Winter Meeting - May 10, Call in Number: Board Members. Paul Bardell Pres X John Graves Exec VP X

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1 Winter Meeting - May 10, 2017 Time: 7:30pm Call in Number: Date: 10-May-2017 Conference ID: Board Members Paul Bardell Pres X John Graves Exec VP X Matt Kiernan VP x Kathryn Kehoe Sec X Mary Pat Fralick Treas Open Tier II Don Gould Tier I X Pete Rothman Commissioner X Kristin Steel Player Dev Danielle Buggy Ref in Chief Club Represented Brewster Lady Bulldogs Ice Dogs X Mighty Moose X NY Islanders X Brick Hockey Club X Jersey Shore Wildcats X Montclair Blues X Princeton TigerLilies X Central Park Lady Hawks Chester County Cougars JR Flyers x Nassau X Quakers Lady Patriots X NJ Bandits X York Lady Devils X Delco Phantoms Lehigh Valley Phantoms Youth X NJ Colonials X Westchester Wild Hershey Jr Bears LI Lady Islander NJ Titans X Tony Montagna 1

2 Winter Meeting - May 10, 2017 Agenda Items: AAHA District Vote Results Proposal Number: 2017 AM-01 Rules - One Team Rule passed in January at Mid Winter Meeting Proposal Number: 2017 AM - 02 Rules - Tryout Dates 2018 Proposal Number: 2017 AM-03 Rules - - ADM Compliance (Advancement and Waiver) Only 2 8 year olds can play up to 10U per CLUB. Waiver required to be approved by ADM Coordinator (Rule in becomes effective for season) Proposal Number: 2017 AM - 04 Rules -- Tier I Designations Policy Appeals must be within 7 days of notification Proposal Number: 2017 AM - 05 Rules - - Tier I & Tier II Designations Proposal Number 2017 AM -06 Rules - Housekeeping Conform to USA Hockey Policy on player counts Pass Pass Pass Pass Tabled Passe d VP Girls and Women s - Pete Rothman Specific language for each Proposal ByLaw and/or Rule change is attached at the end of the meeting minutes. 2

3 Winter Meeting - May 10, 2017 Dates: July 15, 2017 July 1 thru Sept 1 September 8, 2017 September 8, 2017 September 15, 2017 September 27, 2017 February 24-25, 2018 March 10-11, 2018 March 17-19, 2018 Preliminary Rosters Submission Date MAWHA Scheduling MAWHA Schedule Loaded to Website MAWHA Rosters loaded to website along with USA Hockey official rosters MAWHA Membership Fees Due Date Beginning of MAWHA Regular Season MAWHA Playoffs Challenger Series Weekend Districts MAWHA Showcase - Kathryn Kehoe / Matt Kiernan Tier I 19U, 16U, 14U Tier II? MAWHA Sponsored Showcase was discussed and Kathryn and Matt to provide more details of the specifics by June 1st for membership consideration. At this point they have found 2 sites Providence has available ice Jan 12-14, 2018 (MLK weekend) and Syracuse National are providing some assistance in NY area between Syracuse & Colegate Jan 26-28, Alexis Moed has contacts in the Boston area to see if Boston would be a feasable locations for the MLK weekend s event since Boston would have more colleges local to the event. Possible Boston locations - BU, Babson, Northeastern all have college ice that may be available for the showcase event. Kathryn and Matt will have more details published by June 1st to the MAWHA Membership once the Showcase s have been firmed up. 3

4 Winter Meeting - May 10, U Jamboree Host Site(s) Date(s) Host Organization(s) JR Flyers - Can host a 8U Jamboree over the Christmas break (Dec27-31) Ice Vault - Can host a event towards the end of October to early November 2017 (10/28 or 11/4) Hatfield - Also has the ability to host an event Central Park - Hosts an event every year on MLK weekend Quick Change Goalie Gear 4 sets on order for League use We will bring to the Jamboree 4

5 Winter Meeting - May 10, 2017 Declarations 5

6 Winter Meeting - May 10, 2017 New Business Proposed MAWHA Rule Change At the 12u level and below (i.e., teams not eligible for Districts or Nationals), for organizations that have a House/Developmental (A) team and a Tier 2 Division (AA) team, the organization must lock eight (8) players on the AA roster. The organization may otherwise allow all other rostered players to play in games at either the AA or A levels. Intent of this rule The intent of this rule is to promote the growth of girls hockey at the youngest levels. It gives clubs flexibility so, when they have kids, they will be able to form 2 teams, which will allow the more skilled girls to play at the AA level and the more development girls to play at the A level, while giving them the opportunity to participate in some AA games. This proposal was tabled to allow members time to review the proposal. The Membership will vote before the end of June 2017 for considerations to be adopted into the MAWHA Rules & Regulations Old Business Donna G. - Was awarded AAHA Hall of Fame and MAWHA awarded her Broadway Tickets Rule for National Bound 12U not on 14U NBT Beginning in the season, no player 12 years of age or younger (as defined in the age classification chart for the current season) is eligible to play on a team intending or declared to compete in the District or National Championships or playoffs leading thereto. A player 13 years of age or older may play on a youth or girls team in an older classification at a District or National Championship Tournament only if the applicable Affiliate s rules or decisions, and the applicable local program s rules or decisions, permit that player to do so. A player residing in one Affiliate may not play on a team in an older classification in a different Affiliate unless both the Affiliate where the player resides and the Affiliate where the player desires to play have granted permission to play in an older classification. In the event a youth or girls player has been denied the permission to play in an older classification in the Youth or Girls District or National Championships on a team in an Affiliate other than the Affiliate where the player resides, the player may appeal such denial to the National Championship Appeal Committee. 2 - Posting Roster 6

7 Winter Meeting - May 10, 2017 MAWHA Membership are encouraged not to post Team Rosters until they have signed commitments for each player on the posted roster. Meeting Adjourn: 8:39pm 7

8 NEW RULE/BYLAW PROPOSALS Page 41

9 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM UNANIMOUSLY APPROVED - WINTER MEETING 2017 PROPOSAL NUMBER: 2017 AM 01 (To be determined) TITLE OF PROPOSAL: MAIN HEADING: One Team RULE / REGULATION (Heading): Article II - Players BY-LAW (Heading): Section: A. Player Rostering and B. Player Eligibility Reference (sub-section): Paragraph / Page no(s): Page 10 CURRENT WORDING: (please paste current language) A. PLAYER ROSTERING (3) Dual Rostering Players may only appear on one USA Hockey roster of teams eligible to participate toward USA Hockey National Tournaments, except Junior, as allowed by USA Hockey Affiliated Player Rule, where a name may appear only on one roster. High School rosters and girls playing on boy s teams are not affected by this rule. B. PLAYER ELIGIBILITY (1) Team Commitments. During the season, the player agrees to play ice hockey exclusively with the exception that the player may participate in playing hockey for his scholastic, Non-tournament teams, independent travel teams, recognized house league, any affiliate sponsored teams, and girls playing on boy s teams in another organization. SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions -strikethrough) A. PLAYER ROSTERING ADD (3) a. Girls Rostering: Female players may only be rostered on one of the following; USAH Tier I (either National Bound or Non-National bound) or USAH Tier II National Bound roster from August 1st through the end of USA Hockey Nationals each season. Exceptions are that the player may also be rostered on an AAHA recognized scholastic team, a team in an AAHA recognized house league, a youth Tier I or Tier II travel team or any AAHA affiliate sponsored teams. B. PLAYER ELIGIBILITY (1) Team Commitments: A. Boys: Youth: During the season, the player agrees to play ice hockey exclusively for the club, with the exception; that the player may participate in playing hockey for his scholastic, Non-tournament teams, independent travel teams, recognized house league, any affiliate sponsored teams, and girls playing on boy s teams in another organization. Page 42 Page 7

10 B. Girls: From August 1 through the end of USA Hockey Nationals, 12U, 14U, 16U and 19U Female players must play ice hockey exclusively for only one designated Tier I, Tier II or non tournament team, with the exceptions that the player may also participate in playing hockey for an AAHA recognized scholastic, in an AAHA recognized house league, or any AAHA affiliate sponsored team. Girls may also be rostered on both youth and Girl's girls Tier I or Tier II travel teams. (Limit 1 youth club and 1 Girl's club) INTENTION OF PROPOSAL: To eliminate the conflicts of girls rostering on two teams that may compete against each other at tournaments and take away the ability of a team to participate when players are split between two teams. Submitter: AUTHOR: AFFILIATION: ADDRESS: Peter H. Rothman Previously submitted by Don Gould revised by Peter H. Rothman AAHA VP of Girls and Women s Hockey 14 Jasmine Ct. CITY: Malvern STATE: PA ZIP: WORK PHONE: HOME PHONE: FAX: pete@rbcpa.net Date submitted/sent to AAHA: 12/14/2016 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA PRESIDENT Options for submission are: * Fax to: Attn: Glenn Hefferan * to: ghefferan.aaha@icloud.com Use one form per proposal. Please reproduce this form as needed. You will receive confirmation from Glenn Hefferan. The deadline for receipt of submission will be strictly enforced. FOR AAHA USE ONLY Date Received: Late Submission: yes no Page 43 Page 8

11 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM PROPOSAL NUMBER: 2017 AM 02 RULES TITLE OF PROPOSAL: MAIN HEADING: TRYOUTS RULE / REGULATION (Heading): BY-LAW (Heading): Section: Tryout Dates Reference (sub-section): Paragraph / Page no(s): CURRENT WORDING: (2) Tryout Dates. Tryout dates amended as follows for Tier I and Tier II for the season are: 18U, 16U, 15P, 14U Tier I April 12, 2017 after 4:00 PM 12U, 10U Tier I March 27, 2017 after 4:00 PM 18U, 16U, 14U Tier II April 17, 2017 after 4:00 PM 12U, 10U Tier II April 3, 2017 after 4:00 PM All 8U April 3, 2017 after 4:00 PM Girls, Tier I and Tier II all levels April 12, 2017 after 4:00 PM 12U, 10U Independent Club/Teams April 10, 2017 after 4:00 PM 18U, 16U, 14U Independent Clubs/Teams and all age levels for Spring/Summer Teams April 24, 2017 after 4:00 PM Tier I tryouts must be concluded for the above by August 1, 2017 Tier II and all other tryouts must be concluded for the above by October 31, 2017 REVISIONS APPROVED AT WINTER MEETING AND PUBLISHED BY MEMORANDUM ON FEBRUARY 1, U, 10U Tier I Youth and Girls March 27, 2017 after 4:00 PM 12U, 10U Tier II Youth and Girls April 3, 2017 after 4:00 PM 8U All Levels Youth and Girls April 3, 2017 after 4:00 PM 12U, 10U independent clubs/teams - Youth and Girls April 10, 2017 after 4:00 PM 18U, 16U, 15P, 14U Tier I Youth April 12, 2017 after 4:00 PM 19U, 16U, 14U Tier I and Tier II Girls April 12, 2017 after 4:00 PM 18U, 16U, 14U Tier II Youth April 17, 2017 after 4:00 PM 19U, 18U, 16U, 14U independent clubs/teams - Youth and Girls April 24, 2017 after 4:00 PM All age levels Spring and Summer teams Youth and Girls April 24, 2017 after 4:00 PM Tier I tryouts must be concluded by August 1, 2017 Tier II and all other tryouts must be concluded by October 31, SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions-strikethrough) DELETE ALL AND REPLACE WITH: (2) Tryout Dates. Tryout dates for Tier I and Tier II and Independent for the season are as follows (all start after 4:00 pm on the date listed): 12U, 10U Tier I Youth and Girls March 21, U, 10U Tier II Youth and Girls March 26, U All Levels Youth and Girls March 26, U, 10U Independent teams Youth and Girls April 2, U, 16U, 15P, 14U Tier I Youth April 11, U, 16U, 14U Tier I and Tier II Girls April 11, 2018 Page 44

12 19U, 18U, 16U, 14U - Independent clubs/teams Youth and Girls April 23, 2018 All age levels Spring and Summer Teams Youth and Girls April 23, 2018 Tier I tryouts must be concluded by August 1, 2018 Tier II and all other tryouts must be concluded by October 31, 2018 INTENTION OF PROPOSAL: Align Tryout Dates best suited for AAHA Member Clubs Submitter: AUTHOR: Glenn Hefferan AFFILIATION: AAHA President ADDRESS: CITY: STATE: ZIP: WORK PHONE: FAX: HOME PHONE: Date submitted/sent to AAHA: 4/1/2017 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA SECRETARY on or before APRIL 1, Options for submission are: * to: aahaadmcoordinator@gmail.com Use one form per proposal. Please reproduce this form as needed. You will receive confirmation from Maureen Thompson-Siegel. The deadline for receipt of submission will be strictly enforced. Date Received: Late Submission: yes FOR AAHA USE ONLY no Page 45

13 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM PROPOSAL NUMBER: 2017 AM 03 RULES TITLE OF PROPOSAL: MAIN HEADING: F. ADM COMPLIANCE RULE / REGULATION (Heading): Advancement and Waiver BY-LAW (Heading): Section: 2 Reference (sub-section): Paragraph / Page no(s): CURRENT WORDING: 2) Advancement and Waiver: Effective with the season, a player who is 8 years old or under, shall not be permitted to play up at the 10U level under any circumstances. In House programs as defined herein are exempt from this regulation. SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions-strikethrough) 2) Advancement and Waiver: Effective with the season, a player who is 8 years old or under, shall not be permitted to play up at the 10U level under any circumstances. In House programs as defined herein are exempt from this regulation. ADD: Effective the season, each organization shall have the authority to issue up to two (2) waivers for 8 year olds only, to play up to 10U for both girls and youth classifications. This means two (2) waivers in total for the entire organization regardless of tier or classification. This waiver cannot be combined with other waiver requests. The 8-year-old player must have 2 years documented travel hockey experience, and must have been rostered/claimed by your organization on a USA Hockey roster the previous season. For avoidance of doubt, new 8 year old players moving to your organization are ineligible. The Under-Age Player Roster Waiver Form (sample attached) must be completed and submitted to the ADM Coordinator before 10U tryouts commence. The ADM Coordinator will review and sanction the request. Only the organization s hockey director may submit a waiver request which must be signed by both the hockey director and organization president. Submission of the request will attest that the player(s) is significantly proficient to participate in 10U hockey. Waiver forms not submitted by the due date, and subsequently reviewed and sanctioned by the ADM Coordinator will result in the player(s) not being approved to be included on a 10U roster. The ADM Coordinator, on behalf of the ADM Committee is authorized and compelled to periodically audit organization issued and ADM sanctioned waivers, and may assign an experienced hockey coach to review an organization s selection of player(s) receiving waivers. Page 46

14 Abuse of this waiver policy will result in the loss of an organization s ability to participate in this waiver process for a minimum of one season, as determined by the ADM Coordinator. The ADM Coordinator, on behalf of the ADM Committee has the authority to deny an Organization s issuance of a waiver, in cases where the ADM Committee believes the Club misused the waiver process. Under no circumstance will more than two (2) Under Age Waiver requests be sanctioned in a single season for an organization. All organizations that do not submit waiver forms for sanctioning in a specific season (in other words, play all players age-appropriate) may be eligible for additional AAHA sponsored opportunities. INTENTION OF PROPOSAL: To place the authority and responsibility with Hockey Directors for hardship circumstances or experiential reasons. Submitter: AUTHOR: Glenn Hefferan and Maureen Thompson-Siegel AFFILIATION: AAHA President and ADM Coordinator ADDRESS: CITY: STATE: ZIP: WORK PHONE: FAX: HOME PHONE: Date submitted/sent to AAHA: 4/1/2017 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA SECRETARY on or before APRIL 1, Options for submission are: * to: aahaadmcoordinator@gmail.com Use one form per proposal. Please reproduce this form as needed. You will receive confirmation from Maureen Thompson-Siegel. The deadline for receipt of submission will be strictly enforced. Date Received: Late Submission: yes FOR AAHA USE ONLY no Page 47

15 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM PROPOSAL NUMBER: 2017 AM 04 RULES TITLE OF PROPOSAL: MAIN HEADING: C.ADMINISTRATIVE APPEALS OF DENIAL OF TIER I OR TIER II DESIGNATION RULE / REGULATION (Heading): TIER I DESIGNATION POLICY BY-LAW (Heading): Section: Reference (sub-section): Paragraph / Page no(s): CURRENT WORDING: b. Notice of Appeal. Any team denied its requested Tier designation may appeal the President s decision by sending written notice of appeal to the President and to the Vice President of Protests, Suspensions and Appeals within fourteen (14) days of its receipt of notice of denial. Notice may be sent by any means reasonably calculated to achieve receipt of notice of the appeal, including, but not limited to: electronic mail, provided the recipient acknowledges receipt of the notice. SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions-strikethrough) b. Notice of Appeal. Any team denied its requested Tier designation may appeal the President s decision by sending written notice of appeal to the President and to the Vice President of Protests, Suspensions and Appeals within fourteen (14) days seven (7) days of its receipt of notice of denial. Notice may be sent by any means reasonably calculated to achieve receipt of notice of the appeal, including, but not limited to: electronic mail, provided the recipient acknowledges receipt of the notice. INTENTION OF PROPOSAL: To expedite the Appeal process. Submitter: AUTHOR: Glenn Hefferan AFFILIATION: AAHA President ADDRESS: CITY: STATE: ZIP: WORK PHONE: FAX: HOME PHONE: Date submitted/sent to AAHA: 4/1/2017 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA SECRETARY on or before APRIL 1, Options for submission are: * to: aahaadmcoordinator@gmail.com Page 48

16 Use one form per proposal. Please reproduce this form as needed. You will receive confirmation from Maureen Thompson-Siegel. The deadline for receipt of submission will be strictly enforced. Date Received: Late Submission: yes FOR AAHA USE ONLY no Page 49

17 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM PROPOSAL NUMBER: 2017 AM 05 - RULES TITLE OF PROPOSAL: MAIN HEADING: B. TIER I & TIER II DESIGNATIONS - REQUIREMENTS RULE / REGULATION (Heading): TIER I DESIGNATION POLICY BY-LAW (Heading): Section: 2) Tier I AAA Designation Policy Reference (sub-section): Paragraph / Page no(s): CURRENT WORDING: (please paste current language) SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions-strikethrough) a. The Affiliate recognizes that Tier I youth hockey organizations will organize 10U and 12U classifications as Tier I and or AAA, with Major and Minor age configuration as part of their organization structure. Organizations seeking to designate 10U and 12U Tier I AAA teams shall require approval of the Affiliate President through the Tiering Process as described above. INTENTION OF PROPOSAL: Clarifies already existing conditions at the 10U and 12U levels. Submitter: AUTHOR: Glenn Hefferan AFFILIATION: AAHA President ADDRESS: CITY: STATE: ZIP: WORK PHONE: FAX: HOME PHONE: Date submitted/sent to AAHA: 4/1/2017 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA SECRETARY on or before APRIL 1, Options for submission are: * to: aahaadmcoordinator@gmail.com Use one form per proposal. Please reproduce this form as needed. Page 50

18 You will receive confirmation from Maureen Thompson-Siegel. The deadline for receipt of submission will be strictly enforced. Date Received: Late Submission: yes FOR AAHA USE ONLY no Page 51

19 ATLANTIC AMATEUR HOCKEY ASSOCIATION, INC ANNUAL MEETING: BOARD OF DIRECTORS MEETING LEGISLATIVE PROPOSAL SUBMISSION FORM PROPOSAL NUMBER: HOUSEKEEPING 2017 AM 06 RULES HOUSEKEEPING TITLE OF PROPOSAL: MAIN HEADING: B (4) Criteria for Determining Tier I AAA Designations RULE / REGULATION (Heading): TIER I DESIGNATION POLICY BY-LAW (Heading): Section: Reference (sub-section): A i & B I Paragraph / Page no(s): CURRENT WORDING: (please paste current language) SPECIFIC WORDING OF PROPOSAL: (New wording shall be in -bold, and Deletions-strikethrough) Delete current player counts, add new counts based upon the membership report, when available. INTENTION OF PROPOSAL: Housekeeping Conforms to USAH Policy on player counts. Submitter: AUTHOR: Glenn Hefferan AFFILIATION: AAHA President ADDRESS: CITY: STATE: ZIP: WORK PHONE: FAX: HOME PHONE: Date submitted/sent to AAHA: 4/1/2017 INSTRUCTIONS Please TYPE all request information. (Please use another sheet if the current or proposed language does not fit in the space provided on the form) When typing the Specific Wording of Proposal, bold new wording and strike through deletions. Receipt of submission to the AAHA SECRETARY on or before APRIL 1, Options for submission are: * to: aahaadmcoordinator@gmail.com Use one form per proposal. Please reproduce this form as needed. You will receive confirmation from Maureen Thompson-Siegel. The deadline for receipt of submission will be strictly enforced. Page 52

20 Date Received: Late Submission: yes FOR AAHA USE ONLY no Page 53