January 16, SCIT1- Director, Intergovernmental Relations & Protocol

Transcription

1 City of Richmond Report to Committee To: From: Re: General Purposes Committee Amarjeet S. Rattan Date: File: January 16, SCIT1- Director, Intergovernmental Relations & Protocol 02/2014-Vo10 Unit Sister City Advisory Committee - Wakayama 40 th Anniversary Book Initiative Staff Recommendation That Council considers a request from the Sister City Advisory Committee to partner with the Wakayama Sister City Affiliation Committee in the creation of a 40 th Anniversary comm:r:rtivej book. ~~~~, ~' jl. :J ~ Amarjeet S. Rattan ' Director, Intergovernmental Relations & Protocol Unit ( ) Att.l REPORT CONCURRENCE E OF GENERAL MA,NfER tsl/lj// REVIEWED BY STAFF REPORT I AGENDA REVIEW SUBCOMMITTEE INITIALS: CNCL - 370

2 January 16, Origin Staff Report This report is support of Council Term Goal "Development of protocols, role definitions and communication approached with our Friendship and Sister Cities." The purpose of this report is to seek Council approval for the Sister CitK Advisory Committee (SCAC) to proceed with the creation of a book commemorating the 40t Anniversary of the sister city relationship with Wakayama, Japan. Analysis At the January 9, 2014 monthly meeting, the SCAC voted unanimously, subject to Council approval, to partner with the Wakayama Sister City Affiliation Committee in producing a book commemorating the 40 th Anniversary of the sister city relationship with Wakayama. The Committee proposed to contribute $8,000 toward the total $24,000 cost of producing the publication. The City of Wakayama and the Wakayama Sister City Affiliation Committee are also contributing $8,000 each toward the publication costs of the book. In 2011, Wakayama and Bakersfield (USA) partnered on a book to mark their 50 Year Anniversary as sister cities and the format of this book will be used as a template for the proposed Wakayama Richmond book. (Attachment 1) The publication of 'W akayama-richmond: Celebrating 40 Years of Sister City Relationship' is tentatively planned for October 2014 with approximately 1,000 copies to be printed. The book would be in Japanese and English and contain greeting letters from the Mayors and Sister City Committee Chairs of each City. As well, a written and pictorial history of the sister city relationship would include highlights of official delegation visits (14 from Richmond and 15 from Wakayama) and various educational, sport and cultural activities between the two Cities. City staff will review the working groups draft prior to submission to Wakayama for publication. Staffwill also work with the SCAC to develop a list of community partners and organizations who would receive the Richmond copies of the book. Vice Chair, Jim Kojima also proposed that a working group comprised of himself, Francis Turmeau, Kevin Lainchbury, and members of the community, compile the Richmond related portion of the book. Financial Impact The funds required for the proposed book would be taken from another budgeted SCAC initiative. The SCAC three year budget has $25,000 allocated for its social media, website, and interactive display initiative, and, the Committee voted in favour of reducing this by $8,000 to facilitate the book publication. CNCL - 371

3 January 16, Conclusion The Sister City Advisory Committee is seeking Council's approval to proceed with the creation of a book commemorating the 40 th Anniversary of the Sister City relationship with Wakayama, Japan. This commemorative book will be a useful resource to the SCAC and community groups. Amarj eet S. Rattan Director, Intergovernmental Relations & Protocol Unit ( ) AR:ar CNCL - 372

4 Attachment CNCL - 373

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