EBP SU18 HEALTH AND SAFETY SITE VISIT REPORT

Transcription

1 EBP SU18 HEATH AND SAFETY SITE VISIT REPORT Site being visited High Adventure Beaudesert Camp Site Site visit conducted by Adrian anning Visit date 5 July 2016 Site address Beaudesert Scout Camp Cannock Wood, Rugeley Staffordshire WS15 4JJ ain site contact Dan Irving Off-site Operations anager ain site contact details Secondary site contact Secondary site contact details Nearest hospital Address dan@highadventureoec.co.uk Chris Jepson chris@highadventureoec.co.uk anor Hospital -9.6 miles Tel: oat Road Walsall WS2 9PS County Hospital -9.8 miles Tel: Weston Road Stafford Staffordshire ST16 3SA Nearest hospital contact number Description of Accommodation i.e room types, locations etc (photographs taken) eal Times (sample menus supplied) Site security Description of facilities i.e toilets, showers. Get get quantities etc (photographs taken) See Above Bell Tents sleep 6 on sleeping mats in 2 pods of 3. entor tents are also located with the young people's tents. The tents are split into 2 separate areas, with males in one area and females in the other area and the mentors residing between the 2 group. Summer 18 menu available on website The site is situated within isolated wooded/open ground with undulating terrain. The main reception is manned during the day and site/activity provider staff are vigilant. This large wooded scout camp can accommodate people in a range of sites from large open fields to small clearings, although the NCS youngsters are camped in the same area EBP SU17 Site visit report template v

2 Strengths of the Site Weaknesses of the Site Health and Safety as has been used previously, which is away from any other site users. The toilet blocks have hot water with individual shower cubicles, and are equipped with some special needs facilities. The NCS camp is designed to provide a true camping experience, the wash/toilet/shower facilities toilets are not next to the tents, they are in a purpose built block down a hard track away from our camping area. There is also another larger shower/toilet block much further away, located at the main reception which is also used by other groups that are on site. At various points around the tented area there are small brick posts that have a tap on them, with mains running cold water. Facilities also include an onsite shop which is open 10:00 to 17:00 The site consists of extensive wooded/open ground areas in undulating terrain that also incorporates areas of enclosed waters. This site is mainly off grid, and lends itself well to team building and outdoor activities that will challenge Young People. The site has undulating terrain and areas that could get very wet and muddy during inclement weather. There is limited internal hard roofed space or charging points for electrical items and phone signal can be intermittent. The site is also used by other Youth Groups (mainly Scouts) at the same time as NCS however they are located in separate areas of the site. All activities have risk assessments in place (see attached documentation) and will be supervised by qualified High Adventure staff. High Adventure Public iability Details: BAHIS 17/DTW/1307/HIGHA-1 Expires 13 Aug 2018 First aid kits are located at the site s office and both site staff and High Adventure have undergone first aid training. Fire Extinguishers and sand buckets on site with safety notices and fire risk assessments in place. HSE poster and licences displayed. Public iability see attached documentation. Paths around site are visible but unpaved and unlit. SEN/obility Issues - With sufficient prior notification, a program can be adapted for youngsters with additional needs. It must be stressed though that this is an outdoor location in undulating terrain with areas that could get very wet/muddy and this could hinder movement around the site. EBP SU17 Site visit report template v

3 Full timetable provided for programme (provide deadline for when to be sent if not available at time of visit) Identification of programme risks The sleeping accommodation is also fully tented with ground mats as a bed. However, there are wheelchair friendly wash/toilet facilities. Secure and/or refrigerated storage for medication is also available on sit On company website. See activity provider risk assessments. Prolonged Inclement Weather Illness/Food poisoning imited electrical power points. Additional Comments N/A EBP SU17 Site visit report template v

4 High Adventure Archery Risk Assessment inimum eader qualification: In house assessed or appropriate level of experience. ax group size with eader: AX of 8 shooting at AX of 4 targets aximum group size of 24 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. Essential equipment Personal Suitable clothing for the weather. Group Bows, arrows, protective wear, targets, pins, boss, stands, netting & frame work. Instructor - Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation What are the Hazards to Health and Safety What Risks do they pose and to whom? Risk evel H// What precautions have been taken to reduce the risk? Risk evel Achieved H// Setting up During activity Injury while stringing the bows. Staff Appropriate staff training Stability of target. All staff & Archery bosses to be strapped securely to a stable stand. Injury while shooting. Retrieving arrows. All staff & All staff & H Staff training & provision of protective equipment Demonstrate safe technique Show the group the finger & arm protectors and explain how to wear them if required. Staff training Explain and demonstrate how to approach the target and how to draw out the arrows, also how to carry them No-one is to step outside the gallery until everyone has finished shooting and the bows have been re-hung Safety netting to be in place around the targets when on-site. Over shoot zone or natural barrier to be used off-site

5 High Adventure Archery Risk Assessment Shooting off target. All staff & H Only small numbers to shoot at a time. Coaching to be given to help improve Group briefed on not aiming up. Anyone found to do so will be removed from the session. Instructor to stay close to shooters as best as possible. De Rigging De Stringing Bows Staff Appropriate staff training The following Risk Assessment is site specific, all site specific Risk Assessments only have additional information specific to the site. The Risk Assessment above still applies to these sites the following is additional information. High Adventure. Activity/ Process/ Operation What are the Hazards to Health and Safety What Risks do they pose and to whom? Risk evel H// What precautions have been taken to reduce the risk? Risk evel Achieved H// Setting up. During the Activity. Someone walking through the range. Arrow going through a window. All staff, and public. All staff, and public. Ensure that the Gates are closed around the range to ensure that nobody can walk into the range. Ensure that the windows are closed throughout the session.

6 High Adventure Camp Fire Risk Assessment inimum eader qualification: In house training or an appropriate level of competence. ax group size with eader: 30 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. Essential equipment Personal: Water, appropriate clothing for the weather. Group: Appropriate clothing. Instructor : Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation What are the Hazards to Health and Safety What Risks do they pose and to whom? Risk evel H// What precautions have been taken to reduce the risk? Risk evel Achieved H// Setting up Burns Slip Trips and Falls Staff training on safe ways to start the fire Set boundary on where the group are allowed to be when the fire is lit. Group briefing making them aware of any hazards. Remove and potential hazards. During the activity. Coaking on fumes Hypothermia ove the group accordingly to where they wind and smock are blowing. Only none chemicalised wood is to be burnt to reduce fumes. Brief group that they need to being warm clothes Don t allow the group to stay out to long if they get cold.

7 High Adventure OEC Risk Assessment High Ropes Course inimum eader competence In-House Assessed inimum Assistant competence ax group size To supervise up to maximum 4 ropes Hazard Structural & PPE failure Weather related injuries Participants falling to the ground Instructors falling to the ground when accessing the structure Items falling from above Falling / swinging into other or parts of the course Entanglement in ropes, nets, cables or chains People at risk All staff & All staff & Participants HA Staff All staff & All staff & All staff & Pre-control On session control Risk (minimal, manageable, unacceptable) Regular equipment checks and records kept. Check weather forecast Groups clothing to be checked prior to session, warm clothing, waterproofs, sun protection, etc PPE regularly checked and results recorded All rigging/accessing the structure to be undertaken by approved staff Rigging checked before use. ain risk of injury is on the Trapeze. Visual and handling check of equipment. All to be monitored for signs of hypothermia / heat stroke. Take drink & snacks for extended sessions. Instructors not to access course during high winds Trained & approved instructors using techniques identified as current good practice including 2 belaying. PPE to be worn and techniques identified during training to be undertaken Helmets to be worn in HRC area. Keys & mobiles not to be left in pockets Helmets worn by all Instructors to follow techniques identified during training Participants to be lowered down to the ground slowly (by instructors only). Instructors trained in rescue techniques. inimal anageable anageable anageable anageable anageable anageable Essential equipment Personal Helmet, harness, chest harness, appropriate well fastened footwear. Group - Dynamic ropes, gri gri & karabiner. eader 1 st aid kit & ladsafe. C:\Documents and Settings\Nathan\Desktop\property\Generic assessment HIGH ROPES COURSE.doc Check for appropriate clothing for weather

8 Assessed by HA OEC td Renewal date This Risk Assessment is renewed in October each year as a matter of course, but is also reviewed & amended on a weekly / monthly basis subject to any changes that occur to High Adventure OEC td Normal Operating Procedure. C:\Documents and Settings\Nathan\Desktop\property\Generic assessment HIGH ROPES COURSE.doc

9 High Adventure OEC Risk Assessment Problem solving & teambuilding inimum eader qualification ax group size with eader In house assessed 30 provided an experienced / responsible adult is with the group Hazard Carrying equipment Construction activities People at risk All staff & All staff & Trips, slips & falls Participants Appropriate staff training Pre-control On session control Risk (minimal, manageable, unacceptable) Appropriate staff training and condition of equipment. Construction problems only to be used on flat soft ground. Staff training and checks on the area to be used. Advise group on safe lifting techniques. Stop any potentially dangerous situations Ensure that the groups design and ropework is safe. Check the structure is sound before the group attempt to complete the task Promote a calm safe approach to all problems from the group. inimal inimal inimal ifting & carrying each other Participants Ensure all lifting activities are on suitable ground Stop any potentially unsafe techniques. anageable Essential equipment Personal Suitable clothing / waterproofs Group Dependant on activity: Poles, ropes, crates, planks, tyre. Site specific details Not applicable, suitable ground conditions to be found for any venue used. Assessed by HA OEC td Renewal date This Risk Assessment is renewed in October each year as a matter of course, but is also reviewed & amended on a weekly / monthly basis subject to any changes that occur to High Adventure OEC td Normal Operating Procedure. C:\Documents and Settings\Nathan\Desktop\property\Generic assessment PROBE SOVING & TEABUIDING.doc

10 High Adventure OEC Risk Assessment Walking inimum eader qualification evel 1 (Short walks within immediate access of base with no navigational or terrain issues) In house asses evel 2 (low level non remote terrain) In house asses evel 3 (over 30 mins from road/refuge) WG evel 4 (In areas with steep and/or rocky terrain) - inimum Assistant qualification ax group size with eader 12 ax group size with assistant 14 Hazard People at risk Trips, slips & falls All staff & Navigational errors All staff & In house assessed Pre-control On session control Risk (minimal, manageable, unacceptable) Ensure group are wearing appropriate footwear. Only use routes appropriate to group ability All walks to be lead by experienced / qualified staff Exhaustion Participants The route planned should be appropriate to the level of fitness / experience of the group Bites & stings All staff & Weather related injuries All staff & ake all groups aware of potential problem areas Close supervision where the group are responsible for navigational decisions. All should have own snacks & drinks, regular short breaks to be used. inimal inimal inimal edical forms onitor anyone affected for reactions inimal Check weather forecast Groups clothing to be checked prior to session, warm clothing, waterproofs, sun protection, etc All to be monitored for signs of hypothermia / heat stroke. Take drinks & snacks anageable Essential equipment Personal Suitable footwear, warm clothing & waterproofs (may be carried), drinks & snacks Group aps, compasses, group shelter eader 1 st aid kit. Extra drinks and spare clothing to be carried on any winter walk or level 2 walk C:\Documents and Settings\Nathan\Desktop\property\Generic assessment WAKING.doc

11 Site specific details Stream walk (from centre; 1) gr; SD EERGENCY PHONE at HA OEC Pinnacle walk (from centre; 1) gr; SD EERGENCY PHONE at HA OEC und s Tower Participants No more than 5 in the tower at a time, a member of staff must be at the top. Quarry / crag top All Staff & Everyone to stay away from the edge on the top, close supervision & briefing inimal inimal Dovestones Res (access roads; 1 / moorland or tunnel; 2) gr; EERGENCY PHONE Water tunnel All staff & Equipment needed: Helmet each 10m rope, 1 sling, 1 HS, 2 harnesses head torch (1 between 3) for emergency use only Do not use if the downslope is running (at normal water levels the water sinks intermitantly) inimal Waterfalls walk (Ingleton; 2) gr; SD EERGENCY PHONE at visitor car park Slips, trips & falls Falls into the river All Staff & Participants any parts of this path become slippy in the wet Close supervision at all times. The group are to be instructed to stay on the path at all times, especially near and below Rival Falls inimal inimal Pendle Hill (2) gr; SD EERGENCY PHONE (payphone) SD Slips, trips & All Staff & inimal C:\Documents and Settings\Nathan\Desktop\property\Generic assessment WAKING.doc

12 falls All level 3, or above, walks are to be individually assessed. Assessed by HA OEC td Renewal date This Risk Assessment is renewed in October each year as a matter of course, but is also reviewed & amended on a weekly / monthly basis subject to any changes that occur to High Adventure OEC td Normal Operating Procedure. C:\Documents and Settings\Nathan\Desktop\property\Generic assessment WAKING.doc

13 High Adventure ow Ropes Risk Assessment During the activity.. Risk evel H// Helmets must be worn by anyone on or around the course. Spotters to be briefed to appropriately help the person on the course. Check the ground and surrounding area for foreign objects. Brief the group before the session on the hazards around the area. Everyone around the course area must wear a helmets all staff included. Regular equipment checks to maintain the quality of the course. Group briefing to make them aware of the dangers and how to avoid them. Group briefing make them aware not to use the equipment other than how it is meant to be. Constantly monitor the group to ensure they are not at risk of any entrapment or strangulation. Ensure that everyone is wearing weather appropriate clothing. Ensure that appropriate action is taken due to the weather e.g. have drinks available, breaks to warm up or cool down. Falling of the course. All. H Slips, trips and falls. Splinters, strangulation and entrapment. Weather conditions. Personal: Appropriate clothing for the weather, Helmet. Group: Appropriate clothing for the weather. Instructor : Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation inimum eader qualification: In house training or appropriate level of experience. ax group size with eader: 30 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. What are the Hazards to Health and Safety What Risks do they pose and to whom?.. Essential equipment H What precautions have been taken to reduce the risk? Risk evel Achieved H//

14 High Adventure ow Ropes Risk Assessment Equipment failure. Regular equipment checks to maintain the quality of the course. Pre use check to check for weather damage.

15 High Adventure Orienterring Risk Assessment inimum eader qualification: In house training and assessment or and appropriate level of experience. ax group size with eader: 12 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. Essential equipment Personal: suitable footwear, weather appropriate clothing, food and drink. Group: maps, compass, whistles, stop watches, clipboards, appropriate clothing and footwear, pencil, paper, food and drink. Instructor : Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation During the activity What are the Hazards to Health and Safety Slips, trips and falls. Weather related injuries. Getting lost. What Risks do they pose and to whom?.. Risk evel H// Ensure the group are wearing appropriate footwear. Brief group on the terrain so they can be aware of it and can be ready. ake sure everyone is wearing appropriate clothing for the weather. Appropriate measures taken due to the weather. E.g. hot drinks breaks to warm up or cool down. Brief the group appropriately so that they know what to do if they do get lost. set clear boundaries on where they should and should not go. Give the clear time limits so it is clear how long they should be. Teach basic nav skills to help them return to you. edical forms filled in of any allergies All. What precautions have been taken to reduce the risk? Risk evel Achieved H//

16 Bites, stings and abrasions. High Adventure Orienterring Risk Assessment. onitor any bites and stings. Brief group on problem areas such as brambles and nettles. All staff to be familiar with the area. Remote supervision. All. H Set clear boundaries on where they should and should not go. Have a clear designated point where the group can find staff. Set time limits that the have to get back within. The following Risk Assessments are the site specific. All site specific Risk Assessments only have addition information specific to the site. The Risk assessment above still applies to these site the following is additional information. Wycoller. Activity/ Process/ Operation Setting up During the Activity. What are the Hazards to Health and Safety Slipping on the hill walking up and down to the venue. ive stock being in the field. Slippy and rocky ground. What Risks do they pose and to whom?.. Risk evel H// What precautions have been taken to reduce the risk? ake sure everyone is wearing appropriate footwear. Brief the group before setting off so they are aware of the slippy ground. Brief the group on how to behave around the animals. Gather and send the group to point that are furthest away from the live stock where possible. ake sure that everyone is wearing appropriate footwear. Brief the group and make them aware of the hazards. Risk evel Achieved H//

17 High Adventure Outdoor Climbing, Absail, Bouldering and Westling Risk Assessment. SPA or In-House Assessed on Site specific locations. If you are working under your SPA you must always stay within remit and do as you have inimum eader qualification: been assessed. If you are working from and in house assessment then you must always operate as you where trained and assessed. ax group size with eader: 12 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. Essential equipment Personal: Helmet, Harness, Appropriate footwear, weather appropriate clothing, Group: Helmet, harness, appropriate footwear, weather appropriate clothing, rack, static ropes, dynamic ropes, gri gri. Instructor : Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation Setting up What are the Hazards to Health and Safety Slips trips and falls while rigging. Items falling form above. Equipment Failure. What Risks do they pose and to whom? Risk evel H// Always wear appropriate footwear. Helmets must be worn at all times. HA Staff H While setting up you must always be attached to an appropriate safety line... What precautions have been taken to reduce the risk? Helmets must be worn near the crag at all times. You may create a safe area where people can take their helmets off but it must be far enough away from the crag that anything falling from it will not hit them. Keep and eye out for anything lose while rigging and climbing. Regular equipment checks and record kept of the checks. Pre use check to be carried out before use. Risk evel Achieved H//

18 High Adventure Outdoor Climbing, Absail, Bouldering and Westling Risk Assessment. Inappropriate use of equipment. All. Thorough group brief and constant supervision. Equipment not to be left unsupervised. During Activity oose clothing or equipment getting caught. Weather related injuries... H Before the session starts check for appropriate clothing and that hair and any loose clothing is tied back. onitor clothing and equipment for loose ends and snag hazards. Before the session check the weather so you know what appropriate clothing you and your group will need. onitor the group for any signs of hypothermia and heat stroke. Take extra hot drinks or water for the group. Briefing the group on how to appropriately and safely get down from the bouldering problems. Falling from bouldering problems. Sharp objects inside westling holes. Participant getting stuck in a westle hole. All. H ake sure that no one but the spotters are standing below the climber so they have a clear space to land.. Use spotter to assist the climber if they fall from the bouldering problem. An instructor must always check each westle before sending the group through. All. Instructor should advice people on the size of the holes if they are unsure discourage them from going through. If someone does get stuck coach them out of it, if you cant help them out call centre for help.

19 High Adventure Outdoor Climbing, Absail, Bouldering and Westling Risk Assessment. Cuts, bruises and scraps from the rocks. Slips trips and falls while de rigging.. H Instructor to brief the group before hand on not to push them selves into any holes, only go through what you fit through. Encourage that the group wear long sleeves and trousers to reduce the chance of them getting injured. Helmets must be worn throughout. HA Staff Always stay attached to an appropriate safety line until you are fully de rigged. De rigging. Helmets must be worn throughout. Falling from the crag. HA Staff Always stay attached to an appropriate safety line. Appropriate training and assessment. The following Risk Assessments are the site specific. All site specific Risk Assessments only have addition information specific to the site. The Risk assessment above still applies to these site the following is additional information. Earl Crag. Activity/ Process/ Operation Setting up What are the Hazards to Health and Safety Slipping on the mud while rigging. What Risks do they pose and to whom? Risk evel H// What precautions have been taken to reduce the risk? Always wear appropriate footwear. Helmets must be worn throughout. HA Staff While rigging you must always be attached to an appropriate safety line. Risk evel Achieved H// Getting down to the climbs.. Select the most appropriate and safe route down. Use spotters where needed.

20 High Adventure Outdoor Climbing, Absail, Bouldering and Westling Risk Assessment. During the Activty. Incorrect rigging and set up of ropes. Slipping on the mud while waiting to do the activity. All All participant and staff If the instructor is site specific trained they must always set up exactly as they have been trained and assessed to do so. Ensure that you assign the group and appropriate place to gather while they wait, that is not on a slippy area. Brief the group to make them aware of the ground conditions and to be sensible and safe.

21 High Adventure Zip Wire Risk Assessment Personal: Helmet, full body harness or linked in check and waist harness, appropriate well fastened footwear, appropriate clothing for the weather conditions. Group: Gloves, zip trolley, static rope, gri gri, karabiners Instructor : Phone, first aid kit, group shelter, torch, hot drink, emergency food, whistle, knife, spare emergency clothing for group (cannot supply for full group, must have a some basics, EG: hats, gloves, etc..) Activity/ Process/ Operation inimum eader qualification: In house training and assessment or an appropriate level of competence. ax group size with eader: 12 All Instructors should be making dynamic risk assessments on the day taking into account the weather conditions, the group s ability & any other factors that may change. What are the Hazards to Health and Safety Essential equipment What Risks do they pose and to whom? Risk evel H// What precautions have been taken to reduce the risk? Regular equipment checks and records kept. Risk evel Achieved H// Set up Structural and PPE failure Weather related injuries. Visual and handling check of equipment. Participant weight limit of 120kg. Only one person on Zip Wire at a time except when carrying out a rescue. Check weather forecast Groups clothing to be checked prior to session, warm clothing, waterproofs, sun protection, etc Wind effecting zip wire speed. All H All to be monitored for signs of hypothermia / heat stroke. Take drink & snacks for extended sessions. Check weather forecast and discuss tail winds with senior staff at morning meeting. Carry out daily inspection and brake test before session.

22 High Adventure Zip Wire Risk Assessment During the activity onitor clients speed throughout session & consult senior staff if tail wind picks up. PPE regularly checked and results recorded. Staff training. Trained & approved instructors using techniques identified as current good practice. All rigging/accessing the structure to be undertaken by approved staff HA Staff PPE to be worn and techniques identified during training to be undertaken Participants falling to the ground All Instructor falling to the ground when ascending the structure. Items falling from above Falling while climbing up to the Zip Wire. Rope being dropped while going down the zip wire. Not arriving at or unable to get off at the landing platform. Staff training and group briefing Helmets to be worn in HRC area. Area below wire to be clear while clients descend Pockets to be empty. Staff training and group briefing All Clear instructions, all clients told not to climb until instructed to do so by leader. Staff training and group briefing All Clear instructions and coil of rope put over shoulder and client told to hold on with both hands. Staff training and group briefing All anyard length to be set by instructor on take-off platform. Group/teacher/assistant briefed on moving participant to platform if needed. Crate available to stand on at landing platform. Staff training and group briefing

23 High Adventure Zip Wire Risk Assessment Hand/finger injury from wire All H Each participant wears provided gloves, briefed on take-off platform and told to hold coiled dead rope. Injury from impacting end of zip wire/ fence on platform. Staff training & make sure crash pad is in place. All Function test of brake system by HA staff before session. Do not set client off until brake system has reset. Falling from or while descending landing ramp. All H Staff training and group briefing Clear instructions and briefing for group, brief assistant/group to monitor landing ramp Colliding with another person on the landing ramp. Staff training and group briefing Clear instructions and briefing for group, brief assistant/group to monitor landing ramp. Check ramp is clear before sending client down Check weather forecast and monitor wet weather followed by freezing weather. Zip stop brake or reduction line frozen. All Carry out all daily inspections and report issues to senior staff If brake system does not reset correctly, STOP session and investigate cause. If line is frozen it must be taken out of service until dried or replaced