MINUTES MOTION: To approve the November 21, 2015 Board of Directors meeting minutes. Seconded. APPROVED. (Attachment 3).

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1 USA Swimming Board of Directors Meeting Minutes January 30, 2016 / Colorado Springs, Colorado CALL TO ORDER USA Swimming President, Jim Sheehan, called the January 30, 2016 Board of Directors meeting to order at 8:00 a.m. with the following members in attendance: PRESENT: Tim Bauer, John Bitter, John Bradley, Robert Broyles, Ed Dellert, Van Donkersgoed, Clark Hammond, Don Heidary, Stu Hixon, Margaret Hoelzer, Amy Hoppenrath, Michael Klueh, Tim Liebhold, Bill Maxson, Dan McAllen, Lucinda McRoberts, Kelley Otto, Derek Paul, John Roy, Jim Ryan, Marie Scovron, Jim Sheehan, Bruce Stratton, Ed Tsuzuki, Mary Turner, Peter Vanderkaay, Ron Van Pool, Mark Weber, Garrett Weber-Gale. NOT PRESENT: Dale Neuburger, Chip Peterson, Aaron Peirsol, Carol Zaleski. Ben Britten, David Coddington, Brandon Drawz and Jim Wood joined the meeting at various points via conference call. MOMENT OF SILENCE A moment of silence was observed for USA Swimming members who have passed away since the last USA Swimming Board of Directors meeting. AGENDA REVIEW Jim Sheehan added GOVERNANCE DISCUSSION to the Agenda (Attachment 1) under NEW BUSINESS, and the OIOC SUNSET TASK FORCE PROGRESS report was moved from ACTION/DISCUSSION ITEMS to precede TREASURER S REPORT FINANCIAL UPDATE. MOTION: To approve the Agenda, as amended. Seconded. APPROVED. CONFLICT OF INTEREST Is any member aware of any conflict of interest (that is, of a personal interest or direct or indirect pecuniary interest) in any matter being considered by this meeting which should now be reported or disclosed or addressed under the USA Swimming Conflict of Interest Policy? If a Board member determines there to be a conflict of interest at any point during the course of the meeting when a specific subject is being discussed and / or action is being taken, a declaration of a conflict of interest should be made at that time. Page 1 of 9 Board of Directors Minutes January 30, 2016

2 INTRODUCTIONS GUESTS Emily Hansen (Athlete), David Cooper (Risk Management Services), Sandi Blumit (Risk Management Services), Michael Lawrence (International Relations Committee), John Leonard (American Swimming Coaches Association), Bob Vincent (Potomac Valley Swimming). STAFF Tom Avischious, Frank Busch, Cathy Durance, Matt Farrell, Jim Harvey, Pat Hogan, Scott Leightman, Lindsay Mintenko, Mick Nelson, Kathy Parker, Mike Unger, George Ward, Chuck Wielgus, Susan Woessner. RECOGNITION OF RECORDS Dan McAllen reported on Katie Ledecky s World Record in the 800-meter freestyle set at the Arena Pro Swim Series in Austin, Texas on January 17, 2016, as well as the host of records set at the Duel in the Pool in Indianapolis, Indiana on December 11-12, All World, American and U.S. Open Records from September 1, 2015 through January 18, 2016 are set forth in his Program Operations Report (Attachment 2). PRESIDENT S REMARKS Jim Sheehan highlighted the importance of the initial review of the 2020 Business Plan and encouraged those in attendance to raise any questions, concerns or comments that they have. MINUTES MOTION: To approve the November 21, 2015 Board of Directors meeting minutes. Seconded. APPROVED. (Attachment 3). MOTION: To approve the December 18, 2015 Executive Committee meeting minutes. Seconded. APPROVED. (Attachment 4). OIOC SUNSET TASK FORCE PROGRESS Brandon Drawz reported that National Team Steering Committee will be taking over the majority of the functions of the Olympic International Operations Committee (OIOC), which will sunset following the 2016 Olympic Games. A group led by Brandon Drawz is reviewing applicable documents and the policy manual to ensure all necessary changes are made; the 2016 Rulebook has been updated. Changes to the policy manual will be brought to the Board in the Spring for its approval. Page 2 of 9 Board of Directors Minutes January 30, 2016

3 TREASURER S REPORT - FINANCIAL UPDATE Jim Harvey submitted written financial updates (Attachments 5-7) and Treasurer, Stu Hixon, gave verbal highlights, including a significant favorable variance to the 2015 budget. LEGAL UPDATE CLOSED SESSION The Board meeting went into closed session so that USA Swimming Secretary & General Counsel, Lucinda McRoberts, could give a legal update. UNITED STATES SPORTS INSURANCE COMPANY REPORT Bruce Stratton had nothing to report. USA SWIMMING FOUNDATION REPORT Bill Maxson reported on a number of successes that the Foundation experienced in 2015, including unprecedented revenue generated through the Annual Fund, the Golden Goggle Awards Silent Auction, and Swim-a-Thon. Bill Maxson also thanked Paris and Dan Jacobs for their matching gift and previewed 2016 Make a Splash Tour dates. Jim Harvey summarized the Foundation s financial statements (Attachment 8). STAFF REPORTS OPENING COMMENTS Chuck Wielgus submitted a written report (Attachment 9) and made additional comments regarding his contract extension, 2016 budget management and athlete safety, including anti-doping, water quality, the Zika virus and Safe Sport BUSINESS PLAN UPDATE AND DISCUSSION Chuck Wielgus summarized the approach to and goals of the 2020 Business Plan development and emphasized the importance of promoting the sport through broadcast and social media content distribution. Matt Farrell and Pat Hogan led a discussion regarding membership trends and trajectories. Following a robust discussion on the various causes of membership decline and potential solutions, the Board directed USA Swimming staff to explore the possibility of permitting USA Swimming members to convert seasonal memberships into year-long memberships, of creating a learn-to-swim/novice membership category, and of making the sport more fun for kids. Tom Avischious added that the Age Group Development Committee and Club Development Committee were already working on the latter issue. MOTION: To direct USA Swimming staff to work with the Age Group Committee and Club Development Committee, as appropriate, to address membership issues raised during discussion, including converting seasonal memberships into year-long memberships, creating a learn-to-swim/novice membership category, and making the sport more fun for kids. Seconded. APPROVED. Page 3 of 9 Board of Directors Minutes January 30, 2016

4 CLOSING COMMENTS Chuck Wielgus commented on the progress made by the College Swimming Coaches Association of America (CSCAA), which will be detailed more thoroughly by Greg Earhart later in the meeting. ACTION/DISCUSSION ITEMS ALLIED & AFFILIATE MEMBERSHIP APPLICATION DISCUSSION Robert Broyles reported on the proposed Allied & Affiliate Membership Application that the Registration Committee Task Force has produced (Attachment 10). PROPOSED NEW AFFILIATE MEMBERSHIP REQUEST / STARFISH AQUATICS Robert Broyles presented the Starfish Aquatics Affiliate Membership Application (Attachment 11) and highlighted Article (Attachment 12) of the Rulebook, which provides that the Board of Directors or its designee shall determine whether an applicant meets the necessary criteria. Robert Broyles commented that the Registration Committee was best suited to conduct the initial review of the application before the Board of Directors issues final approval. MOTION: To refer the Starfish Aquatics Affiliate Membership Application to the Registration Committee pursuant to Article of the Rulebook for initial review before being presented to the Board of Directors for final approval. Seconded. APPROVED. AGE GROUP ANTI-DOPING TASK FORCE Tim Bauer reported on the creation of a Task Force to look into age group doping. The members of the Task Force are Dr. Monique Burton, Kate Borg, Ira Klein, Michael Lawrence, Chip Peterson, and Michael Klueh. One of the goals of the Task Force is to educate younger athletes on the risks of doping. MOTION: To establish the Age Group Anti-Doping Task Force as described by Tim Bauer. Seconded. APPROVED. LSC-ZONE GOVERNANCE TASK FORCE UPDATE Jim Sheehan and Pat Hogan reported on the status of the LSC-Zone Governance Task Force. Pat Hogan commented the consultants have completed the information gathering phase and that next steps include working on recommendations for technical changes and identifying areas that may require adaptive changes. Page 4 of 9 Board of Directors Minutes January 30, 2016

5 USSIC MANAGEMENT BOARD REPLACEMENT Jim Sheehan reported that Megan Ryther was appointed to the Board of Directors of the U.S. Center for Safe Sport and therefore had to resign from the USSIC Management Board. Paul Sigfusson, Jr. was identified as a potential successor. MOTION: To approve Paul Sigfusson, Jr. as a member of the USSIC Management Board. Seconded. APPROVED. OTHER REPORT PRESIDENT S REPORT Jim Sheehan submitted a written report (Attachment 13) and, in the absence of Dale Neuburger and Carol Zaleski, commented on the FINA Bureau decision to maintain the existing Open Water swimwear equipment rules until the conclusion of the 2016 Olympic Games. FINA BUREAU Dale Neuburger submitted a written report (Attachment 14). FINA TECHNICAL SWIMMING COMMITTEE Carol Zaleski submitted a written report (Attachment 15). U.S. OLYMPIC COMMITTEE GOVERNANCE AND NGBC Ron Van Pool submitted a written report (Attachment 16). ATHLETES ADVISORY COUNCIL Peter Vanderkaay had nothing to report. VICE PRESIDENT OF ADMINISTRATION REPORT Robert Broyles provided a written report (Attachment 17) and reported on the actions of the Registration Committee and the Operational Risk Committee. VICE PRESIDENT OF PROGRAM DEVELOPMENT REPORT John Bitter submitted a written report (Attachment 18). TECHNICAL VICE PRESIDENT REPORT Tim Bauer submitted a written report (Attachment 19). VICE PRESIDENT OF THE ATHLETES EXECUTIVE COMMITTEE REPORT Kelley Otto reported on the Athletes Executive Committee s intent to meet before the next Board meeting to review and present Athlete s National Team Committee documents. Page 5 of 9 Board of Directors Minutes January 30, 2016

6 VICE PRESIDENT OF PROGRAM OPERATIONS REPORT Dan McAllen submitted a written report (Attachment 2). SOUTHERN ZONE REPORT Clark Hammond and John Roy had nothing to report. EASTERN ZONE REPORT Ed Dellert and Mary Turner submitted a written report (Attachment 20), and Ed Dellert shared a concern from the Eastern Zone General Chairs regarding the need for the master calendar on the USA Swimming website to be kept up to date and expanded, so it can be used for budgeting and planning purposes. CENTRAL ZONE REPORT Amy Hoppenrath and John Bradley submitted a written report (Attachment 21) and expressed support for Ed Dellert s comments regarding the master calendar. WESTERN ZONE REPORT David Coddington and Ben Britten submitted a written report (Attachment 22). David Coddington reported on the Western Zone s establishment of an officials assistance program that provides funds for officials to attend Zone Championship meets and of a task force to look into a potential mentor/mentee program. Ben Britten announced UC Santa Barbara Coach Gregg Wilson s retirement after over forty years in the sport. NCAA Marie Scovron expressed appreciation for the opportunity for NCAA Championship managers to participate in a behind-the-scenes tour at Duel in the Pool. She further reported that the NCAA is starting a new four-year bid cycle for its host sites for through Bid specifications will go out February 1, 2016, and final decisions will be made in December Marie Scovron also expressed appreciation for USA Swimming s assistance with testing officials on NCAA rules and creating a portal for coaches evaluations. Finally, the NCAA Corporate relations group approved the use of the USA Swimming Foundation public service announcements, which will be included at all swimming championships this year. YMCA Jim Ryan submitted a written report (Attachment 23) and highlighted recent YMCA governance changes that may provide insight or context as USA Swimming goes through a similar process. Page 6 of 9 Board of Directors Minutes January 30, 2016

7 U.S. MASTERS SWIMMING Ed Tsuzuki submitted a written report (Attachment 24) and highlighted the U.S. Masters Swimming s adult learn-to-swim program. AMERICAN SWIMMING COACHES ASSOCIATION (ASCA) Don Heidary submitted a written report (Attachment 25). OLD BUSINESS CSCAA UPDATE ON COLLEGE SWIMMING INITIATIVE Greg Earhart reported on the latest efforts by the CSCAA, including providing tools and resources to coaches to build executive and alumni-networking skills, and also submitted a written report (Attachment 26). GOVERNANCE DISCUSSION Jim Sheehan re-introduced further governance-related discussion following the January 29, 2016 presentation on The Role of the Non-Profit Board by Dr. Todd Adams. Specifically, Jim Sheehan requested that consideration be given as to whether USA Swimming staff, rather than Directors, should serve as the Officers of the corporation. MOTION: To direct the Governance Committee to consider whether USA Swimming staff, rather than Directors, should serve as the Officers of the corporation. Seconded. APPROVED. Jim Sheehan also sought input regarding next steps with respect to Board governance initiatives. Following discussion, the Board agreed that the existing Board Governance Task Force should work with the appropriate individuals to create and distribute a Request for Proposal to explore potential roles and responsibilities of the Board. MOTION: To direct the existing Board Governance Task Force to develop a request for proposal to submit to Design Group International and others, as appropriate, to perform a Board of Directors governance study. Seconded. APPROVED. ANTI-DOPING MEETING WITH FINA Jim Wood reported on the January 5, 2016 meeting he attended with FINA Executive Director Cornel Marculescu, USADA Chief Executive Officer Travis Tygart and USADA Science Director Dr. Matthew Fedoruk, to discuss concerns regarding the FINA anti-doping program and expanded testing of top athletes leading up to the 2016 Olympic Games. NEW BUSINESS John Bitter requested and received the Board s approval for Dick Jochums to come to the April 30, 2016 Board meeting to present on college endowment programs. Page 7 of 9 Board of Directors Minutes January 30, 2016

8 ADJOURN USA Swimming President Jim Sheehan adjourned this meeting at 1:33 p.m. Respectfully submitted: Lucinda McRoberts, Secretary & General Counsel Jim Sheehan, President Page 8 of 9 Board of Directors Minutes January 30, 2016

9 USA Swimming Board of Directors Minutes Attachments January 30, 2016 / Colorado Springs, Colorado Attachment 1 Page 1 Agenda Attachment 2 Page 2 Program Operations Report Attachment 3 Page 2 DRAFT November 21, 2015 BOD Minutes Attachment 4 Page 2 DRAFT December 18, 2015 Executive Cmt. Minutes Attachment 5 Page 3 Treasurer s Report Attachment 6 Page 3 Investment Summary Attachment 7 Page 3 USA Swimming Financial Statements Attachment 8 Page 3 Foundation Fundraising Report Attachment 9 Page 3 Executive Director s Update Attachment 10 Page 4 Allied & Affiliate Membership Application Attachment 11 Page 4 Starfish Aquatics Affiliate Membership Application Attachment 12 Page 4 Rulebook Article Attachment 13 Page 5 President s Report Attachment 14 Page 5 FINA Bureau Report Attachment 15 Page 5 FINA Technical Swimming Committee Report Attachment 16 Page 5 USOC NGBC Minutes December 9, 2015 Attachment 17 Page 5 Vice President of Administration Report Attachment 18 Page 6 Vice President of Program Development Report Attachment 19 Page 6 Technical Vice President Report Attachment 20 Page 6 Eastern Zone Report Attachment 21 Page 6 Central Zone Report Attachment 22 Page 6 Western Zone Report Attachment 23 Page 7 YMCA Report Attachment 24 Page 7 U.S. Masters Swimming Report Attachment 25 Page 7 ASCA Report Attachment 26 Page 7 CSCAA Report Attachment Convention Schedule Page 9 of 9 Board of Directors Minutes January 30, 2016

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USA Swimming Board of Directors Meeting Minutes

USA Swimming Board of Directors Meeting Minutes November 20, 2016 / New York Marriott Marquis 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 CALL