The Record Book. General Record Book Information

Transcription

1 -- EXAMPLE ONLY -- ADDRESS: 8334 Fannin Street CITY: Houston COUNTY: Harris GRADE: 11th AGE ON 8/31/2017: 16 Is Participant a Rookie exhibitor? No (Yes or No) The Record Book Good record keeping is essential in every facet of the beef production industry. The purpose of this record book is to expose contestants to the record keeping aspect of a cattle feeding operation. Close attention should be given to each section of the record book especially to the accuracy of all mathematical calculations. To maintain the integrity of the Junior Commercial Steer Feeding and Management Show, please use true and accurate information when preparing your record book. General Record Book Information Contestants will be required to complete a separate Closeout Worksheet after receiving their cattle's sale weight at the Show. Record Books must be turned in by 9:00 a.m. on the check-in date to make the official Record Book audit where points are awarded. Prior to the Show, questions regarding Record Books may be directed to JCSRecordBooks@gmail.com no later than the deadline as stated in the Official Rules. The Record Book shall be signed below by the same individuals signing the "Affidavit of Certification", evidencing their acknowledgement that the Record Book accurately reflects the actual results of the feed program in accordance with the guidelines specifically stated within these instructions and the Official Rules related to the Junior Commercial Steer Feeding and Management Contest. Every effort humanly possible will be made to audit and grade all record books consistently based on compliance with the instructions and examples herein provided. Any discussions regarding audit corrections or record book scores shall be conducted between the Vice-Chairman of Record Books of the Junior Commercial Steer Feeding and Management Contest Committee or his/her appointee and the individual exhibitor. (See Rule 20. of the Special Rules for Junior Commercial Steer Feeding & Management Show which states "The Junior Commercial Steer Feeding & Management Committee Chairman will designate a time when the exhibitor may direct questions or inquiries pertaining to any aspect of the Show to Show Officials or designated committee persons "). In the spirit of fair and honest competition, I attest that the information contained in this Record Book is accurate and truthful to the best of my knowledge. I understand that falsification of records to gain a competitive edge is morally and ethically wrong and negatively impacts the integrity of the Houston Livestock Show and Rodeo Junior Commercial Steer Feeding and Management Contest. Example Only Mrs. Only Mr. C. Jackson Exhibitor's Signature Parent's / Guardian's Signature Agricultural Science Teacher's or County Extension Agent's Signature Cover

2 -- EXAMPLE ONLY -- SHOW YEAR: 2018 STEER PURCHASE INFORMATION A. STEER PURCHASE: The purchase price of your steers should be relative to the prevailing market price of like cattle at time of purchase. to the Record Book Instructions, Section A, for pertinent instructions. Refer Beginning Weight Purchase Expense Summary Purchase Date Steer weight Steer weight Steer weight Total starting weight of steers. LESS: Shrink (if applicable). Net purchase weight of steers. Average purchase weight of steers. Purchase amount before freight and commission Freight. Commission Total initial cost of steers. Average cost per head.. Average cost per CWT. August 29, lbs. 640 lbs. 645 lbs. 1,910 lbs. lbs. 1,910 lbs. 637 lbs. 2, , / hd / cwt Analysis What factors influenced your decision to purchase the breed composition of steers that you fed? This area should contain original language describing the breed composition of your steers and explaining factors influencing your decision to purchase this breed for purposes of this program / contest. Section A

3 -- EXAMPLE ONLY -- SHOW YEAR: 2018 BEGINNING WEIGHT TICKETS Refer to the Record Book Instructions, Section A, for pertinent instructions. Form BWT

4 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

5 HEALTH CARE RECORD B. VETERINARY EXPENSES Refer to the Record Book Instructions, Section B, for pertinent instructions. M 1 1 DATE 08/31/17 08/31/17 DESCRIPTION Cydectin Pour-On (28 ml / hd) 8-Way Blackleg (5 ml / hd) AMOUNT 3.92 / hd 0.72 / hd Revalor-S Implants (3 doses) 3.47 / hd TOTAL AUGUST EXPENSES COST MONTHLY COST SUBTOTAL /09/17 Revalor 200 Implants (3 doses) 3.80 / hd /09/17 Cydectin Pour-On (45 ml / hd) 6.30 / hd TOTAL DECEMBER EXPENSES TOTAL VETERINARY EXPENSES Preconditioning / Health Care Statement Provide a written statement indicating all the various treatments (drugs, and/or growth implants) that your cattle received. Be sure to list any treatments as part of a preconditioning program whether administered by seller prior to purchase or by you upon receipt of cattle. Explain the dose given and the reason for the treatments administered. This area should contain original lanuage describing all treatments adiminstered to your cattle and the reason for such treatments. In the picture, indicate the area where you administered the various treatments listed in your health care records. Section B

6 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

7 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

8 -- EXAMPLE ONLY-- SHOW YEAR: 2018 FEED INFORMATION LOG C. FEED EXPENSES: Refer to the Record Book Instructions, Section C, for pertinent instructions. DATE LBS. PURCH. MONTHLY SUBTOTAL (IN LBS) 8/29/ Receiving Chow 9.60/cwt /29/2017 Coastal Pasture - 3 days 0.40/hd/day ,700 DESCRIPTION OF FEED AMOUNT PER CWT OR UNIT COST 8/29/2017 1,200 Round Bale - Coastal 65.00/bale TOTAL AUGUST EXPENSES MONTHLY COST SUBTOTAL /1/ ,145 Whole Shelled Corn - Bulk 7.20/cwt /1/2017 Handling Charges - 10,145 lbs. 0.30/cwt /1/ Steer Grower Concentrate 22.10/cwt /1/ Receiving Chow 14.10/cwt /21/ Receiving Chow 14.10/cwt /21/ Salt/Mineral Block 5.00/block /30/2017 Mixing Charge - 1,040 lbs. 0.25/cwt /30/2017 September Storage Chage - 9,905 lbs. 0.10/cwt ,995 TOTAL SEPTEMBER EXPENSES /7/ Steer Grower Concentrate 20.54/cwt /11/ Steer Grower Concentrate 20.54/cwt /26/ Steer Grower Concentrate 20.54/cwt /31/ Square Bales of Coastal Hay 7.00/bale /31/2017 Mixing Charge - 1,540 lbs 0.25/cwt /31/2017 October Storage Charge - 8,665 lbs. 0.10/cwt TOTAL OCTOBER EXPENSES /8/ Steer Grower Concentrate 20.54/cwt /30/2017 Mixing Charge - 1,875 lbs. 0.25/cwt /30/2017 November Storage Chage - 6,990 lbs 0.10/cwt TOTAL NOVEMBER EXPENSES /5/ Steer Grower Concentrate 20.54/cwt /31/2017 Mixing Charge - 2,020 lbs. 0.25/cwt /31/2017 December Storage Charge - 5,170 lbs. 0.10/cwt TOTAL DECEMBER EXPENSES SUBTOTAL 13,535 1, Section C-1

9 --EXAMPLE ONLY-- SHOW YEAR: 2018 M 1 FEED INFORMATION LOG (final) Refer to the Record Book Instructions, Section C, for pertinent instructions. DATE SUBTOTAL FROM C-1 LBS. PURCH. MONTHLY SUBTOTAL (IN LBS) C. FEED EXPENSES: DESCRIPTION OF FEED AMOUNT PER CWT OR UNIT MONTHLY COST SUBTOTAL 13, , /2/ Steer Grower Concentrate 20.54/cwt COST /31/2018 Mixing Charge - 2,250 lbs. 0.25/cwt /31/2018 January Storage Charge - 3,220 lbs. 0.10/cwt TOTAL JANUARY EXPENSES /4/ Steer Grower Concentrate 20.54/cwt /28/2018 Mixing Charge - 2,350 lbs. 0.25/cwt /28/2018 February Storage Charge - 1,070 lbs. 0.10/cwt TOTAL FEBRUARY EXPENSES SUBTOTAL CREDIT TOTAL 14,035 1, ( 910) Whole Shelled Corn 7.50/cwt ( 68.25) 13,125 1, Monthly Feed Consumption Summary On average, how many pounds of feed did your steers eat per head per day for each of the following months? August September October November 16 lbs/hd/day 16 lbs/hd/day 17 lbs/hd/day 21 lbs/hd/day December January February March 22 lbs/hd/day 24 lbs/hd/day 27 lbs/hd/day 27 lbs/hd/day Section C-2

10 BULK FEED WEIGHT TICKETS Refer to the Record Book Instructions, Section C, for pertinent instructions. Form FWT

11 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

12 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

13 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

14 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

15 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

16 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

17 BULK FEED RECAP WORKSHEET Refer to the Record Book Instructions, Section C, for pertinent instructions. Product Description: Whole Shelled Corn Weight in Lbs. Value per CWT. Beginning Inventory: LESS - Product Fed: LESS - Ending Inventory: Product Shrink Incurred: ADD - Expense Paid on Inventoried Product - Handling Expenses: Mixing Expenses: Product Value in Inventory Product Feed Credit: (a) (b) (a)x(b) 10,145 lbs. 7.20/cwt (9,235) lbs. 910 lbs. 7.20/cwt 0 lbs. 0.30/cwt 7.50/cwt Form BFR

18 BULK FEED WEIGHT TICKETS Refer to the Record Book Instructions, Section C, for pertinent instructions. Form FWT

19 SUPPORTING DOCUMENTS Refer to the Record Book Instructions, Supporting Documentation, for pertinent instructions. Form SD

20 INTEREST EXPENSE D. INTEREST Refer to the Record Book Instructions, Section D, for pertinent instructions. DATE AMOUNT FINANCED DAYS FINANCED INTEREST COST PART 1 - TOTAL 2, days PART 2 (Includes Sections B & C) July Expenses August Expenses September Expenses October Expenses November Expenses December Expenses January Expenses February Expenses days days days days days days day March Expenses PART 2 - TOTAL 1, INTEREST RECAP PART 1 PART 2 Interest Expense Interest / head Interest / cwt. of record weight /hd 1.75/cwt /hd 0.68/cwt Total interest cost / steer. Total interest cost / cwt. of record weight. PART /hd 2.42/cwt YARDAGE AND GENERAL SALES EXPENSES E. YARDAGE AND GENERAL SALES EXPENSES: Refer to the Record Book Instructions, Section E, for pertinent instructions. 1. Charge 0.25/hd/day for each day steers are in feedlot 2. Charge 20.00/hd to cover all sales expenses. Total Yardage and General Sales Expenses Cost / head: 66.25/hd Cost / cwt. of record weight: 5.30/cwt Section D / E

21 CATTLE PERFORMANCE AND FINANCIAL SUMMARY F. SUMMARY: Refer to the Record Book Instructions, Section F, for pertinent instructions. Summary Feed Gain Period Purchase Date Record Weight Date. Days on feed.. (1) Record weight of steers; a. Gross record weight of steers. b. Less 3% Shrinkage.. c. Net record weight of steers. Total starting weight of steers. Total gain Average gain per head. Average daily gain per head Total pounds of feed fed.. Total cost of feed fed Average cost per pound of feed fed Feed conversion Total initial cost of steers.. (2) Total cost of finished steers. (3) Cost per pound of gain. (2) Cost per pound of finished steer. (3) Total cost of feeding steers. (3) Average cost/hd/day. (1) See Official Rule #13 (2) Cost includes items in Sections A, B, C, D & E. (3) Cost includes items in Sections B, C, D & E. August 29, 2017 March 2, days 3,865 lbs (116) lbs 3,749 lbs 1,910 lbs 1,839 lbs 613 lbs 3.31 lbs/hd/day 13,125 lbs 1, / lb 7.14 / 1 2, , / lb / lb 1, /hd/day Section F

22 ENDING WEIGHT TICKETS Refer to the Record Book Instructions, Section F, for pertinent instructions. Form EWT

23 PHOTOS G. Photos Refer to the Record Book Instructions, Section G, for pertinent instructions. Section G

24 --EXAMPLE ONLY-- SHOW YEAR: 2018 Close Out Information Please fill out the information below with the numbers used to complete your Record Book. This form will be collected along with your Record Book at Record Book Check-In. Section A - STEER PURCHASE Total starting weight of steers. Total initial cost of steers 1,910 lbs 2, Section B - VETERINARY EXPENSES Total veterinary expenses Section C - FEED EXPENSES Total feed purchased..... Total feed expenses 13,125 lbs 1, Section D - INTEREST Interest rate used in interest calculation Total interest expenses 5.00% Section E - YARDAGE AND GENERAL SALES EXPENSES Total yardage and general sales expenses Record Book - Days on Feed Days on Feed 185 days Form CO