20th Annual Carey Hilliard's Invitational. Prelims/Finals Savannah, Georgia October 27-28, 2018 Chatham County Aquatic Center

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1 20th Annual Carey Hilliard's Invitational Prelims/Finals Savannah, Georgia October 27-28, 2018 Chatham County Aquatic Center * * * Georgia Swimming s Tech Suit Policy* * * In all Georgia Swimming Sanctioned or Approved competitions, the use of Tech Suits as defined below will NOT be allowed by any 10 & Under athletes (whether competing in age-specific or Open events). In addition, the use of Tech Suits will NOT be allowed in any 11 or 12-year-old events, with exception of meets determined as Championship meets in the LSC including Divisionals, State Championships, and Age Group Sectionals. Georgia Swimming defines Tech Suit as any suit with bonded or meshed seams and/or kinetic tape. The LSC will publish a list of restricted suits, which shall be updated on a monthly basis, as a resource for swimmers, parents and coaches; however, a suit does NOT need to be included on the list in order to be considered a restricted suit. As manufacturers often release new suits throughout the season, coaches and parents are responsible for identifying if a suit is restricted based on the previously stated description. [Ctrl+Click here] to view full policy statement and restricted suit list. Sanctioned: Held under the sanctioned of USA Swimming Inc., issued by Georgia Swimming, Inc. Sanction No. GA In granting this sanction it is understood and agreed that USA Swimming, Georgia Swimming, Inc., Chatham County Aquatic Center and the Savannah Swim Team shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Meet Referee: Starter: Stoke&Turn: Admin Meet Director: Safety Marshal: Sponsor: Host Club: Facility: Rules: Keith Powell Matt Folan Heather Harmon, Brendan Sheehan, Kevin Mclean Michele Smith, Vickie Wilson Joe Witt Autumn Shonk Carey Hilliard's Restaurant The Savannah Swim Team Chatham County Aquatic Center (CCAC), 7240 Sallie Mood Drive, Savannah, GA 31406, (912) The CCAC is an indoor facility featuring a 50 meter x 25 yard pool with deep flow-over gutters, non-turbulent lane lines, depth varying between 7 and 9 feet, and conforms to USA Swimming rules and regulations for competition pools. The competition course has been certified in accordance with C(4). A copy of such certification is on file with USA Swimming and Georgia Swimming. A separate, 6-lane, 25 yard pool is available for warm-up and warm-down. Other features include spectator seating, generous deck space, locker rooms, Dual 8-lane scoreboard, and a Colorado timing system. All Swimmers, Coaches and Officials must be currently registered with USA Swimming. No

2 swimmer will be permitted to compete unless the swimmer is a member as provided in Article 302. If a swimmer who is not properly registered with USA Swimming competes in a sanctioned competition, the host LSC may impose a fine of up to $ per event against the individual, member coach or member club submitting the entry. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Deck Changes are prohibited. (changing, in whole or in part, into or out of a swimsuit when wearing just one suit in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes.) Swimmers participating in deck changing could be subject to removal from further competition in the meet. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Deck Pass is acceptable proof of USA Swimming membership. Photos and videos may be taken of swimmers during the meet by parents or a professional photographer retained by the host club. All participants agree to be filmed or photographed by photographers designated by the meet host and to allow the meet host the right to use names, pictures, likenesses, and biographical information before, during, or after the period of participation in Georgia Swimming competitions to promote swimming and meets hosted by the meet organizer. If you do not wish to have your child(ren) photographed, you may withdraw your consent by informing the Meet Director before the start of the first day of the meet. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coaches areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and /or spectators are present. Exceptions may be granted with prior written approval by the Program Operations Vice Chair, Program & Events Committee Chair, or designee. On-deck registrations will not be accepted at the meet. Scratch Rule: Eligibility: Meet Format: Swimmers entered in the meet, unaccompanied by a member coach, must report to the Meet Referee or Meet Director, prior to the beginning of swimming activities, to arrange for coach supervision of warm up, competition and warm down during the meet. The Georgia scratch rule will be in effect for all events and is attached. Open to all currently registered USA Swimming athletes. Coaches should ensure that all athlete registrations are current prior to the meet. This is an open meet with no time standards. 13&Over events ar All 13 and Over events will be Prelim/Final format with an A and B finals except for 500 Free and the 400 IM. The 500 Free and 400 IM will be Timed Final events swum fastest to slowest alternating heats (women, then men). Positive Check-In is required prior to 8:00 a.m. on the day the event is to be swum. The top seeded heat (8 swimmers will swim with Finals. All events for swimmers 12&Under are timed finals. Changes in pool and session assignments will be posted at the pool and, time permitting, on the SST website ( Order of Events: Entry Limit The Order of Events is shown below and may be downloaded in Hy-Tek format from the Savannah Swim Team website at The limits for entries are as follows: Swimmers may swim in a maximum of three individual events per day for Prelims/Finals events. Swimmers entered exclusively in Timed Finals events may enter five individual events per day. Any swimmer entered in more than the daily limit of events will be removed (or disqualified)

3 from the last event(s) of that day exceeding the limit. Fees will not be refunded for entries exceeding the maximum allowed. Entries will be closed upon the receipt of the team that puts the total number of entered visiting swimmers over 600. The meet director reserves the right to close the meet prior to meeting the limit if the time line warrants. Entry Format: Entry Deadline: Entries: Please submit entries electronically, in a Hy-Tek compatible format (SDIF or CL2) by disk or (preferred). Entries must include each swimmer s USA Swimming registration number, first and last name, age, and seed time for each event entered. Corrupted, unreadable or incorrectly formatted files must be corrected within 24 hours of notification. Errors in entries submitted electronically are the responsibility of the applicant. The order of events is available in Hy-tek format at Entries must be received at the address below by 6:00 PM, Wednesday, October 17, All fees, a completed and signed Entry Summary and Liability Release Form (attached below), and a printed copy of the entries must be received by SST before the entries are considered complete and processed, and before swimmers may compete. Entries will be processed when complete on a first-come, first-served basis. Entries may be ed to SSTentries@gmail.com. In addition, SST must receive the hard copy, fees, and a completed and signed Entry Summary and Liability Release Form at the address below by the entry deadline. Savannah Swim Team (SST), c/o Joe Witt 106 Hidden Way, Savannah, GA USPS EXPRESS MAIL or FEDEX is highly recommended. Please sign signature waiver for overnight deliveries. Entry Inquiries: Entry inquiries should be directed to Michele Smith at SSTentries@gmail.com. Entry Fees: Flat Event fee: $45.00 Georgia LSC surcharge for out-of-state athletes (per swimmer): $2.00 Payment in full must accompany entries. Make checks payable to Savannah Swim Team. Late Entries: After the entry deadline but prior to the first day of the meet, late entries may be accepted by to be processed on a first-come/first-served basis if empty lanes are available in existing heats. All changes or entries received after the entry deadline will be charged on a late entry basis ($10 late fee per event in addition to normal entry fee of $45.00)-- and will be seeded with no time (NT). Late entered swimmers must present proof of USA Swimming registration to the Clerk of Course. Deck Entries: Deck entries may be accepted up until the clerk of course closing time for each session, on a first-come, first-served basis and provided an empty lane is available: No additional heats will be added for deck entries. Deck-entered swimmers who are not already in the meet must present proof of USA Swimming registration to the Clerk of Course. Deck entries will be charged a $10 late fee per event in addition to normal entry fee of $45.00, and will be seeded with no time (NT). Payment is due at the time of entry. Excessive Entries: In the event of excessive entries, the Meet Host will contact all participating clubs with a proposal to shorten the meet by limiting the number of heads in any or all events. Your understanding and concurrence, if such action becomes necessary, and is appreciated. Warm-Up: Georgia Swimming warm-up procedures and rules will be posted and must be followed. Lanes and warm-up times may be assigned and will be posted on the website ( and at the pool. A coach with current USAS certification must supervise warm-up. Warm-up lanes for each session are restricted to athletes competing in that session. Coaches: ALL coaches planning to be on the pool deck will be required to sign in at the Clerk of Course desk and show their USA Swimming coach's registration card with an expiration date of October 29, 2018 or later. Any coach not having a current certification will not be permitted to coach and will be prohibited from restricted areas; no exceptions will be made. Coaches will be required to display their USA Swimming credentials while on the pool deck and in hospitality. Seating for coaches has been designated along the edge of the pool on the back wall, opposite the bleachers. Athletes should not congregate in the coaches area, and coaches should not be behind the blocks during the meet unless previously authorized by the Meet Referee. Coaches Meeting: A coaches' briefing will be sent out via prior to the start of warm-up on Saturday October 27th. Subsequent meetings will be arranged if needed. Coaches arriving late should check with the Meet Referee upon arrival. Coaches' Heat Each team will receive one heat sheet for each coach listed on their Entry Summary and

4 Sheets: Liability Release Form (attached) upon checking in with the clerk of course. Officials: The Savannah Swim Team welcomes visiting officials and appreciates their help in officiating this event. There will be an officials meeting one hour prior to the start of each session All officials must present, at check-in, their current LSC Officials Certification Card; OR a recently completed Apprentice Form; AND proof of current USA Swimming Non-Athlete membership. Credentials will be required while on deck and in hospitality. The officials uniform is white collared polo shirt over blue shorts/slacks with white shoes and socks. Liability: The attached Entry Summary and Liability Release form must accompany each entry. Parents and Only swimmers, officials, and designated meet volunteers will be permitted on the deck Spectators: behind the blocks. Parents and spectators are not allowed behind the blocks during the meet. All seating is prohibited on deck in front of the bleachers. Flash photography is prohibited at the beginning of each heat of competition. Noisemakers are not permitted in the facility. Scoring: This meet will not be scored for team or individual awards. Awards: Ribbons will be awarded for places 1-8 in all 12 and under events. High-point for 13-14, 15&O Concessions: Basic concessions will be provided. A separate hospitality area will be provided for all officials and coaches. Lane Rentals: Prior to the meet warm-up, any team wanting water time must rent lanes from the CCAC. Lane availability is limited and arrangements must be made in advance. Contact the facility directly at (912) Attachments: Georgia Scratch Rule; Entry Summary and Liability Release Form attached. Visit our website for hotel information, maps and directions. Saturday, October 27 Prelims Warm-Up: 7:00am Meet Starts: 8:00am Finals Warm-Up 4:00pm Meet Starts: 5:00pm 1 13&O 100 Free 2 13&O 3 13&O 200 Back 4 13&O 5 13&O 100 Breast 6 13&O 7 13&O 200 Fly 8 13&O 9 13&O 200 IM 10 13&O 10 Minute Break 11 13&O 500 Free* 12 13&O *500 Free will be swum as timed finals, fastest to slowest, alternating girls and boys heats. Positive Check-In required. Top 8 seeded swimmers will swim with finals. Saturday, October 27 Afternoon Session Warm-Up: 11:30am Meet Starts: 12:30pm Free & Under 50 Free 16 8 & Under, Back & Under 100 Back 20 8 & Under, & Under 25 Back 22 8 & Under 23 10&Under 200 Free 24 8 & Under, Fly & Under 50 Fly 28 8 & Under, IM & Under 100 IM 32 8 & Under, Breast & Under 100 Breast 36 8 & Under, & Under 500 Free* & Under, *500 Free will be swum as fastest to slowest, alternating girls and boys heats. Positive Check-in required.

5 Sunday, October 28 Prelims Warm-Up: 7:00am Meet Starts 8:00am Finals Warm-Up 4:00pm Meet Starts 5:00pm 39 13&O 200 Free 40 13&O 41 13&O 100 Back 42 13&O 43 13&O 200 Breast 44 13&O 45 13&O 100 Fly 46 13&O 47 13&O 50 Free 48 13&O 49 13&O 400IM** 50 13&O **400IM will be swum as timed finals, fastest to slowest, alternating girls and boys heats. Positive Check-In required. Top 8 seeded swimmers will swim with finals. Sunday, October 28 Afternoon Session Warm-Up: 11:30am Meet Starts: 12:30pm Free &Under 100 Free 54 8 & Under, &Under 25 Free Back &Under 50 Back 60 8 & Under, Fly &Under 100 Fly 64 8 & Under, Breast &Under 50 Breast 68 8 & Under, Free &Under 200 IM 72 8 & Under, IM

6 Adopted by the HOD, April 18, 2010 Revised: September 12, 2015 GEORGIA SWIMMING INC. SCRATCH RULE The Scratch Rule to be used in all Georgia LSC sanctioned meets where the meet format includes preliminary heats, consolation finals and finals, is the "Scratch Rule" as found under Administrative Conduct of USA Swimming Championships, subsection Scratch Procedures, subsections Scratching from finals and Exceptions for failure to compete, of the current USA Swimming Rules and Regulations. An excerpt is provided below. Scratching from finals: Any swimmer qualifying for a C, B, or A (bonus and consolation final or) final race in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet, except as noted in paragraph E. A declared false start under F or deliberate delay of meet under is not permitted and will be regarded as a failure to compete. (2) In the event of withdrawal or barring of a swimmer from competition the Referee shall fill the C, B, or A (bonus and consolation final or) final, when possible, with the next qualified swimmer(s). First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals. (3) Where C and B (bonus and consolation) finals have not been swum and a barring or withdrawal is known to the Referee, the Referee shall reseed the C, B, or A (bonus final, consolation final and the) final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final. (4) If the C or B (bonus and consolation) final has already been contested, the (championship) final shall be swum without reseeding for the empty lane(s). Exceptions for failure to compete: No penalty shall apply for failure to withdraw or compete in an individual event if: (1) The Referee is notified in the event of illness or injury and accepts the proof thereof. (2) A swimmer qualifying for a C, B or A (bonus or consolation final or) final race based upon the results of the preliminaries notifies the Referee within thirty (30) minutes after announcement of the qualifiers for that race that they may not intend to compete and further declares their final intentions within thirty (30) minutes following their last individual preliminary event. (3) It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer. Unless otherwise stated in the final sanctioned Meet Information: the following Georgia LSC additions listed below apply to all timed final meets as well as all preliminary/finals meets. 1. Swimmers that qualify for any final heats as announced in the meet information will also be subject to these rules. Revision 1.5; 09/12/15 Page In all deck seeded events (1), a swimmer who has been checked in either personally or by a team coach, has been seeded and then fails to compete in said event, shall be barred from his or her next individual event, except as noted in Exceptions for failure to compete above. This rule only applies to timed-final events where the meet management has placed limits on the number of heats to be contested or the number of individual entries to be accepted for a particular deck-seeded event as specifically stated in the meet announcement. 3. There is no scratch rule governing relays and there is no penalty regarding relay scratches. 4. Qualifiers for all finals heats are those as identified on the originally posted results of the preliminary heats. Any qualifier who has moved up into this group as a result of the posting of corrected preliminary results after original results have been posted shall not be subject to penalty.

7 5. The meet official designated to receive initial intentions not to compete and final intentions shall be announced at the beginning of each session. It is suggested that this official be the Clerk of Course. 6. On the final day of LSC Championship competitions, any swimmer who has checked in for finals and fails to compete will be assessed a $50 fine. This fine must be paid before the next LSC Championship meet in which the swimmer intends to compete or the swimmer will be barred from competition. 7. A Positive check-in procedure shall be used for all deck seeded events. A swimmer s intent to swim a race shall be denoted by the swimmers or swimmer s coach s initials entered next to the swimmers names on the official entry sheet posted at the Clerk of Course. Failure to check in shall be considered to indicate that the swimmer will not compete. 8. In cases where changes to the USAS rules cause conflict with the Georgia LSC additions, USAS rules shall take precedence. (1) Interpretation: The change clarifies the intent of the rule. If there are no limits placed on the number of swimmers in the deck seeded event then there is no penalty for a no-show in that event; given that no swimmer was impacted by the no show and everyone that wanted to swim got to swim. If a limit is placed on a deck seeded event (e.g. the fastest 30 swimmers), then a no-show could cause the exclusion of the 31st fastest swimmer from competing and would result in a penalty against the no-show swimmer.