ZONE 4. November 30, Dear Pacific Swimming Athletes, Parents, and Coaches:

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1 ZONE 4 November 30, 2011 Dear Pacific Swimming Athletes, Parents, and Coaches: The Zone 1N, Zone 1S, Zone 2, Zone 3, and Zone 4 All Star Developmental Meet is being held in Novato, California on Sunday, March 4 th, 2011 at Indian Valley College. The All Star Teams will travel to Novato on Saturday, March 3 rd and will be able to warm-up at the IVC pool. The teams will all spend the night on Saturday and return home after the meet on Sunday. The Zone-4 All Star team will be comprised of up to eight girls and eight boys each from three age divisions (9-10, 11-12, and 13-14). Selection for the team is based on fastest times in All Star events as of January 29 th, Zone-4 minimum eligibility is any 3 Pacific Swimming A times at your All Star age group level. Completed applications must be postmarked by January 23, 2012 and mailed to: Zone 4 All Stars, c/o Louise Marin, PO Box 16185, South Lake Tahoe, CA OR applications may be HAND DELIVERED TO ZONE ALL-STAR DESK AT the DDST Last Chance Meet at the Carson Valley Swim Center on Saturday or Sunday, January 28-29, Applications must be received by 3:00 pm on Sunday, January 29, 2012 to be eligible for selection. Application includes: a. Letter of Intent b. Pacific Swimming Honor Code c. Pacific Swimming Family and USAS Home Coach Participation Guide d. Pacific LSC Travel Guide e. Athlete Privacy Letter f. Medical Release Forms g. Copy of medical insurance card h. Co-pay of $50 payable to Pacific Swimming (non-refundable if selected to the team). All forms must be received, completed, signed and with the co-pay of $50 payable to Pacific Swimming by the cutoff date of January 29, 2012 for the swimmer to be eligible for selection. All swimmers and parents are required to sign the Letter of Intent, Pacific Swimming Honor Code, Family and USAS Home Coach Participation Guide, LSC Travel Guide, Athlete Privacy letter and Medical Release forms, in addition to supplying a copy of the athlete s medical insurance card. A co-pay of $50.00 is required for each swimmer payable to Pacific Swimming (non-refundable if selected to the team). Siblings need a separate check. If you have any questions you may louisemarin@charter.net or call (530) Swimmers who have swum and participated at Western Zones, North American Challenge cup or the Pacific Coast All Star meet, regardless of age group are ineligible. Sincerely, Louise Marin Zone 4 All Star Coordinator

2 The Letter of Intent must be received no later than 3:00 pm, Sunday, January 29, 2012 to be considered for selection. ZONE 4 SWIMMING Letter of Intent Activity: Zone All Star Development Meet, at Indian Valley College, Novato, CA Date: March 3-4, 2012 This signed Letter of Intent, a signed Honor Code, signed Parent/Coach Guidelines, Pacific LSC Travel Policy, Athlete Privacy letter, a completed Medical Release Form and $50.00 copay made out to Pacific Swimming must be on file with the All Star Coordinator no later than January 29, We request the named swimmer be considered for selection to The Zone All-Star Team. Swimmer s Legal Name: USAS Reg. # Birthdate: Sex: F M Parent/Guardian Address City Zip Home Phone Father s Work Mother s Work Club Coach s Cell Cell Coach Coach s phone AGREEMENT If selected we agree to participate, to abide by the rules and regulations of the coaching staff, team managers, Pacific s Honor Code and Parent/Coaches Guidelines, Pacific LSC Guidelines and furthermore understand and agree that failure to participate results in our liability and obligation to reimburse Pacific for expenses incurred on behalf of the swimmer. Signature of Swimmer Signature of Parent/Guardian

3 PACIFIC SWIMMING HONOR CODE This Honor Code and any additional guidelines regarding conduct will be reviewed by the Head Coach at the first team meeting. Upon notification of any violation of the Honor Code, a review committee (consisting of the Age Group Chairman or his delegate, the Head Coach, the Age Group Coach(es) of the individual(s) involved, a female athlete, a male athlete and a non-coach member) shall promptly investigate the circumstances of the violation, notify the individual(s) charged of a time for hearing, and shall conduct an informal hearing on the evidence. This review committee shall then promptly determine what disciplinary action, if any, shall be taken. Violations and disciplinary actions will be reported to the Pacific Swimming Board of Review. I,, as a member of Pacific Swimming understand and will comply with the following as (athlete/staff member) approved by the Pacific Board of Directors: 1. The possession or use of alcohol, tobacco products or controlled substances is prohibited throughout the designated duration of the trip. 2. Curfews will be established and adhered to during the trip. 3. Attendance is required at all team functions which include, but are not limited to, meetings, practices, exhibitions, press conferences, and competitions unless otherwise excused or instructed by the head coach, the vice chairman, or designated person in charge of the team. 4. The hallway door will be left fully open (so the interior of the room can be viewed from the hallway) when any athletes other than those assigned to occupy the room are in the room. 5. Uniform requirements established for the trip will be followed. 6. Proper respect, sportsmanship and courtesy towards coaches, officials, administrators, competitors and the public will be displayed. 7. The manner in which one behaves will present a positive image of Pacific and will provide an atmosphere to meet the competitive performance objectives. 8. Additional guidelines may be established as needed to assure the safety and well-being of the team members and will be adhered to during the trip. *********************************************************************************************************************************** I understand that failure to comply with the Pacific Swimming Honor Code as set forth in this document or additions necessary for the safety and well-being of the team members may result in disciplinary action which may include but is not limited to the following: 1. Disqualification from one or more swimming activities. 2. Dismissal from team and return home at my own expense. 3. The infraction(s) will be reported to the Pacific Swimming Board of Review who may take additional disciplinary action including but not limited to disqualification from future Pacific Swimming sponsored activities. I may appeal any disciplinary action in accordance with Part Four of USA Swimming Rules and Regulations and Article 10 of the Pacific Swimming Bylaws. (Printed Name of Athlete) (Printed Name of Parent or Legal Guardian) Date: (Signature) Date: (Signature) Competition/location: 2012 Zone All-Star Meet, Novato, California, March 3-4

4 PACIFIC SWIMMING ALL STAR TRIPS FAMILY AND U.S.A.S. HOME COACH PARTICIPATION GUIDELINES Congratulations to you as a major supporter of your swimmer, who is rightfully proud and excited to be applying for a place on this year s Zone All Star Team. We as the team coaches and managers are looking forward to the coming competition, and are expecting a high level of cooperation and performance from all the athletes on the team. We know you share these aspirations with us. This is an All-Star Team trip, where our first priority is to promote the best interest of the individual athlete in particular and of the team as a whole. This priority includes safety, fairness of competition for all athletes and the personal growth of each individual in contributing to the team. You, as a parent, have already contributed enormously to the success of your athlete. In order to help and encourage you to continue this support while your athlete is with the Zone All Star Team, we offer you the following guidelines and ask that you sign them. If you have questions please speak to a manager or the Head Coach. Please, if you can, travel to the meet as an official, timer, or spectator. Your personal presence and support is important to the team. Any concerns that may arise during the course of the competition need to be referred immediately to the appropriate staff member. They are in place to help the athletes. I have read and understand the guidelines set for me as a parent/coach. Parent/Legal Guardian Signature Date

5 Authorization to Consent to Emergency Treatment of Minor I/we, the undersigned parent(s)/legal guardian(s) of USA Swimming Registration #, a minor, do hereby authorize Zone All-Star Team Head Coach, Team Managers and Coaching staff as agents for the undersigned to act on my behalf to consent to any emergency transport, x-ray examination, anesthetic, medical or surgical diagnosis or treatment and hospital care which is deemed advisable, and is to be rendered under the general supervision of any licensed physician and surgeon when parent or legal guardian cannot be immediately contacted. I/we grant permission to the physician and/or appropriate medical personnel to attend to my child. In addition, I/we grant permission to the physician/all-star staff to release and receive medical information pertaining to the necessary treatment of my child. This information may be transmitted via telephone, personal interview, electronic mail, postal service, fax or other form of media not listed here. It is understood that this authorization is given in advance of any specific diagnosis, treatment or hospital care being required but is given to provide authority and power on the part of the agent to give specific consent to any and all such emergency diagnosis, treatment or hospital care which the aforementioned physician in the exercise of his/her best judgment may deem advisable. Parents Permission/ Acknowledgement of Risk for Athletic Participation As the parent(s)/legal guardian(s) of the above named student-athlete, I/we give consent for his/her participation in Pacific Swimming s program and athletic events. I know that the risk of injury to my child comes with participation in sports and during travel to and from meets. I/we have had the opportunity to understand the risk of injury during participation in sports through meetings, written information, or by some other means. My/our signature(s) below indicates that to the best of my/our knowledge, my/our answers to the above questions are complete and correct. I/we give consent for the Pacific Swimming All-Star staff to release such information regarding my child s records that pertain directly to athletic participation at Pacific Swimming. I also grant permission for the PC athletic trainer to receive medical information from any medical practice concerning my child s athletic injury information for the continuity of care. (Parent/Legal Guardian signature) (Date)

6 Swimmer Medical History/Permission to Treat Allergies and sensitivities: Is there a history of skin or other untoward reaction or sickness following injection or oral administration of: Penicillin yes no Morphine, codeine, Demerol or other narcotics? yes no Novocain or other anesthetics? yes no Aspirin, emperin or other pain remedies? yes no Sulfa drugs? yes no Tetanus, antitoxin or other serums? yes no Adhesive tape? yes no Iodine or methiolate? yes no Any other drug or medication? (describe) Any foods such as egg, milk, chocolate? (describe) Allergy to insect bites, bee stings, other? (describe) Date of last Tetanus booster? Drugs Taken Recently: Within the past 6 months has swimmer taken Cortisone? yes no ACTH? yes no Anticoagulants? yes no Tranquilizers? yes no Hypotensives (high blood pressure medicines?) yes no Has swimmer ever received treatment for (if yes, circle condition) yes no Asthma? Rheumatism? Rheumatic Fever? Other physical conditions of which we should be aware? yes no LIST: May the following be given to my child for the immediate relief of pain/illness? Pepto Bismol or similar Yes No Advil or Motrin Yes No Tylenol Yes No Tums or similar Yes No Benadryl Yes No Cough Drops Yes No (Parent/Legal Guardian signature) (Date)

7 Emergency Information Swimmer Name: IN CASE OF EMERGENCY, WHOM SHALL WE CONTACT: NAME: RELATIONSHIP: EMERGENCY CONTACT HOME PHONE #: ( ) WORK #: ( ) CELL#: ( ) Physician: Phone # Dentist: Phone # Medical Insurance: Policy Number: Patient ID# Phone # of insurance company to obtain authorization for emergency treatment (usually an 800 number): (Parent/Legal Guardian signature) (Date) NOTE: Please attach a copy of the swimmer s medical card.

8 Athlete Privacy Letter Please fill out the following information regarding your consent for your child s participation on the Zone All-Stars Teams to be made public prior to the event I,, (please circle one) GRANT / DO NOT GRANT permission (Print Parent/ Legal Guardian Name) for Pacific Swimming to use my minor child s name,, in (Print Child s Name) conjunction with information about the upcoming swim meet, including the date and time of the meet. If I do grant permission, I will not hold Pacific Swimming liable for any circumstances that may occur as a result of this information being made public prior to the event. (Parent/Legal Guardian signature) (Date)