OLRA News. O a k s L a n d i n g R e c r e a t i o n a l A s s o c i a t i o n April 2018

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1 OLRA News O a k s L a n d i n g R e c r e a t i o n a l A s s o c i a t i o n April 2018 Oaks Landing Clubhouse 1111 Newport Landing Dr. Telephone: Fax: Website: Clubhouse oakslanding@sbcglobal.net OLRA Board olraboardfenton@sbcglobal.net Like us on Facebook at facebook.com/oakslanding Clubhouse Hours Monday - Thursday: 10 a.m. 9 p.m. Friday - Sunday: 10 a.m. - 7 p.m. Upcoming Dates: April 1: Easter Clubhouse Closed April2: ID stickers and Pool passes available April 25 & 28: Spring Garage Sale May 21: OLRA Board Meeting 6:30 pm May 26: Pool Opens 10AM 2018 OLRA ASSESSMENT IS DUE! The Oaks Landing Recreational Association annual assessment is considered delinquent after April 1st. All Payments need to add and additional $10 late fee ID stickers and pool guest passes will be available at the clubhouse starting April 2. Per OLRA By-Laws, residents must be current on both their Recreational and Homeowner Association assessments to receive ID stickers and use the recreational facilities. CLUBHOUSE ASST. MANAGER POSITION OPEN OLRA is seeking a part-time clubhouse assistant manager. The asst manager works closely with manager handling the daily operations of the Recreational Association. We are looking for a candidate to start training for this position Mid May. ANNUAL EASTER EGG HUNT! Thank you to all the families that joined us for our Annual Easter Egg Hunt. Unfortunately, the weather was not cooperative, but the kids still had a great time visiting with the Easter Bunny, dyeing eggs and making crafts. Check out our event pictures on the website. SPRING GARAGE SALE It s time to clear out the clutter! The annual spring subdivision-wide garage sale will be held April 25th and 28th. Special thanks to our loyal garage sale sponsor, Rob Terry (aka Rob the Realtor) with Berkshire Hathaway Realty / RobTerry.com OLRA ID CARDS Beginning April 1st, there is a $5 charge to replace ID cards. Starting April 2, you must have an OLRA ID card with 2018 sticker to use the recreational facilities Oaks Landing Rays Swim Team. The swim team is a wonderful opportunity for kids to improve their skills, learn sportsmanship and have lots of fun. Registration forms are available in this newsletter.

2 April 2018 MANAGER S NOTES: Hello, my name is Diane Nahn and I am the new Office Manager for the Oaks Landing Clubhouse. I have been a Remington Oaks resident for over 25 years and have over 30 years experience in accounting and management. Thanks to the great training I have received from Linda and Eva, I am confident the transition will go smoothly. I am looking forward to meeting all the residents! ~Diane Nahn

3 April 2018 Newsletter Advertisements Would you like to see your business s advertisement in the next edition of the newsletter? We can accommodate most ads by resizing them or by adding a few finishing touches. The newsletter is made available to 580 homes monthly, so pick up a form in the Clubhouse office and let your neighbors see what your business is all about Resident Rates ONE TIME QUARTERLY (save 15%!) BI-MONTHLY (save 20%!) MONTHLY (save 25%!) Full Page $72 $245 $346 $648 Half Page $46 $156 $221 $414 Third Page $33 $112 $158 $297 Fourth Page $26 $88 $125 $234 Business Card $20 $68 $96 $180 Classified $13 $44 $62 $117 Clubhouse Rentals Too many relatives and friends to host your party at home? The clubhouse is available for rentals 365 days a year, even on holidays! You can view our rental calendar at or by calling the clubhouse at Clubhouse Rental Prices Daytime (Mon-Fri) Cost $75, Deposit $150 Daytime (Sat-Sun) Cost $125, Deposit $150 Evening (Sun-Thurs) Cost $140, Deposit $150 Evening (Fri-Sat) Cost $195, Deposit $150 Holiday Daytime Cost $165, Deposit $150 NOTE: Only members of Oaks Landing Recreational Association may rent the Clubhouse and members must be present during the entire rental time. A $150 deposit is required along with a signed contract in order to reserve a rental date. Additional rental information can be found at or by calling the clubhouse at March 2018 Clubhouse Rentals: The clubhouse hosted 7 afternoon rentals and 2 evening rentals.

4 April 2018 OLRA Meeting The next open OLRA Board Meeting will be held at 6:30 PM on Monday, May 21, 2018 at the Clubhouse. As always, residents are invited and encouraged to attend. Weight Room Rules All children under the age of 18 seeking use of the exercise equipment must have a signed parental consent form on file in the Clubhouse office. Minimum age to use this equipment is 14. Minimum age to bring a guest is 18. Parental Consent Forms are available in the Clubhouse office. Parents, please stop by to sign one for your child. Residents are welcome to bring 1 guest per visit to the weight room. Wireless Internet Availability Need to get some work done outside of the office? The Clubhouse Wi-Fi has you covered. Stop by the office to sign in and get the password, then relax in the rec room as you surf the Net. Office Services: The clubhouse offers affordable and convenient office services. Stop by and have your document copied, faxed or laminated. Faxing (send or receive) ( ) $1.00 per page Send and receive local and domestic faxes. A complimentary fax cover sheet is provided for you. Receive a printed confirmation for your records. Receive faxes at the Clubhouse and we will hold your fax until you are able to pick up. Copying and Printing: (black and white only): 8 ½ x 11 - $.10 per page/side 11 x 14 - $.15 per page/side Color paper (when available) $.15 per page/side Single or double sided copies. 8 ½ x 11 and 11 x 14 Copy on color paper (when available) Laminating: 8 ½ x 11 - $1.00 per page 11 x 14 - $1.50 per page No need to go any further than your neighborhood to have your document laminated. More affordable than the commercial copy stores. PHOTO IDs Please remember residents must have their OLRA ID with them when using any of the Recreational Association facilities. If you have not had a chance to get your ID, stop by the clubhouse to have one made. In most cases, ID cards can be issued while you wait. You will need to provide proof of residence in the form of a current driver s license. ID cards are provided free of charge from January through March. After March 31, there is a charge of $5 per ID card. Please feel free to call or the clubhouse if you have any questions or oakslanding@sbcglobal.net

5 UPCOMING EVENTS: April 1: OLRA assessments considered delinquent/late fees appy. April 2: ID Stickers and Pool Guest Passes available for pick-up April 4: NLHA meeting 6:30pm at the clubhouse April 25 & 28: Spring Garage Sale May 21: OLRA meeting 6:30pm at the clubhouse May 26: Swimming pool opens! April 2018

6 April 2018 OAKS LANDING RECREATIONAL ASSOCIATION BOARD MEETING MINUTES March 26, 2018 WORKING SESSION: Chuck Schwarz called the working session board meeting to 6:30 PM. Attending: President Chuck Schwarz Vice President Kim Boothman Board Member Jennifer VanDyke Board Member Jennifer Williams Clubhouse Manager Diane Nahn Clubhouse Asst Manager Eva Dummerth Absent: Board member Sam Crossen Chuck introduced the new Clubhouse Manager, Diane Nahn. Board approved a $2.00/hr raise for Eva Dummerth. Financial Update Rockwood Account Balances as of March 26, 2018 Checking: $ 13, Money Market: $ 264, Total Deposits: $38, March bank statement (to date) and receipts will be provided to the OLRA Treasurer, Sam Crossen. Assessment Update As of March 26, OLRA has received 404 of 580 payments (2018) OLRA assessment invoices were mailed to all residents on January 26, Assessments will be considered delinquent and late fees apply if not paid by April 1,2018. In April, late fees will be assessed, and late letters will be mailed to residents with delinquent assessments. Clubhouse General From January through March, residents can replace or update their OLRA ID card at no cost. Please stop by the clubhouse office to have a new ID card made. Diane Nahn was hired as the new office manager and began training on March 12, Linda Tallin has been removed from all banking & clubhouse & payroll access. Passwords and security information has been changed. Statement of Change of Registered Agent is being sent to State of Missouri Secretary of State. All alarm codes have been changed. Accent Lawn has been scheduled to do a spring clean up (by burning bushes, pool area and tennis courts)

7 April 2018 Kirkwood Pest Control will start pest control in the middle part of April and continue until September. Midwest Surface Restoration will power wash entire exterior of clubhouse and do gutter cleaning in the early part of April Pool permit applications have been completed and mailed Payment has been made to American Family Insurance for policy dated 3/28/18 3/28/19. Upcoming Events: April 1 OLRA assessment considered late. $10 late fee applies April 2: 2018 ID stickers and swimming pool guest passes available for pick-up at the clubhouse office. April 25 & 28: Spring Garage Sale May 26: Pool opens February Clubhouse Rentals (to date) Day Rentals: 5 Evening Rentals: 3 Repairs and Maintenance: An amended contract has been provided by Sport Court to include additional conditions requested by the OLRA Board. Pool Repair of the main pool floor will be scheduled with Schilli Plastering New Business: Resident had concerns about the cost of the tennis court updates compared to the amount of usage. Resident asked about the loan rates on the tennis court update Dean Weiler asked permission to plant flowers in the circle where the OLRA sign is located Adjournment: The meeting was adjourned at 6:50pm. The next Open meeting will be May 21, held on the new tennis courts. Working Session: Board agreed to do a 2017 audit Board approved pay increase for Sharon Hughes for summer cleanings. Soda Machine will be removed this season Have a scheduled meeting with Crissy Withrow from Midwest Pool Board decided to limit number of guests per resident household to 5, anymore than that requires a Pool Party Permit

8 Income Statement Oaks Landing Recreational Association 1 Feb 2018 to 28 Feb 2018 Actual Budget Var USD Var % YTD Actual YTD Budget Var USD Var % Revenue Assessments $0.00 $0.00 $0.00 $200, $200, $ % Clubhouse Rent- $1, $1, $ % $2, $3, $1, % Interest Income $21.29 $18.00 $ % $43.40 $35.00 $ % Newsletter Reve- $0.00 $0.00 $0.00 $52.00 $0.00 $52.00 Other Income:Concession $1.50 $ $ % $7.50 $ $ % Revenue Other Income:Copies/ $23.75 $18.00 $ % $77.15 $38.00 $ % faxes Other Income:Late Fees- Assessments $0.00 $0.00 $0.00 $0.00 $ $ % Other Income:Special $69.38 $0.00 $69.38 $69.38 $0.00 $69.38 Events/Activities Other Income:Transfer $50.00 $0.00 $50.00 $50.00 $0.00 $50.00 Fees Total Revenue $1, $1, $ % $202, $203, $ % Gross Profit $1, $1, $ % $202, $203, $ % Operating In- $1, $1, $ % $202, $203, $ %

9 Other Income and Expense Administrative & Unallocated:Assessment Expenses $0.00 $0.00 $0.00 -$ $ $ % Administrative & Unallocated:Bank Charges $0.00 -$4.00 $ % -$2.25 -$8.00 $ % Administrative & Unallocated:Lease Copy Machine $0.00 -$ $ % $0.00 -$ $ % Administrative & Unallocated:Professional Services:Accounting $0.00 -$ $ % $0.00 -$ $ % Administrative & Unallocated:Professional Services:Legal $0.00 $0.00 $0.00 -$24.49 $0.00 -$24.49 Administrative & Unallocated:Professional Services:Payroll -$73.95 $0.00 -$ $ $ $ % Processing Administrative & Unallocated:Sales Tax -$ $ $ % -$ $ $ % Clubhouse Expenses:Alarm $0.00 -$30.00 $ % -$ $60.00 $ % Clubhouse Expenses:Clubhouse Cleaning -$ $ $ % -$ $ $ % Clubhouse Expenses:Clubhouse/Office Salaries -$4, $4, $ % -$7, $8, $ % Clubhouse Expenses:Lawn & Ground Maintenance -$ $ $ % -$ $1, $ % Clubhouse Expenses:Payroll Taxes Clubhouse -$ $ $ % -$ $ $ % Clubhouse Expenses:Postage $0.00 $0.00 $0.00 $0.00 -$ $ % Clubhouse Expenses:Repairs & Maintenance -$ $ $ % -$ $ $ % Supplies:Clubhouse Supplies -$ $ $ % -$ $ $ % Supplies:Events $0.00 $0.00 $0.00 -$ $ $ % Utilities:Cable $0.00 -$ $ % -$ $ $ % Utilities:Electric -$ $ $ % -$1, $1, $ % Utilities:Gas -$ $ $ % -$ $ $ % Utilities:Internet -$ $0.00 -$ $ $0.00 -$ Utilities:Water $0.00 $0.00 $0.00 $0.00 -$ $ % Total Other Income and Expense -$6, $8, $1, % -$13, $17, $3, % Net Income / (Loss) before Tax -$5, $7, $1, % $188, $186, $2, % Net Income -$5, $7, $1, % $188, $186, $2, % Total Comprehensive Income -$5, $7, $1, % $188, $186, $2, %

10 OAKS LANDING RAYS SWIM TEAM Welcome to the 2018 Oaks Landing Swim Team. The Oaks Landing Rays swim team is built on a long tradition of hard work, great sportsmanship and lots of fun! The program is designed to improve skills in all 4 strokes. The swimmers will also work on endurance, starts and turns. This is a short 7 week program and attendance at practice is expected. INFORMATIONAL PARENT MEETING: Tuesday, April 6:30 PM - Oaks Landing Clubhouse REGISTRATION: Existing Team Member Sign-Ups: Will be accepted at this meeting Due by April 25 th to secure spot(s) on the team New Team Member Sign-Ups for OLRA RESIDENTS: Will be accepted at this meeting & will be numbered in the order received Due by May 7 th Team spots will be assigned pending availability New Team Member Sign-Ups for ALL OTHERS: Will be accepted at this meeting and will be numbered in the order received After May 8th all remaining team spots will be assigned Registrations will be accepted until the team limit is reached PRACTICE: ALL TEAM MEMBERS ARE EXPECTED TO PARTICIPATE IN PRACTICES AND MEETS First Practice: Thursday, June 1st Coaches plan to have the swimmers IN the pool on this day. Practice Times: 7:00-7:50: Summer School 8:00-8:50: 11 & Over (Specifically designed for the older/experienced swimmers) 9:00-9:50: 10 & Under (Specifically designed for the younger/beginning swimmers)

11 **Note: Swimmers 7 & under will have a dedicated coach at the 9:00 practice only. If a young swimmer attends an earlier practice he/she will be swimming with the older children and receiving the same instruction as those swimmers. Swim team practice should not be considered equivalent to swim lessons. COACH COMMUNICATION: Communication with coach(s), regarding any matter, must be done outside of practice/meet times. The coach(s) attention to the swimmers is vital to the safety and training of our children. Coach(s) have been informed that they are to refrain from engaging in meetings during practices and meets. Thank you for your understanding and compliance. WORK DUTY: Work Commitment Deposit Check (separate from registration): $75 per swimmer ($150 max per family) Make check payable to Oaks Landing Swim Team Checks will be destroyed upon completion of work commitment or deposited if commitment is not 100% fulfilled Work Commitment requirements (subject to change based on number of families): 1-2 swimmers: 2 regular season meets AND 1 shift at conference 3 or more swimmers: 3 regular season meets AND 1 shift at conference Buy Out option: If you prefer to Buy Out the cost is $75 per swimmer ($150 family maximum) Information regarding work duty sign-up will come out via as the start of swim season draws nearer

12 SWIM MEETS: See attached schedule (great for the fridge) MEET PARTICIPATION We believe that all team members should be able to participate in each meet In the event your swimmer must miss a meet he/she must be signed out of the meet by the preceding Wednesday practice Coach(s) will have a binder that contains a sign out sheet at every practice. Parents: Swimmers often forget to sign themselves out of meets, therefore, we are requesting that you please help us by ensuring that your child is properly signed out of meets (even for our older swimmers). MEET LINE UP(s) Preparation begins the Wednesday prior to a meet Coaches are required to turn in meet line ups to the league by Friday -Due to these time constraints, and the preparation required for each meet, we are not able to grant requests for meet add-ons/ cancellations/late changes Questions or Comments? Please contact: Jennifer Diffley: Joellen Heilman: teamdiffley@usaadvocare.com redoct29@gmail.com TEAM SWIM SUIT: Torrent by Dolfin in red and black can be purchased at Johhny Mac s on Watson. This is a two year suit. Female $ Male $31.99

13 OAKS LANDING RAYS SWIM TEAM Summer 2018 Monday, June 11 VCH Monday, June Home vs Arbor Oaks Monday, June 25 Union Monday July Home vs Pacific Monday, July Home vs Washington Swim Conference: Specific details to follow Saturday July 14 Pacific Awards Party: Monday, July 16th

14 OLR 2018 Registration Please Print Legibly Return registration and (2) checks to: Jen 1228 Piedras Parkway (or turn in at the parent info meeting on 04/10/18) Last Name: Parents First Names: Address: Home Phone: Cell Phone: Work Phone: 1: 2: 1 2 Swimmers Name/s Age Date of Birth M/F 3 4 5

15 CHECK #1 (Registration Fees) - Payable to Oaks Landing Swim Team Qty x $ per Swimmer Oaks Landing Swim Team Registration Fee Ages 7 and under: x $95.00 = $ Ages 8 & over: x $70.00 = $ For the 3 rd, 4 th, 5 th Swimmer (in the same family) Ages 7 & Under x $75.00 = $ Ages 8 & Over x $55.00 = $ = Total $ Oaks Landing Residential Association Fees (Choose ONLY one) $35 Family Fee (OLRA Residents) n/a $35.00 = $ $95 Family Fee (Non-OLRA Residents) n/a $95.00 = $ Technology Fee: This fee will cover the cost of our awesome new meet manager program. All families will have online access to swimmers events and meet line ups. $ Total Registration Fees (Check #1) $ CHECK #1 # Check #2 (Work Commitment Deposit) - Payable to Oaks Landing Swim $75 Per Swimmer (Maximum of $150 per family) NOTE: As long as ALL work commitments are fulfilled, this check will be destroyed/ = $ CHECK #2 # Do you wish to Buy Out of the work commitment: Yes No If you choose yes your check WILL be processed/deposited *Refunds will not be issued after the first day of practice REGISTRATION CONTINUED ON NEXT PAGE..

16 LIABILITY DISCLAIMER AND MEDICAL AUTHORIZATION (Please read. Signature is required for placement on Oaks Landing Rays Swim Team) I do hereby relieve and hold harmless OLRA, Swim Team Parent Representatives, Coaches, Meet Officials and all volunteers of any liability for personal injury incurred or sustained by my child during her/his participation in any and all activities or programs of the OLRA Swim Team, including, but not limited to practices, meets, picnics, etc.. I further authorize the coach or adult in charge of my child s team to secure any and all necessary medical aid, assistance, or treatment for my child during practice or activity if such medical aid, assistance or treatment is required due to an injury to my child. It is understood that it is the parent s responsibility to provide whatever insurance they deem necessary for medical protections of their child. Help us help your child: Known allergies, medical concerns, or behavior conditions: By my signature hereon, I agree that I have read the above and foregoing Liability Disclaimer and Medical Authorization and understand the contents thereof, and agree that the information and facts contained are true to the best of my knowledge and belief. I further agree that I have read this entire registration packet and agree to abide by all coach communication, work duty, financial, and swim meet policies and procedures set forth within: Parent signature: Printed name: Date: If you have any questions contact: Jennifer Diffley or Joellen Heilman:

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18 April Oaks Landing Rays HOME Swim Meet Schedule June 18 Pool closes at 3 PM July 2 Pool closes at 3 PM July 9 Pool closes at 3 PM July 16 Pool closes at 5 PM

19 Who Do I Call? Information for Residents Problem Who to Call Phone Number Trash and Yard Waste For Newport Landing Trash and Yard Waste For Remington Oaks Waste Management or Meridian Waste Services Streetlight Out or Down Ameren UE Must give number listed on pole and the nearest address. Street Sign Down or Missing Vandalism or Theft Street Snow Removal Street and/or Sidewalk Repair Storm Sewer Lids St. Louis County Department of Highways and Traffic St. Louis Police Department St. Louis County Department of Highways and Traffic Missouri Department of Transportation (MODOT) Metropolitan St. Louis Sewer District (MSD) Gas Leaks or Odors Laclede Gas Emergency Number: Water Issues Loose Animals (domestic) Injured Wildlife (mammals) Non-emergency Police Missouri- American Water Co. Animal Protective Association Wildlife Rehabilitation Clinic, Inc. St. Louis County Police Department, West County Precinct Emergency Number: Please confine animal before calling

20 What Do All of These Acronyms Stand For? ROHA, NLHA, OLRA: What You Need to Know 1. So, what do the acronyms stand for? ROHA Remington Oaks Homeowners Association NLHA Newport Landing Homeowners Association OLRA Oaks Landing Recreational Association 2. What does each association actually do? ROHA governs the Remington Oaks and Chestnut Pointe neighborhoods (AKA the treethemed streets), and NLHA governs the Newport Landing neighborhood (mostly seathemed streets on the other side of Hawkins). Homeowners belong to ONE of the two organizations based on their address. OLRA governs the Clubhouse, swimming pools and tennis courts. 3. Can you give me a refresher on the annual assessments? Each resident receives two assessments each year: one from either ROHA or NLHA, and one from OLRA. The OLRA assessments are mailed in late January and are due March 1 each year. 4. What, exactly, do the fees cover? ROHA fees cover common ground maintenance (including Lake Remington), main entrances maintenance, insurance and streetlights for the Remington Oaks and Chestnut Pointe neighborhoods. NLHA fees cover trash pickup, common ground maintenance (including the Newport Landing pond), main entrances maintenance, insurance and streetlights for the Newport Landing neighborhoods. OLRA fees fund Clubhouse maintenance, insurance, swimming pools, tennis courts, fitness rooms, and Clubhouse-sponsored neighborhood activities.

21 YOUR BOARD MEMBERS Oaks Landing Recreational Association Clubhouse Website: Board of Directors Chuck Schwarz (President) RO Kim Boothman (Vice President) RO Sam Crossen (Treasurer) NL Jennifer Williams (Secretary) NL Jennifer VanDyke (Director) NL Open (Director) RO Remington Oaks Homeowners Association Rick Lord (President) Tim Boyle (Treasurer) Dan Delay (Common Ground) Carolyn Hensel (Architectural Additions) OPEN (Secretary) Please inquire with ROHA board to serve April 2018 Newport Landing Homeowners Association Kelly Quinn (President) Kevin Cooper (Treasurer) Kyle Kline (Secretary) Darren Scotti (Trustee) Anthony Debre (Trustee) Spring is the time of plans and projects. -Leo Tolstoy Sunday Monday Tuesday Wednesday Thursday Friday Saturday 1 2 ID Stickers available 3 4 NLHA Meeting 6:30pm 5 6 Evening Rental 7 Daytime Rental Evening Rental Swim Team Meeting 6-8pm Daytime Rental Evening Rental 15 Daytime Rental Daytime Rental 22 Daytime Rental 29 Daytime Rental Spring Garage Sale Spring Garage Sale Daytime Rental