South Africa Risk Assessment. Risk Scoring Grid. High Med Impact / Severity. Low Low Med High.

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1 South Africa 206 Risk Scoring Grid High Med 5 8 Impact / Low 2 4 Low Med High NB: ReBuild South Africa ran in 202 and formed the basis of this risk assessment. Build site locations will be preapproved and approved by Amor Ministries Where the term hosts is used it refers to Amor Ministries who provide projects in South Africa locations on a regular basis with an exemplary safety record. TRAVEL SAFETY NB: It is the responsibility of each travel party to ensure adequate arrangements to and from the airport as risk assessed by your individual Group Risk Injury sustained while travelling to airport Before Risk Index Action Taken LOW MED Ensuring all participants have seat belts on at all times during journey. Qualified minibus driver to transport party. Minibus and/or other transport to be roadworthy Observing speed limits. Residual Index after implemented Getting Lost in Airport or service station/ rest stops HIGH LOW 4 Ensuring all party knows meeting point and leaders contacts Ensure one adult always at meeting point. Advise participants to stay in pairs when inside the airport. Ensuring all participants know when to be at the meeting point in advance of the gate call. All participants made aware of flight details and flight Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9. 2

2 South Africa 206 number Theft of passport MED HIGH 7 Advising participants to have passports on them and in a secure place. Advise participants only show them to officials in presence of leaders Participants can give passports to leaders for safe keeping. Lack of or incomplete Consent Affidavit for young people aged under 8 Leaving luggage unattended/ Losing luggage Team or team member refused entry into South Africa MED HIGH 7 Full instructions issued prior to and during booking Multiple reminders emphasising the importance of the documents Copies required in advance for vetting Clear instructions regarding the implications of failing to carry the relevant documentation. MED HIGH 7 Advising all participants have a secure lock on their luggage prior to travel Ensuring participant belongings remain with them at all times. LOW MED Ensure all necessary visas have been fully looked into and acquired prior to travelling or during the flight as applicable, including meeting needs of international participants with UK residency For situations where there is an unacceptable travel delay, ensure plans are in place for leaders to stay at an airport or border crossing with young people whilst the rest of the team continue to their destination. Be prepared for leaders to return to the UK with young people if required Ensure travel insurance has been taken to all associated costs Getting lost in South Africa LOW HIGH 7 Discuss transport arrangements with our hosts prior to travelling Ensure that our hosts arrange for a local person to meet the ReBuild South Africa team at the airport and assist us with our onward journey Where possible ensure that a local person recommended by Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

3 South Africa 206 Travel by bus, coach, overlander truck, or car when in South Africa our hosts travels with the ReBuild team Ensure there is a leader in charge whenever the team are travelling. The leader in charge should be fully briefed about the journey and equipped with contact details for assistance if required MED MED 5 Use only forms of transport recommended and organised by hosts Ensure medical information and kit is carried by team leaders at all times Ensure each transport has access to external communications in the case of an emergency Wear seatbelts where applicable Travelling in a suitable vehicle Travelling at an appropriate speed. Brief participants on general safety when entering and exiting vehicles: use stairs correctly when exiting, etc Follow back up procedures in event of a breakdown Risk Before ACCOMMODATION Farm site Risk Index Action Taken Lack of security on Farm LOW MED Team stay on a secure site recommended by Amor Ensure team members do not leave valuable items in their dormitory unattended Secure site is manned by security guards 24 hours a day Amor leaders hold records of all other participants on site for security enhancement Residual Index after implemented - Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

4 South Africa 206 All provision is Amor approved Unhygienic conditions in any residential venue Inadequately equipped accommodation LOW MED Amor Recommended sites only Ensure that the accommodation is clean Ensure site facilities are clean All provision is Amor approved LOW MED Ensure that site facilities are adequately equipped, including: o Toilets o Washing facilities access to water o Cooking facilities All provision is Amor approved Opposite sex in each other s rooms LOW MED Participants are aware of signed codes of conduct and behaviour expectations All leaders vigilant to ensure participants safety Curfew in place Advise all participants and leaders bring footwear to put on feet if walking around the campsite to avoid been bitten by insects. Being bitten by insects during the night. LOW MED 2 Torches to be used by participants so if/when moving around at night Advise people to spray themselves with insect repellent every evening. Accommodation provision LOW MED 2 Secure compound with 24/7 security provided Participants instructed not to enter opposite sex designated areas Code of conduct in place Access to clean water, shower facilities and clean toilets Camp fires Burns Extinguishing fire Fire getting out of control Group must be positioned a safe distance away and briefed to stay at a designated distance from the fire. Leader supervision at all times Leaders must ensure that group are a safe distance away attempting to put out the fire. Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

5 South Africa 206 Any spare wood should remain a safe distance away from the fire. A bucket of water should always be at the activity area to put the fire out when needed. Campfire activity must be carried out in designated area GENERAL ACTIVITIES Risk Before Risk Index Action Taken Activities whilst away from accommodation MED MED 5 When walking to or around activity sites, where necessary, split the participants into groups, making sure that leaders are with each group. Ensure participants are aware of who else is in their group and that they make sure that they stay together. Leaders to do regular checks of numbers in the group Making sure that the participants have the survival information of where staying etc, for worse case scenarios of them being separated from the group. Refer to road safety guidelines by hosts Leaders to check in regularly with team leader, if groups are separated. Preferably 2 groups to go together so there are minimum 2 leaders in a double group. Keep ratio of male/females in group to be approx 50/50 (including leaders) where possible Leaders to feel confident about any place they enter, surveying area for potential dangers/hazards entering, and if necessary declining entry. Residual Index after implemented 2 Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

6 South Africa 206 Health and safety while away from accommodation Heat Exhaustion /Dehydration Uneven surfaces/ Hazards posts, fences, wires Safety of activities LOW LOW LOW LOW LOW MED Use cameras sensitively, always asking permission use. Participants briefed on cultural sensitivities Adequate drinking water supplied throughout activities Participants advised to apply sunscreen Follow advise for sunstroke Advise participants to wear appropriate footwear/clothing Participants advised to be aware of uneven surfaces and contaminates Participants advised not to touch animals Leaders to assess risk of any activities allowing participants to take part. - Accident while walking on roads, pathways or fields around any site Abduction Participant taken without permission LOW MED Ensure all participant s have safety briefing upon arriving at each new venue No participant to go off walking by themselves unless in pairs Participants made aware of potential uneven surfaces around roadsides, pavements and all ground Ensure participants are briefed with FREE TIME guidelines Advise participants/leaders to pay attention to where they are walking and never to walk off paths Ensure Leaders supervision of road crossings, even where pedestrian crossings are available LOW HIGH 7 Ensure that group is regularly counted by designated leaders member Participants to stay in pairs/groups where possible. Ensure that all participants are aware of others in their group, know where the meeting point is, and where their leader/leaders member is at all times. As far as possible, ensure that the group doesn t get split up by people cutting across the group or trying to join the group. 2 Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

7 South Africa 206 Ensure that participants don t give out information to strangers about where the group is staying etc. Ensure each build site has access to a mobile phone with emergency number if needed Ensure that leaders are aware of procedures that should be followed if an abduction takes place;. Inform group leaders. Assess situation and gather information 2. Phone local contact for support with informing police. Follow local guidance 4. Notify parents Inappropriate interaction to and from local people /strangers/ general public Loss of passport/money /personal property LOW HIGH 7 Participants briefed on all safety aspects of how to interact, deal and respond to local people, strangers and general public Participants/Leaders to remain vigilant at all times Amor have details of all participants on camp site for security precautions LOW MED Inform participants that all valuables taken with them on the visit are taken at their own risk. No mobile phones recommended Before leaving the U.K, have three photocopies of the passport taken for leaders in the U.K, one for themselves and one for leaders on the trip. No money needed for build site each day Have the passports and money secured by a leader. Minimum amount of money kept by participants as directed. Participants to keep their personal belongings safe when in dormitory HEALTH NB: All participants have been advised to see their Doctor for medical recommendations prior to travel Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

8 South Africa 206 Risk Contracting disease or infection through ingesting contaminated or unclean water Before Risk Index Action Taken MED HIGH 7 Advise that participants only drink bottled water or water provided by Amor at the accommodation. Making sure that everyone carries sufficient water with them, whether at the accommodation or out on the house build. Advise participants not to drink swimming pool water at the accommodation. Participants to follow instructions from leaders/ trip coordinator for use of showers and toilets at the accommodation. Existing Medical Conditions Low Low 2 Leaders on site and in travel party made aware of any medical conditions which would limit or amend participation in activities. Contracting illness through food Contracting illness through unwashed hands Medical forms completed for all leaders and participants on trip. Insurance company made aware of conditions that are more complex. Leaders to be aware of participant s medical needs and be aware of any changes in participants that may need attention. MED MED 5 All meals provided by Amor Ensuring that food is prepared and eaten in locations where basic food hygiene precautions will be taken by experienced leaders When eating at the accommodation, ensure that all washing up is done according to health & safety instructions. If going out to eat at all, only go to restaurants that are recommended by trip organisers. Ensuring leaders have antibacterial gel for participants to use to clean their hands and after eating, where soap/water may not be available, especially after using local toilets. Advise all participants to seek medical advice Residual Index after implemented - Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

9 South Africa 206 Contracting rabies/tetanus from animals/ injuries from animals leaving UK Advise participants to be cautious and appropriate when accepting new foods to taste or try, either as gifts or as a meal Ensure all leaders aware of food allergies (medical forms) As part of the first aid kit have tablets for Diarrhoea MED HIGH 7 Advise participants to not go near or touch animals of any kind especially dogs and cats Participants advised to seek medical advise leaving UK Contracting tetanus from contaminated soil MED HIGH 7 Ensure that participants wear sensible footwear if walking on uneven soil and ground, especially if they have any cuts or grazes on their feet or hands. Participants advised to seek medical advise leaving UK Diphtheria MED HIGH 7 Advising participants wash hands regularly and especially and after food. Use anti-bacterial gel if clean water/soap not available. Advise all participants to seek medical advice leaving UK Contracting HIV LOW HIGH 6 Ensure no one comes into contact with anyone else s blood or other bodily fluids. If administering first aid to anyone, do so with gloves on by qualified first aider. Ensure participants don t have any tattoos done while on the trip Minimum risk of sexual activity while on trip Code of conduct in place Sunstroke MED MED 5 Advise participant s wear something on their head when walking around/working out in the sun. Ensure sun block is applied to exposed skin and reapplied regularly. If a problem arises refer to qualified First Aider Seek medical help if necessary from Amor Leaders to monitor participants for signs of fatigue/ sun 2 Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

10 South Africa 206 stroke. Dehydration MED MED 5 Advise participants to drink plenty of fluids every day. Advise participants to wear protective head covering, to protect from sun light/heat. During hottest parts of the day, encourage participants to remain in cool/shade if possible for short periods of time If dehydrated follow procedures for sunstroke and monitor individual. Seek medical help if necessary. Bites from MED MED 5 Provide health and safety briefing when they arrive in South spiders/insects/snakes Africa, and at regular intervals throughout the tour. Ensure participants have bags and suitcases zipped up so insects/spiders cannot get into cool dark areas. Participants to inspect inside of bedding each night getting into it. Remind participants never to go bare foot anywhere, indoors or out. Accident whilst in South MED MED 5 Amor have emergency procedures in place including Africa fast access to a fully equipped hospital in the event of an emergency. - HOUSE BUILDING Risk Before Risk Index Action Taken Residual Index after implemented Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

11 South Africa 206 General risks from an overseas house building project MED HIGH 7 Established organisation (Amor) providing full support with over 7000 completed projects with exceptional safety record - Experienced leaders available on site at all times Complete organisation package provided with all materials and safety checks in place Hosts experienced at working with novice groups and school groups as well as groups from overseas Use of tools/equipment MED MED 5 Training to take place prior to trip on basic use of tools and equipment - Experienced site leader present on each site Use of power tools limited to leaders Before participants begin work- ensure that they have a safety briefing about how to work safely and sensibly. Participants briefed to wear appropriate clothing including work boots and gloves. Leaders to show participants correct techniques for using tools and check competence of participants and progress of task throughout activity. Participants to be assisted or allocated new task if they are deemed to be not competent for a task. Building manual to be provided Accident whilst on building MED HIGH 7 Experienced site leader present on each site Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

12 South Africa 206 site Participants briefed to wear appropriate clothing including work boots and gloves. Ensure each worksite has a qualified first aider Ensure medical kits are available at all times (including being taken to the worksite each day) Ensure medical insurance info is carried at all times Adequate drinking water provided Include an eye wash/cap in the first aid kit being taken for eye accidents. Building manual to be provided Amor have emergency procedures in place including quick access to a fully equipped hospital and medical facilities in event of an emergency Concrete laying/mixing MED MED 5 Participants briefed on dangers of chemicals and shown how to lay/mix concrete without being at risk - Building manual to be provided Experienced leaders on site for instruction and supervision Participants briefing on how to use equipment in accordance with their own ability Wall/structure building MED MED 5 Building manual to be provided - Experienced leaders on site for instruction and supervision Use of power tools limited to leaders Participants briefing on how to use equipment in accordance with their own ability Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

13 South Africa 206 Roof laying MED HIGH 7 Amor leaders to check stability of structure allowing any person to traverse the completed wall structure Only able participants to be allowed on roof, accompanied by leaders. Experienced leaders on site for instruction and supervision Participants to work in pairs whilst at any height to support one another and reduce risk Participants briefing on how to use equipment in accordance with their own ability SOUTH AFRICA SAFETY Risk Before Risk Index Action Taken Residual Index after implemented Arrival & Going into South Africa: Border issues MED MED 5 Groups must arrive at the airport arrivals/immigration check-in prepared (i.e., with passport having two spare pages and completed visa card issued during the flight) to enter the country with enough time to get from the meeting location to the accommodation by dusk or 6 p.m., whichever is sooner. Groups must be escorted by trip leaders through immigration and onward to activities/accommodation. Returning to the U.K.: Border issues LOW MED 2 Groups hosted by an Amor Field Representative to escort the group from activities/work site to the airport in plenty of time for check-in for flight. Groups must leave activity/work site in order to arrive at the airport a minimum of four hours the flight time. Risk of danger from MED HIGH 7 Amor have long established safety record with 2 Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

14 South Africa 206 violence/ criminal activity Emergency situation MED HIGH 7 extremely low recorded incidences of any crime and no harm or danger to participants Regular checks by Amor to US Homeland Security updates to ensure area is considered safe for tourists Participants kept away from any known local hotspots and do not travel outside of designated areas by day or night Code of conduct in place Full evacuation procedures by Amor in place in event of an emergency Check travel updates regularly Huge numbers of people safely visit South Africa each year for study, tourism, and business, including many from the UK. CHILD PROTECTION NB: Standard Child Protection Procedures Apply Risk Before Risk Index Action Taken Risk to participants MED MED 5 Follow standard Urban Saints child protection/safeguarding guidelines Leaders not to be left alone within dormitories with participants Residual Index after implemented - Leaders not to get changed in dormitories when participants are present; leaders not to be present in rooms when participants are changing. Risk participant to participant MED MED 5 Full training programme for participants Code of conduct in place Each group expected to manage behaviour of participants Known leaders present for each participant - LOW MED Participants reminded to remain in a visible place at all Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.

15 South Africa 206 Risk participant to local child times and no participant to be alone with a child, or visit the child s home unaccompanied Tel: Fax: Web: @urbansaints.org Urban Saints is the operating name of The Crusaders' Union, a company limited by guarantee and registered in England & Wales, company number , charity number 4492, and in Scotland, charity number SCO9.