MEETING MINUTES Piscataway Soccer Club Board of Directors Meeting June 8, 2017 Kerwin s, Middlesex NJ

Transcription

1 MEETING MINUTES Piscataway Soccer Club Board of Directors Meeting June 8, 2017 Kerwin s, Middlesex NJ I. Attendance Roll Call Quorum Achieved at 9:15 pm with 10 votes (7 votes required for Quorum of 12 current voting members) Members of the Piscataway Soccer Club Board of Directors (14 Voting members, with full board) Elected Officers (voting) Appointed Positions (Voting) Appointed Positions (Non-Voting) Other President Title Name Present Mike Majorczak # of Votes Tie Breaker Delegated to Late Arrival Exec Vice President Tom Roberts 1 Jeff S Yes Travel Vice President Scott Marshal 2 Travel Vice President Vacant 0 Instructional Vice Pres. Jeff Sundelof 3 Instructional Vice Pres. Joe Wojtowicz 1 Registrar Yasmeen Ash 1 Treasurer Brian Hinds 1 Secretary Chuck Myers 1 Public Info Officer George Roussey 1 Director of Coaching Mark Lowdon, USA Soccer 1 Club Web Master Greg Stewart 1 9:58 Travel Head Coach Onyi Freeman 1 Scott Yes Instructional Head Coach Vacant 0 ICYSL Vice President Keith Koenig 1 Jeff S Excused Parliamentarian Kyle Schwarz N/A Uniforms Onyi Freeman N/A Grievance Chair Greg Stewart N/A BOE Liaison Bldg. Usage Mike Majorczak N/A By-Laws Chair Mike Majorczak N/A Player Eval Committee Chair Ed Farmer, Jeff, Chuck N/A U8 Travel Boys Development Scott Marshall N/A U8 Travel Girls Development Jeff Sundelof N/A Tournament Director Mike Majorczak N/A Girls Soccer Committee Chair Mike Majorczak N/A Winter League Director Chuck Myers Picnic Coordinator Yasmeen Ash N/A Mark Batulis Anthony Freeman Julie Fisher N/A N/A N/A N/A Early Departure From the PSC By-Laws3.3 VACANCIES IN OFFICE AND DELEGATION OF AUTHORITY, paragraph H. In the event any officer is unavailable for a meeting said Officer may delegate a temporary replacement or may have any other member of the Board of Directors give their respective report and/or perform the duties of said Office. Meeting Minutes June 8, PSC Board of Directors Meeting Page 1 of 10

2 (Please note at BOD meetings, only voting board of directors are allowed to vote, though membership may partake in discussion prior to voting on a motion. A motion must be put forth by a Voting Board Member, and 2 nd by a voting Board Member in order for a vote to take place. The President only casts tie-breaking votes. See above for listing of voting Board Members. All Board Meetings are open to the Membership II. Review of Meeting Minutes of last meeting May 2017 Motion by TR, second by JS to correct and approve the previous Meeting Minutes was approved, by a vote Minutes approved as submitted and/or corrected. III. Unfinished Business from Last Meeting: 1. PSC ICYSL web page we need one now that we have teams in this league October: Chuck needs to create an information page for the club website. Chuck will ask Keith to review prior to posting. Discussed ICYSL schedule. November: Tabled December: Motion by Yasmeen 2 nd by Tom Roberts to add an appointed board member (by the President) to the board of directors VP of ICYSL Teams. Vote 11-0, motion passed. It was agreed to offer the ICYSL teams a $200 rebate from the Fall Seasons which can be applied to the Winter 5v5 League. January: Chuck to create web page content February: Chuck provided Keith with a draft and will provide the draft to the rest of the Board. March: Chuck provided draft to Board April: No changes suggested, so Chuck to provide content to MM and GS (sent on 5/6). May: Tabled. June: Discussed issues with ICYSL. Our teams have had a good experience. 2. Spring Picnic Scheduled for Saturday 6/17, after Instructional s last game. Discussed possible attractions: Food, DJ, Dunk machine, Bubble Ball, Mr Softy, Corn Guy November: Corn Guy wants to come and sell Corn December: Tabled January: Tabled February: Discussed various aspects of required support (food, cooking, port-o-johns, dunking booth, etc.) Tom to order bathrooms, DJ in place, Mike to provide generator if needed. Mike & Tom to run the BBQ. Menu: hot dogs, hamburgers, water melon. March: Discussion of budget. Parking will be on your own. Consideration of using wrist bands. April: Muscle Maker Grill to be a sponsor. May: Invites to be sent out via Constant Contact. Yasmeen to tabulate results. June: 600 registered so far. Discussed gifts for kids. Discussed logistics. 3. Coach / Manager Handbook Discussed need to UPDATE our Coach handbook. Existing handbook is on line under the title Coach Ethics. Discussed need to provide a mentor to every new coach Discussed need to meet with parents at tryouts Discussed need to meet with parents at new team practices May: Tabled until the Summer. June: Tabled until the Summer. Meeting Minutes June 8, PSC Board of Directors Meeting Page 2 of 10

3 4. Adidas Uniform Jersey Snagging / Pulling Issue Long discussion ensued. Onyi agreed to speak to Ray more on this issue. January: Of team/player responses, ~60% of jerseys have snags. February: Discussion and Tabled March: Onyi will ask coaches to get a tally of damaged Jerseys. April: Deadline to give jersey info to Onyi is 4/30 May: Onyi advises of reporting teams, 81% of uniforms have snags. Will work with Chuck and Adidas to replace. June: Chuck began a discussion with adidas representative. (Follow-up In further discussions, adidas made a buy one, get one offer to replace our travel jerseys. While the cost of the jerseys would be minimal, the additional cost of recustomizing approximately 550 jerseys (275x2) brought the cost up to $5,700. Chuck suggested to Keep current Estro 15 jerseys (the cost of replacing them is too high) In 2018 have Travel players purchase new kits (replacing the Estro kits which will be 2 years old) In 2017 new Travel teams/players should buy the new kit In 2017 fill in players should buy the old Estro 15 kit 5. Club s (example: President@PiscatawaySoccer.com) forwarding. Gregg to look into setting this up. February: Discussion and Tabled March: Gregg working on it. April: Tabled May: Tabled June: Tabled 6. Piscataway Annual Street Fair Saturday 5/13 March: Discussion April: Yasmeen will staff the booth. May: Rescheduled to June 10, from 10am-4pm June: Discussed the giveaways 7. PSC Partnership with Sky Blue Pro Women s Club discussion about extending the partnership another year. Silver partnership is $1000 for 70 tickets (to be used for players), plus a player experience on a Sky Blub home game. Gold partnership is $3000 for 225 tickets. Motion by OF, second by SM, PASSED by a vote of March: The home game that we will advertise as the PCS Club night will be Saturday, 8/19 April: Tabled May: 8/19 is a go. Advertise in July. PSC Banner Needed 3x8 for their field. June: Tabled 8. Tryouts Player Evaluation Committee, discussed status. Significant changes and dates: April: As a result of the 4/7 tryouts, we created 4 teams for Girls, Boys, 07 Boys, and 09 Boys. There are 350+ registrations for 4/22 tryouts. May: Jeff Discussed the Status of the Team Formation. Coaches Highlighted in Yellow need to be approved at June Board Meeting. report as of 6/1/17: 2011 COED Cosmos-Wendy Wiebalk-Proposed Coach-Festivals 14 players tried out 14 players selected Meeting Minutes June 8, PSC Board of Directors Meeting Page 3 of 10

4 11 yes, 2 no, 1 no response (text sent) -1 player yet to pay 2010 COED Eintracht-Tom Roberts-Proposed Coach-Festivals 20 players tried out 14 players selected 14 yes Team formed-1 player yet to pay 6 players not selected, s sent 2009/2010 Girls Pride-Julie Fisher-Proposed Coach-7v7 MNJ Bottom Flight 12 players tried out 12 players selected 10 yes, 2 no response (texts sent) 11 Yes Team formed-1 player yet to pay 2009 Boys Dortmund-Glen Billand or Khaled Zayed Potential Coach-7v7 MNJ Bottom Flight (These Coaches were not listed in the May Report and Not Voted On. 11 players tried out 11players invited 8 yes, 1 no, 2 no response (texts sent) 9 yes 1 player being added (Just moved here from FL) Head Coach Glen Billand-Confirmed Team formed 2008 Girls Reign-Ahmir Manning-Proposed Coach-7v7 MNJ Lower Flight 13 players tried out 12 players selected 11 yes, 1 no response 1 player not selected 1 player not selected, sent 2008 Boys Chelsea-Onyi Freeman-Proposed Manager/Assistant-7v7 MNJ Upper Flight 29 players tried out 12 players selected 12 yes 2008 Boys Benefica-Moses Henriquez-Proposed Coach-7v7 MNJ Bottom Flight (These Coaches were not listed in the May Report and Not Voted On Meeting Minutes June 8, PSC Board of Directors Meeting Page 4 of 10

5 29 players tried out 13 players selected 2 yes, 11 pending (sent today) 3 players not selected Head Coach Chuck Myers-Confirmed 12 Yes 3 players need to pay 1 player not selected, sent 2007 Girls Flash-Chuck Myers-Proposed Coach-9v9 MNJ Bottom Flight 16 players tried out 16 players selected 10 yes, 2 no, 4 no response Had parent meeting 5/8, follow up meeting 5/15 (concerned about coach and club) Team in limbo...waiting to hear from parent coach. If coach says no, team will be scrapped. If coach says yes, I will work to get him 16 players 2007 Boys Manchester United-Dennis Espinosa-Proposed Coach-9v9 MNJ Middle Flight 34 players tried out 16 players selected 16 yes 2007 Boys Ajax-Coach Needed-9v9-ICYSL 34 players tried out 16 players invited 2 yes, 14 pending (sent tonight) Need Coach 16 Yes 1 player needs to pay 2 players not selected, s sent 2005/2006 Girls Thorns-Joe Wojtowicz-Proposed Coach-11v11-ICYSL 22 players tried out 17 players selected 16 yes, 1 pending, 4 no 1 player not selected 17 players yes, 1 player yet to pay 2006 Boys Barcelona-Ed Farmer-Proposed Coach-9v9-MNJ Upper Flight Meeting Minutes June 8, PSC Board of Directors Meeting Page 5 of 10

6 37 players tried out 16 players selected 14 yes, 2 pending (sent today) 1 player no response, moved to waitlist, will invite to B team 16 Yes 1 player yet to pay 2006 Boys Roma-Coach Needed (Possible instructional transfer)-9v9-icysl 37 players tried out 16 players pending invites 5 players not selected Awaiting Coach response, Chris Graziaso 16 yes, 1 player yet to pay 1 player not selected, sent 2005 Boys Real Madrid-Dave Dunham-Possible Coach-11v11-MNJ Bottom Flight 18 players selected 14 yes, 1 no, 2 no response (texts sent), 1 pending (sent tonight) 10 players not selected (Were invited to 04/05 Monaco) Need Coach, setting up meeting with candidate Vinny Visconti 17 Yes 2004 Boys Juventus-Marco Merizalde-Proposed Coach-11v11-MNJ Middle Flight 27 players tried out 17 players selected 12 yes, 1 no, 4 no response (will text tonight) 10 players not selected 15 Yes, possibly adding one more just evaluated 2004/2005 Boys???-Need Coach-11v11 Possible ICYSL Take leftover 2004 and /2005 Boys Monaco Coach Pablo Medina-Confirmed 14 yes, 3 no response 2003 Boys Wolverhampton-Keith Koenig-Proposed Coach-11v11 EDP Championship 36 players tried out Meeting Minutes June 8, PSC Board of Directors Meeting Page 6 of 10

7 18 players selected 18 yes, 1 no (who now wants to be yes) 2003 Boys Porto-Pablo Medina-Proposed Coach-11v11-ICYSL Possible Spring only 2003 Boys AC Milan Coach Pablo Medina 14 yes, 4 no response Need to set up online registration price for Spring only 2003/2004 Girls Spirit ICYSL Coaches Mark Caputo and Tad Powell 16 Yes, 1 player yet to pay Motion to Approve Coaches listed in Report 1 st by GR 2 nd by JW. Vote was PASSED Coaches Highlighted in Yellow need to be approved at June Board Meeting. June: See updates in red text above Three separate motions by JS, second by SM to approve Coaches for 3 teams: Coach A Motion to approve, vote 8-0-4, PASSED Coach B Motion to approve, vote 8-2-2, PASSED Coach C Motion to approve, vote 9-0-3, PASSED Still need a coach for team PSC 07 Ajax 9. Coach and Parent Expectations Piscataway Sportsmanship April: Tabled May: Tabled June: Discussed parent expectations, and will add appropriate information to our handbook. CLOSED 10. Age Group Coordinators (Mark L) Discussed need to have a set of Instructional age group coordinators that manage club communications to: Little Kickers, U6, U7, U8, U10 and U12 parents/teams. The volume of questions is too much for a single individual, even though most of the answers are provided via , or are posted on our web site. Need 6 parents to volunteer. Also need a description of job responsibilities that each coordinator would be expected to perform. May: To be added to Registration Options for Volunteer Positions. June: Jeff to provide a job description 11. Team Snap (Onyi) Discussion. All travel teams to be provided use starting Fall 2017 May: No Change Travel Only. Meeting Minutes June 8, PSC Board of Directors Meeting Page 7 of 10

8 June: A Web demonstration is scheduled for 6/21 at 6pm. It will be recorded 12. DUAL Carded Player contract Discussion. If and when a player is asked to play on a secondary team, that parents, coaches and player must all understand that the player will have a primary and a secondary team. This will only be possible when the player can be rostered using 2 different carding systems. A club contract needs to be created to lay out all expectations May: Scott and Onyi to develop. Both Coaches and Parents to Sign. June: Discussion 13. Meeting with Mayor Confirmed for 5/16 Mike and Tom attending. Meeting requested by Mayor to discuss Capital Improvements for Soccer. June: Discussion. CLOSED 14. NJYS and Blue Star Sports Meeting 700 pm Days Inn East Brunswick. June: Discussion. See . CLOSED IV. Evote Due 6/2 Please vote yes or no on budget. Please vote yes or no on should we collect $215 and hold funds for their tournaments. Please Vote by 130 pm Friday 6/2 Thanks. Mike Majorczak From previous approved budget $15 Field Improvement $5 General Fund $15 Equipment Fund $10 Capital Fund $3 online registration $0 porta johns $24 us club card $4 us club coach card - 2 coaches $76 total due club $0 for porta johns as all games are tournaments $0 training as they are high school team $0 ref fees as only tournament team Charge them $215 and leaves them $139 per player toward tournaments. Should we collect $215 or $94 If we only collect $94, the fees would still have to be turned over to Brian for the Tournaments that they collect from parents. Meeting Minutes June 8, PSC Board of Directors Meeting Page 8 of 10

9 Vote on Registration 8 Yes, 1 No, 1 Abstain, 2 No Response (counted as Abstaining) PASSED Vote on Collecting $215, 1 Yes, 8 No 1, Abstain, 2 No Response (counted as Abstaining) Did NOT Pass Registration of $76 Approved. Per the Team Fund Raising Guidelines all monies collected from Parents for the Tournaments must be deposited with the club and paid out by the Treasurer. CLOSED V. New Business: 1. 5/20/17 Incident at New Market Off the Record Discussion. Closed Session Only. 2. Travel Referee Recruiting Discussed lack of refs available at games. Clubs may NOT host Grade 8 ref classes. Clubs may promote existing classes 3. ICYSL Clubs Leaving. Scotch Plains Confirmed. Others. Discussed Report from our current teams on their experience in ICYSL 4. Coaching Licenses required by PSC Discussed and confirmed that the National E License is required for U11 and up. CLOSED VI. Reports of Officers This was done during the General Membership Meeting 1. President Mike Majorczak 2. Executive VP Tom Roberts 3. Tournament Director Mike Majorczak 4. Treasurer Brian Hinds 5. Registrar Yasmeen Ash 6. Travel VP Scott Marshall 7. ICYSL VP Keith Koenig 8. U8 Development Jeff Sundelof & Scott Marshall 9. Instructional VPs Jeff Sundelof & Joe Wojtowicz 10. Public Information Officer George Roussey 11. Director of Coaching Mark Lowdon of USA Soccer 12. Travel Head Coach Onyi Freeman 13. Instructional Head Coach (vacant) 14. Parliamentarian Kyle Schwartz 15. Webmaster Greg Stewart 16. Secretary Chuck Myers 17. Player Evaluation Committee (PEC) Report Jeff S, Chuck M, Ed F 18. By-Laws Committee Mike Majorczak IV. Concerns of Teams: Scott discussed a team coach who is not playing league games. Meeting Minutes June 8, PSC Board of Directors Meeting Page 9 of 10

10 V. Concerns of Members: Brian discussed a problem parent VI. Adjournment - November Motion to Adjourn by CM 2nd by MM, at 11:45 pm. Vote (yes, no, abstain). Meeting Adjourned. VII. Calendar See Goggle Calendar called Piscataway Soccer See the following for Current Fundraising Policy of the Club. Guidelines for Fundraising Activities for The Piscataway Soccer Club (Travel and Recreational Leagues) 1. All teams must request approval from the President / and or the Board of Directors to perform team Fund Raising Events. This includes Sponsorships and additional collections or funds from the parents above Registration fees. 2. Approval from the President / and or Board of Directors could be in the form of an . Approval From must be submitted. 3. The request must state the type of fundraising / Fund Collection to be performed e.g. Shake-A-Can, the location e.g. Shoprite, the date of event, the time of the event, or just additional fees applies to parents. 4. The request must also state if approval was obtained from the company to perform the event. 5. The team must identify a Team Coordinator who will be responsible for the Fund Raising Event. 6. The Team Coordinator must provide a summary of funds raised for the event, and the funds must be turned over to the Treasurer of The Piscataway Soccer Club. 7. The Funds raised at the event will be earmarked for the respective teams to be used for training, tournaments, etc. Funds not used within a financial year will remain with the team. No team will lose funds raised. 8. The Treasurer will dispense the funds for the team as requested from the Coach of the team. This applies to Sponsors and to any funds collected by teams from parents for tournaments and/or training. Basically applying this rule to all Team Funds Collected or Raised by any means other than Registration fees. In the event a team coordinator/ coach is found to be conducting fund raising, not reporting or falsifying funds, he/she shall be suspended from the club and all club events for the remainder of the season. Upon being removed from suspension he/she will remain on probation for an additional season. Adopted by the PSC Board of Directors Meeting Minutes June 8, PSC Board of Directors Meeting Page 10 of 10