REQUEST FOR COUNCIL ACTION AGENDA ITEM. Council authorized joining the Houston-Galveston Area Commission (H-GAC) purchasing consortium, 11/7/2011.

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1 October 5, 2015 DATE ORIGINATING DEPT REQUEST FOR COUNCIL ACTION AGENDA ITEM 3K AGENDA ITEM CITY ADMINISTRATOR APPROVAL Fire Replacement Self-Contained-Breathing- Apparatus for the Fire Department PREVIOUS ACTIONS: Council authorized joining the Houston-Galveston Area Commission (H-GAC) purchasing consortium, 11/7/2011. RECOMMENDED COUNCIL ACTION: Motion to authorize replacement of all of the Fire Department self-contained-breathing-apparatus using pricing through the Houston-Galveston Area Council (H-GAC) purchasing consortium at a cost of $592, COMMENTS: One of the key pieces of personal protective equipment for firefighters is self-contained-breathingapparatus (SCBA). This device enables firefighters to have breathing air to safely work in fire and other lethal environments. The SCBA consists of a backpack, a high pressure air cylinder, a regulator, and a face piece. Each firefighter is issued his or her own face piece and it is tested annually to ensure proper fit. The SCBA itself is carried on fire trucks, with a few spares for maintenance and training purposes. Fire service SCBA is highly regulated by several government agencies including OSHA, due to the critical training and maintenance requirements. Design standards for this equipment are prepared periodically by the National Fire Protection Association and regulated by NIOSH. The rules and standards for use, training, and maintenance are continually evolving. The high pressure air cylinders also have a fixed life span. For this reason, we have assigned a ten-year replacement cycle for this critical equipment within the City s Equipment Replacement Fund. We began periodic replacement of SCBA in the 1980 s, and initiated the ten-year cycle beginning in SCBAs were last replaced in Since 1975 when the Fire Department was first organized, we have utilized Mine Safety Appliances (MSA) brand of SCBA exclusively. It is our intent to continue use of this specific brand of equipment as its use by firefighters will be most similar to equipment they are currently using, our maintenance staff are trained to repair and calibrate this brand of equipment, and our shop facilities already have the necessary equipment to perform maintenance and calibration of this brand of equipment.

2 We are proposing to utilize the government bid process conducted by the Houston-Galveston Area Commission, of which the City of Maple Grove is a member. Pricing is valid until January 1, We have used H-GAC purchasing previously for a fire truck in As we prepared for replacement of the SCBA, we analyzed our inventory and have made some adjustments to reflect current operations. This will result in a decrease in the overall inventory. Other adjustments are being made by utilizing some components of our existing SCBA rescue kits as only certain components of these kits need replacement to ensure compatibility. The cost to replace this equipment, including the fees payable to H-GAC for administering the bidding is $592, This includes 84 SCBA units, minute high pressure air cylinders to allow for one for each unit and a spare, minute high pressure air cylinders, assorted sizes of face pieces for each firefighter and several spares, equipment to convert the rescue packs to the new model of breathing apparatus, adaptors to use filters with the face pieces for environments where compressed air is not required, and a spare parts inventory for the shop based on past repair experience. Purchase of equipment through H-GAC is handled by local equipment distributors. In the case of this SCBA, the local distributor is Emergency Response Solutions (ERS) of Linwood, MN. The City of Maple Grove Purchase Order # 8525, and correspondence and the H-GAC Interlocal Contract for Cooperative Purchasing, and other material are attached.

3 Cicyrof..,Maple Grove Purchase Order No Shipping: Mailing & Billing: th Avenue North Maple Grove, MN P.O. Box 1180 Maple Grove, MN CHARGE TO: Fund Account # Program # Dept. or Activity# Amount $ - TO: Emergency Response Solutions (ERS) Heidelberg Stree Northeast Linnwood, MN ATTN: Brian Bramley City of Maple Grove HGAC Purchase ILC# Date: 17, Sept Quanity Unit Description Part Number Price TOTAL 84 ea. Mine Safetv Apoliance IMSAI G-1 Global Self contained breathina aonaratus ATOG1 FS-422MA2Q2LAA $4, $ ea. MSA 4500 osia 30 min. Super lite Air cylinder $ $101, ea. MSA 4500 osia 60 min. Super lite Air cylinder $ $ ea. MSA G-1 Global Faceoiece-small $ $4, ea. MSA G-1 Global Faceoiece-medium $ $ ea. MSA G-1 Global Faceoiece- larae $ $ ea. MSA G-1 Faceoiece nosecuo - small $12.62 $ ea. MSA G-1 Faceoiece nosecuo - medium $12.62 $ ea. MSA G-1 Faceoiece nosecuo-iarae $12.62 $ ea. MSA G-1 Rescueaire II 2nd staae reaulator kit wi auick connect $ $6, ea. MSA G-1 Premaire 2nd staae reaulator $ $3, ea. MSA G-1 Global Faceoiece, Soectecle kit $74.07 $1, ea. MSA G-1 Global Faceoiece APR adaoter I I $29.33 $ ea. MSA G-1 Alkaline Batterv pack $ $ ea. MSA APR Canister riot control box of 6 $ $2, ea. MSA APR Cartridae Ootifilterxl Tvoe HE P oer Dka. $ $1, ea. MSA G-1 RFID KIT reader writer $ $1, ea Houston Galveston Area Council-IHGACI ourchasina authoritv fee 1 1/2% of overall ourchase. $8, City of Maple Grove HGAC Purchase ILC# ATTACHMENTS: Quote dated 15, Seot from ERSI HGAC aareement Shiooinal billinal contact! information I I I Sub Total $592, Shiooina State n/a TOTAL $592, Approved (If needed) Purpose of Order Replacment of fire department self contained breathing apparatus and accessories Received items No. Signed -...,----,, Received by as ordered on Signed Scott A. Anderson, Fire Chief Ordered by

4 Date: 17, September 2015 TO: Emergency Response Solutions, Brian Bramley, Brent Hughes FROM: Kurt Kramer, Deputy Chief, Maple Grove Fire Department SUBJECT: Billing / shipping details pertaining to the execution of City of Maple Grove Purchase Order # 8525 for Fire Department SCBA All detailsl questions relating to purchase order # 8525 should be directed to: Kurt Kramer, Deputy Fire Chief, Maple Grove Fire Department, Arbor Lakes Parkway, Maple Grove Minnesota, Telephone contact: Office / Cellular / - Kgkramer@ maplegrovemn.gov Billing: City of Maple Grove, Fire Department, Arbor Lakes Parkway, PO Box 1180, Maple Grove, MN Attn: Kurt Kramer, Deputy Fire Chief Shipping: City of Maple Grove, Fire Department, ss" Avenue North, Maple Grove, MN AnN: Kurt Kramer, Deputy Fire Chief Forklift is available on location for unloading. CALL prior to delivery: Kurt Kramer, and / or Steve Solomon,

5 November 7, 2011 DATE REQUEST FOR COUNCIL ACTION AGENDA ITEM NUMBER ORIGINATING DEPARTMENT Fire AGENDA ITEM Houston-Galveston Area Commission CITY ADMINISTRATOR'S APPROVAL PREVIOUS ACTIONS: None RECOMMENDED COUNCIL ACTION: Motion to authorize joining the Houston-Galveston Area Commission joint purchasing authority and to further authorize Fire Chief Scott Anderson to sign contract documents related to joining this organization on behalf of the City COMMENTS: Material related to membership in this purchasing authority were reviewed by the City Attorney. Minn. Stat. sec allows the city toforego competitive bidding laws if the city utilizes a national municipal association's purchasing alliance or a cooperative created by ajoint powers agreement that purchases items from more than one source on the basis of competitive bids or competitive quotations. I reviewed the website. The following address has information that places H GAC purchasing alliance in the latter. Based on this information and the statutory provision the City may purchase directly through the H-GAC without regard to the competitive bidding requirements. Scott B. Landsman The Fire Department is looking at this as a possible source for replacement of the aging mini-pumper used by the duty crew.

6 HOUSTON-GALVESTON AREA COUNCIL December 28, 2011 Scott Anderson Fire Chief/Emergency Management Director City of Maple Grove PO Box 1180 Maple Grove, MN Dear Chief Anderson: Enclosed you will find your original copy of the fully executed Interlocal Contract (ILC) which includes your assigned permanent ILC number. This number should appear on all future purchase orders, in addition to the H-GAC bid number for the product you are ordering. This number also serves as your Password for our website: HGACBuy.org. The ILC document is designed as a blanket purchase agreement for all products offered by H-GAC, and it remains in effect indefinitely unless canceled by either party. No annual renewal actions are required. This Contract covers all departments within your municipality / county / district jurisdiction. It is activated only by your agency's issuance of Purchase Orders. We encourage you to use the H-GAC Cooperative Purchasing Program and avail yourself of the services we offer. We look forward to serving you. ~ai% ~<Nt Contract Specialist Cooperative Purchasing Program Mailing Address PO Box Houston, Texas Phone Physical Address 3555 Timmons lane, Suite 120 Houston, Texas Phone

7 INTERLOCAL CONTRACT FOR COOPERATIVE PURCHASING ILC 1 n = 29 No.: f,,<i. Permanent Number assigned by H-GAC THIS INTERLOCAL CONTRACT ("Contract"), made and entered into pursuant to the Texas Interlocal Cooperation Act, Chapter 791, Texas Government Code (the "Act"), by and between the Houston-Galveston Area Council, hereinafter referred to as "H-GAC," having its principal place of business at 3555 Timmons Lane, Suite 120, Houston, Texas 77027, and * the City of Maple Grove, a local government, a state agency, or a non-profit corporation created and operated to provide one or more governmental functions and services, hereinafter referred to as "End User," having its principal place of business at * Arbor Lakes Parkway, Maple Grove, MN WITNESSETH WHEREAS, H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391, Texas Local Government Code; and WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and services, including the purchase of goods and services; and WHEREAS, in reliance on such authority, H-GAC has instituted a cooperative purchasing program under which it contracts with eligible entities under the Act; and WHEREAS, End User has represented that it is an eligible entity under the Act, that its governing body has authorized this Contract on * Nov (Date), and that it desires to contract with H-GAC on the terms set forth below; NOW, THEREFORE, H-GAC and the End User do hereby agree as follows: ARTICLE 1: LEGAL AUTHORITY The End User represents and warrants to H-GAC that (1) it is eligible to contract with H-GAC under the Act because it is one of the following: a local government, as defined in the Act (a county, a municipality, a special district, or other political subdivision of the State of Texas or any other state), or a combination of two or more of those entities, a state agency (an agency of the State of Texas as defined in Section of the Texas Government Code, or a similar agency of another state), or a non-profit corporation created and operated to provide one or more governmental functions and services, and (2) it possesses adequate legal authority to enter into this Contract. ARTICLE 2: APPLICABLE LAWS H-GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules, regulations, and ordinances and laws in effect or promulgated during the term of this Contract. ARTICLE 3: WHOLE AGREEMENT This Contract and any attachments, as provided herein, constitute the complete contract between the parties hereto, and supersede any and all oral and written agreements between the parties relating to matters herein. ARTICLE 4: PERFORMANCE PERIOD The period of this Contract shall be for the balance of the fiscal year of the End User, which began * Jan 0 I 2011 and ends * Dec This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year, provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract. ARTICLE 5: SCOPE OF SERVICES The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy. com and by submission of any duly executed purchase order, in the form prescribed by H-GAC to a contractor having a valid contract with H-GAC. All purchases hereunder shall be in accordance with specifications and contract terms and pricing established by I-I-GAC. Ownership (title) to products purchased through H-GAC shall transfer directly from the contractor to the End User. (over)

8 *Request for Information To expedite service, please complet e the following blanks relevant to your agencys administrative/elective personnel and return the completed form to H-GAC, Cooperative Purchasilli!. Program. P.O. Box Houston TX Name of End User Agency: C...,ityof,.M...,a,...ple,..,Gro.,..v..."e...,--,--.,..-...,...,--..,..County Name: Hennepin (Municipality / County / District / etc.) Mailing Address: P.O. Box 1180, Maple Grove, MN, (Street Address/P.O. Box) (City) (State) (ZIP Code) Main Telephone Number. (763) FAX Number: (763) Physical Address :. 12BOO Arbor Lakes Parkway, Maple Grove, MN, (Street Address, ifdifferent from mailing address) (City) Web Site Address: ci.maple-grove.mn.us (State) (ZIP Code) Authorized Official: Mailing Address: Maple Grove AI Madsen (City manager / Executive Director / etc.) P.O. Box 11BO (Street AddresslP.O. Box) MN BO (City) (State) (ZIP Code) Title: City Administrator Ph No.: (763) Fx No.: (763) Address : amadsenfaci.maote-qrove.mn.us Official Contact: JimKnutson (Purchasing Agent/Auditor etc.) Mailing Address: P.O. Box11B0 (Street AddresslP.O. Box) Maole Grove MN BO (City) (State) (ZIP Code) Lte: I Finance Director T Ph No.: (763) Fx No.: (763) Address : iknutson(q).ci.maple-qrove.mn.us Official Contact: Ken Ashfeld (Public Works Director/Police Chief etc.) Mailing Address: -,-P.O,,-,-. B""'o"-x"---11"-B""0 (Street Address/P.O. Box) Maple Grove MN (City) (State) (ZIP Code) Title: Public Works Director Ph No.: (763) Fx No.: (763) Address : kashfeld(q).ci. rnaole-crove.mn.us Official Contact: Scott Anderson (EMS Director/Fire Chief etc.) Mailing Address: P.O. Box11B0 (Street Address/P.O. Box) Maple Grove MN (City) (State) (ZIP Code) Title: Fire Chief/Emer. Mgmt. Dir. Ph No.: (763) Fx No.: (763) Address : sandersonrdicl.rnaple-orove.rnn.us

9 ARTICLE 6: PAYMENTS H-GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and presentation of a properly documented invoice, the End User shall promptly, and in any case within thirty (30) days, pay H-GACs contractor the full amount of the invoice. All payments for goods or services will be made from current revenues available to the paying party. In no event shall H-GAC have any financial liability to the End User for any goods or services End User procures from an H GAC contractor. ARTICLE 7: CHANGES AND AMENDMENTS This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or regulation. H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing Program to be performed hereunder. ARTICLE 8: TERMINA non PROCEDURES H-GAC or the End User may cancel this Contract at any time upon thirty (30) days written notice by certified mail to the other party to this Contract. The obligations of the End User, including its obligation to pay H -GACs contractor for all costs incurred under this Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until performed or discharged by the End User. ARTICLE 9: SEVERABILITY All parties agree that should any provision of this Contract be determined to be invalid or unenforceable, such determination shall not affect any other term of this Contract, which shall continue in full force and effect. ARTICLE 10: FORCE MAJEURE To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of any obligation or duty placed on such party by reason of or through strikes, stoppage of labor, riot, fire, flood, acts ofwa r, insurrection, accident, order of any court, act of God, or specific cause reasonably beyond the party's control and not attributable to its neglect or nonfeasance, in such event, the time for the performance of such obligation or duty shall be suspended until such disability to perform is removed; provided, however, force majeure shall not excuse an obligaion solely to pay funds. Determination of force majeure shall rest solely with H-GAC. ARTICLE 11: VENUE Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase. THIS INSTRUMENT HAS BEEN EXECUTED IN TWO ORIGINALS BY THE PARTIES HERETO AS FOLLOWS: '" City of Maple Grove Name of End User (local government, agency, or non-profit corporation) '" P.O.Box1180 Houston -Galveston Area Council 3555 Timlll~':~~ l.anc, ~ 120, Houston. TX ~... / By: / Executive Director Manager 2-0 }I '" Scott A. Anderson, Fire Chief Typed Name & Title of Signatory 'Denotes required fields rev. 03/11

10 MSAGl SCBA The Safety Company At MSA, "When you go in We go in with you" is more than just words, it's what drives us. Everything we do is done with your safety and comfort in mind. Whim we create our products, we're guided by 11 single question: How do we meet and exceed our customers' safety needs? In an~wer, we solicited feedback from firefighters across the nation, we listened closely and we incorporated those ideas to produce the most advanced, intelligent user-friendly self-contained breathing apparatus (SCBA) available today. Introducing the MSA G 1 SCBA: The most comfortable, streamlined, balanced, configurable, and customizable SCBA we've ever produced. Our Commitment to the Fire Service. MSA's long-standing commitment to the fire service began nearly 100 years ago. Qur continuous goal has been to provide deperidable, high-quality personal protective equipment, instruments and serviceto help to ensure a safe return home. MSA's extensive knowledge and expertise has helped to harness new technologies to produce exceptionaiprotectiveequipment. The MSA G.l SCBA offers integrated and enhanced solutions to exceed your needs today as well as years into the future. -:::",: --:---::-/-: (-,;, ' - -:-":---~-:.-.:--,-':; -: ---<,--: "MSA hastakim all of the firefighters' concerns and addressed them in.the MSA G 1 SCBA." A Timeline of Innovation 1917: MSA enters breathing apparatus market with Gibbs & Mcaa dosed-drcutt apparatus for rescue & firefighting. 1936: First firefighting breathing apparatus MSA Lightweight Half-Hour OBA 1954: Bureau of Mines approved Demand Air Mask for air or oxygen, 1967: MSA introduces Belt Mounted Regulator SCBA, Model : Ultralite fully-wrapped cylinder launched. 1983: Custom 4500' Air Mask- MSA's first high pressure SCBA. 1985: Nomex SCBA shoulder straps introduced; all Nomex Flame & Heat Resistant (FHR) SCBA harness. 1987: First breathing apparatus to meet NFPA 1981 Edition fire service standards - Ultralight II & Custom 4500 II. Revolutionary Quick-Fill' System allows firefighters to replenish air supply; becomes requirement on all NFPA SCBA in ClearCom"' RICommL!nications,System integrates facepiece mic withjadio. 1990: Ultralite' MMR and Custom 4500 MMR Air Masks introduced. Composite III Cylinder can be pressurized to 3000 psig. 1992: FireFly PASS System. 1999: MMR Xtreme' SCBA offers new levels of performance: Vulcan Carrier &-Harne~~ Is first composite-molded SCBA back frame. DragonFly' PASS is offered,in stand-alone or integrated versions, 2002:. Fi[eHawkot AirMask; first unit certified to new NFPA 1981,2002 Edition standard that includes CBRN component and.quick-fili System.

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12 MSA G1 SCBA Components MSAG1SCBAComponents About FACE. The G 1 Facepiece was designed without electronic components, to minimize weight, reduce your stress and fatigue and improve your overall performance level. This design also means that there are no electronic components on the outside of the facepiece that may result in snag and entanglement hazards. What's more, by eliminating costly electronic components, the price is reduced substantially, allowing personal-issue facepieces to be a cost effective measure. As an added bonus, the facepiece is equipped with cross-contamination prevention to reduce the spread of illness when facepieces are shared. But MSA didn't stop there. The MSA Gl SCBA is also equipped with a speaking diaphragm to increase speech clarity while off air. The new G 1 Facepiece is not only lightweight and compact with overall low profile design, it's comfortable and built to last. Taking the preferred design features of the Ultra Elite Facepiece, including wide field of view and comfortable, robust seal geometry, we've taken the MSA G 1 SCBA to the next level with an open port to provide low breathing resistance, both on and off air. The G 1 Facepiece can help you to conserve energy for when you need it most. Designed to fit YOUR needs. Cutting edge technology, The MSA Gl SCBA has been designed to meet and exceed your demands, providing more functionality than ever before. The Gl Control Module has both analog and color digitallcd displays, making certain that your status is available at all times. Auto-start motion control mechanism built into the control module intuitively provides the information you need when you need it. Adding yet another layer to ease-of-use: no matter which button is pressed, your information displays. Highly configurable and customizable, The MSA Gl SCBA's user selectable configurations are an industry first: pressure; time remaining calculation; breathing time; temperature (the ability to set your own temperature alarm); and pressure drop (to alert you to leaks, either primary or secondary). What's more, the control module and HUD can be programmed to display information required by your particular specification. But best of all, electronics can be adjusted to the way YOU want. The MSA Gl SCBA provides the ability to configure this device to follow any standard operating procedure, with alarm settings, lights and information provided on the control module. The MSA Gl SCBA... designed for the flexibility you need! Be Heard. ElectronicVoice Amplification Shouldn't Be Optional. Every MSA Gl SCBA is equipped with electronic voice amplification because high quality fireground communications shouldn't be optional. With patent-pending design, dual microphones integrated into the regulator eliminate the Darth vader-like inhalation sound. This unique feature automatically activates and shuts down with the unit. Shoulder strap-mounted speaker module provides loud and clear communications from the regulator microphone while maintaining low profile to aid in reducing snag points. Every MSA Gl SCBA is equipped with this cutting edge technology. Heads up. Internal HUD display. No facepiece electronics? It's not only possible, it's here. By placing electronics that power the Heads Up Display within the regulator, MSA has effectively reduced weight, profile, pairing, and cross talk. The HUD is inside the facepiece, so external contaminants cannot block the view and vital displayed relayed information. This new design means that you no longer have to buy HUDs for each facepiece, reducing costs and maintenance. By using revolutionary light pipes, the MSA G 1 SCBA heads up display is clear and simple to understand; it's a HUD system made easy!

13 MSA Gl SCBA Components MSA G 1 SCBA Components Always in Demand. 61 Mask-Mounted Regulator. The G1 Regulator houses easy-tooperate heads up display and communications, yet is the smallest and lightest regulator available. The G1 Regulator has an optional purge cover that can be used to start air flow during emergency situations. The Gl Regulator can also be shut off and removed from the mask with one simple action! The G1 Regulator is always in DEMAND' The Power of One. Central Power System. V\/ith only one centralized power source, you can use either alkaline or an industry first rechargeable battery. As the ONLY manufacturer to offer rechargeable batteries, we've taken SCBA protection to a whole new level- finally, an SCBA that doesn't require multiple battery sizes! No need to manage battery types, compartments and change-outs, resulting in lower cost of ownership..- ",.',.. Finally, an SCBA where one size really can fit all. Ergonomics. The MSA Gi SCBi( is:the only SCBA on the market that-offers har~ ~S5,cu~t9rl1i,~~i?:n,:t9;~n.S.u~e,i~,pr~~ed,~oJ~f0rtj balance and fit. By providing an adjustaplelul)1bar pad, you can have a tailored unft that can Make a Connection. Pressure Reducer. Designed to work with quick connect or CGA threaded cylinders, there's a connection to meet your need. Adding to this flexibility are available direct and remote quickconnect attachment options to enable effortless cylinder change-outs. Pressure reducer accessory ports allow for future upgrades, including the high pressure Quick Fill"" System. The MSA G 1 SCBA is available in both quick-connect and threadedconnection options. With minimal parts, you can easily upgrade from one option to the other! All in all, this unit provides each user with many choices, all of which result in lower cost of ownership. When Air is Low, Seconds Matter. Universal Air Connection (UAC). When air is [ow and you must access the UAC for emergency purposes, seconds matter. That's why MSA invented the patent-pending RIT light to shine a bright white LED on the UAC connection, making it easier to find and connect to a rescue air source. The primary UAC illuminates when End of Service TIme Indicator (EOST!) reaches 35%. wvvw.msafire.com