This statement is key in this situation as there are basically four legal crossing points within 100m along the Rosedale corridor, two of which are marked and two which are not. The intersection of any street is a legal crossing point unless explicitly restricted; therefore both sides of Main St are legal crossing points across Rosedale Ave. Typically, marked and signed crosswalks should not be closer than 100m from each other in urban areas and 250m in suburban or rural areas. Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) PAGE 2 Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 15 of 23

16 ICBC Road Safety Audit Report In 2009 ICBC undertook a safety audit for the District. The safety audit included comments of the Main St/ Rosedale intersection Main Street Intersection A protected T intersection configuration is proposed at the Main Street intersection. As discussed in section 2.1, a protected T intersection does not mix well with pedestrian and cyclist movements. In this case, the safety of the crosswalk located on the north leg may be problematic, as eastbound to northbound left-turn drivers may be more focused on finding a gap to merge with traffic on Rosedale Avenue, and may not be able to detect pedestrians using the north crosswalk. As well, at the merge point the protected T configuration may result in lane changing type conflicts depending on the traffic demand. Suggestions: Consider restricting the left-turn out movement (eastbound to northbound) at the Main Street intersection by eliminating the protected left-turn lane from Main Street. This lane can be replaced by an extension of the raised median island. Instead, this movement could be accommodated using the roundabout located approximately 60 m south of this intersection. This suggested configuration would help to simply traffic movements, and therefore potential conflicts points, at this intersection. It would be advisable to verify that there is sufficient capacity at the roundabout to accommodate this diversion. Although I agree with the issue as stated in the above excerpt the suggested solution of banning eastbound lefts is not required. My suggestion would be to allow eastbound left but eliminate the merge lane. We concur with the Road Safety Audit authors that the merge lane may be more of a hazard then a benefit, in particular considering the pedestrian movements in the area. Summerland Master Transportation Plan Model In checking with the model developed for the Summerland Master Transportation Plan it indicates that in 2022 the level of service for the eastbound left movement would be a D and all other movements operate at an acceptable level of service A,B, or C. A level of service D is not a bad level of service for one movement at an intersection such as this. PAGE 3 Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 16 of 23

17 This indicates that the merge lane is not required from a capacity perspective. Conclusions The decision whether or not to mark and sign a crosswalk should be determined by the warrant described in the Pedestrian Crossing Control Manual for BC or the TAC Pedestrian Crossing Control Manual. In order to undertake a warrant, traffic and pedestrian volumes would need to be collected. Having said that, the crosswalk at Main St should not be marked unless the other marked crosswalk is removed due to the close proximity. The decision as to whether the Main St crossings are safe or could be safer can only be assessed through an infield conflict analysis and safety audit. Many lay people feel safer with a marked crossing however there is no evidence that a marked crosswalk is safer (and in some instances there is evidence to the contrary). If the District decides to mark a crosswalk at Main St the northerly crossing would be the most appropriate as the southerly crossing would conflict with the left turn movement and is very close to the Prairie Valley northerly crosswalk. The merge lane configuration is a concern and not a typical treatment in an urban area. Negotiating the eastbound left, then the weave/ merge combined with the potential for pedestrians in a vulnerable situation confirms this concern. The magnitude of this condition would need to be measured however a solution might be to remove the merge area by expanding the median. Move the north marked crosswalk south ( 20m approx) to the Main St location and widen it (Approx. 15m) and add coloured surface for the crosswalk. This would satisfy both the location of the crosswalk and the merge. The results of this action would be to ensure maximum visibility and expectancy for drivers on both Rosedale and Main St. It also facilitates the crossing at Main St and at the school without significant inconvenience. Options Undertake a warrant and adjust the crosswalks accordingly. This may mean that the north crosswalk may be relocated south or removed altogether, as in the area between Angus and Prairie Valley one would typically expect a maximum of 2 marked PAGE 4 Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 17 of 23

18 crosswalks. (depending on volumes and desire lines) Leave as is. The issue with this option is that both ICBC and our review indicate that the merge lane is not needed and in fact contributing to the perception that the crossing is unsafe at Main St. However the crossings at all 4 locations are legal (although nonconforming to the guidelines/ warrants). Create a wide crosswalk to facilitate both the northerly crossings and the Main St crossings. This option requires capital funds to modify the medians, remove the redundant letdowns and create the new ones. However this would serve all the pedestrians between Angus and Main St and would be a high visibility crossing. Ban pedestrians from crossing Rosedale at Main. This is not a desirable option and would create public concern. However it does solve the issue of the spacing of the 4 crosswalks being too close. PAGE 5 Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 18 of 23

19 Intersection photos Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) PAGE 6 Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 19 of 23

20 Please call me if you would like to discuss this issue further. Yours truly, BOULEVARD TRANSPORTATION GROUP per, Michael Skene, Eng.L., Transportation Engineer Unit Goldstream Ave Victoria, BC V9B 2X5 Ph. (250) Fax. (250) PAGE 7 Z:\Project Files\ summerland rosedale and main\summerland main and rosedale.doc 6.4 Crosswalk on Rosedale at Main Street Page 20 of 23

21 Engineering and Public Works 9215 Cedar Avenue Box 159, Summerland, BC V0H 1Z0 Phone: Fax: M E M O R A N D U M To: Mayor Janice Perrino From: Devon van der Meulen Date: June 5 th, 2012 Re: Tree Removal north of Rosedale Avenue (PetroCan) The concern originated from the owner of the property at Rosedale Avenue which currently houses the Petro Canada gas station and Macs store. It is the owner s opinion that the trees north of the property are restricting the view of the PetroCan sign and building for southbound motorists on Highway 97. To date, as a result of previous discussions with the owner, the Parks Department has removed 3 young London Plane trees from this location and have pruned the mature London Planes up to improve the view. Parks will also trim the low lying pines under the mature London Planes shortly. This pruning is an annual operation. It is the view of this property owner that this will not be enough to keep his current tenant satisfied and may prevent the signing of a new lease. He recommends removal of the mature London Plane tree in the west highway right of way near Turner Street. This issue was brought forward for further discussion at the Technical Planning Committee on June 5 th and recommendations were as follows: The Parks Department does not wish to remove the tree as it is not sick or dangerous and is the right species of tree for the application and location. Development Services, Engineering and Public Works, and the CAO concur with Parks and feel that if the owner continues to see this as an issue the District would be in support of him moving the sign to a more visible location through the correct process and at his expense. If the owner wishes to relocate the sign in the highways right of way he will have apply for a permit from Highways. It should be noted that staff did express concerns with setting a precedent for the removal or pruning of other trees on Prairie Valley Road and Rosedale Avenue for the same purpose as the trees mature. Regards, Devon van der Meulen Deputy Director of Engineering and Public Works 6.5 Tree Removal North of Petro Can (14405 Rosedale Ave) - Restricted View Page 21 of 23

22 6.6 Summerland Slo-Pitch League - Request for Beverage Garden June 23 and 24 Page 22 of 23

23 6.6 Summerland Slo-Pitch League - Request for Beverage Garden June 23 and 24 Page 23 of 23