Cycle OrEgon Hells Canyon/wallowas RiDER HANDBOOK VOLUME 2

Transcription

1 Cycle OrEgon 2015 Hells Canyon/wallowas 2015 RiDER HANDBOOK VOLUME 2 Live to Ride. Ride to Give. We may be born to be wild, but we live to do good things. From all new bike racks in Baker City to a renovated city park in Cambridge, Cycle Oregon has been using cycling to transform lives and communities for more than 28 years. Our non-profit organization supports Oregon s rural communities, funds projects and promotes bike advocacy all over our great state. Proceeds from our events go to the Cycle Oregon Fund which awards more than $80,000 every year to preserve and promote Oregon s most scenic areas. We re rebels with a cause. Are you? Then saddle up and get ready to meet the open road.

2 Using This Document This handbook is formatted as an Adobe Acrobat file. It contains clickable Web links and bookmarks for all the topics covered in this handbook. For an optimal user experience, we recommend that it be viewed in Adobe Acrobat Reader, version 5.0 or later, with Bookmarks open in the Navigation pane. The more detailed, clickable table of contents will appear in this pane. The items in the table of contents on this page are also clickable and linked to their respective sections. Clickable, live Web and links will appear as orange, underlined text, as in this example: Contact Cycle Oregon You can download Adobe Acrobat Reader for free by clicking here. Rider Handbook - Volume 2 Getting Ready Contents Cycle Oregon Mission Statement... 2 Welcome and 2015 Schedule... Preparing for the Ride... What to Pack.... Transportation Reminders... Food.... Camp Services... Cancellation and Transfer Policy... Questions? Cycle Oregon 2015 RIDER HANDBOOK Vol. 1 1

3 CYCLE OREGON Mission Statement Cycle Oregon is a nonprofit organization dedicated to transforming individuals and communities through bicycling. Proceeds from the ride go to the Cycle Oregon Fund, which helps preserve and protect the special places of Oregon and supports community development projects in the regions through which we ride. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 2

4 Welcome to Cycle Oregon 2015 Volume 1: The Long View, came out in April, covering topics we thought you might want to know about as you do your longer-term planning for the event. This is Volume 2: Getting Ready. This volume will take you to the next level of planning things you need to sign up for, a start on your packing plan, some information on our green-event programs, menus for the meals and more. Volume 3: Final Details, will come to you in mid August. It ll cover final planning details, arrival and departure info, a review of our services, entertainment schedules, and lots of information on our host communities. What s to Come Timeline Here are a few things you can expect from us between now and September: Monthly e-newsletters Rider Handbook, Volume 3 Focus on community activities and entertainment: ed in early August Parking passes and bus tickets: mailed mid-august Rider Guest/Support Vehicle packets: mailed late August Rider packet (maps, wristbands) pickup in Baker City: Sept. 11, 12, or 13 Ride apparel (jerseys, vests, jackets and Icebreaker clothing) given out in Baker City after you pick up your packet: Sept. 11, 12, or 13 Tent & Porter tent assignment in Baker City, after you check in. If you want a tent near friends or family, plan to check in together so you can be assigned adjacent tents: Sept. 11, 12, or 13 Deadlines Change food preference (regular or vegetarian) by August 7 Purchase bus tickets by August 19 Purchase parking passes by August 19 Preparing for the Ride Training Update One thing is for sure, the better you train, the more fun you will have on Cycle Oregon. Paul Collins, our official training resource from STRADA, has put together monthby-month training tips for CO riders; they ve been available in our monthly e-newsletters. You can read old newsletters on our website; watch your inbox for future issues. Paul has also created instructional videos that break down some exercises that will help you get your body fit for a week of riding. Check out his YouTube page to see his collection. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 3

5 What to Pack We ve pulled together several resources to help you decide what to put in your bag it s important that you have the items you ll need, while still staying within the 65-pound bag weight limit. First, here s a sample packing list. You may want to adapt this to your own specific situation, but it s a great starting point. Cycle Oregon Packing List GEAR BAG The gear bag that you bring to store your belongings should be waterproof and made of a sturdy material so that it holds up through the week. You can only bring one bag, and it cannot exceed 65 pounds. To ensure clothing stays dry, pack clothes in large plastic bags, press flat to remove excess air, then seal. Also, mark your bag in some manner (bright colored ribbon or tape) to help distinguish it from the other 2,199. FOR THE BIKE o Helmet o Rearview mirror o Two 20-oz. water bottles (or equivalent hydration pack) o Frame bike pump o Simple tools (tubes, tire levers, patch kit, pump and rag) CYCLING CLOTHING o Short-sleeve jerseys (4-7) o Long-sleeve jerseys (1) o Shorts (4-7) o Base layer (1-2) o Tights (1) o Arm warmers o Wind vest or jacket o Rain gear (water repellant breathable fabric) o Bike shoes o Socks (5-7) o Gloves (two short-finger, one long-finger) o Shoe or toe covers o Headband or beanie hat o Sunglasses CAMP CLOTHING o Shorts (2) o Long pants (1) o Socks (3-4) o Underwear o Short-sleeve shirts (2-4) o Long-sleeve shirts (1-2) o Walking shoes o Hat and gloves o Swimsuit o Warm jacket (fleece or down) TOILETRIES o Towel and washcloth o Toothbrush and toothpaste o Skin lotion o Sunscreen o Lip balm o Chamois butter o Soap and shampoo o Feminine hygiene products o Medications such as aspirin or ibuprofen, antacids and personal prescriptions o Other - band-aids, insect repellant and handi-wipes CAMPING o Tent and rain fly o Ground cloth o Sleeping bag o Sleeping pad o Camp pillow o Clothesline and clothespins o Flashlight or headlamp, extra bulbs and batteries OTHER o Glasses o Camera o Earplugs (for sleeping) o Pocket knife o Book o Deck of cards o Personal identification o Cash o Bank card o Postage stamps and address book o Journal o Separate bag for dirty laundry Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 5

6 One thing that might not occur to you: Please don t use buckles or any other sharp objects to secure your bag on the outside. We ve had several injuries to baggage handlers who got snagged by sharp edges. And a final note before we commence with the wisdom: Laundry buckets will be positioned by the showers each day, so you can cut down the amount of clothes you need to pack if you re willing to do a little hand-washing and air-drying. Expert Tips A few years back, we asked a group of experienced CO riders for their advice on a wide variety of topics one of which was packing for the ride. Here s a short list of their packing highlights. Mark your duffel bag, and remember the truck: Even the smallest marking or flag placed on both ends of the duffel will make locating it much easier. There are 2,000 duffel bags at CO, 90% of which are the same one you and I purchased at REI. I like to send postcards and letters from the route, and I also collect odd postcards found in small towns, the Cycle Oregonian from breakfast, and other things that I can put in a scrapbook after the ride. To protect these items I have a heavy duty zip-up binder to hold postcards, pens, stamps, etc. This protects these items from being damaged during the trucking, camping, etc. Based on our experience and trying different methods of packing, we have found that compression sacks work very well for packing a majority of our cycling and camp clothes, especially for packing fleece items. We also take an extra compression sack for packing our laundry to keep it separate from our clean clothes. Other smaller items, such as socks, underwear, gloves, headbands, etc., are packed in sealable plastic bags and fit conveniently in between the compression bags in our roller duffel bag. Be sure to think layers for clothing, both on the bike and in camp, and pack accordingly (including a stocking cap and gloves for chilly mornings/evenings), as you could experience a wide range of temperatures. Buy a collapsible wash bucket (REI has them) if you plan to do any laundry; you won t have to wait in line for one of the buckets provided at the laundry area. Do a dry run packing your bag, sooner than later, and don t wait until the last minute to pack; you ll quickly find out that your bag only holds so much and that you ll have to make decisions as to which items have to stay home. Also, make sure your bag is not packed so much that it is very difficult to close before the tour; allow some spare room as it will be tricky to close it each morning with a wet tent and ground cloth, extra items you have purchased during the week, etc. Small plastic grocery bags or something to cover your bike seat and handlebars at night to protect bike from dew. A small chamois towel to wipe dew off bike handlebars and seat in the morning. A small backpack to use in the evening to carry warm clothes in. Many nights in the beer/music area start out warm and get cold very fast, and often it is too far to walk back to the tent. Finally, two words: ear plugs. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 6

7 Transportation Reminders As you start to think more about getting to and from the event, let s review the two ways you can do that, and some details for each. Taking a Bus If you would still like to purchase a bus ticket, you can get one here before August 19. Be sure to select a departure and return time. You must add each leg to you cart individually. For bus instructions, please refer back to Vol 1. Parking in Baker City Long term parking will be located in the field next to the overnight site in Baker City. Please have your long-term parking pass displayed in the left-hand corner of your windshield. Secure your car keys and put valuables out of sight. Our long-term parking lot will have security from sunset to sunrise throughout the week, but you don t want to take any chances. Directions to the Start TRAVELING EAST ON I-84 (from Portland) From I-84, take Exit 302 Turn Right onto OR-86 E (Cedar Road) In ½ mile, turn right onto Hughes Lane In about a mile, you ll see signs for parking on your left TRAVELING WEST ON I-84 (from Boise) From I-84, take Exit 302 Turn Left onto OR-86 E (Cedar Road) In ½ mile, turn right onto Hughes Lane In about a mile, you ll see signs for parking on your left Drop Off in Baker City If you are being dropped off at the event, please pull into long term parking to unload. There will not be a designated drop off location at the overnight site. Your driver is welcome to stay through the night, but vehicles that remain for the week must display parking passes. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 7

8 Food Meal Menus Click here for the 2015 menu in a printable PDF. Cycle Oregon will provide three meals per day during the event. Both dinner and breakfast are served at the overnight site, and lunch is served only on the course. MEAL TIMES: Lunch: 9:30 am 1:30 pm Breakfast: 5:30 8:30 am Dinner: 5 8 pm In addition to the regular and vegetarian options, items that are vegan (V) and/or gluten-free (G) are noted in the menus. If you do have special dietary needs, first look at the menus and see if you can find a sufficient number of items for your needs. If you must bring additional food items to meet you special diet, please bring the items in a cooler, clearly marked with your name. The caterers from OK s Cascade will store and transport your food, and may be able to do some simple preparation for you. Please Chris if you will need to arrange this. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 8

9 Camp Services There are a few things you should be planning ahead for in terms of our camp services. Massage Services Massage is one of the most popular services on Cycle Oregon. Massage appointments begin filling in May and June, so call ahead to be sure you get the times you want. Start with the Massage Team website, which lists individual therapists and their contact information. You can make appointments directly with your favorite therapist or sign up at the massage tent at each overnight site. Massage rates are $50 for a half-hour and $90 for a full hour. They accept VISA, MasterCard, check or cash. Yoga CYCLE OREGON YOGA KULA Kula means community, and that s exactly what you ll find on Cycle Oregon. Come be a part of the Yoga Kula to stretch out the muscles that get tight during cycling. These yoga classes will help you stay close to your breath this week. Not only will this help you feel better, but stretching can also help prevent injury. And you ll meet other great people who like to do nice things for their bodies too. For more details on classes and instructors Eliza Michiels and Jennifer Hanson, click here. Day 1: Hatha 4:15 pm & 5:15 pm Day 2: Hatha 4:15 pm & 5:15 pm Day 3: Hatha 4:15 pm & 5:15 pm Day 4: Hatha 4:15 pm & 5:15 pm Day 5: Layover Personalized Yoga 6:00 am / Yin 4:30 pm Day 6: Yin 4:15 pm & 5:15 pm Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 9

10 Green Event As a large-scale event and a careful partner in appreciating and preserving Oregon s natural beauty, Cycle Oregon looks for every feasible way to lighten our load on the environment. Here are a few elements of the event that focus on sustainability: WATER CONSERVATION Bike Detailing and Device Charging The mission at the Community Cycling Center is to broaden access to bicycling and its benefits. For the past fifteen years, they''ve helped you roll smoothly over breathtaking rural roads by offering bike detailing and electronics charging at Cycle Oregon. Last year, purchases of these services helped raise an astounding $25,000 for our bike safety programs for youth and adults. Thank you! This year, they will continue to offer top-notch bike detailing performed by skilled volunteers and electronics charging via solar and wind power! Services sell out quickly during the ride, so don t miss the chance to pre-schedule your bike detail or weekly charge. Avoid the lines and sign up today! Services include: A Clean Bike is a Happy Bike. We will make your bike look (and act!) like new. Pre-schedule a full detail for $80. Get Charged Up. Garmins, iphones, Blackberries, you name it. Pre-schedule a daily charge (one device at a time, all week) for $60. VIP Clean & Charge Services. Pre-schedule a full bike cleaning and daily charge for $130. VIP Clean & Charge Plus. Pre-schedule a full bike cleaning and daily charge and sponsor a child at the Holiday Bike Drive for $180. For further information contact Patrick, Patrick@CommunityCyclingCenter.org or ext In order to bolster sustainability on our annual week long event, Cycle Oregon has partnered with Looptworks, an industry leader in low-impact design, to create our Hell on Wheels ride t-shirts. Looptworks created the t-shirts out of premium textile industry excess that was destined to be landfilled or incinerated. Since they are made from what already exists, each shirt conserves the 400 gallons of water that are required to create a new cotton t-shirt. That s almost a million gallons on Cycle Oregon alone. WASTE REDUCTION Again this year, Cycle Oregon will set up 50 Waste Recovery Stations (WRS) tent-like structures measuring roughly 4 by 8 and covering three bins one each for compostables, recyclables and garbage. Volunteers from the CO Green Team will be posted at multiple WRS sites, both at the overnight site and on the route, showing you which items go in which bins and adding information about the products, composting and recycling, etc. The results: In a representative year 78% of all CO waste was diverted from landfills 33% composted, 23% recycled, 22% cardboard and only 22% ended up in a landfill. Check out this educational fact sheet about what materials are composted or recycled. VENDOR MATERIALS As part of our waste reduction efforts, Cycle Oregon requires vendors to use the most environmentally friendly products possible. For example, paper products such as plates are actually made of bagasse, the residual fiber product of sugar-cane processing. All cutlery is starchbased and fully compostable. Cups are made of a cornbased resin, also compostable. There is no bottled water, and drinks are served in compostable cups. Cycle O also works with vendors to recycle as much cardboard or other packing materials as possible. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 10

11 MUSETTE BAGS Each rider gets a customized Cycle Oregon musette bag at check-in. (Repeat riders, bring yours and use it again!) You ll be able to take the bag with you each day if you want (it folds down into a very small pocket packet) and use it at lunch. This change alone can eliminate more than 10,000 plastic bags from our week s environmental footprint. GEAR DROP To keep our disposable materials to a minimum, our Gear Drop team employs reusable nylon bags for gear drop each day. CARPOOLING We encourage riders to connect with others driving to the event, so you can share a vehicle and cut down on costs and pollution. If you re interested in finding others to pool with, drop a note on our Facebook page or go to our Forum and start a conversation. Cancellations We understand things happen in life and sometimes you have to cancel or change your registration. We want to make it as easy as possible to do so. Here is our process and timeline. Please understand that illness and injury make up the bulk of our cancellations. As such, all medical conditions are subject to this cancellation policy. Before July 22, 2015 A $100 administrative fee will be assessed to your refund for each rider registration (including accompanying products Tent & Porter, bus tickets, parking). A $30 administrative fee will be assessed to your refund for cancelling only these services: Tent & Porter, bus tickets or Rider Guest Registration. There is no refund for cancelling only parking. From July 22 to August 12, 2015 A $275 administrative fee will be assessed to your refund for each rider registration (including accompanying products Tent & Porter, bus tickets, parking). A $50 administrative fee will be assessed to your refund for cancelling only these services: Tent & Porter, Rider Guest Registration. A $75 administrative fee will be assessed to your refund for cancelling only bus tickets. There is no refund for cancelling only parking. After August 12, 2015 There are no refunds for cancellations after August 12, Sorry, no exceptions. We do not offer transfers or credits for future events. All Cancellations must be submitted to: info@cycleoregon.com If you have questions, please us or give us a call at extension 103. Cycle Oregon 2015 RIDER HANDBOOK Vol. 2 11