Board of Directors Meeting 2016

Transcription

1 Board of Directors Meeting 2016 I. Roll Call II. III. IV. Approval of Minutes A. Gulf swimming Board of Directors Meeting B. Special meeting of the Board of Directors Mission Moment New Business A. Department of Labor Rule changes effective December 1, 2016 (Update) B. Gulf Records Coordinator C. Might Mega LSC report Tim Bauer and Paige Sikkema V. Unfinished/Old Business A Budget worksheets B. Gulf Swimming Select Camp C. Retreat with Jane Grosser USA Swimming 1. Saturday, November 19 th 2:00 p.m. 8:00 p.m. Dads Club Meeting room VI. Reports of Officers A. General Chair Henry Clark 1. Executive Director s report B. Administrative Vice-Chair Jason Wedlick 1. Short Course Fines 2. Long Course Fines C. Secretary Jennie Shamburger D. Treasurer - Tom Hasz E. Finance Vice Chair Tim Bauer 1. NACC recap F. Senior Vice-Chair Charlie Fry G. Age Group Vice-Chair Laura Davis H. Athlete Registration Coordinator - Annette Leach I. Non-Athlete Registration Coordinator Eddie Adams J. Officials Chair Andrea Walin K. Technical Planning Committee Chair Beau Caldwell 1. Developmental Format Sheets 2. Long Course Format Sheets L. Safe Sport and Safety Coordinator Travis Sandifer M. Past General Chair Herb Schwab N. Athlete Representatives

2 1. Introduction of Athlete Representatives O. Coach Representative Rey Aguilar 1. Coaches Clinic 2. Coach Mentoring Program/USA Swimming 3. Proposal for Times Expiration VII. Reports of Committees and Coordinators A. Sanctions Coordinator Paige Sikkema B. NTV/Records Coordinator - Rick Kehlenbach C. Disability Swimming Coordinator Matt Sale D. Computer Information System Coordinator Shannon Clark E. Equipment Coordinator Eddie Adams F. Club Development Liaison Mike Nordmann G. Publicity Coordinator Beau Caldwell H. Diversity Coordinator Gilbert Legaspi I. Open Water Coordinator Seth Huston J. Camp Coordinator Mandy Norris VIII. IX. Announcements A. Technical Planning Committee Meeting 1. January 4, 2016 B. House of Delegates Meeting 1. November 9 th at 8:00 Dad s Club Meeting Room Adjournment

3 Gulf Swimming, Inc. Gulf Swimming Board of Directors Meeting November 16 th 2016 Reminder: Next House of Delegates Meeting Wednesday, January 25 th :00 PM Reminder: Next Board of Directors Meeting Wednesday, January 11 th :30 PM Reminder: Next Technical Planning Committee Meeting Wednesday, January 4 th :30 PM Henry Clark, General Chair, called the Gulf Swimming Board of Directors meeting to order at 7.32pm. The following voting members and committee coordinators were present and represented a quorum: Henry Clark Laura Davis Rey Aguilar Mike Robinson Jason Wedlick Eddie Adams Paige Sikkema Finley Quinn Jennie Shamburger Charlie Fry Jason Devine Annie Norris Tom Hasz Travis Sandifer Logan Shiller Tim Bauer Beau Caldwell Mary Grace Drago Announcements Henry called for approval of BOD meeting minutes on and Motion made and seconded. No discussion. Both sets of minutes approved. Consent Agenda: Henry recapped procedures for consent agenda. Motion to approve all reports not pulled. Motion seconded. Consent agenda approved and noted below. NEW BUSINESS Darcey presented articles for coaches and LSC regarding Dept. of Labor rule changes due to take place on Dec. 1 st. Texas is one of 26 states sueing federal government over these changes. New administration may be a factor in rule change coming to fruition. Everyone was urged to look at the ruling and understand it as it pertains to classification of employees. Compliance goes back to job descriptions. It will be different for each club. Referenced.pdf by Pat Hogan and various news feeds with information. A new Gulf Records Coordinator is needed. Rick Kehlenbach is stepping down from this position but continuing as NTV coordinator.

4 Henry Clark nominated Mike Nordmann for this position and asked for BOD approval of his nomination. Appointment was approved. Paige Sikkema presented a report about the Mighty Mega LSC Conference in Colorado Springs. She and Tim Bauer attended as Gulf LSC representatives. Paige thanked the BOD for allowing her to attend she said conference had lots of good information. Talks included how to be a good leader and what do we want our LSC to be known for? Indiana Sports Coordinator presented on how to get LSCs to buy into being a team and develop cohesiveness among clubs. Six major topics regarding swim meets were explored including officials perks/volunteers, competitions for all swimmers, supply and demand for meets and LSC sanctioning, facility access and costs. Take away was that the Gulf does a lot for our swimmers that other LSCs haven t figured out how to do. Tim pointed out that if a club hosting a meet fills, other clubs are given a 72 hour window to create the same meet with no additional charges or fines. This bending of rules allows all swimmers to have a meet competition. Both would have liked more solution based discussions and more information on BOD dynamics. Suggestion to add Gulf Mission statement to all agendas and use vision statement Swimming for All as a guide in decision making for the LSC. OLD BUSINESS All were reminded to turn in budget worksheets for If not received by Dec. 15 th, amounts will be populated with actual from Age group workshop and officials workshops need to be included in budget. Rey asked to send out athlete reimbursement information to coaches to get info back for budget presentation at January House meeting. Laura Davis presented LSC Select Camp budget with two options: #1 at the OTC May 5 th -7 th. Referenced her report. Swimmers would have to be 12 on dates attending which may affect several of the qualified 11 yr old swimmers. Option #2 would be the same weekend here in Houston. Budgets were presented for both options. Focus on closing out the camp for 2016 qualifiers. Motion was made for Gulf Select Camp 5-7 days in the summer once school is out and have camp at the OTC. Motion seconded. Discussion centered on time away from home team during LC season. Athlete rep noted this is a great opportunity but would be best for swimmers once school is out or after champs meets completed. This would also bring opportunities for club coaches to attend funded by individual clubs. Motion called to question. Camp dates TBA with option #2 at Rice if OTC not available once dates selected. Motion approved. Suggestion to put highest amounts from plan #1 and #2 for budgetary purposes. Committee was thanked for their work on this issue. Retreat reminder for BOD with Jane Grosser. This is vital for development of a quad plan for the LSC via strategic planning.

5 OFFICER REPORT GENERAL CHAIRMAN Henry Clark VICE CHAIR Jason Wedlick SECRETARY Jennie Shamburger TREASURER Tom Hasz FINANCE VICE-CHAIR Tim Bauer SENIOR VICE-CHAIR Charlie Fry AGE GROUP VICE-CHAIR Laura Davis ATHLETE REGISTRATION Annette Leach Athlete representatives asked to attend. Retreat from 2-8pm on 11/19/16.. No report. No report. No report. No report Tim presented final NACC recap and discussed report. Biggest loss of revenue was Mexico pulling out of the meet. Meal tents/tables and hospitality remaining expense overages. Actual budget shows a learning curve. Nothing was misappropriated. Unforeseen costs could not be planned for. Historically, there have also been Zones trips that have gone over budget by this amount. Approved via consent agenda.. Approved via consent agenda. Not present. Darcey gave report on list of teams registered. Annette also generated list of teams that need to finish registration including 17 clubs who have not turned in registrations. Swimmers from these clubs begin to swim unattached in January. Question raised as to how this cuts into Gulf sanctioned meets? Swimmers have to be registered with a team to enter Gulf meets. Motion made to raise fine for late registration from $100 to $500 if paperwork not turned in by Oct. 15 th. Motion seconded. Friendly amendment to charge clubs every month they are late by $100. Discussion is initial fine of $500 too high? Clarification that clubs aren t fined if registration is incomplete or incorrect, only if not received. There was also discussion on moving date for registration to November 1 st. Friendly amendments to charge $500 on Oct. 15 th and another $100 on Nov. 1 st failed. Motion fails. Motion made to fine clubs $150 on October 15 th and an additional $150 each month on 15 th if registration not turned in on time. A friendly amendment made to make initial fine $300 and each additional fine $150 per month. Amendment passes. Motion to approve with amendment seconded. Motion passes.

6 NON-ATHLETE REGISTRATION Eddie Adams No report. OFFICIALS CHAIR Andrea Walin TECHNICAL PLANNING Beau Caldwell Not present. Report is synopsis of past two technical planning meetings. It was voted to add a developmental meet series for LC. We will need sites for April/May and June meets. Motion to call developmental series of meets the Sprint series for LC Motion seconded. No discussion. Motion passed. Cut off times for these meets listed in report. Open meets for LC will have 3 events per day. Mixed events scored separately will be added, swimming combined genders. Reason for mixed events is fuller heats and better competition. Rule of lane between boy and girl overruled and will be up to discretion of meet referee. Issue addressed at meet past weekend with ref overruling idea of mixed gender heats. Scoring will be adjusted at Open meets with all 10 & Unders being scored together. Facility fees will be updated. Time standard cut off for Developmental meets is 2 BB times. For LSC meets, qualifying times BB for 12 & Under for 200s and above and up/down rule. This puts swimmers in shorter events at open meets. Awards ages will be broken out at Developmental meets but not Open meets. Motion to approve developmental meets, open meets and time standards of both meet series for LC Motion seconded. Discussion as to choice of meet to attend if swimmer qualifies for both. Answer is at coach s discretion. Suggestion for swimmers to have 4 events at open meets since LC season so short. Beau answered that timelines currently project 4 hour sessions with 3 events per swimmer. Agreed that timelines of champs meets need to be closely monitored. Concern that BB times for 12 & Under in 200s of all strokes takes swimmers out of competing in these event/distances. Also takes out IMX opportunities for 200 IM and 400 FR scores for some. Pointed out that TPC worked very hard on these recommendations and this debate should have happened at committee meetings. Motion to support TPC recommendations called to question. Vote via show of hands 9 for / 6 against. Motion passes. Calendar date change for Open Water Carnival set for April 30 th. Note to change meet name on format page. RICE Open Water Carnival is invitational. No need to vote on date change. Referencing June Open meet if date is moved, meet host would be available. Motion made to change meet date to June 16 th -18 th. Motion seconded. No discussion. Motion approved.

7 Error noted in meet format sheets for January Open. 100s Fr in AM on Saturday and 100s BK on Sunday. ESA offered to have United Aquatics co-host Champs I meet. New address for invite.. SAFE SPORT COORDINATOR Travis Sandifer No report. PAST GENERAL CHAIR Herb Schwab ATHLETE REPRESENTATIVE Logan Shiller Not present. No report. COACHES REPRESENTATIVE Rey Aguilar Paige presented update on Gulf Coaches Clinic. Location will be Galveston for this spring. Currently working on budget. Clinic will be at Holiday Inn Resort on beach April 7 th 9 th. Cost is $179 per night. Offering reimbursement of 50% of clinic registration costs. March 8 th deadline to register for clinic and to book rooms. Breakfast, lunch and snacks on Saturday and breakfast and lunch on Sunday included. There will be a coach social on Friday night. John Morse, Michael Brooks and Rachel Stratton Mills confirmed as guest speakers. We are looking for a dry land coach. If interested in serving on the committee, please contact Paige. Rey presented report on Coach Mentoring Program. He worked on proposal with Darcey for three options for coaches in the Gulf to either mentor or be mentored. Option for coach owned teams, head coaches and age group coaches. See report. At coaches meeting, it was decided to budget $6000 from the Gulf with a matching $4000 from USA Swimming for this program. Clarification that expenses would only be for travel and possibly meals. Proposal for times Expiration to allow athlete times to be valid for a max of 2 years. For short course, date would be set for April 1 st from previous calendar year. For LC, August 1 st, of previous 2 seasons. Proposal for Gulf Sanctioned meets is to use same date for SC and LC throughout the season so it isn t a rotating date. Henry clarified that this applies to Invitational Meets also and must be built into the MM entry files. Idea is to make athletes keep swimming to maintain their times. Motion made to accept expiration on times proposal. Motion seconded. No discussion. Athletes approve of this idea. Motion passed. Motion to go into effect April 1 st 2017 for any meets sanctioned after that date. Outside Gulf teams would be held to same standard and subject to proof of times fines. COMMITTEES AND COORDINATORS REPORTS SANCTIONS COORDINATOR Paige Sikkema Report approved via consent agenda.

8 NTV/RECORDS COORDINATOR Rick Kehlenbach Not present. No report. DISABILITY SWIMMING COORDINATOR Matt Sale Not present. No report. COMPUTER INFO / WEBMASTER Shannon Clark Not present. No report. EQUIPMENT COORDINATOR Eddie Adams No report. CLUB DEVELOPMENT LIASON Mike Nordmann No report. PUBLICITY COORDINATOR Beau Caldwell DIVERSITY COORDINATOR Gilbert Legaspi OPEN WATER COORDINATOR Seth Huston No report. No report. Not present. CAMP COORDINATOR Mandy Norris Not present.. SAFE SPORT COORDINATOR Travis Sandifer No report. All were reminded about Gulf logo contest with team registration award. Jason asked if Gulf has looked into sending representatives to USA Swimming Swim Biz conference. Executive Director putting cost for this conference in her budget request for Motion to adjourn meeting made and seconded. Approved. Meeting adjourned at 9:12pm. Notes recorded on November 16th and respectfully submitted on January 4 th by Jennie Shamburger Gulf Secretary.

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17 Gulf Select Camp Budget Assumptions The following assumptions were made when developing the proposed budgets for options to Texas Select Camp. Olympic Trials Select Camp 1. Development opportunity for coaches as well. A stipend does not need to be offered and the presence of other staff at OTC, means we can keep the Gulf mandated ratio of coaches. 2. It is a very select group and the opportunity to go is less likely to be turned down by athletes. Parents are willing to pay more this opportunity which would cost $2,000 over another weekend. 3. Coaches would apply and we could make it an application process for coaches as well. 4. YOU must be 12 years old to go, on may 5 th. Houston based Gulf Select camp 1. Staying in town we have to bring in a clinician to make it prestigious for our athletes. We could struggle to get athletes to attend if it is not a select experience, like last year due to timing of the camp. 2. Coaches stipends need to be paid and we need more coaches on staff to facilitate the clinic, classroom sessions and chaperone at night. 3. Attracting athletes and coaches to participate will be more challenging for a camp in Houston. Commitment of participants would most likely be based on the quality of the Clinician and the perceived value. 4. Parents are not willing to pay as much for the experience because it is in Houston. The parent cost is based on NACC trip and the fact that camp is half the length of NACC. 5. Cost of the Clinician is based on the experience of clubs bringing in clinicians from outside the Gulf.

18 Gulf Select Camp Budget Comparison Expenses Proposed Budget for Texas Select Camp 2016 budget $8,500 Options Start Date End Date OTC Gulf Select Camp May 5, 2016 May 7, 2016 Expense Amount Type Total for 3 days Notes Outfitting for Athletes $ Camp Award for achievement $ 1, This is a total of $75 per athlete Housing/Food $ lodging $ 4, This is per person and would be for 3 days Airfare $ transportation $ 9, United Airlines priced 11/15/16 into COS Total per attendee $15, parent reimbursement $ (400.00) per athlete $6, Total cost to the Gulf $9, Options Start Date End Date Houston Gulf Select Camp May 5, 2016 May 7, 2016 Expense Amount Type Total for 3 days Notes Variable costs Outfitting for Athletes $ Camp Award for achievement $ This is a total of $75 per athlete Housing $ Marriott Walking distance to pool $ This is per person and would be for 3 days Food $ per day per athete $ Dinner Friday/3 meals Saturday/2 meals Sunday Attendee costs $ 6, Total cost for 16 athletes 3 coaches Facility Fees $ 2, Rice University $ 2, hours of pool time and classroom space for lectures Coaches Stipend $ Incentive for Coaches $ coaches Clinician $ 5, transportation/cost $ 5, Total cost $15, parent reimbursement $ (250.00) per athlete $ (4,000.00) Total cost to the Gulf $11,233.32

19 Options Start Date Houston Gulf Select Camp May 5, 2016 Expense Amount Type Variable costs Outfitting for Athletes $ Camp Award for achieveme Housing $ Marriott Walking distance to pool Food $ per day per athete Fixed costs Facility Fees $ 2, Rice University Coaches Stipend $ Incentive for Coaches Clinician $ 1, transportation/cost Total per attendee parent reimbursement $ (250.00) per athlete Total cost to the Gulf

20 End Date May 7, 2016 Total for 3 days Notes $ This is a total of $75 per athlete $ This is per person and would be for 3 days $ Dinner Friday/3 meals Saturday/2 meals Sunday $ 2, hours of pool time and classroom space for lectures $ coaches $ 1, Cost on United Airlines priced 11/15/17 $5,306.11

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22 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Jan - Oct 16 YTD Budget $ Over Budget ATHLETE TRAVEL FUND Age Group Camps , , Athlete BOD Training -4, , , Clinics -2, Diversity Clinic -1, , , Fines 1, , , Futures Championship -35, , Gold Medal Clinic , ISCA Summer -56, , LC Juniors -4, , , NASA JR -58, , , NCSA Juniors -47, , , NCSA LC Jr -18, , , North American Challenge -85, , , Olympic Trials -28, , , Open Water , , Open Water All Star -17, , , Sanctions 11, , , Select Camps , , Senior Nationals - Summer , , Southern Zones Southern Zone Sr Meet -22, , , Total Southern Zones -22, , , Splash Fees 286, , , Texas All Star Camp , , USAS Convention -6, , , Winter Jr Championships -3, , , Winter National Championships Total ATHLETE TRAVEL FUND -93, , , Donations EQUIPMENT FUND Equipment Purchase -11, , , Equipment Rental 3, , Equipment Repair -1, , , Equipment Shipping Office Equipment Registration Storage -1, , , Total EQUIPMENT FUND -11, , , GENERAL FUND ADMIN VICE CHAIR Copy Expenses Filing Fees Page 1 of 13

23 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Jan - Oct 16 YTD Budget $ Over Budget Total ADMIN VICE CHAIR AGE GROUP VICE CHAIR Club Development Ladder of Success -3, , , Total AGE GROUP VICE CHAIR -3, , , ATHLETE REGISTRATION Athlete Registration Ath Reg Income 153, , , Sea'al Reg Income 5, , , Team Registration Income 8, , , Transfer Fee Total Athlete Registration 168, , , Computer Expenses Internet , , Outreach Payments -50, , , Postage Registration & Times WS Supplies Total ATHLETE REGISTRATION 117, , , Background Check BANQUET Awards -19, , , Banquet Attendee Fee 18, , , Equipment Charge-Hotel Hotel Accomodations Meal Expense (Hotel Charges) -22, , , Meeting Expenses Non Athlete Awards -1, , Postage/Shipping Printing , Speaker -8, , , Supplies Transportation Total BANQUET -34, , , COACH CHAIR Coach Clinic -13, , , Coach of Year Award , , Coach Reimbusm't - Travel Fund -26, , , Coach Travel Meeting Expenses Total COACH CHAIR -39, , , COMMUNICATION Page 2 of 13

24 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Jan - Oct 16 YTD Budget $ Over Budget Website Expenses Total COMMUNICATION Finance Vice Chair Internet Expenses Travel Total Finance Vice Chair GENERAL CHAIRMAN Annual Dues Meeting Expenses Other Expenses Postage Supplies Telephone Travel Travel Expenses - USA Swimming Total GENERAL CHAIRMAN -1, , NON ATH REGISTRATION Computer & Printers Internet Expenses Non Athlete Registration 10, , , Postage Supplies Total NON ATH REGISTRATION 10, , , NTV/Records Coordinator Internet Expenses , , Observations Postage Supplies Times Uploads Total NTV/Records Coordinator OFFICIALS VICE CHAIR Disqualification Slips Internet Services Officials Badges Officials Chair Workshop Officials Clinic -1, , , Officials Travel - Meets -3, , Officials Workshop -2, , Postage Printing Rule Books Shipping Page 3 of 13

25 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Jan - Oct 16 YTD Budget $ Over Budget Software and Subscriptions Supplies Total OFFICIALS VICE CHAIR -9, , OPEN WATER CHAIR Equipment Total OPEN WATER CHAIR OTHER Banking Adjustment Banking Expenses Contract Wages/Stipends Leap Program 2, Miscellaneous Revenue Money Market Interest NSF Fees Payment Processing Fees Southern Zone Dues Total OTHER 2, , SECRETARY Copy Expenses Internet Supplies Total SECRETARY TECHNICAL VICE CHAIR Meet Director Clinic -1, , Meetings Software Total TECHNICAL VICE CHAIR -2, , TREASURER Computer Software Conferences -1, Copy Expenses Internet Expense , Meeting Expenses Postage Records Storage Supplies Training , , Travel Expenses Total TREASURER -4, , TSA USAS CONVENTION -18, , , Total GENERAL FUND 14, , , Page 4 of 13

26 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Jan - Oct 16 YTD Budget $ Over Budget Office Administratior Equipment , , Internet Interview Expenses Mailing Services Meeting Expenses -1, Misc. Expenses Phone Service , , Postage Printing & Copying Rents & Services Software & services , , Supplies -1, , Telephone Expense Training & Education Travel -1, , , Total Office Administratior -6, , , Safe Sport Coordinator Travel Total Safe Sport Coordinator Sanctions Coordinator Internet , , Postage Software Supplies Travel Total Sanctions Coordinator , , Senior vice Chair Supplies Total Senior vice Chair Salaries -42, , , TOTAL -139, , , Page 5 of 13

27 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Annual Budget ATHLETE TRAVEL FUND Age Group Camps Athlete BOD Training Clinics Diversity Clinic Fines Futures Championship Gold Medal Clinic ISCA Summer LC Juniors NASA JR NCSA Juniors NCSA LC Jr North American Challenge Olympic Trials Open Water Open Water All Star Sanctions Select Camps Senior Nationals - Summer Southern Zones Southern Zone Sr Meet Total Southern Zones Splash Fees Texas All Star Camp USAS Convention Winter Jr Championships Winter National Championships Total ATHLETE TRAVEL FUND Donations EQUIPMENT FUND Equipment Purchase Equipment Rental Equipment Repair Equipment Shipping Office Equipment Registration Storage Total EQUIPMENT FUND GENERAL FUND ADMIN VICE CHAIR Copy Expenses Filing Fees -1, , , , , , , , , , , , , , , , , , , , , , , , , , , , , , Page 6 of 13

28 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Annual Budget ATHLETE Total TRAVEL ADMIN VICE FUND CHAIR AGE GROUP VICE CHAIR Club Development Ladder of Success Total AGE GROUP VICE CHAIR ATHLETE REGISTRATION Athlete Registration Ath Reg Income Sea'al Reg Income Team Registration Income Transfer Fee Total Athlete Registration Computer Expenses Internet Outreach Payments Postage Registration & Times WS Supplies Total ATHLETE REGISTRATION Background Check BANQUET Awards Banquet Attendee Fee Equipment Charge-Hotel Hotel Accomodations Meal Expense (Hotel Charges) Meeting Expenses Non Athlete Awards Postage/Shipping Printing Speaker Supplies Transportation Total BANQUET COACH CHAIR Coach Clinic Coach of Year Award Coach Reimbusm't - Travel Fund Coach Travel Meeting Expenses Total COACH CHAIR COMMUNICATION , , , , , , , , , , , , , , , , , , , , Page 7 of 13

29 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Annual Budget ATHLETE Website TRAVEL Expenses FUND Total COMMUNICATION Finance Vice Chair Internet Expenses Travel Total Finance Vice Chair GENERAL CHAIRMAN Annual Dues Meeting Expenses Other Expenses Postage Supplies Telephone Travel Travel Expenses - USA Swimming Total GENERAL CHAIRMAN NON ATH REGISTRATION Computer & Printers Internet Expenses Non Athlete Registration Postage Supplies Total NON ATH REGISTRATION NTV/Records Coordinator Internet Expenses Observations Postage Supplies Times Uploads Total NTV/Records Coordinator OFFICIALS VICE CHAIR Disqualification Slips Internet Services Officials Badges Officials Chair Workshop Officials Clinic Officials Travel - Meets Officials Workshop Postage Printing Rule Books Shipping , , , , , , , , , Page 8 of 13

30 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Annual Budget ATHLETE Software TRAVEL and FUND Subscriptions Supplies Total OFFICIALS VICE CHAIR OPEN WATER CHAIR Equipment Total OPEN WATER CHAIR OTHER Banking Adjustment Banking Expenses Contract Wages/Stipends Leap Program Miscellaneous Revenue Money Market Interest NSF Fees Payment Processing Fees Southern Zone Dues Total OTHER SECRETARY Copy Expenses Internet Supplies Total SECRETARY TECHNICAL VICE CHAIR Meet Director Clinic Meetings Software Total TECHNICAL VICE CHAIR TREASURER Computer Software Conferences Copy Expenses Internet Expense Meeting Expenses Postage Records Storage Supplies Training Travel Expenses Total TREASURER TSA USAS CONVENTION Total GENERAL FUND , , , , , , , , , Page 9 of 13

31 6:00 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Budget Performance January through October 2016 Annual Budget ATHLETE Office Administratior TRAVEL FUND Equipment Internet Interview Expenses Mailing Services Meeting Expenses Misc. Expenses Phone Service Postage Printing & Copying Rents & Services Software & services Supplies Telephone Expense Training & Education Travel Total Office Administratior Safe Sport Coordinator Travel Total Safe Sport Coordinator Sanctions Coordinator Internet Postage Software Supplies Travel Total Sanctions Coordinator Senior vice Chair Supplies Total Senior vice Chair Salaries TOTAL -1, , , , , , , , , , , , , , , Page 10 of 13

32 5:25 PM 11/05/16 Cash Basis Gulf Swimming Inc Balance Sheet Prev Year Comparison As of October 31, 2016 Oct 31, 16 Oct 31, 15 $ Change ASSETS Current Assets Checking/Savings 1000 Bank and Investment Balances 1005 CHASE BUSINESS CHECKING 356, , , CHASE BUSINESS MONEY MARKET ACC 101, , Chase OutReach Account 465, , , Edward Jones Investments 1,455, ,400, , Total 1000 Bank and Investment Balances 2,378, ,382, , Total Checking/Savings 2,378, ,382, , Total Current Assets 2,378, ,382, , TOTAL ASSETS 2,378, ,382, , LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 2050 Credit card Darcey Credit Card 29, , Credit card - Other -8, , Total 2050 Credit card 20, , Total Credit Cards 20, , Other Current Liabilities 2100 Payroll Liabilities 1, , Direct Deposit Liabilities , , Short-term liabilities - other 2571 USA Swimming 44, , , Total 2570 Short-term liabilities - other 44, , , Total Other Current Liabilities 45, , , Total Current Liabilities 66, , , Total Liabilities 66, , , Equity 3001 Opening Bal Equity 513, , Unrestrict (retained earnings) 1,848, ,725, , Net Income -49, , , Total Equity 2,311, ,287, , TOTAL LIABILITIES & EQUITY 2,378, ,382, , Page 11 of 13

33 5:25 PM 11/05/16 Cash Basis Gulf Swimming Inc Balance Sheet Prev Year Comparison As of October 31, 2016 % Change ASSETS Current Assets Checking/Savings 1000 Bank and Investment Balances 1005 CHASE BUSINESS CHECKING 1015 CHASE BUSINESS MONEY MARKET ACC 1025 Chase OutReach Account 1030 Edward Jones Investments Total 1000 Bank and Investment Balances Total Checking/Savings Total Current Assets TOTAL ASSETS -35.0% 0.09% 39.65% 3.95% -0.18% -0.18% -0.18% -0.18% LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards 2050 Credit card Darcey Credit Card 2050 Credit card - Other Total 2050 Credit card Total Credit Cards Other Current Liabilities 2100 Payroll Liabilities 2111 Direct Deposit Liabilities 2570 Short-term liabilities - other 2571 USA Swimming Total 2570 Short-term liabilities - other Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3001 Opening Bal Equity 3010 Unrestrict (retained earnings) Net Income Total Equity TOTAL LIABILITIES & EQUITY 100.0% % 100.0% 100.0% -0.17% % % % -51.9% % % 0.0% 7.12% % 1.05% -0.18% Page 12 of 13

34 5:23 PM 11/05/16 Cash Basis Gulf Swimming Inc Profit & Loss Prev Year Comparison January through October 2016 Jan - Oct 16 Jan - Oct 15 $ Change % Change Ordinary Income/Expense Income 4000 Contributed support 2, , % 5100 Earned revenues 542, , , % 5800 Special events 77, , % Total Income 623, , , % Expense 6560 Payroll Expenses 45, , , % Reconciliation Discrepancies % 7000 Grant & contract expense % 8100 Non-personnel expenses 115, , , % 8111 Office Equipment % 8200 Occupancy expenses 1, , % 8300 Travel & meetings expenses 554, , , % 8500 Misc expenses 45, , , % 8565 Professional Training % Total Expense 762, , , % Net Ordinary Income -139, , , % Other Income/Expense Other Income 6800 Unrealized gain (loss) 89, , , ,964.22% Total Other Income 89, , , ,964.22% Net Other Income 89, , , ,964.22% Net Income -49, , , % Page 13 of 13

35 North American Challenge Cup The following assumptions were made when developing a budget for the 2016 North American Challenge Cup. The Budget for the meet was $66, and the total expenses were $85, for a difference of $19, Factors affecting the budget: 1. Mexico assured us that they were coming. The President of the Federation denied the request to send a team representing The Mexican Federation a mere 2 weeks before the meet. Lost revenue from Mexico: Hotel: $5, Transportation: $1, Coach stipends were not figured into the budget. 3. Bandana for keeping track of the athletes on transportation. 4. Transportation for the athletes and Officials, Metro and busses at night. Emergency busses due to bad weather $ The cost of a tent, tables and chairs to feed everyone was not built into the budget and this was considered a cost of hosting the meet, not a cost that could be passed onto the other LSC s. Wicked Whisk: $8, Areas where a team hosting a meet can count on volunteers our LSC was not able to pull volunteers because of the timing of the event. We struggled to get Meet Director s and ultimately a Board member served as one MD and the other was the parent of a team member. As an LSC, we have chosen not to set the LSC up to host meets, we leave that to our teams which puts the LSC in a difficult position when we are counting on volunteers to execute a meet during a time for vacations. Hospitality: $6,454.03

36 LSC: Club GU USA Swimming, Inc. USA Swimming, Inc. 11/16/2016 6:38:16 AM Individual Single Athletes Season 1 Season 2 Season Meet Other NA Coaches Officials AGS ALAC AMBU AQUA BATS BBSC BLST BTA CATS CFSC COOG DADS ECS EPRC ESA ESCA FCST FINS GIST HCAP HCCL HSC HUNT KATY LAP LIFE LJAC LSST MAC MARC NEHA NOCH OWLS PACE PACK PEAK PFL Total Report: 59 Page 1 of 2

37 LSC: Club GU USA Swimming, Inc. USA Swimming, Inc. 11/16/2016 6:38:16 AM Individual Single Athletes Season 1 Season 2 Season Meet Other NA Coaches Officials PLAT RICE ROCC SCAT SHRK SPA SSAN SSS SST STA SWAT TAMU TASC TCAP TSAT TTST TWST TYES UH UN USA VSST Total Total Report: 59 Page 2 of 2

38 April "Developmental" Meet (April 8, 2017) Hosts: Gulf Swimming custom medals will be awarded. Entry rules: Notes: TPC Notes: 1 day meet - split sessions Type of Meet Timed Finals - Entries due to TPC Chair Beyond IMX rule does not apply Max # individual events per day Four (4) by March 18, 2017 Swimmers eligible Group X Entry times in SCY/SCM/LCM Qualifying times None Cut-off times Athletes may have no more than 2BB times Enter with no time? Yes Gulf "three event" rule applies? Yes Gulf "up/down" rule applies? Does not apply Gulf "beyond IMX" rule applies? Does not apply Fees Individual - $5.75; Relays - $9.00 Facility surcharge Facility Surcharge requirements listed below Order of Events: Saturday AM Saturday PM Free Relay 8 & Under 100 Free Relay IM 5 min Break Back 8 & Under 100 IM Free 8 & Under 25 Fly Fly 8 & Under 25 Back Breast 8 & Under 25 Breast Free 8 & Under 25 Free 8 & Under 5 Min Break 8 & Under 50 Free 8 & Under 50 Breast 8 & Under 50 Back 8 & Under 50 Fly 8 & Under 100 Free All events will be seeded fastest to slowest. All 8&U events will be swum combined but scored separately as 6 & Under, 7yo, and 8yo. All 9-12 events will be swum combined but scored as 9-10 and All individual events will be pre-seeded; Relays will be positive check-in; cards due 45 min before meet start Athletes may only swim one (1) relay each day Facility Surcharge requirements 8x25 Yard pool with 1 or less warm-up/warm-down lanes 8x25 Yard pool with 2 or more warm-up/warm-down lanes meet that uses 2x25 yard pools with 8 lanes and 2 or more warm-up/warm-down lanes $2.00 $3.50 $5.00

39 May "Developmental" Meet (May 13-14, 2017) Hosts: Gulf Swimming custom medals will be awarded. Entry rules: Notes: TPC Notes: Split Sessions to control length and size Type of Meet Timed Finals - Entries due to TPC Chair Added from April: Max # individual events per day Four (4) by Tues, April 25, 's stroke, 200 free/im Swimmers eligible Group X Beyond IMX rule does not apply Entry times in SCY/SCM/LCM Qualifying times None Cut-off times Athletes may have no more than 2BB times Enter with no time? Yes Gulf "three event" rule applies? Yes Gulf "up/down" rule applies? Yes Gulf "beyond IMX" rule applies? Does not apply Fees Individual - $5.75; Relays - $9.00 Facility surcharge Facility Surcharge requirements listed below Order of Events: Saturday AM Sunday AM IM Free Fly Fly Free Breast Back 12&U 200 Free Relay 12&U 200 Med Relay Free Relay Med Relay Back Breast IM Free Free Saturday PM Sunday PM 8 & Under 50 Free 8 & Under 50 Breast 8 & Under 50 Back 8 & Under 50 Fly 8 & Under 25 Breast 8 & Under 25 Back 8 & Under 25 Fly 8 & Under 25 Free 8 & Under 100 Medley Relay 8 & Under 100 Free Relay 8 & Under 100 Free 8 & Under 100 IM 8 & Under 100 Fly 8 & Under 100 Back 8 & Under 100 Breast 8 & Under 200 Free All events will be seeded fastest to slowest. All 8&U events will be swum combined but scored separately as 6 & Under, 7yo, and 8yo. All 9-12 events will be swum combined but scored as 9-10 and All individual events will be pre-seeded; Relays will be positive check-in; cards due 45 min before meet start Athletes may only swim one (1) relay each day Facility Surcharge requirements 8x25 Yard pool with 1 or less warm-up/warm-down lanes 8x25 Yard pool with 2 or more warm-up/warm-down lanes meet that uses 2x25 yard pools with 8 lanes and 2 or more warm-up/warm-down lanes $2.00 $3.50 $5.00

40 June "Developmental" Meet (June 10-11, 2017) Hosts: Gulf Swimming custom medals will be awarded. Entry rules: Notes: TPC Notes: Flipped days from May Dev & B&U Champs Type of Meet Timed Finals - Entries due to TPC Chair Added 100's non-free for 8&Us Max # individual events per day Four (4) by Tues, May 23, added at end of meet, as it doesn't add time f Swimmers eligible Group X Beyond IMX rule does not apply Entry times in SCY/SCM/LCM Qualifying times None Cut-off times Athletes may not have more than 2BB times Enter with no time? Yes Gulf "three event" rule applies? Yes Gulf "up/down" rule applies? Does not apply Gulf "beyond IMX" rule applies? Does not apply Fees Individual - $5.75; Relays - $9.00 Facility surcharge Facility Surcharge requirements listed below Order of Events: Saturday AM Sunday PM Free IM Fly Fly Breast Free 12&U 200 Free Relay Back Free Relay 12&U 200 Med Relay Back Med Relay IM Breast Free Free Saturday PM Sunday PM 8 & Under 50 Breast 8 & Under 50 Free 8 & Under 50 Fly 8 & Under 50 Back 8 & Under 25 Back 8 & Under 25 Breast 8 & Under 25 Free 8 & Under 25 Fly 8 & Under 100 Free Relay 8 & Under 100 Medley Relay 8 & Under 100 IM 8 & Under 100 Free 8 & Under 100 Back 8 & Under 100 Fly 8 & Under 200 Free 8 & Under 100 Breast All events will be seeded fastest to slowest. All 8&U events will be swum combined but scored separately as 6 & Under, 7yo, and 8yo. All 9-12 events will be swum combined but scored as 9-10 and All individual events will be pre-seeded; Relays will be positive check-in; cards due 45 min before meet start Facility Surcharge requirements 8x25 Yard pool with 1 or less warm-up/warm-down lanes 8x25 Yard pool with 2 or more warm-up/warm-down lanes meet that uses 2x25 yard pools with 8 lanes and 2 or more warm-up/warm-down lanes $2.00 $3.50 $5.00

41 Hosts: Gulf B&U Champs (July 8-9, 2017) (For reference only - Already been passed by BOD) Entry rules: Notes: Split 8&U into afternoon session - approx 100/ Type of Meet Timed Finals Max # individual events per day Four (4) Swimmers eligible Group X Added Entry times in SCY/SCM/LCM --8&U 200 free, 100's fly/bk/brst Qualifying times None Cut-off times BB Times by event Enter with no time? Yes Gulf "three event" rule applies? Does not apply Gulf "up/down" rule applies? Does not apply Gulf "beyond IMX" rule applies? Does not apply Fees Individual - $5.75; Relays - $9.00 Facility surcharge Facility Surcharge requirements listed below Order of Events: Gulf Swimming custom medals will be awarded. TPC Notes: - Entries due to TPC Chair by June 17, 2017 Saturday AM Sunday PM IM Free Fly Fly Free Breast Back 12&U 200 Free Relay 12&U 200 Med Relay Free Relay Med Relay Back Breast IM Free Free Saturday PM Sunday PM 8 & Under 50 Free 8 & Under 50 Breast 8 & Under 50 Back 8 & Under 50 Fly 8 & Under 25 Breast 8 & Under 25 Back 8 & Under 25 Fly 8 & Under 25 Free 8 & Under 100 Medley Relay 8 & Under 100 Free Relay 8 & Under 100 Free 8 & Under 100 IM 8 & Under 100 Fly 8 & Under 100 Back 8 & Under 100 Breast 8 & Under 200 Free All events will be seeded fastest to slowest. All 8&U events will be swum combined but scored separately as 6 & Under, 7yo, and 8yo. All 9-12 events will be swum combined but scored as 9-10 and All individual events will be pre-seeded; Relays will be positive check-in; cards due 45 min before meet start All 500 freestyles swum Girls first, then boys Athletes may only swim one (1) relay each day Facility Surcharge requirements 8x25 Yard pool with 1 or less warm-up/warm-down lanes 8x25 Yard pool with 2 or more warm-up/warm-down lanes meet that uses 2x25 yard pools with 8 lanes and 2 or more warm-up/warm-down lanes $2.00 $3.50 $5.00

42 Host: FCST, ECS, TWST, AGS April Open Meet (April 21-23, 2017) Entry rules: Notes: Removed 30 min break for distance events Type of Meet Timed Finals 12&U must have BB qualifying times to enter 200 & long Entry Limits: 3/day Added free & 400 IM to PM Sessions Swimmers eligible Group X Need to set up entry file to pull in Yards Times for eligib Entry times in SCY/SCM/LCM Qualifying times 12&U 200's and longer - BB time Must have A time in 400/500 free to enter 800 Free Must have A time in 200 IM to enter 400 IM Cut-off times None Enter with no time? Yes Gulf "three event" rule applies? Does not apply Gulf "up/down" rule applies? Yes - for 12&U athletes Gulf "Beyond IMX" rule applies? Yes Fees Individual - $6.00 (AGS - $7.00) Facility surcharge See chart at the bottom of page TPC Notes: - Entries due to TPC Chair by April 1, 2017 (gulftpc@gmail.com) PM session: Host team will publish PM session warm-up & start times with timing/warmup assignments on Gulf webpage. Order of Events: Friday Evening 11&Over 11&Over 200 IM 400 Free* Saturday AM Sunday AM 13&Over 100 Fly 13&Over 200 Free 13&Over 200 Breast 13&Over 100 Breast 13&Over 100 Back 13&Over 200 Fly 13&Over 100 Free 13&Over 200 Back 13&O Girls 400 IM 13&Over 50 Free 13&O Boys 800 Free 10 Min Break 13&Over Boys 400 IM 13&Over Girls 800 Free Saturday PM Sunday PM 12&Under 100 Back 12&Under 100 Breast 12&Under 50 Fly 12&Under 50 Free 12&Under 50 Breast 12&Under 50 Back Fly 12&Under 200 Free 12&Under 100 Free 12&Under 100 Fly Back Breast 10&Under 200 IM 10&Under 400 Free Mixed 800 Free Mixed 400 IM All events will be seeded fastest to slowest. All 13 & Over events will be swum combined but scored separately as and 15 & Over. All 11 & Over events will be swum combined but scored separately as 11-12, 13-14, 15 & Over. All 12 & Under events will be swum combined but scored separately as 11-12, 10 & Under. All 10 & Under events will be swum combined but scored separately as 10&Under. All Mixed events will be swum mixed but scored separating genders. *Event will be swum alternating girls and boys heats.

43 Open Water Champs (April 30, 2017) Host: RICE Entry rules: Gulf Swimming custom medals will be awarded. TPC Notes: Type of Meet Timed Finals - Gulf Open Water All Star Team Max # individual events per day Three (3) selection meet Swimmers eligible All - Entries due to host by April Entry times in None 18, 2017 Qualifying times None Cut-off times None Enter with no time? No entry times Gulf "three event" rule applies? No Gulf "up/down" rule applies? No Fees Race #1: $25, Race #2: $10, Race #3: $10 Notes: No Changes Sunday 1. 9:00am, 800 meter swim, check in 7:30am to 8:30am, 2. 9:30am, 1 mile swim, check in 7:30am to 9:00am 3. 10:30am, 2 mile swim, check in 7:30am to 9:30am 800 meter - all ages 1 mile - 11&Over 2 mile - 13&Over Events will be swum combined and scored separately: Girls and boys 9-10, 11-12, and 15&Over Medals awarded 1st - 3rd places

44 May Open (May 19-21, 2017) Host: PEAK, CFSC, SPA Entry rules: Notes: Type of Meet Timed Finals Removed 30 min break for distance events Entry Limits 3/day Added free, 400 IM 12&U must have BB times for 200's & longer, can up/do Swimmers eligible Group X Need to set up entry file to pull in yards times Entry times in SCY/SCM/LCM Mixing genders for 10&U 400 free, IM, 800 fr Qualifying times 12&U 200's and longer - BB time Must have A time in 400/500 free to enter 800 Free Must have A time in 200 IM to enter 400 IM Cut-off times None Enter with no time? Yes Gulf "three event" rule applies? Does Not apply Gulf "up/down" rule applies? Yes - for 12&U athletes Gulf "Beyond IMX" rule applies? Yes Fees Individual - $6.00 Facility surcharge See chart at the bottom of page TPC Notes: - Entries due to TPC Chair by April 29, 2017 (gulftpc@gmail.com) PM session: Host team will publish PM session warm-up & start times with timing/warmup assignments on Gulf webpage. Order of Events: Friday Evening 13&O 400 IM* Free* 13&O 400 Free* Mixed 400 IM Saturday AM Sunday AM 13&Over 200 Fly 13&Over 100 Fly 13&Over 50 Free 13&Over 200 Breast 13&Over 200 Back 13&Over 100 Free 13&Over 100 Breast 13&Over 200 IM 13&Over 200 Free 13&Over 100 Back 13&O Girls 1500 Free 10 Min Break 13&Over Boys 1500 Free Saturday PM Sunday PM 12&Under 100 Breast Fly 12&Under 50 Free 12&Under 100 Back 12&Under 50 Back 12&Under 50 Breast 12&Under 200 Free 12&Under 50 Fly 12&Under 100 Fly Back Breast 12&Under 100 Free 10&Under 200 IM Mixed 800 Free IM 10&Under Mixed 400 Free All events will be seeded fastest to slowest. All 13 & Over events will be swum combined but scored separately as and 15 & Over. All 11 & Over events will be swum combined but scored separately as 11-12, 13-14, 15 & Over. All 12 & Under events will be swum combined but scored separately as 11-12, 10&Under All 9-12 events will be swum combined but scored separately as and All Mixed events will be swum mixed but scored separating genders.

45 June Open Meet (June 23-25, 2017) Host: Entry rules: TPC Notes: Notes: - Entries due to TPC Chair by Type of Meet Timed Finals June 3 Entry Limits 3/day, 2017 Removed 30 min break Swimmers eligible Group X Added 10&U, Mixed distance events Entry times in SCY/SCM/LCM Qualifying times 12&U 200's and longer - BB time Must have A time in 400/500 free to enter 800 Free Must have A time in 200 IM to enter 400 IM Cut-off times None Enter with no time? Yes Gulf "three event" rule applies? Does not apply Gulf "up/down" rule applies? Yes - for 12&U athletes Gulf "Beyond IMX" rule applies? Yes Fees Individual - $6.00 Facility surcharge See chart at the bottom of page PM session: Host team will publish PM session warm-up & start times with timing/warmup assignments on Gulf webpage. Order of Events: Friday Evening 11&Over 11&Over 200 IM 200 Free Saturday AM Sunday AM 13&Over 100 Fly 13&Over 100 Breast 13&Over 200 Breast 13&Over 200 Fly 13&Over 100 Back 13&Over 200 Back 13&Over 100 Free 13&Over 50 Free 13&O Girls 400 IM 13&O Girls 400 Free 13&O Boys 400 Free 13&O Boys 400 IM 13&O Boys 800 Free 13&O Girls 800 Free Saturday PM Sunday PM 12&Under 100 Back 12&Under 100 Breast 12&Under 50 Fly 12&Under 50 free 12&Under 50 Breast 12&Under 50 back Fly 10&Under 200 Free 12&Under 100 Free 12&Under 100 Fly Back Breast 10&Under Mixed 200 IM 10&Under Mixed 400 Free Mixed 400 IM Mixed 400 free All events will be seeded fastest to slowest. All 13 & Over events will be swum combined but scored separately as and 15 & Over. All 11 & Over events will be swum combined but scored separately as 11-12, 13-14, 15 & Over. All 12 & Under events will be swum combined but scored separately as 11-12, 10&Under All 9-12 events will be swum combined but scored separately as and All Mixed events will be swum mixed but scored separating genders.

46 Tech Planning report Nov 16, 2016 BOD Meeting Respectfully submitted by Beau Caldwell 1. Developmental meet series (See attached formats) a. TPC passed idea to create developmental meet series b. Dates & Recommended sites: i. April 1, or 3 sites ii. May 13-14, or 3 sites iii. June 10-11, sites c year olds in morning sessions; 8&U in afternoon sessions; 4 events/day d. Tabled naming the meet series to the BOD meeting Athletes in favor of sprint series e. Cut-off times see chart below 2. Open Meet formats (see attached formats) a. 3 events/day same as 2016 b. Added mixed events for 12&U distance events swum combined but scored separating genders. Verified by Herb Schwab that this is legal. c. Scoring All 10&U scored together, not separated by age d. Updated facility fee schedule to reflect LC Meet with 1 or more warm-down lanes as $6.50/athlete. e. Qualifying times see chart below 3. Time standards summary for Open & Developmental meets SC Developmental Meets LC Open Meets Cut-Off times 2 BB Times or Fewer None Qualifying times None 12&U need BB time to enter 200 s and longer can use up/down rule 4. Calendar Date Changes: a. June Open Currently no host, meet date set for June team has proposed changing the date due to venue availability has offered to host the meet on June b. Open Water Carnival RICE has set the date for April 30 th. 5. Short Course Format Changes: a January Open has been updated due to unseen errors in format previously passed. Errors included the same event offered both days for specific age groups. In AM Sessions, 100 freestyle is on Saturday, 200 backstroke is on Sunday. 6. ESA has offered to have United Swim Aquatics (USA) co-host SC Champs I together, Feb 11, Approved by TPC Chair New address tpc@gulfswimming.org. Will be used in conjunction with gulftpc@gmail.com until end of short course season. All LC entries and communication will start March 1 st with new .

47 Gulf Coaches Clinic Report We are pleased to announce that the 5 th Annual Gulf Coaches Clinic will be returning to Galveston! The cost is $50 per attendee with a maximum of $500 per team. We have contracted with the Holiday Inn Resort On the Beach for the weekend of April 7-9, Room rates are $179 plus tax per night. Since this is a slightly higher rate than we are accustomed to, we will be offering a 50% registration discount for coaches staying at the host hotel. Once your room is booked before March 8 th, 2017 and paid for (at the end of the clinic), your team will be issued a refund check. Breakfast, lunch and snacks will be provided on Saturday; breakfast and lunch on Sunday. Our traditional Friday night dinner social will take place as well. We will also make plans for a Saturday night dinner, for those interested, at a restaurant close by Rainforest Café or Landry s. These are two of the Holiday Inn restaurants that we can book groups in and are near the hotel. This meal will be paid for by coaches. We have two coaches confirmed: John Morse and Michael Brooks. We will open registration and the hotel block around the first of December. The hotel block will be let go and registration will close on March 8 th. We are in need of about 2-3 coaches to help with the clinic. Please contact Paige if you are interested. We look forward to another fabulous clinic!

48 Gulf Swimming LSC Coach Mentoring Program Grant Proposal Introduction Gulf Swimming has designed a coach mentoring program that will build the interaction of our coaches, teams and programs. The program outlined below is designed to meet the needs of Coaches at all levels of experience and support their work in various roles in their club. Our program is designed to allow coaches to develop their skills within the LSC or with a coach in another LSC. This proposal will outline our commitment to the program by defining our timeline, outlining our commitment to funding, Defining the needs of our coaches, the requirements to be selected as a coach, and the expectations of participants in the mentoring program supported by USA Swimming and Gulf Swimming. True success would be that the mentoring relationships continue beyond the 2017 calendar year to benefit coaches. Gulf Swimming Coach Mentoring Program Important Information for Implementation Purpose: Funding: Gulf Swimming is submitting a proposal to USA Swimming in support of a mentoring program for the Coaches in Gulf Swimming. The purpose of our program is to allow coaches to develop their skills and expertise by learning from other coaches in a structured program which creates accountability. Gulf Swimming is applying for $4,000 from USA Swimming for the 2017 Coach Mentoring Program. Gulf Swimming s 2017 budget for the mentoring program exceeds a dollar for dollar match, $6,000. Timeline: December 19, 2016 Grant Recipients Announced December 29, 2016 Mentoring Program Announced to Coaches January 4, 2017 Applications for mentoring program released February 1, 2017 Applications for participation are DUE! February 14, 2017 Announcement of program participants February December Mentoring program period October 15, 2017 Mentee written report is due to LSC Permanent Office