New York State Association of Independent Schools Athletic Association. NYSAISAA Member School Athletic Directors, and Girls Field Hockey Coaches

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1 NYSAISAA New York State Association of Independent Schools Athletic Association TO: FROM: NYSAISAA Member School Athletic Directors, and Girls Field Hockey Coaches Bob Annunziata, Post Season Coordinator, NYSAISAA Athletic Directors Committee RE: Seventh Annual NYSAISAA Girls Field Hockey Tournament Enclosed please find material pertinent to the Seventh Annual NYSAISAA Girls Field Hockey Tournament, scheduled for November 5, 6, and 8, Note: If a playin game is needed - Wednesday, November 4th will be used. All games impacted by weather will be scheduled on the day immediately following the rain out. Details relating to the tournament format and selection procedure can be found here in the Policies and Information Packet. I urge your attention to this notice, especially in regard to the October 15, 2009 deadline for submitting the Declaration Form and mail the entry fee. The format provides for one tournament bracket, which will crown the overall NYSAISAA Tournament Champion. Please do not hesitate to call me or the Girls Tournament Coordinator, if you have any questions concerning this year's NYSAISAA Girls Field Hockey Tournament. Participation in NYSAISAA or Federation Post Season play is a privilege. Certain criteria must be met in advance of tournament play. All issues related to deadlines, declarations, and fees will affect admission and selection. Failure to meet any criteria may disqualify schools from inclusion in post-season participation. The AEC oversees all eligibility decisions and appeals. (Dec./07).

2 SEVENTH ANNUAL NYSAISAA GIRLS FIELD HOCKEY TOURNAMENT Tournament Policies and Information Packet Thursday, Friday, and Sunday November 5, 6, and 8, 2009 (Play-in date if needed: Wednesday, November 4th) All games impacted by weather will be scheduled on the day immediately following the rainout. Tournament and Selection Committee Bob Annunziata, Post Season Coordinator Horace Mann School Riverdale, New York (718) (Office) Diane Toth, Sport Coordinator Fieldston School (718) , Ext (718) (Fax) League Representatives Tournament and Administration and Management: The NYSAISAA Girls Field Hockey Championship Tournament is under the supervision of the Tournament and Selection Committee, subject to requirements, standards and conditions as may be prescribed by the NYSAISAA Athletic Executive Committee, (AEC). The 2009 NYSAISAA Girls Field Hockey Tournament and Selection Committee members are listed above. Declaration of Intent to Participate: Each interested member school must declare whether or not it desires to enter the Tournament. A declaration is a binding commitment to compete. Deadline Date for Declaration of Intent and Entry Fee: NYSAISAA member schools who desire to participate in the 2009 NYSAISAA Field Hockey Tournament must: Send by fax, the enclosed Declaration of Intent Form no later than Thursday, October 15, 2009, to Bob Annunziata, Athletic Director, Horace Mann School, (718) Mail the enclosed Entry Fee Invoice no later than Thursday, October 15, 2009, to Bob Annunziata, c/o Horace Mann School, 231 West 246 th Street, Bronx, NY

3 Deadline Date for Team Roster Form and Score Reporting Form Submit Electronically from the NYSAIS Website no later than Wednesday, October 28, 2009 the Team Roster Form and Score Reporting Form with game results through Tuesday, October 27, Tournament Format: One eight-team bracket will crown an overall NYSAISAA Tournament Champion. The bracket draw will be taken from eight-at-large bids. In the case where the champion of a NYSAISAA recognized school league is not selected as an at-large bid, an out-bracket will be created and a play-in opportunity will be provided. If a league champion has not been declared at the time of the seeding meeting, the play-in opportunity will be voided. The eight selected teams will be seeded #1 - #8, with #1 playing #8, #2 playing #7, #3 playing #6 and #4 playing #5 in the first round with the higher seeded team hosting through the semi-finals. In the case of one play-in game, #8 will play #9. In the case of two play-in games, #8 will play #9, and #7 will play #10. NOTE: The selection committee is sensitive to travel hardships and will make every effort to have western NY schools play each other in the first round without losing the integrity of the seeding process. Additional scheduling accommodations may be made in later rounds. In the case where only one upstate school is selected, that school will be required to travel regardless of seed. Any Game that is rained out during the 1 st or 2 nd round will be re-scheduled to the following day. The championship game will remain as scheduled unless rainouts force earlier games to be played into Sunday. In this case, the championship game will be rescheduled on the next calendar weekday (exclusive of holidays). Tournament Sites: The Selection Committee shall have sole discretion as to the selection of the site(s) for its tournament games. Games will start no later than 2:45 p.m. Play-in (if necessary), 1st round sites and semi-finals will be awarded to high seed upon approval of sites at seeding meeting. Monday s Tournament Championship site will be played at Manhattanville College (TURF), at 11:00 a.m. with a 10:00 a.m. warm-up.

4 Determination of Participants: At-Large teams will be selected and seeded on the basis of the following criteria: Overall record, head-to-head competition and strength of schedule. The Selection Committee will announce their tournament teams no later than 3:00 p.m., Friday, October 30, Play begins, Thursday, November 5, (Play-in, if necessary will be played on Wednesday, November 4, 2009). Fees: Each school will be responsible for a tournament fee of $ Checks should be made payable to NYSAISAA, and will be returned in full to those schools not selected to the tournament. All NYSAISAA Championships must be conducted at no expense to the NYSAISAA. Therefore, it is understood that the NYSAISAA is not responsible for any financial loss realized by the tournament. Each one of the schools participating will be responsible for covering any loss in equal amounts. If there is a net profit, the NYSAISAA shall be granted the difference to help offset administrative expense. The ADC shall be responsible for the accounting of expenses for all NYSAISAA team championships. The ADC will make available an accounting report to each participating school at the annual conference. Awards: The NYSAISAA Championship State Plaque will be presented to the overall tournament team champion with 18 individual awards presented to each Champion. A runner-up plaque will be presented to the second place finisher with 18 individual awards presented to each runner-up. Game Officials: The Sport Coordinator will secure officials. Two officials will be used in 1 st & 2 nd rounds. Three officials will be used in championship game. Game Supervision: All schools participating at a NYSAISAA post-season contest must provide a non-coaching school employee for supervision during the game.

5 Uniform Color Notification: socks. Higher seeded team will wear home white or light jerseys and white or light Rules: Federation rules will govern play. Game Clock: Official time will be kept on field. Game Balls: High seed will supply game balls. Medical Coverage: Higher seeded teams will provide trainers in all rounds other than championship for all NYSAISAA championships. A Certified Athletic Trainer shall be assigned to the Championship game by the Sport Coordinator. ELIGIBILITY: Schools must be in full compliance with NYSAISAA Regulations and Sports Standards. A school using an ineligible player is not eligible for championship participation. Only a full member of NYSAIS is eligible for championship participation. Athletes not listed on the official roster at the seeding meeting are ineligible to participate in post-season tournaments. NOTE: Failure to follow through on a declaration to compete may jeopardize future consideration for post-season play.

6 2009 NYSAISAA GIRLS FIELD HOCKEY TOURNAMENT Declaration of Intent Form NOTE: Please consider and then discuss all ramifications of participation (i.e. lengthening of season, additional practices, space availability, injuries, cost etc.) prior to your decision to initial the following: (initials) Please consider us for the Seventh Annual NYSAISAA Field Hockey Tournament. Our 1 st round and 2 nd round facility will be Turf / Grass & (circle one) Turf / Grass. (circle one) School Name School Fax # League Declaration (required) Athletic Director s Phone # Athletic Director s Cell # Head of School, Signature * Athletic Director, Signature * & ** Athletic Director s Home Phone * A declaration is a binding commitment to compete. ** It is understood that all electronic submissions on behalf of my school in regard to post season play, is done so with my full knowledge, review and permission. This form must be faxed to Bob no later than October 15, ELIGIBILITY: Schools must be in full compliance with NYSAISAA Regulations and Sports Standards. A school using an ineligible player is not eligible for championship participation. Only a full member of NYSAIS is eligible for championship participation. Athletes not listed on the official roster at the seeding meeting are ineligible to participate in post-season tournaments. NOTE: Failure to follow through on a declaration to compete may jeopardize future consideration for post-season play. Participation in NYSAISAA or Federation Post Season play is a privilege. Certain criteria must be met in advance of tournament play. All issues related to deadlines, declarations, and fees will affect admission and selection. Failure to meet any criteria may disqualify schools from inclusion in post-season participation. The AEC oversees all eligibility decisions and appeals. (Dec./07).

7 NYSAISAA Field Hockey Entry/Invoice Yes, please accept my $ entry fee as a commitment to participate, if selected, in the 2009 Field Hockey Tournament. Please be reminded that the timely submission of the entry fee is viewed as a high priority and a significant aspect of the declaration process. NOTE: If you are entering NYSAISAA Tournaments other than Field Hockey, please use separate checks for each. School Name_ Athletic Director Please make checks payable to: Remit with copy of this invoice to: NYSAISAA Bob Annunziata c/o Horace Mann School 231 West 246 th Street Bronx, New York 10471