SCHOOL GROUP REGISTRATION INFORMATION

Transcription

1 SCHOOL GROUP REGISTRATION INFORMATION Held on Saturday, October 24, 2015, one day prior to the Marine Corps Marathon, this one-mile run located in the Pentagon North parking lot in Arlington, VA, is for children ages 5 to 12. Groups of at least 50 participants may select to run at 9:30 a.m., 10 a.m., 10:30 a.m., 11:00 a.m. 11:20 a.m., or 11:40 a.m. Runners receive a t-shirt, medal, and snacks at the finish line. The MCM Kids Run also features Camp Miles, a free activity area with interactive health and fitness exhibits, games, and giveaways. Group registration allows one person to coordinate the participation of a large, organized group of children. School groups have the opportunity to compete for 1 of 5 Healthy School Awards, which consist of a generous grant from Sodexo, a school assembly, and designation as a Healthy School Award winner. HERE S HOW IT WORKS This e-packet includes event information, a registration form and flyer, detailed instructions, request forms, and a helpful checklist to guide you through the registration process. For additional assistance, please contact Sandra Osborn-Peters at or sandra.osbornpeters@usmc.mil.

2 Wave Start The MCM Kids Run will be held in six waves (9:30 a.m., 10 a.m., 10:30 a.m., 11 a.m., 11:20 a.m., and 11:40 a.m.). Group registration allows one person to coordinate the participation of a large, organized group of children in a single wave. Packet Pick-up MCM Kids Run participants will be required to obtain their t-shirt and race bib prior to the event at the Health and Fitness Expo located at the Walter E Washington Convention Center on October 23. Registered groups have the opportunity to pick up event materials for all runners in the group at one time. If group payment is received by October 8, shipping of materials to the group coordinator is guaranteed. Group pick up or shipment must be arranged with Sandra at or sandra.osbornpeters@usmc.mil at time of payment. *Bibs not available for event day pick up. Course and Start Course maps are available at Children should report to the starting area in the Pentagon North parking lot at least 30 minutes prior to their wave time. Finish and Link-up The course for the MCM Kids Run is closed. For the safety of all participants, access to the course is limited to registered runners, MCM staff, and uniformed Marines. After crossing the finish, children will receive their medal and post-event snacks. They will then be escorted to the link-up area. Parents or group leaders can locate their children based on the last number of the child s bib and will need their Kid Claim Coupon for children to be released from the corrals. For group link-ups, the group coordinator will receive a list of runners in numerical order by bib number and full name, provided by the Marine Corps Marathon *Lost child policy. Any lost children will be escorted by a uniformed Marine to the information tent. Camp Miles Parents, families, and runners are invited to visit Camp Miles, a free all-day activity area featuring interactive challenges and games focusing on health and fitness. Camp Miles activities begin at 9 a.m. and continue until 1:30 p.m. Transportation and Parking The Pentagon Metro Station provides the easiest access to the MCM Kids Run. Shuttle services are available from the Pentagon Metro Station to the Kids Run from 8:30 a.m. to 1:30 p.m. Parking is available at the Hayes Street parking lot located at the intersection of Joyce Street and Army/Navy Drive in front of Macy s. Shuttle services are available from the Hayes Street parking lot to the MCM Kids Run from 8:30 a.m. to 1:30 p.m. Bus parking is available at the Pentagon North parking lot. Attendees must have a parking pass to enter the Pentagon North parking lot by vehicle. Parking passes must be requested from Sandra by October 9. Healthy School Award The top five schools with the largest student participation in the MCM Kids Run will be recognized with this annual award. This honor is reserved exclusively for school groups and includes a visit and assembly featuring the U.S. Marines, Marine Corps Marathon staff, mascots Miles & Molly, snacks for every student, and a generous donation from MCM partner Sodexo. Ship-to-School Incentive All group organizers who meet published deadlines have the opportunity to have all materials shipped direct to schools. Call Sandra Osborn-Peters at (703) for details.

3 October 24 Arlington, VA One-mile course Every participant earns a medal and event t-shirt Open to ages 5 12 Free family fitness festival, healthy snacks, and mascots Registration only $7 School groups compete for Healthy School Awards contact your group coordinator for more information and visit marinemarathon.com * No federal or Marine Corps endorsement implied

4 GROUP REGISTRATION FORM October 24, Arlington, VA Open to kids ages 5-12 Entry Fee $7 per Runner Checks made payable to your child s school Instructions: Please complete this form and return it to your school s group coordinator with a $7 payment no later than Monday, September 14. Do not send to Marine Corps Marathon. All entries are non-refundable, non-deferrable, and non-transferable. For more information, please visit the MCM website at Participant Information First Name Last Name Gender M F Birthday Day Phone (for event updates) Country State Zip Code School (Please use full name) My parent/guardian is running in the: Marine Corps Marathon MCM10K T-shirt size (circle one): Youth XS Youth S Youth M Youth L Adult S Adult M Adult L Adult XL Parent / Guardian Information First Name Last Name Street Address City Country State Zip Code Parent/Guardian Phone Emergency Contact Name Emergency Contact Phone Parent/Guardian Signature Date School Group Coordinator: - Parents must complete and return BOTH pages -

5 Liability and Public Release Form Participant Information First Name Last Name Liability and Publicity Release Page 1 (Must Be Signed): * Liability & Publicity Release MARINE CORPS MARATHON LIABILITY AND PUBLICITY RELEASE For considering my entry s acceptance in the MCM Kids Run, I the undersigned, intending to be legally bound, waive and release for myself, my heirs, executor and administrators, any and all rights and claims for damages, demands and any other actions, which I may have against the US Marine Corps, US Government, National Park Service, volunteer medical support, all participating supporting agencies and those entities representatives, successors and assignees, from my participation in the event, including any and all injuries suffered by me because of my participation in this event. I verify I have full knowledge of the rigors of this race and the risk involved in participation, including but not limited to trip and fall, loss of orientation, exhaustion, dehydration, hyponatremia, fatigue, over-exertion, sun or heat stroke, cold injuries, hypothermia, and any other injuries related to running and/or endurance events. I assert that I am physically fit and have sufficiently trained to complete this event. I realize medical support for this event will consist of primarily of volunteer medical personnel prepared to administer first-aid type assistance along the race course and the finish line. I hereby grant permission to the Marine Corps Marathon and its sponsors to use all information submitted in my application, and any photograph, videotape, motion pictures, recording and any other record of this event including race results, my likeness, name and completion time for any lawful purpose related to the race and post-race publicity. The United States Government has requested that I grant, release, and discharge certain rights arising from my appearance, or the appearance of an infant or minor child for whom I execute custody, in any picture, video, advertisement, or other recording or presentation as a result of my participation in the Marine Corps Marathon (MCM), Marine Corps Historic Half, MCM Event Series and other related events. I hereby grant and release to the United States Government the right to use my name, likeness, and personal information, or that of said infant or minor child, in any manner, and to photograph, videotape, make motion pictures, recordings or any other record o; to reproduce, duplicate, publish, exhibit, use or transmit the same or any parts thereof, by any means, in any manner and for any purpose whatsoever; and to do the same perpetually. This voluntary grant and release will not be made the basis of a future claim of any kind against the United States Government. I release and discharge the United States Government from any cause of action arising from my participation or the participation of the infant or minor child in the production. This grant, release, and discharge shall inure to the benefit of the United States Government, and its officers, agents, servants, and employees when acting in their official capacities; and to persons, firms or corporations contracting with the United States Government and state and local government entities supporting these events, and their heirs, executors, administrators, successors, or assigns; and to any other persons lawfully reproducing, distributing, exhibiting, or otherwise using the said production or any portion thereof. Runner data may be used to offer a limited number of race enhancements. The Race Director reserves the right to reject any entry. No unauthorized bicycles or roller skates are permitted during the race; headphones and other similar devices are not advised. Athlete acknowledges that the entry fee paid is non-refundable. Athlete acknowledges and agrees that the Marine Corps Marathon in its sole discretion may delay or cancel the event if it believes the conditions on race day are unsafe. In the event the Event is delayed or cancelled for any reason, including but not limited to: fire, threatened or actual strike, labor difficulty, work stoppage, insurrection, war, public disaster, flood, unavoidable casualty, acts of God or the elements, or any other cause beyond the control of the Marine Corps Marathon there shall be no refund of the entry fee or any other costs of Athlete in connection with the Event. OMB NO.: Parent/Guardian Information First Name Last Name Parent/Guardian Signature Date - Please complete back page -

6 Liability and Public Release Form Participant Information First Name Last Name Liability and Publicity Release Page 2 (Must Be Signed): * Privacy Act Statement Privacy Act Statement- 10 USC 5041, Headquarters, US Marine Corps, authorizes the collection of this information. The primary user of the collected information is the Marine Corps Marathon Office. The collected information will be used to provide a record of all runners and volunteer participants in the annual Marine Corps Marathon and other related events for use in organizing the event, communication with the runners and volunteers before, during, and after the event, as well as emergency contact and establishing volunteer agreements for Nonappropriated Fund Instrumentalities (NAFI). Provision of the requested information is voluntary. Failure to provide the information, however, may result in ineligibility to participate in the race. OMB NO.: * No Refund Statement RUNNER - PLEASE READ -- All Entry fees and purchases are NON-REFUNDABLE. Once we receive and accept your entry/purchase, you will not receive a refund from the MCM or our partners if you cannot participate. You may not just give or sell your number to anyone, unless you do this through the proper transfer process approved by the MCM, and only if this option is applicable to the event in question. * Agency Disclosure Statement The public reporting burden for this collection of information is estimated to average 5 minutes per response, including the time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Washington Headquarters Services, Executive Services Directorate, Information Management Division, 4800 Mark Center Drive, East Tower, Suite 02G09, Alexandria, VA (OMB# ). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a current valid OMB control number. Parent/Guardian Information First Name Last Name Parent/Guardian Signature Date

7 LIST VERIFICATION FORM School _ Contact I have reviewed the list of MCM Kids Run participants entered into my group registration database and verify the following: All information is accurate and no corrections are required. Our database needs to be corrected as follows: Signature Date BUS PARKING PASS REQUEST We do not require a bus parking pass We require total parking passes Ship materials to school? YES NO Shipping Address: T-SHIRT REQUEST Youth Quantity Adult Quantity YXS AXS YS AS YM AM YL AL YXL AXL TOTAL SHIRTS Scan and completed form to sandra.osbornpeters@usmc.mil or fax form to (703) , attention Sandra

8 CHECK LIST Distribute MCM Kids Run information to students. Collect group registration forms and payment from students. First Deadline, September 15: Send MCM the # of bibs required for the MCM Kids Run (minimum 50), two preferred wave times, and W-9 tax exempt form. Receive link and password for online registration from Sandra by September 19 if W-9 has been received. Links will not be sent without W-9 form received. Second Deadline, October 5: All MCM Kids Run group participants must be entered in the system via the provided link. No extensions. No exceptions. Links will close 5 p.m. EST. After this time, any additional children wishing to run with your group must sign up online via the MCM website and must pick up their own materials at Packet Pick-up event weekend. Third Deadline, October 8: Receive and verify list of children entered in database. Ensure invoice is accurate by October 8. To secure guaranteed shipment of race materials, return all MCM Kids Run materials. Check payments due today. If you would like participant event materials shipped to your school, contact Sandra no later than October 8 with your request. Group packet pick up will be available at MCM headquarters October After this time, all materials must be picked up at the Health & Fitness Expo located at the Walter E Washington Convention Center on October 23. No exceptions. Fourth Deadline, October 9: Verified participant list, t-shirt form, bus parking pass request, and bulk payment of $7 per entry due to MCM. Checks should be made payable to Marine Corps Marathon. Contact the MCM to pay by credit card. Have a great time at the 2015 MCM Kids Run on October 24!

9 CALENDAR SEPTEMBER SUN MON TUE WED THU FRI SAT Contact Sandra for your MCM Kids Run School Group e-packet. Distribute registration forms to students. Collect registration forms from students. Send your group number request (minimum 50) to Sandra. Request wave time. Submit W-9 form. Group link and password will be provided once W-9 is received. OCTOBER SUN MON TUE WED THU FRI SAT Day! 5 Enter all info in database by 5 pm. Contact Sandra at (703) or sandra.osbornpeters@usmc.mil Request parking pass from Sandra. Receive verification list from Sandra. Pay by credit card today to guarantee shipment of race packets. Verified participant list, t-shirt form, and bus parking pass due with payment in full to MCM. Need race material shipped? This is the final day to request. *Bibs not available for event day pick up Group pickup available at Marine Corps Marathon headquarters in Quantico, VA. *Bibs not available for event day pick up Group pickup available at Health and Fitness Expo at the DC Conference Center.