Meeting Minutes Piscataway Soccer Club Board of Directors Meeting May 15, 2017 Kerwin s, Middlesex NJ

Transcription

1 Meeting Minutes Piscataway Soccer Club Board of Directors Meeting May 15, 2017 Kerwin s, Middlesex NJ I. Attendance Roll Call Quorum Achieved at 735 pm with 8 votes (6 votes required for Quorum of 12 current voting members) Members of the Piscataway Soccer Club Board of Directors (12 Voting members, with full board) Elected Officers (voting) Appointed Positions (Voting) Appointed Positions (Non-Voting) Other President Title Name Present Mike Majorczak # of Votes 1+ Tie Breaker Delegated to Late Arrival Exec Vice President Tom Roberts 1 Jeff S 825 Travel Vice President Scott Marshal 1 Travel Vice President Vacant 0 Instructional Vice Pres. Jeff Sundelof 1 Instructional Vice Pres. Joe Wojtowicz 1 Early Departure Registrar Yasmeen Ash Treasurer Brian Hinds 1 Excused Secretary Chuck Myers 1 Mike Excused Public Info Officer George Roussey 1 Director of Coaching Mark Lowdon, USA Soccer 1 Club Web Master Greg Stewart Travel Head Coach Onyi Freeman 1 Instructional Head Coach Vacant 0 ICYSL Vice President Keith Koenig 1 Parliamentarian Kyle Schwarz N/A Uniforms Onyi Freeman N/A Grievance Chair Greg Stewart N/A BOE Liaison Bldg. Usage Mike Majorczak N/A By-Laws Chair Mike Majorczak N/A Player Eval Committee Chair Ed Farmer, Jeff, Chuck N/A U8 Travel Boys Development Scott Marshall N/A U8 Travel Girls Development Jeff Sundelof N/A Tournament Director Mike Majorczak N/A Girls Soccer Committee Chair Mike Majorczak N/A Winter League Director Chuck Myers Picnic Coordinator Yasmeen Ash N/A N/A Mark Batulis N/A 830 N/A N/A From the PSC By-Laws3.3 VACANCIES IN OFFICE AND DELEGATION OF AUTHORITY, paragraph H. In the event any officer is unavailable for a meeting said Officer may delegate a temporary replacement or may have any other member of the Board of Directors give their respective report and/or perform the duties of said Office. Meeting Minutes May PSC Board of Directors Meeting Page 1 of 10

2 (Please note at BOD meetings, only voting board of directors are allowed to vote, though membership may partake in discussion prior to voting on a motion. A motion must be put forth by a Voting Board Member, and 2 nd by a voting Board Member in order for a vote to take place. The President only casts tie-breaking votes. See above for listing of voting Board Members. All Board Meetings are open to the Membership II. Review of Meeting Minutes of last meeting April 2017 Motion by JS, second by GR to correct and approve the previous Meeting Minutes was approved, by a vote Minutes approved as submitted and/or corrected. III. Unfinished Business from Last Meeting: 1. Field Vision Video system that auto records a game. New company with a product in beta. Basic marketing provided by Mark. Gregg to contact them for more information. October: Gregg will try to get a demo on Sunday 10/30. Camera can run for 3.5 hours on battery only. November: Tabled December: Celtic Beta Test Corrupted Hard Drive, did no record. January: Discussion. Tabled February: Discussion, Gregg spoke to Andy and will try to set up another test/demo. March: Tabled April: Will try to demo again on 4/23 May: Will Try asap Follow up Office moving to Calf. Closed. 2. PSC ICYSL web page we need one now that we have teams in this league October: Chuck needs to create an information page for the club website. Chuck will ask Keith to review prior to posting. Discussed ICYSL schedule. November: Tabled December: Motion by Yasmeen 2 nd by Tom Roberts to add an appointed board member (by the President) to the board of directors VP of ICYSL Teams. Vote 11-0, motion passed. It was agreed to offer the ICYSL teams a $200 rebate from the Fall Seasons which can be applied to the Winter 5v5 League. January: Chuck to create web page content February: Chuck provided Keith with a draft and will provide the draft to the rest of the Board. March: Chuck provided draft to Board April: No changes suggested, so Chuck to provide content to MM and GS (sent on 5/6). May: Tabled. 3. Spring Picnic Scheduled for Saturday 6/17, after Instructional s last game. Discussed possible attractions: Food, DJ, Dunk machine, Bubble Ball, Mr Softy, Corn Guy November: Corn Guy wants to come and sell Corn December: Tabled January: Tabled February: Discussed various aspects of required support (food, cooking, port-o-johns, dunking booth, etc.) Tom to order bathrooms, DJ in place, Mike to provide generator if needed. Mike & Tom to run the BBQ. Menu: hot dogs, hamburgers, water melon. March: Discussion of budget. Parking will be on your own. Consideration of using wrist bands. April: Muscle Maker Grill to be a sponsor. May: Invites to be sent out via Constant Contact. Yasmeen to tabulate results. Meeting Minutes May PSC Board of Directors Meeting Page 2 of 10

3 4. Coach / Manager Handbook Discussed need to UPDATE our Coach handbook. Existing handbook is on line under the title Coach Ethics. Discussed need to provide a mentor to every new coach Discussed need to meet with parents at tryouts Discussed need to meet with parents at new team practices December: Tabled January: Tabled February: Tabled March: Tabled April: Tabled May: Tabled until the Summer. 5. Adidas Uniform Jersey Snagging / Pulling Issue Long discussion ensued. Onyi agreed to speak to Ray more on this issue. January: Of team/player responses, ~60% of jerseys have snags. February: Discussion and Tabled March: Onyi will ask coaches to get a tally of damaged Jerseys. April: Deadline to give jersey info to Onyi is 4/30 May: Onyi advises of reporting teams, 81% of uniforms have snags. Will work with Chuck and Adidas to replace. 6. Club s (example: President@PiscatawaySoccer.com) forwarding. Gregg to look into setting this up. February: Discussion and Tabled March: Gregg working on it. April: Tabled May: Tabled 7. Girls Festival hold it on Friday 5/12. Ask Jen if she will manage this event again. March: Discussion April: Discussion. Jen is onboard to run the event. Yasmeen to order shirts. Mike needs flyer by Monday to get approved by BoE. May: Held May 12, extremely successful! 92 Girls Attended. 8. Piscataway Annual Street Fair Saturday 5/13 March: Discussion April: Yasmeen will staff the booth. May: Rescheduled to June PSC Partnership with Sky Blue Pro Women s Club discussion about extending the partnership another year. Silver partnership is $1000 for 70 tickets (to be used for players), plus a player experience on a Sky Blub home game. Gold partnership is $3000 for 225 tickets. Motion by OF, second by SM, PASSED by a vote of March: The home game that we will advertise as the PCS Club night will be Saturday, 8/19 April: Tabled May: 8/19 is a go. Advertise in July. PSC Banner Needed 3x8 for their field. Meeting Minutes May PSC Board of Directors Meeting Page 3 of 10

4 10. Tryouts Player Evaluation Committee, discussed status. Significant changes and dates: April: As a result of the 4/7 tryouts, we created 4 teams for Girls, Boys, 07 Boys, and 09 Boys. There are 350+ registrations for 4/22 tryouts. May: Jeff Discussed the Status of the Team Formation. report as of 6/1/17: 2011 COED Cosmos-Wendy Wiebalk-Proposed Coach-Festivals 14 players tried out 14 players selected 11 yes, 2 no, 1 no response (text sent) -1 player yet to pay 2010 COED Eintracht-Tom Roberts-Proposed Coach-Festivals 20 players tried out 14 players selected 14 yes Team formed-1 player yet to pay 6 players not selected, s sent 2009/2010 Girls Pride-Julie Fisher-Proposed Coach-7v7 MNJ Bottom Flight 12 players tried out 12 players selected 10 yes, 2 no response (texts sent) 11 Yes Team formed-1 player yet to pay 2009 Boys Dortmund-Glen Billand or Khaled Zayed Potential Coach-7v7 MNJ Bottom Flight (These Coaches were not listed in the May Report and Note Voted On. 11 players tried out 11players invited 8 yes, 1 no, 2 no response (texts sent) 9 yes 1 player being added (Just moved here from FL) Head Coach Glen Billand-Confirmed Team formed 2008 Girls Reign-Ahmir Manning-Proposed Coach-7v7 MNJ Lower Flight 13 players tried out 12 players selected 11 yes, 1 no response 1 player not selected 1 player not selected, sent Meeting Minutes May PSC Board of Directors Meeting Page 4 of 10

5 2008 Boys Chelsea-Onyi Freeman-Proposed Manager/Assistant-7v7 MNJ Upper Flight 29 players tried out 12 players selected 12 yes 2008 Boys Benefica-Moses Henriquez-Proposed Coach-7v7 MNJ Bottom Flight (These Coaches were not listed in the May Report and Note Voted On 29 players tried out 13 players selected 2 yes, 11 pending (sent today) 3 players not selected Head Coach Chuck Myers-Confirmed 12 Yes 3 players need to pay 1 player not selected, sent 2007 Girls Flash-Chuck Myers-Proposed Coach-9v9 MNJ Bottom Flight 16 players tried out 16 players selected 10 yes, 2 no, 4 no response Had parent meeting 5/8, follow up meeting 5/15 (concerned about coach and club) Team in limbo...waiting to hear from parent coach. If coach says no, team will be scrapped. If coach says yes, I will work to get him 16 players 2007 Boys Manchester United-Dennis Espinosa-Proposed Coach-9v9 MNJ Middle Flight 34 players tried out 16 players selected 16 yes 2007 Boys Ajax-Coach Needed-9v9-ICYSL 34 players tried out 16 players invited 2 yes, 14 pending (sent tonight) Need Coach 16 Yes 1 player needs to pay 2 players not selected, s sent Meeting Minutes May PSC Board of Directors Meeting Page 5 of 10

6 2005/2006 Girls Thorns-Joe Wojtowicz-Proposed Coach-11v11-ICYSL 22 players tried out 17 players selected 16 yes, 1 pending, 4 no 1 player not selected 17 players yes, 1 player yet to pay 2006 Boys Barcelona-Ed Farmer-Proposed Coach-9v9-MNJ Upper Flight 37 players tried out 16 players selected 14 yes, 2 pending (sent today) 1 player no response, moved to waitlist, will invite to B team 16 Yes 1 player yet to pay 2006 Boys Roma-Coach Needed (Possible instructional transfer)-9v9-icysl 37 players tried out 16 players pending invites 5 players not selected Awaiting Coach response, Chris Graziaso 16 yes, 1 player yet to pay 1 player not selected, sent 2005 Boys Real Madrid-Dave Dunham-Possible Coach-11v11-MNJ Bottom Flight 18 players selected 14 yes, 1 no, 2 no response (texts sent), 1 pending (sent tonight) 10 players not selected (Were invited to 04/05 Monaco) Need Coach, setting up meeting with candidate Vinny Visconti 17 Yes 2004 Boys Juventus-Marco Merizalde-Proposed Coach-11v11-MNJ Middle Flight 27 players tried out 17 players selected 12 yes, 1 no, 4 no response (will text tonight) 10 players not selected 15 Yes, possibly adding one more just evaluated Meeting Minutes May PSC Board of Directors Meeting Page 6 of 10

7 2004/2005 Boys???-Need Coach-11v11 Possible ICYSL Take leftover 2004 and /2005 Boys Monaco Coach Pablo Medina-Confirmed 14 yes, 3 no response 2003 Boys Wolverhampton-Keith Koenig-Proposed Coach-11v11 EDP Championship 36 players tried out 18 players selected 18 yes, 1 no (who now wants to be yes) 2003 Boys Porto-Pablo Medina-Proposed Coach-11v11-ICYSL Possible Spring only 2003 Boys AC Milan Coach Pablo Medina 14 yes, 4 no response Need to set up online registration price for Spring only 2003/2004 Girls Spirit ICYSL Coaches Mark Caputo and Tad Powell 16 Yes, 1 player yet to pay Vote to Approve Coaches listed in Report 1 st by GR 2 nd by JW Vote Coaches Highlighted in Yellow need to be approved at June Board Meeting. 11. Coach and Parent Expectations Piscataway Sportsmanship April: Tabled May: Tabled 12. Age Group Coordinators (Mark) Discussed need to have a set of Instructional age group coordinators that manage club communications to: Little Kickers, U6, U7, U8, U10 and U12 parents/teams. The volume of questions is too much for a single individual, even though most of the answers are provided via , or are posted on our web site. Need 6 parents to volunteer. Also need a description of job responsibilities that each coordinator would be expected to perform. May: To be added to Registration Options for Volunteer Positions. 13. Team Snap (Onyi) Discussion. All travel teams to be provided use starting Fall 2017 May: No Change Travel Only. Meeting Minutes May PSC Board of Directors Meeting Page 7 of 10

8 14. DUAL Carded Player contract Discussion. If and when a player is asked to play on a secondary team, that parents, coaches and player must all understand that the player will have a primary and a secondary team. This will only be possible when the player can be rostered using 2 different carding systems. A club contract needs to be created to lay out all expectations May: Scott and Onyi to develop. Both Coaches and Parents to Sign. IV. New Business: 1. Meeting with Mayor Confirmed for 5/16 Mike and Tom attending. Meeting requested by Mayor to discuss Capitol Improvements for Soccer. 2. Gladys Lopez Resigned from Club. 3. ICYSL Changes 7 v 7 U10 (10) players 9 v 9 U12 (16) players 11 v 11 U14 and up (18) Players 4. NJYS and Blue Star Sports Meeting 700 pm Days Inn East Brunswick. V. Reports of Officers 1. President Mike Majorczak 2. Executive VP Tom Roberts Not In Attendance 3. Tournament Director Mike Majorczak Fryers need to purchase replacements 2 by PSC, 1 by Booster Club, 1 by Pop Warner. Joe Any more word on Police Involvement. Joe advises they want us to hire Police Treasurer Brian Hinds Not In Attendance 5. Registrar Yasmeen Ash Left Early 6. Travel VP Scott Marshall 7. ICYSL VP Keith Koenig 8. U8 Development Jeff Sundelof & Scott Marshall 9. Instructional VPs Jeff Sundelof & Joe Wojtowicz Discussed issues with Parents this year. 10. Public Information Officer George Roussey Need info by end of May for next Newsletter 11. Director of Coaching Mark Lowdon of USA Soccer Will be watching Instructional Referees. 12. Travel Head Coach Onyi Freeman 13. Instructional Head Coach (vacant) Meeting Minutes May PSC Board of Directors Meeting Page 8 of 10

9 14. Parliamentarian Kyle Schwartz 15. Webmaster Greg Stewart Working on updates. 16. Secretary Chuck Myers Not In Attendance 17. Player Evaluation Committee (PEC) Report Jeff S, Chuck M, Ed F 18. By-Laws Committee Mike Majorczak No Changes Just the 2 added board positions. 2 nd Travel VP approved at March GMM. Historian to be approved at June GMM. IV. Concerns of Teams: None V. Concerns of Members: (from April) Discussed problem with a particular parent, who has not been following our code of conduct requirements. Parent has been asked to leave the club. Motion to ban this parent passed by a vote of MM to check / confirm with Kyle Confirmed Need to send letter to Kyle for approval prior to sending. VI. Adjournment - November Motion to Adjourn by JW, 2nd by JS, at 1000 pm. Vote (yes, no, abstain). Meeting Adjourned. VII. Calendar See Goggle Calendar called Piscataway Soccer Meeting Minutes May PSC Board of Directors Meeting Page 9 of 10

10 New Age Team Name Coach Assist Coach Team Mgr Format 2017 Spring League 2017 Spring Flight U7B/G PSC 11? Wendy Wiebalk 5v5 EDP Futures --- Festival U8B/G PSC 10 Eintracht Tom Roberts Steve Franchi Carla Franchi 5v5 EDP Futures Festival Festival U9B PSC 09 Bayern Munich Joe W Mark Batulis 7v7 EDP Futures Festival Yes U9B PSC 09?? 7v7 EDP Futures Festival U10B PSC 08 Chelsea USA-Eliet Onyi Freeman Onyi Freeman 7v7 Mid-NJ A 2 of 11 Yes U10B PSC 08 Sevilla 7v7 Mid-NJ B 11 of 11 U11B PSC 07 Arsenal Scott Davis Graham Davis 9v9 EDP Championship Championship Yes U11B PSC 07 Man-United Dennis Espinoso Carlos Blaumann 9v9 Mid-NJ B 7 of 13 U11B PSC 07 Villarreal Kalitraj Sood Tanya Reginal 9v9 C-InterCounty 1 of 3 U12B PSC 06 Barcelona Ed Farmer 9v9 Mid-NJ A 4 of 12 U12B PSC 06 Roma? 9v9 Mid-NJ B 10 of 12 U13B PSC 05?? 11v11 Mid-NJ A --- U13B PSC 05 Real Madrid? 11v11 Mid-NJ B 12 of 12 U14B PSC 04 Hot Spurs Scott Marshall Anthony Jones Yasmeen Ash 11v11 EDP Championship Championship Yes U14B PSC 04 Juventus Marco Merizalde Rehan Ahmed 11v11 Mid-NJ B 9 of 9 U15B PSC 03 Wolverhampton Keith Koenig 11v11 EDP Championship Championship Yes U15B PSC 03 AC Milan Matt Raitano Suhas Sheth 11v11 Mid-NJ B 4 of 7 U15B PSC 03 Porto Pablo Medina Suresh Swarupa Crystal Hayes 11v11 C-InterCounty 3 of 4 U16B PSC 02 Liverpool (spring) Rudy Nwana (SPRING TEAM) 11v11 EDP Championship Championship U17B PSC 01 Lazio (spring) Angel Abreu (SPRING TEAM) 11v11 EDP Championship Championship U18B Pythons (spring) Marco Merizalde (SPRING TEAM) 11v11 Mid-NJ U19B04 U9G PSC 09 Pride Julie Fisher? 7v7 EDP Futures --- Festival U10G PSC 08 Reign Ahmir Manning Sarah Imbriglio 7v7 Mid-NJ A 5 of 5 U11G PSC 07 Flash Chuck Myers? Brendaliz Gonzalez 9v9 Mid-NJ A Festival Bottom U13G PSC 05 Sky Blue Joe Wojtowicz 11v11 InterCounty 8 of 8 U14G PSC 04 Premier Lightning USA-Yessica Ed Farmer Marc Caputo 11v11 EDP Championship Championship Yes U15G PSC 03 Spirit USA Tad Powell Mark Caputo 11v11 InterCounty 3 of 3 Yes U16G PSC 02 Dash USA-Yessica Don Merriman Alain Fredrique 11v11 Mid-NJ A 3 of 3 Yes The Above was provided at the May Meeting, See updated 6/1/17 Report within Minutes. Fall Flight 2nd Paid Training Session Meeting Minutes May PSC Board of Directors Meeting Page 10 of 10