STUDENTS COUNCIL. 5pm Thursday 3 rd November 2016 Agenda. Introduction and Welcome Introduction by Council Chair

Transcription

1 STUDENTS COUNCIL 5pm Thursday 3 rd November 2016 Agenda Introduction and Welcome Introduction by Council Chair Apologies Apologies provided before the meeting. Approval of previous Council Minutes Updates on actions from previous meetings. Election of Vice-Chair of Council Election of the Vice-Chair of the Council by secret ballot. Report from the President A chance to question the President on their report (attached). Appointment of External Trustee The nomination of appointment of external Trustee of the Union to be approved by Council Ideas submitted as Policy Trans Awareness Events Bye-Law 8 Amendments Freeze the Fees Play Pulse in the Union Keep Wednesday Afternoons Free Extend Cafeteria Opening Hours to accommodate more Students Zero Tolerance to Sexual Harassment Next Meeting 5pm Thursday 19 th January 2017, Media Innovation Suite (Media Factory, Floor 4)

2 STUDENTS COUNCIL Key Attendance List P Present Apols Apologies submitted Name Position / School President / Development Committee Council Meeting Nov Feb Mar Phoebe Dearden Chair of Council P Sana Iqbal President P Tasmia Salim Education Officer P Ed Evans Activities and Participation Officer P Renaye Roberts-Sinclair Campaigns Officer P Hannah Mason Media Officer P Anam Riaz Black and Minority Ethnic Representative P Hajar Alsafani Women s Representative P Bhakti Vaidya International Representative Ollie Nield Trans Representative Apols Samantha Edwards Lesbian, Gay and Bisexual Representative P Position Vacant Environmental and Ethics Representative Emili Peake Postgraduate Representative P Richard Crake Disability Representative P Tayeb Mahmood Open Council Representative Apols James Hofstetter Open Council Representative Apols Fatima Awil Open Council Representative P Aalishaa Azam Open Council Representative Apols Aimee Turner Open Council Representative P Mike Floyd Burney Forum Representative Apols Rosina Gordon School of Business Apols Chloe Tse Ying Ng School of Management Apols 2

3 Suntosh Kaur School of Social Work, Care and Community P George Swiers Lancashire Law School Apols Sara-Jane Patterson Centre of Excellence in Learning and Teaching P Reece Doonan School of Nursing Alix Coole-Varlow School of Community Health and Midwifery Martin Ball School of Health Sciences Apols Alyson Douglas School of Sport and Wellbeing P Megan Reynolds School of Psychology Apols Keeley Whitehead School of Forensic and Applied Sciences Apols Nare Gusman School of Physical Sciences and Computing Michael Isaacs School of Engineering P Fadi Obaid School of Art, Design and Fashion Callum Taylor School of Film, Media and Performance P Michaela D Mello School of Journalism, Language and Communication Shannon Bartholomew School of Humanities and the Social Sciences Serena Patel School of Medicine Position Vacant School of Dentistry Ali Miah School of Pharmacy and Biomedical Sciences Rebecca Nixon Sports Development Comm. (Outdoor Pursuits) Position Vacant Sports Development Comm. (Martial Arts) Zoe Chambers Sports Development Comm. (Indoor Sports) Apols Position Vacant Sports Development Comm. (Indoor Sports) Sophie Taylor Sports Development Comm. (Field Sports) Apols Rory McCormack Sports Development Comm. (Field Sports) Stewart Riley Societies Development Comm. (Faith) P Bradley Procter Societies Development Comm. (International) P Joe Young Sports Development Comm. (Political and Campaign) P Samantha Fogg Societies Development Comm. (Creative) P Aadil Kapadia Societies Development Comm. (Interest) P Steven Gough-Kelly Societies Development Comm. (Academic) Apols X students also were in attendance. Steven Czarnecki 3

4 Arron Willis Catherine Bevan Dean Kamitsis Skye Bagshaw Megan Critchley 4

5 STUDENTS COUNCIL Topic What I ve done so far Next steps President Report Commuting Students I ve been collecting evidence over the last couple of weeks through QoTM on what activities commuter students get involved in and what barriers they face. The report will help shape next steps Analyze the findings of the QoTM. Work with College of Business, Law and Social Sciences on their C2C (commute 2 campus) campaign as a pilot scheme for all colleges to engage commuting students Masterplan EIC Social Spaces Student Centre and Square MFC Masterplan student communication week 7 th 11 th November. Q&A session with Chief Operating Officer 9 th November. Begin working on structured plan of student consultations. Partnership Agreement Student Mentoring Student Voice Formal document brought to both University Board and Students Union board. It was well received and signed early October. The agreement allows us to lay foundations for our working relationship with the University. A meeting was set up with University to review current mentoring at UCLan and to look at new services we can provide. One of the action points of the partnership agreement was to review student voice at UCLan. 5 Create a list of action points from the partnership agreement in line with the Union Plan to ensure it is not just a document that collects dust but a lever for change! I will be visiting/contacting other Unions and reviewing mentoring schemes to put forward proposals of best practice of SU mentoring to the next meeting. A project group has been set up with the university that I will be

6 Right from course reps representing students to SU representative on the University Board of Directors. co-chairing with the Deputy Vice- Chancellor Academic. 6

7 STUDENTS COUNCIL Ideas as Policy Policy Title Votes Proposed By Policy (if passed) Policy Lapse Date Trans Awareness Events Votes 61 (Likes 56, Dislikes 5) Ollie Nield - Secure annual funding for events for Trans Awareness Week and Trans Day of Remembrance - For this policy to replace all previous policy regarding funding for Trans events Amendment Submitted by Phoebe Dearden - The Union will provide equal annual funding for all Liberation groups to run events during designated times of the year - Ensure the Union supports all Liberation groups in their aim to educate, inform and celebrate marginalised communities Bye Law 8 Amendments: Amendments to motions or Ideas to be submitted in writing 3 days in advance of the meeting Votes 55 (Likes 53, Dislikes 2) Phoebe Dearden - To amend Bye-law 8 section 7.3 from proposed changes to the Motion of Debate must be submitted in writing prior to the meeting to Any proposed changes to the Motion for Debate must be submitted in writing 3 days prior to the meeting at which point they will be published on the Union s Wesbite Bye Law 8 Amendments: Votes 55 (Likes 52, Dislikes 3) Phoebe Dearden - To create section to Bye-law 8 which will state At the Chair s discretion additional round of 7

8 To allow Chair to exercise discretion in additional round of speeches speeches would be allowed if needed. Amendment Submitted by Joe Young Bye Law 8 Amendments: To introduce a break clause for items of extra business at the Chair s discretion Votes 60 (Likes 55, Dislikes 5) - To amend section to read The Chair shall invite and take speeches both for and against the changes. No member shall speak more than once in the debate except for the proposer who will have one opportunity to respond to comments either immediately before the vote or in blocks at the Chair s discretion Phoebe Dearden - To amend Bye-law 8 section from "all items for discussion will be submitted via an online petition" to "all formal motions proposing the creation or amendment of Union Policy or Bye Laws" - To amend Bye-law 8 section 7.1 bullet point 3 from "items submitted by members for debate" to "formal motions submitted under 5.1.2" - To add to Bye-law 8 section 7.1 bullet point 4 the following text "items for discussion submitted to the Chair at least 15 minutes ahead of the meeting which the Chair considers are unable to be considered in an alternative forum and which do not create or amend policy or bye laws. Freeze the Fees Votes 59 (Likes 57, Dislikes 2) Tasmia Salim - To lobby the University to demonstrate a genuine commitment to the financial access of students rather than raising fees year on year. - To encourage the University to invest in its teaching and learning to ensure all students at UCLan receive an engaging, quality academic experience that allows them to succeed post-study. 8

9 - To mandate the Student Affairs Committee to campaign against the University raising tuition fees above 9000 year on year, for incoming students. - To mandate the Education Officer to campaign for a quality education for UCLan students at the current fee level and lobby the University to invest in teaching and learning at UCLan. Play Pulse in the Union Votes 72 (Likes 69, Dislikes 3) Hannah Mason - Pulse Radio to be played in all feasible areas of the Union - Look at the feasibility of streaming Pulse TV content on the Union s screens Keep Wednesday Afternoons Free Votes 77 (Likes 75, Dislikes 2) Ed Evans - To make sure the university stick to their policy regarding no lectures after 1pm on a Wednesday - Encourage students to use that free time to engage in more extra-curricular activities offered by the Student Union Extend Cafeteria Opening Hours to accommodate more Students Votes 109 (Likes 107, Dislikes 2) Suntosh Kaur - Extend the opening hours of the main cafeterias, such as Harrington, the Factory & Foster building cafeterias until at least 5pm, in order to cater for more students. - Investigate the possibility of all future cafeterias that are built having flexible opening times to suit student demand Zero Tolerance to Sexual Harassment Votes 64 (Likes 61, Dislikes 3) Renaye Roberts- Sinclair - Educate about the effects of sexual violence and harassment on campus through training sessions for various student groups - Continue to build upon the #SayNO campaign in order to empower people to challenge and report any type of harassment that they see or experience - For the Union to work with the University to change the culture of 9

10 violence against women, harassment and hate crimes that affect university students as per the Universities UK report recommendations - Create links with local organisations to help promote both a safer Campus and a safer society - Ensure Union staff and students have a zero tolerance attitude towards sexual harassment Other Ideas that have passed: The following Ideas have passed and will be taken to the relevant staff department as decided by Council Chair Introduce more Aids for Visually Impaired Students in Union and University Services (Votes 52, Likes 52) Ideas that have not received enough votes: Student Affairs Committee Mid Year Question Time (Votes 31, Likes 25, Dislikes 6) Allow forums to set their own frequency (Votes 37, Likes 37, Dislikes 0) UCLan Sports Budget (Votes 37, Likes 31, Dislikes 6) Placement Student Provisions (Votes 29, Likes, 11, Dislikes 18) 10

11 STUDENTS COUNCIL Agenda Items Actions Meeting Action Points Approval of Council Minutes from 14 th April 2016 Election of Vice-Chair of Council Council unanimously voted to confirm the minutes from the last meeting as a true and accurate representation of the meeting s contents. Richard Crake and Samantha Edwards both stood as candidates. 23 votes, 1 spoilt, RC 12 votes, SE 10 votes. RC elected as Vice-Chair of Students Council for 16/17. Report from President Appointment of External Trustee Sana outlined her report and answered questions about the campus masterplan and mentoring scheme. Nomination of Peter Hyett as External Trustee received approval from Council. Votes 23, For 22, Abstain 1 Trans Awareness Events (Amendment) Submitted amendment was approved. Votes 23, For 22, Abstain 1 Trans Awareness Events (amended to Liberation Funding) This Idea was approved and has become Union Policy. Votes 25, For 24, Abstain 1 Bye-law 8 Amendments: Amendments to motions/ideas submitted in writing 3 days prior to meeting This Idea was approved and will be taken to Trustee Board for further approval. Votes 25, For 25 To allow chair discretion in additional round of speeches (amendment) Submitted amendment was approved. Votes 22, For 21, Against 1 To allow chair discretion in additional round of speeches (with added amendment) This Idea was approved and will be taken to Trustee Board for further approval. Votes 25, For 24, Against 1 To introduce a break clause for items of extra business at Chair s discretion This Idea was approved and will be taken to Trustee Board for further approval. 11

12 Votes 25, For 23, Against 1, Abstain 1 Freeze the Fees This Idea was approved and has become Union Policy. Votes 25, For 23, Against 1, Abstain 1 Play Pulse in the Union This Idea was approved and has become Union Policy. Votes 25, For 24, Against 1 Keep Wednesday Afternoons Free This Idea was approved and has become Union Policy. Votes 24, For 19, Against 5 Extend Cafeteria Opening Hours to Accommodate more Students This Idea was approved and has become Union Policy. Votes 25, For 24, Abstain 1 Zero Tolerance to Sexual Harassment This Idea was approved and has become Union Policy. Votes 25, For 24, Abstain 1 12

13 STUDENTS COUNCIL Voting Record Name Approval of the Appointment of External Trustee Amendment to Trans Awareness Events Liberation Funding Policy Amendments Submitted 3 days in advance of the meeting Amendment to Allow Chair discretion in additional round of speeches Allow Chair discretion in additional round of speeches Introduce a break clause for extra items of business Freeze the Fees Play Pulse in the Union Keep Wednesday Afternoons Free Extend Cafe Opening Hours Zero Tolerance to Sexual Harassment Sana Iqbal Tasmia Salim Ed Evans Renaye Roberts- Sinclair Hannah Mason For For For For No vote For For For For For For For For For For For No vote For For For For For For For Anam Riaz Hajar Alsafani Ollie Nield Samantha Edwards Emili Peake Richard Crake For For For For For For For For For Against For For For For For For For For For Abstain For For For For Fatima Awil 13

14 Aimee Turner Suntosh Kaur Sara-Jane Patterson James Hofstetter Alyson Douglas Michael Isaacs Callum Taylor Stewart Riley Bradley Procter For For For For For For For For Against Against For For No vote No vote For For No vote Against For For For Against For For For For For For For For Abstain For For No vote Abstain For Joe Young Abstain Abstain Abstain For For For Against Against For Against For Abstain Samantha Fogg Aadil Kapadia Steven Gough- Kelly For For For For For For For For For Against For For No vote For For For Against For For For For For For For 14