PIP My Ride-Basics of Program Management
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1 PIP My Ride-Basics of Program Management Paul Worley, CPM - Rail Division Director North Carolina Department of Transportation Brian Speight, P.E. - Sr. Project Manager Hatch Mott MacDonald Webinar, May 1, 2014
2 Overview Background Program Development Statement of Work HMM Controls NCDOT Controls Program Administration Plan Progression Stakeholder Reviews and Approvals Lessons Learned PIP My Ride PM Style
3 Background Piedmont Improvement Program First, some history PIP My Ride PM Style
4 Background Piedmont Improvement Program First, some history Carolinian passenger rail service resumes after 5-year hiatus in 1990, followed by Piedmont in Southeast High Speed Rail Corridor (SEHSR) designated by USDOT from Washington to Charlotte in NCDOT begins signalizing all crossings (1,090 since 1992) on passenger routes and closing redundant crossings (189 since 1992). 1995: Sealed Corridor initiative to further improve crossing safety begins. By 2007, USDOT estimates the project potentially saved 19.7 lives. PIP My Ride PM Style
5 Background 2002 present: Train stations and multimodal centers refurbished/built statewide with FHWA Enhancement Funds and NCDOT Moving Ahead Funds Piedmont fleet equipment upgraded and/or refurbished Tracks/sidings upgraded for fewer delays and allow longer freight trains Signals added/curves smoothed to allow higher speeds Studies look at passenger service to Eastern and Western North Carolina 2010 Demand increases, midday Piedmont service added J. Douglas Galyon Depot, Greensboro s premier multi-modal transportation center. PIP My Ride PM Style
6 Background 2009 NCDOT was awarded $546.5 million in FRA grants to fund a series of rail projects along the Piedmont corridor between Charlotte and Raleigh. Grants benefit Passenger and Freight: Safer and more reliable train service Increased railroad capacity Job growth and commercial development opportunities Better connectivity between Raleigh and Charlotte and towns in between Better equipment and stations to support North Carolina s Piedmont and Carolinian train service Introduction of a 3 rd and 4 th Frequency PIP My Ride PM Style
7 Background Rail Division Federal Funding History PIP My Ride PM Style
8 Background PIP Projects Time & Money Constraints The grant money is limited and must be spent quickly on a set group of projects PIP Projects Deadline to deliver and reimburse for all projects: September 30, 2017 Grant funds will expire! PIP My Ride PM Style
9 Scope Scope by Task Program Development Deliverable by Task Schedule Milestones tied to Task completion Budget Statement of Work Anticipated costs by Task PIP My Ride PM Style
10 Program Development Scope Deliverables by Tasks Procurement Plan Number of Contracts Anticipated procurement method (RFP-LSC) Links to Project Estimates and Master Budget Professional Services/Standards and Contracts Preparation of plans/ bids packages/ construction specifications Management of the bid/selection process PIP My Ride PM Style
11 Program Development Statement of Work PIP My Ride PM Style
12 Program Development Schedule Design Phase Primavera Enterprise Projected based on Plan phase Links to Task/Procurement specific schedules and NCDOT s STARS system Construction Phase TiLOS-Time Location Software Linear relationship to time Links to Tasks/Procurement specific schedules PIP My Ride PM Style
13 Program Development Schedule PIP My Ride PM Style
14 Time Phases Program Development Schedule Location PIP My Ride PM Style
15 Program Development Statement of Work PIP My Ride PM Style
16 Program Development Budget Master Budget Matches the available Funds/SOW Defines each charge number/ available funds/ spent to date NCDOT s SAP Accounting System All invoicing for Vendors, Stakeholders and Grantees Current Programmatic Estimate Standardized estimates for all projects PIP My Ride PM Style
17 Program Development Budget Executive Level Reporting Financial Status Report Anticipated Cash Flow Program Trend Charts PIP My Ride PM Style
18 Program Development Budget PIP My Ride PM Style
19 Program Development Budget PIP My Ride PM Style
20 Program Development Statement of Work PIP My Ride PM Style
21 Program Development Statement of Work PIP My Ride PM Style
22 Program Administration Plan Development Preliminary Plans Plans are progressed to ~65% complete Stakeholder Concurrence and Signature Plans Updates to Schedules and Estimates FRA funds release checkpoint through the Individual Project Management Plan (IPMP) Final Plans Final Construction Documents NCDOT and NS procure respective components Final Stakeholder Concurrence and Signature Plans Update to the IPMP for final FRA Funds release for construction PIP My Ride PM Style
23 Program Development Statement of Work PIP My Ride PM Style
24 Program Administration Construction PIP My Ride PM Style
25 Program Development Statement of Work PIP My Ride PM Style
26 Lessons Learned Assignment of Action Items Transparency Plan but also plan to be flexible things change Establish a budget transfer process Fewer Cooks in the Kitchen the better Single point for master data storage PIP My Ride PM Style
27 Questions PIP My Ride PM Style
28 Hopson Road Grade Separation - Erosion Control
29 Hopson Road Grade Separation
30 Hopson Road Grade Separation
31 Nelson to Clegg Passing Siding
32 Nelson to Clegg Passing Siding
33 Nelson to Clegg Passing Siding
34 Haw River Passing Siding Clearing and Grading
35 Haw River Passing Siding Clearing and Grading
36 Haw River Passing Siding Clearing and Grading
37 Bowers to Lake Grubbing
38 Bowers to Lake Materials
39 Bowers to Lake Turner Road Substructure
40 Bowers to Lake Turner Road Substructure
41 Bowers to Lake Upper Lake Road Substructure
42 Duke Curve Flooded Ballast
43 Duke Curve Flooded Ballast
44 Klumac Road Grade Separation
45 Klumac Road Grade Separation U-3459 Klumac Road Grade Separation
46 Klumac Road Grade Separation
47 Klumac Road Grade Separation Haydock to Junker Bridge Prep P-5208 F Caldwell Road Grade Separation
48 Klumac Road Grade Separation U-3459 Klumac Road Grade Separation
49 Klumac Road Grade Separation U-3459 Klumac Road Grade Separation
50 Haydock to Junker, Pharr Mill Road Grade Separation
51 Peeler Road Bridge Construction
52 Haydock to Junker Clearing
53 Haydock to Junker Grading
54 Haydock to Junker Clearing
55 Haydock to Junker Rocky River Bridge Prep P-5208 F Caldwell Road Grade Separation
56 Haydock to Junker Bridge Girder Delivery
57 Haydock to Junker Bridge Girder Delivery
58 Haydock to Junker Rocky River Bridge Girder Delivery
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