TRAVEL REDUCTION PROGRAM (TRP) RECORD KEEPING

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Miles Lewis
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1 TRAVEL REDUCTION PROGRAM (TRP) RECORD KEEPING Transportation Coordinator Webinar January 2016

2 To hear us, turn up speakers or headset volume. Your microphone is muted. Ask questions and answer polls using the controls on your screen. Tech Tips Click on Handout to open the PDF and access live links or print to take notes. The symbol indicates an audience poll. Get ready to share your input! Webinar will be recorded and a link ed. 2

3 Overview Welcome and Introductions TRP Record Keeping News and Updates

4 TRP Record Keeping

Documentation Prove you implemented TRP incentives Acknowledgment from winners and copies of receipts for prizes are key Organization eliminates

5 Documentation Prove you implemented TRP incentives Acknowledgment from winners and copies of receipts for prizes are key Organization eliminates last-minute scramble at audit time Put reminders in your calendar Sample forms available from TRP library at valleymetro.org - Commute Solutions section

6 Communicate What s the incentive? Who s eligible? How do they enter? Transportation Coordinator (TC) contact info Key points Track Winner s name Prize description Keep Receipts Acknowledgment from recipients

Employees register with work email address TCs may track alternative mode users (AMUs) and prize drawings

7 Employees register with work address TCs may track alternative mode users (AMUs) and prize drawings Share TRP news, policies and incentives Recommended for companies with employee internet and access

8 Reduce confusion, engage employees Communicate TRP incentives Define eligibility Update with each change to TRP incentives ShareTheRide Benefits Page

9 ShareTheRide Contests Auto-enter employees upon eligibility Track who entered and won Winner prompted to acknowledge receipt of prize Create multiple drawings at once Bonus! Includes Valley Metro contests

10 Sample Forms Customizable in the TRP Library at valleymetro.org

11 Prize Drawing Forms To insert your logo: Edit Header

12 Logs and Lists Note: Platinum Pass account holders receive a monthly invoice; detailed statement to track individual riders available for a fee.

13 Maricopa County TRP staff conducts a phone or site audit annually for each TRP employer Be prepared to show documentation Checklist offers suggestions for all TRP incentives; choose those that apply to your plan Contact your Commute Solutions representative for assistance TRP Annual Audit

14 Recap It s all about the facts. Show incentives were communicated Explain how employees participate Provide proof of payment for prizes Confirm prizes were claimed

15 Transportation Coordinator (TC) Updates

January 17 30 Commuter Challenge Participants competing by carpooling, vanpooling, riding the bus or light rail, teleworking, bicycling or walking.

16 January Commuter Challenge Participants competing by carpooling, vanpooling, riding the bus or light rail, teleworking, bicycling or walking. Teams organized by size: 5-10 members members members Donated prizes: $25 gift cards to 7-Eleven Quarterly prize from Culinary Dropout in Phoenix. (It s a party!)

17 Commuter Club Cards Now Available The 2016 Commuter Club Card is now available. Cost $1, but value is BIG! Give to alternative mode users to say Thank You Lots of great deals Learn more here.

18 ShareTheRide contests Bike courtesy of The Bicycle Cellar One night stay, The Clarendon Hotel and Spa Team Challenge ALL bike trips qualify 27 events Valleywide: Contact your Commute Solutions Representative for assistance and plan your celebration today! April is Valley Bike Month

Valley Metro Rail Northwest Extension On Saturday, March 19, Valley Metro Rail opens its second light extension on 19th Avenue in Phoenix to Dunlap Avenue.

19 Valley Metro Rail Northwest Extension On Saturday, March 19, Valley Metro Rail opens its second light extension on 19th Avenue in Phoenix to Dunlap Avenue. Three mile extension Brings total miles of rail to 26 Connects six schools, places of worship and senior living facilities among approximately 300 businesses

20 New state-of-the-art facility brings improved safety and convenience for bus riders at 7887 W. Thomas Road in Phoenix. Amenities include: Spacious covered waiting areas Assigned bus stalls for each route that serves the center Three digital information kiosks Drinking fountains Covered parking Bike racks and bike lockers For full details go to valleymetro.org. Desert Sky Transit Center

21 High Pollution Advisories (HPAs) Winter Pollution Season October 1 March 31 PM-2.5 HPA issued on January 1 HPAs are listed here. 21

22 2016 TC Workshops and Webinars Download the flyer here. 22

23 TRP Record Keeping In Summary News and updates In-person meetings resume in February in two geographic locations from 9-10 a.m. North Valley US Bureau of Reclamation Feb. 17 Central Valley Phoenix Art Museum Feb. 23 Upcoming webinars: February 24, 10 a.m. Gearing Up for Valley Bike Month March 23, 10 a.m. Fun and Effective TRP Promotions April 27, 10 a.m. Summer Air Quality Update Thank you for participating!

TRAVEL REDUCTION PROGRAM (TRP) PRIZE DRAWINGS AND EFFECTIVE BULLETIN BOARDS

TRAVEL REDUCTION PROGRAM (TRP) PRIZE DRAWINGS AND EFFECTIVE BULLETIN BOARDS 2014 Clean Air Campaign Award Winner Best Bulletin Board - Scottsdale Unified School District Transportation Coordinator Webinar