2018 Event Information Guide Stage 3 participants

Transcription

1 2018 Event Information Guide Stage 3 participants Welcome to your comprehensive Event Info Guide! Any STRIVE Challenge is a major undertaking, both in terms of the challenge itself but also the training and preparation. This document is intended to provide you with all the logistical information you should need to know prior to the event to make sure you are as fully prepared as possible. This pack is also now supplemented by: - Stage summaries (detailed daily routine information) - Route information (detailed route information) Please refer to this document any time you have a question, if the information isn t there please get in touch with our Participant Managers at (StriveSupport@big-change.org). Looking forward to seeing you all soon! EVENT SPONSORS EVENT PARTNERS

2 CONTENTS 1. Challenge overview 4 2. Flights, bikes and ground transport 5 3. Accommodation 7 4. Medical support 8 5. Nutrition 9 6. Packing list Insurance Fundraising & your responsibilities 13 2

3 Your Event Checklist With a challenge of this nature, there s lots of information to take in and some very important actions you need to complete before arriving. To make this as clear as possible we ve added this checklist so you have a clear reference point of the important items. Flights Final info request Action Please confirm your flight plans. Once you have your flight details, please complete the Pre-Event Information request survey which captures this information plus bike transfer details. Deadline Complete Beginning August Beginning August Visa requirements Please check with your embassy if you require a visa for travel to France and secure any paperwork in advance of your travel dates. You must have at least 6 months validity on your passport from the date of return to the UK. ASAP Insurance Bike transport / hire You will need take your own personal insurance cover for the event. It is essential that you get the right cover. Please see section 7 for more information. If you are using the bike transport service, please ensure you drop your bike off on time at On Your Bike. Further details in section 2. NB you will need to remove your pedals and any other attachments. If you would prefer to hire a bike, please see section 2 for more details. ASAP 8th 12 th September Kit / clothing You ll find a detailed packing list within this guide that includes everything you will need with you for the event. 14 th September Ground transportation We will arrange all ground transportation in all counties. N/A 3

4 Section 1: Challenge overview Stage Day Date Detail Arrival day Sat 15-Sep Stage 3 participants arrive Sun 16-Sep Cycle Mon 17-Sep Cycle Stage 3: France cycle Tues 18-Sep Cycle Weds 19-Sep Cycle Thurs 20-Sep Cycle Departure day Fri 21-Sep Stage 3 participants depart 4

5 Section 2: Flights, bikes and ground transport Flights It is your responsibility to organise and book your own flights from your local country to/from the start/finish airports. Ground transport We will provide you with coach services from Nice airport to the event start and from the event finish to Geneva airport. Please ensure your book your flight to arrive in time for the scheduled coach times otherwise you will need to organise your own transfers. The coaches will depart at the below times: Inbound - Nice airport Start hotel: Saturday 15 th September, 13:30 (30 minute transfer) - Nice airport Start hotel: Saturday 15 th September, 15:30 (30 minute transfer) Outbound - Finish hotel Geneva airport: Friday 21 st September, 10:30 (3 hour transfer) - Finish hotel Geneva airport: Friday 21 st September, 12:30 (3 hour transfer) We will provide all in-country ground transport that you require for the event, apart from for personal needs. Bike transport Stage 3 participants have return ground bike transport from London included within your entry fee. You will have five days before/after the event to drop-off and collect your bike from our central location. Address: On Your Bike, The Vaults, Montague Close, London SE1 9DA Drop off between: Saturday 8 th September Wednesday 12 th September Pick up from: Saturday 22 nd September Wednesday 26 th September Opening times: Mon Fri: 7.30am 7.30pm, Sat: 10am 6pm, Sun: 11am 5pm How are the bikes packed? Bikes are placed fully assembled in heavy duty polybags before being loaded and further protected with blankets to prevent damage. How do I prepare my bike? Locks and bike boxes / bike bags are not required. Pedals and any other attachments (lights, sat nav s, saddle bags etc.) also need to be removed before transport. As there will be limited space in the transport vehicles, please refrain from bringing these items to the bike drop location. Is my bike insured? Bikes are fully insured against theft and damage insured all times that they are with the bike transport provider and in transit. 5

6 What if I ll be transporting my own bike? Should you wish to arrange your own bike transport please just let the event team know when submitting your flight information so we know how much luggage space is required on the airport shuttles. If non-uk participants wish to use this service you will need to arrange the shipment of your bike to/from London in time for the drop off date of the ground bike transportation slot(s). Bike hire If you d prefer to hire a bike for the cycling stages this option is also available directly through our cycle stage providers, details below. You will need to liaise directly with the provider to arrange this. France Provider: Just Pedal Link: Cost: A typical seven-day hire would cost around 135 for a standard 6

7 Section 3: Accommodation Accommodation is included in your entry fee and you will be allocated based on twin occupancy. Below is a list of the hotels and the nearest town. Where there is more than one hotel, we will confirm with you at the end of the stage which one you are in (they are all really close together!). Key Twin share Stage Day Date Hotel(s) Nearest Town Notes Arrival day Sat 15-Sep Fairmont Hotel Monaco Stage 3: France cycle Sun Mon Tues 16-Sep 17-Sep 18-Sep Hotel Le Chastellares Hotel Le Blainon Hotell L'Ecureuil Campus Seolane Azteca Hotel Hotel de la Placette Grand Hotel Grand Eperviere Hotel Cheval Blanc Hotel Choucas Hotel Lacour Hotel Les Barnieres Auberge du Roy Auron Barcelonette Guillestre Weds 19-Sep Montagne L'armera Valmeinier Thurs 20-Sep Hotel Gentiana Hotel Paquis Tignes Departure day Fri 21-Sep NA NA NA 7

8 Section 4: Medical Support We will have a dedicated medical team on the event who will be available on the road, at the lunch stop and at the hotel, with a morning and then an afternoon/evening clinic. There will be emergency medical care available at all times. Personal First Aid No matter how fit you are, the Virgin STRIVE Challenge will hurt at times. Please be prepared. You will be responsible for your own first aid. Use your experience from training to learn where your weaknesses are and predict what problems may arise. Address any possible niggles now before they become injuries on the event. As much as there will be emergency medical care available at all times on the event, the team is not there to provide very basic first aid. Our medical team has collated a list of recommended items you should include in your main packing list for the event in addition to your regular medical prescription(s): Paracetamol Spare set of your usual medication: keep this in a separate place Ibuprofen Fabric plasters (assorted) Vaseline (or similar, for chafing) Compeed (large) Second Skin (alternative to Compeed for saddle sores) Loperamide (Immodium)/ rehydration sachets Antihistamine Alcohol hand gel (for clean hands as well as cleaning small wounds) Important info: keeping yourself hydrated and protected with sunscreen is also going to be important to your success in September the weather will still be hot and sunny. 8

9 Section 5: Nutrition Speak to any physiologist and they will tell you that to be a great endurance athlete you will rely on three main things: fitness, mindset and nutrition. Having the right fuel on the road couldn t be more important - proper nutrition can really benefit your event experience, keeping your energy levels up and fuelling you to the finish line each day. We have partnered with TRIBE (wearetribe.co) - the UK's leading natural sports nutrition brand and athletic community. With their help, we have put together bespoke packs for the STRIVE participants - we recommend you buy some to fuel your training before the challenge, getting to know exactly which your favourite products are and when to use them on the road. Cycling Fuel Pack Hiking Fuel Pack We are providing recovery shakes at the end of every day spent STRIVING, but for everything inbetween, Tribe is offering all Strive participants 50% off any orders from the TRIBE site if you enter 'strivechallenge50'at checkout. 9

10 Section 6: Packing List This is a suggested list of kit to bring with you to ensure that you are comfortable and prepared. Due to the nature of Strive and moving accommodation each night, it is important to be organised with your kit. Please only bring the bare essentials on the challenge. As part of your entry fee, you will be provided with the following kit, which will be given to you on the live event: Cycle General Jersey x 2 Cap x 1 Gilet x 1 Water bottles x 2 Socks x 2 Cycling cap x 1 Cycling gloves x 1 In addition to the above, we therefore recommend bringing the following. Cycle Waterproof / wind jacket Long sleeved cycling base layer Cycling socks Buff/ skullcap/ headband Cycle glasses/ sunglasses Cycle gloves (if you have them) Helmet (essential) Bike lights (essential) Cleats (if applicable) GPS device and charger (if you have one) Underwear General (All stages) Casual clothing* (including warm items and leggins) Swimwear* Flip flops Trainers Sunglasses Sunscreen/ lip protector and insect repellent* Ear plugs Toiletries Personal medication/ mini first aid kit 10

11 Puncture repair kit Mini bike pump Spare inner tubes Multi Tool (correct allen keys for your bike) 2 x bottle cages attached to your bike Chamois cream/ vaseline Mobile phone and charger European plug adapters Cash (Euros) Antibacterial hand sanitiser We appreciate that STRIVERS will have other commitments alongside the daily challenge but ask you (where possible) to keep techie provision down to phones and tablets only, and avoid bringing laptops. Bike Parts Stock Our mechanical specialists will carry a good stock of the basic consumables such as tubes, tyres, chains etc. In addition to this, they ll carry a range of parts that will allow them to fix most problems that you may encounter during the cycling stages of the event. As per the packing list, it is important that you bring a spare gear hanger, and if you have disc brakes you need bring spare pads as they will not have a stock of either of these due to being specific to your bike. If you have a serious problem with your bike, our mechanics will be carrying a number of loan bikes in a range of sizes to ensure that you are able to finish each stage (subject to availability). 11

12 Section 7: Insurance It is your responsibility to have taken out insurance cover suitable for your participation in the event, which protects yourself, your personal belongings, and your bike. For the vast majority of the course, you should be covered by your usual travel insurance policy, but we would strongly recommend you call them up and alert them to what you are doing. Stage Requirements Cycling - Personal (incl. travel) and equipment 12

13 Section 8: Fundraising & your responsibilities Fundraising As a Stage 3 participant you have a fundraising target of 3,000. Big Change will send you plenty of content, information and tips on how to maximise your fundraising. It is important to start your campaign as early as possible if you are to smash your target! Please get in touch with the Participant Managers if you have any questions. Your responsibilities We are looking forward to looking after you during the challenge and would really like your support with the following; Attend the daily briefing held before dinner each evening Be ready at the start line each morning on time Take the correct kit with you on the route so as not to be caught out by weather or punctures Take care of your belongings during the event Look after your litter keep it with you or put it in a bin Make sure your water bottles / camelbacks are cleaned each day, and filled ready for each morning s start Attend every lunch stop (to refuel, so you don t miss out on the great food and so we know where you are) Be honest with yourself if you can t complete it and flag your condition to the team. There is no shame in pulling out or having a day off, we will look after you 13