Oakville Yacht Squadron Executive Committee Meeting Start Time: 19:30

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1 Minutes of OYS Executive Committee Meeting Page 1 of 5 Date: Dec 13, 2016 Attending: Regrets: Guests: Oakville Yacht Squadron Executive Committee Meeting Start Time: 19:30 Location: Crow s Nest Adjourn Time: 21:50 Pierre Perrenoud, Andre Beese, Joel Hundert, Rich O Hare, Muna Lallas, Peter Urwin, Charles Loiselle, David Gray, Cynthia Robins, Charlotte Perrenoud, Andrew Cull, Larry Waters, Bill Richards, James Willies, Spence Williams, Edie Sandford None None Quorum Call 1930h Called to order by Pierre Perrenoud Quorum 16 members present Minutes of Previous Meeting November 8, 2016 MOTION to accept: Moved: Richard Seconded: Cynthia Discussion/Amendments: No Amendments. Carried. Business Arising from Previous Minutes None. Directors' Reports Commodore: Pierre Perrenoud Meeting Guidelines were set out. The secretary is to document the list presented and circulate for the next meeting. Requested to change the next Executive Meeting to January 16. Moved: Cynthia Seconded: Joel. Launch Date set for May 6, 2017 Sail Past set for June 10 Get Out On the Water set for June 24 o Richard will lead the event. o Volunteers are needed to run the event. Regatta is set for the weekend of August 11, 12 and 13.

2 Minutes of OYS Executive Committee Meeting Page 2 of 5 Lease discussions with the Town are proceeding. The next meeting with the Town is scheduled for January 26. Crane Safety requires the club to set standards for its operations which will include documenting proper use of the crane, designating operators, and training the operators. Spence has contacted Bob Foran to advise the OYS on use of the crane and provide training. Spence has scheduled meeting with Mr. Foran to finalize arrangements. Vice Commodore: Andre Beese Sail Past Chair needed, Muna accepted the role. Commodore s Ball date and venue to be changed. For 2016, it was proposed that the Main Club House be used and that the event be held on or about the 3 rd Saturday in September. Andre is to follow lead. Moved: Peter Seconded: Andre. Regatta Chair needed, Muna accepted the role. Andre introduced a request that members have brought to him that the BAB program be expanded to offer the use of Lasers and/or other dinghies. Such a change would provide an entry to the Squadron for young members and members who used to sail Lasers and would come back to the Squadron if the facility was available. Andre and Andrew Cull are to lead a subcommittee to assess how such a program would be managed, funded and maintained. Past Commodore: Richard O Hare Council of Commodores Meeting was attended by Richard and Pierre. Items Discussed, Notice that the Humber Bay Sailing Club has been reconstituted and will be providing sailing courses for cruising in They are also looking for used boats 24 to 32. Municipal taxes being applied to clubs in the GTA area are being based on current property assessment and have not taking into account any successful reassessment appeals. Several clubs are conducting surveys to assess their members concerns and requirements. There was a consensus among the executive that the OYS should do the same and should reach out to the other clubs to learn from their experience, methodology and questions. Agreed that conducting a survey should wait until the lease situation has been finalized.

3 Minutes of OYS Executive Committee Meeting Page 3 of 5 Membership Director: Cynthia Robins At the December 6, 2016 AGM, the Dinghy Membership was revised as a Small Craft Membership (now includes sailing dinghies, paddleboards, kayaks, etc.). It was proposed that the 2017 membership fees for all membership types stay at the 2016 level, with the exception of the Small Craft Membership fee which is to be set at $ (1/2 full membership fee) for Moved; Cynthia Seconded; Pierre It was proposed that the 2017 volunteer hour requirement for full, full other harbour and intermediate members stay at 15 hours with an assessment of $30.00 per hour for unworked hours (unchanged from 2016). Moved: Cynthia Seconded; Charlotte The OYS has booked a booth for the Toronto Boat Show scheduled for January 20 to 29. Two issues were discussed with the request that Cynthia review them. o Some members have volunteered for several booth manning slots making it difficult for other members who would like to participate o The question was raised whether we get good value from attending the Boat Show. This should be reviewed for Harbour Master: Bill Richards 2017 Mooring Fees Wet Mooring Fees $4.93 per square foot Dry Mooring Fees $3.94 per square foot Small Craft Mooring Fees $75.00 per shelf Motion to approve Moved Bill, Seconded Cynthia. Mooring Requirements Rules as Per By Laws Section 5. CRITERIA FOR ALLOCATION OF BERTHS

4 Minutes of OYS Executive Committee Meeting Page 4 of 5 (f) A Permanent Berthing Allocation, regardless of its type, may be terminated if all of the following requirements are not met by the Member. 1. The Member s boat must be fully rigged (mast, boom, and sails) during the sailing season 2. The boat must be sailed during the season. 3. The owner must attend at least one social or sailing event during the year. These requirements may be waived by the Executive Committee where special circumstances have prevented the Membership from complying. Three members are in default. Discussion followed on what circumstances would warrant the Harbour Master granting an exemption and that he should send a letter to those not exempted advising them that they must comply in 2017 or they will not be offered a mooring slip in Cruising Director: Spence Williams Ten cruises are planned for 2017, four have been confirmed Ashbridge s Bay Yacht Club Royal Hamilton Yacht Club Mimico Yacht Club Lakeshore Yacht Club Sail School Director: James Willies James advised the committee that he is working in consultation with the parents in planning for the 2017 training year. James also advised that to date the instructors from last year have indicated that they are planning to come back. To date he has confirmed Phil Jaeger Jr as the Head Instructor. In addition, James plans to extend recruiting beyond the Squadron members in order to provide the opportunity to introduce new ideas and instructors into the program. James requested that Racing Program Registration be opened so that he can commit to organizing a race crew. House Director: Charlotte Perrenoud Charlotte tabled two agreements covering the rates and conditions for exclusive use of the OYS facilities. One dealing with general use of the main club house, the second covering specific use for weddings.

5 Minutes of OYS Executive Committee Meeting Page 5 of 5 Suggestions were provided covering issues such as damage deposits, cleaning and the rights of use by Squadron member type. Charlotte was to bring together the committees input and prepare a version for approval at the next meeting. Social Director: Edie Sandford Edie requested that the Executive Committee approve a budget of $4,000 for social events. This amount equaled the deficit for social events in It was proposed that having a budget would relieve the pressure on the Social Director to run each event on a breakeven basis. Also, having a budget would provide some room to keep the costs to members attending events at a reasonable level and therefore encourage attendance. There was a general consensus in agreement with the request and Edie was asked to discuss funding with the Treasurer and bring back their recommendation for approval at the next meeting. Property Director, Peter Urwin Peter gave the status of various facility repair projects currently underway. New Business: Joel asked that access to attend future meetings remotely be provided for the next meeting. Next Meeting Monday January 16, 2017 starting at 7:30. MOTION to adjourn 21:50. Moved: Bill Seconded: Charles

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