Douglas Park Playground Replacement
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1 Douglas Park Playground Replacement Construction Contract Park Board Committee Meeting Monday, February 19, 2018
2 Purpose of this Presentation To seek approval from the Board to enter into a contract with Canadian Landscape and Civil Services Ltd. for the renewal of the Douglas Park playground. 2
3 Guidelines and Strategies Assessment of Playspaces Park Board Strategic Framework 3
4 Background Play area was identified for renewal through the City-wide 2015 Assessment of Playspaces Extensive community involvement in design High priority for community due to age of equipment and increase in population density in Cambie Corridor 4
5 Douglas Park Playground - Context The playground is important to the surrounding neighborhood as well as the preschool operating out of the Community Centre The community requires a space that better accommodates a wide range of ages and abilities The new playground will be CSA compliant, use durable materials and retain existing trees
6 Timeline Public & stakeholder consultation Nov Sept 2016 Open house with concept design October 2016 Design refinement & construction drawings Nov Oct 2017 Tender documents posted December 2017 Construction start March 2018 Project target completion July
7 Playground Consultation - Douglas Park Playground Open House October 13, residents attended 186 respondents completed the questionnaire (on-line and during event) Extensive design development with Douglas Park Playground Committee Playground Accessibility Focus Group, Park Operations and community centre groups consulted on the design 7
8 Design Summary Playground features: New paths & equipment designed to improve accessibility Natural and creative play features accommodating a range of ages & abilities Log tower slide with tree platform Features designed to be welcoming for children with autism spectrum disorder. New rubber and asphalt paths with additional seating Improvements to sports court Community Centre Natural history of site acknowledged through rain garden and playground features 8 N
9 Douglas Park Playground Renewal Plan Existing climbing boulder Trampoline N Restored spiral slide Zip line Playhouse Beaver dam climber Sand & water play New path and picnic table area Log house slide Outdoor class room/ quiet play Swings Rubber path Seating Log tower & slide (3m) Tree platform Community Centre Court improvements Raingarden New path 9
10 Procurement Park Board Procurement Policy requires that contracts with values over $500,000 and less than $2.0 million require approval by the Vancouver Park Board, with Bid Committee and Chief Purchasing Official (CPO) concurrence 10
11 Posting and Evaluation of ITT Invitation to Tender (ITT) PS posted December 8, 2017 BC Bid, City website and invitations to 6 contractors Four contractors submitted bids January 24, 2018 Evaluation: Technical, financial and legal compliance reviews Bid Committee Approval - February 8,
12 Bid Overview Company Price Canadian Landscape & Civil Services Ltd. $759, TGK Irrigation Ltd. $798, Wilco Civil Inc. $826, Cedar Crest Lands (BC) Ltd. $867,
13 Finance Funding is available in the 2018 Capital Budget for Playground Renewals and a $480,000 donation from the Douglas Park Community Centre Association Kinsol Play Ltd. to fabricate custom wooden towers and beaver dam based on designs Tower slide Expression swing
14 Successful Proponent Overview Canadian Landscape and Civil Services Ltd. provided the lowest price to construct the Douglas Park Playground Replacement Firm has successfully installed past playground and park upgrades in the Vancouver, most recently the Prince Edward and Salsbury Park playgrounds and the construction of Empire Fields/Slidey Slides Parks 14
15 Recommendation A. THAT the Vancouver Park Board authorize staff to negotiate, to the satisfaction of the Park Board s General Manager, City s Director of Legal Services, and the City s Chief Purchasing Official and enter into a contract with Canadian Landscape and Civil Services Ltd. for the renewal of the playground at Douglas Park, with an estimated contract value of $759,056.00, plus applicable taxes, to be funded through the 2018 Capital Budget supported in part by a donation from the Douglas Park Community Centre Association; B. FURTHER THAT the Director of Legal Services, Chief Purchasing Official and Park Board General Manager be authorized to execute on behalf of the Board the contract contemplated by Recommendation A; and C. THAT no legal rights or obligations will be created by Board adoption of Recommendations A and B above unless and until such contract is executed by the authorized signatories of the City as set out in these Recommendations 15
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TO: FROM: SUBJECT: RECOMMENDATION REPORT SUMMARY BOARD AUTHORITY
February 8, 2018 TO: Park Board Chair and Commissioners FROM: General Manager Vancouver Board of Parks and Recreation SUBJECT: Douglas Park Playground Replacement - Construction Contract RECOMMENDATION
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